SECTION 2 SKILLS Editing and Formatting Worksheets

Skills© Paradigm Publishing, Inc. 1 Skills© Paradigm Publishing, Inc. 1

Skills© Paradigm Publishing, Inc. 2 Skills© Paradigm Publishing, Inc. 2

SECTION 2 SKILLSEditing and Formatting Worksheets2.1Edit and Clear Cells and Cell Formats

2.1 Use Proofing Tools

2.2Insert and Delete Columns and Rows

2.3 Move and Copy Cells

2.3 Use Paste Options

2.4Adjust Column Width and Row Height

2.4 Use AutoFit

CHECKPOINT 1

2.5Change the Font, Size, Style, and Color

2.6 Format Numeric Cells

2.6 Adjust Decimal Places

2.6 Use Undo and Redo

2.7Change Cell Alignment and Indentation

2.7 Use Repeat

2.8 Add Borders and Shading

2.8 Copy Formats with Format Painter

CHECKPOINT 2

2.9 Use Cell Styles and Themes

2.10 Use Find and Replace

2.11 Freeze and Unfreeze Panes

2.11 Change the Zoom

2.12Insert, Move, Resize Pictures and ClipArt

CHECKPOINT 3

Skills© Paradigm Publishing, Inc. 3

Edit and Clear Cells and Cell FormatsTo edit a cell:1. Double-click the cell.2. Press the Right or Left Arrow key

to move the insertion point to the desired location.

3. Delete or Backspace as required.

To edit a cell in the Formula bar:4. Click the cell to be edited.5. Click in the Formula bar at the

desired location.6. Delete or Backspace as

required.

insertion point

Formula bar


Edit and Clear Cells and Cell Formats…continued

To clear cells and cell formats:1. Select the desired range.2. Click the Clear button in the

Editing group in the Home tab.

3. Click Clear All in the drop-down list.

Clear button


Use Proofing Tools

To check the spelling:1. Click the Review tab.2. Click the Spelling button in

the Proofing group.3. Click the appropriate option

at the Spelling dialog box.

Spelling dialog box


Use Proofing Tools…continued

To use the Thesaurus:1. Click the Review tab.2. Click the Thesaurus button

in the Proofing group.3. Point to the desired word in

the Research task pane.4. Click the down-pointing

arrow.5. Click Insert at the drop-

down list.

Research task pane


Insert and Delete Columns and Rows

To insert columns or rows:1. Select the required number

of columns or rows.2. Click the Insert button

arrow in the Cells group.3. Click Insert Sheet Columns

or Insert Sheet Rows.

Insert button arrow


Insert and Delete Columns and Rows…continued

To delete columns or rows:1. Select the columns or rows to be

deleted.2. Click the Delete button arrow in

the Cells group.3. Click Delete Sheet Columns or

Delete Sheet Rows.OR4. Position the cell pointer over a

column indicator.5. Right-click the mouse.6. Click Delete at the shortcut menu.

shortcut menu

Delete button arrow


Insert and Delete Columns and Rows…continuedTo insert cells:1. Select the range of cells you need

to add.2. Click the Insert button in the Cells

group.3. Select the desired option in the

Insert dialog box.To delete cells:4. Select the range of cells you need

to delete.5. Click the Delete button in the Cells

group.6. Select the desired option in the

Delete dialog box.

Delete dialog box

Insert dialog box


Move and Copy Cells

To move or copy cells:1. Select the source cells.2. Click the Cut or Copy button

in the Clipboard group.3. Select the starting

destination cell.4. Click the Paste button in the

Clipboard group.

Paste button


Move and Copy Cells…continued

To move a range of cells using drag and drop:1. Select the range.2. Point at any one of the four

borders surrounding the selected range.

3. Hold down the left mouse button.

4. Drag the top left corner of the range to the destination.

5. Release the mouse button.

four-headed arrow

destination range


Use Paste Options

To copy and link cells:1. Select the source cells.2. Click the Copy button in the

Clipboard group.3. Select the destination cell.4. Click the Paste button

arrow in the Clipboard group.

5. Click the Paste Link button.

Paste Link button


Use Paste Options…continued The Paste Options gallery appears in three

places:1. the Paste button arrow in the Clipboard group2. the Paste Options button that appears after an

entry has been pasted into a cell3. the right-click shortcut menu

The gallery is divided into three sections:1. Paste2. Paste Values3. Other Paste Options

Within each section buttons are included for various paste options.

Paste Options gallery


Adjust Column Width and Row Height

To increase or decrease the column width:1. Select the column(s).2. Click the Format button in

the Cells group.3. Click the Column Width

option.4. Type the desired width in

the Column Width dialog box.

