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Park Hill School District Department of Technology Page 1 TE1106 Sale of Equipment Surplus Supplies - Addendum 1 5/8/2020

ADDENDUM 1 RFB NUMBER: TE1106 – Sale of Equipment Surplus Supplies

ADDENDUM NUMBER: 1 ADDENDUM ISSUED: 05/08/2020

I. CHANGES The original Request for Bid No. TE1106: Sale of Equipment Surplus Supplies remains in effect except as revised by the following changes, which shall take precedence over anything to the contrary in the specifications.

A. Section III. BUYER REQUIREMENTS, Sub-Section B. shall be amended to read: The buyer must provide payment at the time of pickup in the form of a cashier's check. Equipment pickup and payment may be scheduled on different days as necessary.

B. Section IV. TERMS AND CONDITIONS, Sub-Section T. shall be amended to read: Any dispute arising out of the contract documents or their interpretation will be litigated only within the courts of the State of Missouri. No prepayment of any kind will be made prior to shipment. Payment will be made upon verification of delivery, compliance with specifications, assurance that the product/service performs as specified and warranted, and receipt of correct invoicing.

C. Section V. TERMS AND CONDITIONS, Sub-Section C. shall be amended to read: Surplus will be sold per lot to the highest bidder willing to comply with the terms of this RFB. At the time of award, The Park Hill School District will enter into an Agreement with the Buyer specifying the terms and conditions of the sale, pick-up, and payment of surplus.

D. Section V. TERMS AND CONDITIONS, Sub-Section F. shall be removed: Alternate bids (two or more bids submitted) will be considered for an award. Park Hill School District reserves the right to make the final determination of actual equivalency or suitability of such bids with respect to requirements outlined herein. The bids submitted, and any further information acquired through interviews, will become and is to be considered a part of the final completed contract. If there is any variance or conflict, the bid specifications will control.

E. Section V. TERMS AND CONDITIONS, Sub-Section G. shall be added to read: If bidders would like to

inspect the device in person before submitting a bid please contact Katy Schanz at

schanzk@parkhill.k12.mo.us to schedule a time to meet at the Support Services building at 9501 N

Seymour Ave, Kansas City, Missouri 64153 during the business hours of 8:00am – 3:00pm Monday-

Friday. All equipment is in good working condition unless otherwise specified. The Park Hill School

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District requires data destruction including a 3-pass overwrite and certification on functional media and

removal of Park Hill School District asset tags from every piece of hardware received.

F. Section V. TERMS AND CONDITIONS, Sub-Section H. shall be added to read: Please provide your bid for one or more lots listed in the bid sheet below.

G. Section VI. BID SHEET, LOT # 1 PRICING. shall be amended to read: Unit Price per Laptop

Lot #1 Description Lot #1 Pricing Approximate Quantity: 4,000 Type: Laptop Computer Make: Lenovo Model: Yoga 260 Specifications:

• Memory - 4GB RAM (1x4GB) 2103MHz DDR4 • Hard Drive - 128 GB SSD • Processor – Intel Core i3-6100U 2.30GHz • Screen – 12.5-inch, (1920 x 1080) Touch LCD

with camera • Wireless – Intel Dual Band 8260 • Battery – 4-cell Li-Ion integrated battery

(44Wh) • Power Adapter - Included

Unit Price per Laptop

$_________________

Total Bid for Lot

$_________________

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II. QUESTIONS & ANSWERS The following questions are as they were presented to Park Hill School District. The answers to said questions have been answered as completely and accurately as possible. Q1: Payment: Under Buyer requirements “B” it states, “The buyer is required to provide payment with a detailed receipt including descriptions and values of all materials upon pickup” (not sure how this would be done since we would not know what we truly picked up until we go through the equipment)

Under Terms and Conditions “T” it state “No prepayment of any kind will be made prior to shipment. Payment will be made upon verification of delivery, compliance with specifications, assurance that the product/service performs s specified and warranted, and receipt of correct invoicing. (This lines up with the normal of getting the equipment, sending through audit to verify what we received)

Please clarify when and in what form you are expecting payment?

A1: This section has been changed to state the following: “ The buyer must provide payment at the time of pickup in the form of a cashier's check. Equipment pickup and payment may be scheduled on different days as necessary.” Q2: Engraving - Please clarify that there is no engraving on any of the equipment. There are only asset tags that will need to be removed.

A2: We do not have engraving on any of the devices, but they do have asset tags on them. Q3: Defective equipment - Under Buyer Requirement “A” it states the buyer must execute and abide by the term of the Agreement, including agreeing to properly dispose of the equipment at the end of its useful life. Under Materials “D” it is stated “If product is non-operational once tested at purchasers location, please return back to Park Hill for repair or refund. Please clarify, do you want the equipment back or do you want the equipment responsibly disposed of? If perhaps there is equipment and you want it back, who is responsible for the shipping fees to return the equipment? A3: We would like the equipment responsibly disposed of with data destruction including a 3-pass overwrite and certification on functional media and removal of Park Hill School District asset tags from every piece of hardware received. Q4: Viewing equipment - If we were to come to the school to view the equipment: Would we have access to them or will they already be packed up on pallets with shrink wrap? A4: Full access will be granted. They are packed but we do not have an issue with anyone going through the pallets.