5. Click OK.Column Width dialog box

Format button


Adjust Column Width and Row Height…continued

To adjust the column width using the mouse:1. Position the mouse pointer on the

boundary line to the right of a column indicator until the pointer changes to a vertical line with a left- and right-pointing arrow.

2. Hold down the left mouse button.3. Drag the boundary line to the right

of the column.4. Release the mouse button.

boundary line



To adjust the width of multiple columns:1. Select the desired columns.2. Position the mouse pointer on

the right boundary line for a column within the selected range until the pointer changes to a vertical line with a left- and right-pointing arrow.

3. Drag the boundary line.4. Release the mouse button.

boundary line



To increase or decrease the row height:1. Select the row(s).2. Click the Format button in

the Cells group.3. Click the Row Height

option.4. Type the desired height in

the Row Height dialog box.5. Click OK. Row Height

dialog box

Format button



To adjust the row height using the mouse:1. Position the mouse pointer on the

boundary line below the desired row until the pointer changes to a horizontal line with a up- and down-pointing arrow.

2. Hold down the left mouse button.3. Drag the boundary line down until

the desired height displays.4. Release the mouse button.

boundary line


Use AutoFit

To use AutoFit:1. Click the desired cell.2. Click the Format button in

the Cells group.3. Click AutoFit Column Width

at the drop-down list.

Format button


CHECKPOINT 11) The contents of a cell can be

edited directly within the cell or in this.a. row indicatorb. column indicatorc. Clipboardd. Formula bar

3) This is the default column width measurement in characters.a. 4.38b. 4.83c. 8.43d. 8.34

2) This is the name of the selected cells being cut or copied.a. sourceb. destinationc. targetd. zone

4) This feature enables you to double-click the boundary line to set the width to fit the length of the longest entry within a column.a. AutoColumnb. AutoFitc. AutoWidthd. AutoEntry

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Change the Font, Size, Style, and Color

To change the font:1. Select the cells.2. Click the Font button arrow

in the Font group of the Home tab.

3. Click the desired font.4. Deselect the cells. Font button

arrow


Change the Font, Size, Style, and Color…continued

To change the font size:1. Select the cells.2. Click the Font Size button

arrow in the Font group of the Home tab.

3. Click the desired size.4. Deselect the cells.

Font Size button arrow



To change the font color:1. Select the cells.2. Click the Font Color button


3. Click the desired color.4. Deselect the cells.

Font Color button arrow



To change the fill color:1. Select the cells.2. Click the Fill Color button


3. Click the desired color.4. Deselect the cells.

Fill Color button arrow



To use the Format Cells dialog box:1. Select the cells.2. Click the Font group dialog

box launcher in the Font group of the Home tab.

3. Click the desired color in the Format Cells dialog box.

4. Deselect the cells.

Format Cells dialog box


Format Numeric Cells

To change the numeric format:1. Select the cells.2. Click the desired format

style button in the Number group in the Home tab.


Number group


Format Numeric Cells…continued

To use additional number format options:1. Click the Number Format

button arrow in the Number group of the Home tab.

2. Click an option from the drop-down list.

Number Format button arrow


Adjust Decimal Places

To adjust decimal places:1. Select the cells.2. Click either the Increase

Decimal button or the Decrease Decimal button in the Number group in the Home tab.

3. Deselect the cells.Increase Decimal button

Decrease Decimal button


Use Undo and Redo

To use Undo:1. Click the Undo button on

the Quick Access toolbar or use the Ctrl + Z keyboard shortcut.

To use Redo:2. Click the Redo button on

the Quick Access toolbar or use the Ctrl + Y keyboard shortcut.

Undo button Redo button


Change Cell Alignment and Indentation

To change the horizontal or vertical alignment of cells:1. Select the cells.2. Click the desired

alignment button in the Alignment group of the Home tab.

3. Deselect the cells. alignment buttons


Change Cell Alignment and Indentation…continued

To wrap text within a cell:1. Select the cells.2. Click the Wrap Text

button in the Alignment group of the Home tab.


original cells

cells with Wrap Text applied


Change Cell Alignment and Indentation…continued

To indent text within cells:1. Select the cells.2. Click the Increase Indent

button in the Alignment group of the Home tab.


Increase Indent button


Use RepeatTo repeat a command:1. Press Ctrl + Y.To add the Repeat button to the Quick Access toolbar:2. Click the Customize Quick Access

Toolbar button.3. Click More Commands.4. At the Excel Options dialog box with

Quick Access Toolbar selected in the left pane, scroll down the left list box.