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Q5: Packing of equipment - Under Materials “F” it is stated that the equipment will be securely placed on pallets and shrink wrapped. Will this be done before the winning bid is picked? We can provide slotted laptop boxes that make packing very easy and provide security they are not damaged in shipment. We can also provide other packing materials if needed. A5: Laptops are currently in Gaylord boxes but we could pack in alternative boxes if desired

Q6: Certificate on functional media - Under Materials “G” it states you need a certificate on functional media. Are you referring to a serialized list of all hard drives wiped with a certificate of data destruction? A6: Yes, that is correct

Q7: Pricing - The unit price per unit makes since. Is the “total bid for lot” amount the per unit price times the approximate quantity for your records or are you asking for a total bid price we pay we will pay on this lot no matter how many we pick up just using the approximate quantities as a guild? A7: Yes, the total bid for lot should be the approximate quantity multiplied times the unit price per laptop

Q8: Pallet Count - Can you tell me how many pallets there are for each lot? A8:

• Lot 1: 12 pallets of Lenovo ThinkPad Yoga 260 • Lot 2: 11 pallets of Lenovo ThinkPad Yoga 11e • Lot 3: 3 pallets of HP 8300 SFF Desktop Computers • Lot 4: 5 pallets of HP 8300 USDT Desktop Computers • Lot 5: 9 pallets of HP P201 monitors • Lot 6: 5.5 pallets of HP E201 monitors

Q9: I just wanted to confirm that the Lenovo Yoga models are a windows based OS and not a Google/Chrome? A9: All devices are Windows based devices with Microsoft Windows licenses included. None of the devices are Chromebooks.

Q10: Additionally, can I please have a part number for both the Lenovo Yoga 260, and the Lenovo Yoga 11e? A10: 260 (Model: S1LW00) 11e (Model: S00F00)

Q11: In section 4, letter F, does this mean that we can submit multiple bids, or that you must receive more than one bid? Please clarify.

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A11: This section has been removed

Q12: Are any of the devices etched or engraved? A12: No devices are etched or engraved

Q13: For those who can’t make it for an in person visit, can photographs of the equipment be made available? A13: Yes, photos are included in Section III of this addendum.

Q14: Most districts prefer to work with an organization that is R2, ISO and OHSAS certified to ensure accountability with their data and materials, is this also a requirement for this RFB? A14: This is not currently a requirement but will be considered when selecting a bid winner.

Q15: Can you tell me if the (4,000) Lenovo Yoga 260 will include the Stylus? A15: Some stylus will be included with these laptops but not enough for each device.

Q16: Would it be possible to get a serial number from each of the 2 laptop models (260 and 11e)? A16:

• Lenovo ThinkPad Yoga 11e (1S20E7S00F00LR03WM4J) • Lenovo ThinkPad Yoga 260 (1s20FES1LW00MP136JGE)

Q17: Would the box of e-scrap laptops be included in the bid as well? A17: Yes, we will provide two pallets of scrap laptops which are primarily Lenovo ThinkPad Yoga 260

Q18: Will it be possible for the District to provide photos of a representative sample showing the devices’ general condition? A18: Yes, photos are included in Section III of this addendum.

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Q19: For the Yoga 11e, my records indicate that they should contain only one of the following processor:

Can you please clarify which one they have? A19: The processor is a Core M-5Y10c and the Lenovo ThinkPad Yoga 11e is actually a Generation 2 which is reflected in the updated section VI Bid Sheet.

Lot #2 Description Lot #2 Pricing Approximate Quantity: 3,500 Type: Laptop Computer Make: Lenovo Model: Yoga 11e Generation 2 Specifications:

• Memory - 4GB RAM (1x4GB) 1600MHz DDR3L • Hard Drive - 128 GB SSD • Processor – Intel Core M-5Y10c • Screen – 11.6” HD (1366x768) Touch LCD with

camera • Wireless – Intel Dual Band 7265 802.11AC + BT

4.0 • Battery – 4-cell Li-Ion integrated battery (35Wh) • Power Adapter – Included

Unit Price per Laptop

$_________________

Total Bid for Lot

$_________________

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III. PICTURES OF LOTS 1 - 6 Lot 1: 12 pallets of Lenovo ThinkPad Yoga 260

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LOT 2: 11 pallets of Lenovo ThinkPad Yoga 11e

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LOT 3: 3 pallets of HP 8300 SFF Desktop Computers

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Lot 4: 5 pallets of HP 8300 USDT Desktop Computers

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Lot 5: 9 pallets of HP P201 monitors

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Lot 6: 5.5 pallets of HP E201 monitors

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IV. ACKNOWLEDGEMENT Each bidder shall acknowledge receipt of this Addendum No. 1 of Bid No. TE1106: Sale of Surplus Equipment Supplies by his/her signature affixed hereto and shall attach this Addendum to the original proposal submitted. Failure to sign and submit this addendum may render your proposal Non-Responsive.

Certification by Bidder:

Signature: _____________________________________________ Date: _____________________________

Title: _________________________________________________ Company: _________________________