5. Click Repeat.6. Click the Add button.7. Click OK.

Excel Options dialog box


Add Borders and Shading

To add borders:1. Select the cells.2. Click the Borders button


3. Click the desired border style.

4. Deselect the cells.Borders button arrow


Add Borders and Shading…continued

To display more borders:1. Select the cells.2. Click the Borders button


3. Click the More Borders option at the bottom of the Borders list to display the Format Cells dialog box with the Border tab selected. Format Cells

dialog box


Copy Formats with Format Painter

To copy formats with Format Painter:1. Make the cell containing the

source formats is active.2. Single-click or double-click the

Format Painter button in the Clipboard group of the Home tab.

3. Click the destination cell(s).4. If necessary, click the Format

Painter button to turn the feature off.

marquee


CHECKPOINT 21) This is the default font size used

by Excel.a. 9 pointb. 10 pointc. 11 pointd. 12 point

3) Use these to underscore headings or totals or to emphasize other cells.a. bordersb. shadingc. boldd. italics

2) By default, cells are initially set to this format.a. Normalb. Standardc. Defaultd. General

4) This feature copies formats from a selected cell to another cell.a. Cut and Pasteb. Copy and Pastec. Format Painterd. Format Copier

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Use Cell Styles and Themes

To apply cell styles:1. Select the cells.2. Click the Cell Styles

button in the Styles group in the Home tab.

3. Click the desired style in the drop-down gallery.

Cell Styles button


Use Cell Styles and Themes…continued

To create a new style:1. Select a cell.2. Apply all formatting to the cell that

you want saved in the style.3. Click the Cell Styles button in the

Styles group in the Home tab.4. Click New Cell Style at the drop-

down gallery.5. At the Style dialog box, type a

name for the style in the Style name text box.

6. Click OK. Style dialog box


Use Cell Styles and Themes…continued

To apply a theme:1. Click the Page Layout

tab.2. Click the Themes button

in the Themes group.3. Click the desired theme

in the drop-down gallery.

Themes button


Use Find and Replace

To find a label or a value:1. Click the Find & Select

button in the Editing group in the Home tab.

2. Click Find.3. Type a label or value in the

Find what text box.4. Click Find Next.

Find and Replace dialog box


Use Find and Replace…continued

To replace a label or a value:1. Click the Find & Select button

in the Editing group in the Home tab.

2. Click Replace.3. Type a label or value in the

Find what text box.4. Type the replacement label

or value in the Replace with text box.

5. Click Find Next or Replace All.

Find and Replace dialog box


Use Find and Replace…continued

To replace formats:1. Click the Find & Select button

in the Editing group in the Home tab.

2. Click Replace.3. Click the Options button.4. Use the Format buttons to

the right of the Find what and Replace with text boxes to specify the required format options.

Format buttons


Freeze and Unfreeze Panes

To freeze panes:1. Make the cell active

below and to the right of the row or column headings you want to freeze.

2. Click the View tab.3. Click the Freeze Panes

button in the Window group.

4. Click Freeze Panes.

Freeze Panes button


Freeze and Unfreeze Panes…continued

To unfreeze panes:1. Click the View tab.2. Click the Freeze Panes

button in the Window group.

3. Click Unfreeze Panes.

Freeze Panes button


Change the Zoom

To change the Zoom setting:1. Drag the Zoom slider bar.OR2. Click the Zoom In or Zoom

Out buttons.OR3. Click the zoom percentage

value.4. Choose the magnification

option at the Zoom dialog box.

Zoom dialog box

Zoom Out button

Zoom In button

Zoom slider bar


Change the Zoom…continued

To zoom to a selection:1. Click the View tab.2. Click the Zoom button in

the Zoom group to open the Zoom dialog box.

Zoom button


Insert, Move, Resize Pictures and ClipArt

To insert Clip Art:1. Click the Insert tab.2. Click the Clip Art button in the

Illustrations group in the Home tab.

3. Search for the image by typing a keyword in the Search by text box.

4. Click the desired image in the Results section.

5. Move and/or resize as required.6. Close the Clip Art task pane.

Clip Art task pane


Insert, Move, Resize Pictures and ClipArt…continued

To insert a picture:1. Click the Insert tab.2. Click the Picture button in

the Illustrations group in the Home tab.

3. Navigate to the drive and/or folder in the Insert Picture dialog box.

4. Double-click the desired file containing the picture.

5. Move and/or resize as required.

Insert Picture dialog box


CHECKPOINT 31) How many sections are

predefined cell styles grouped into?a. 2b. 3c. 4d. 5

3) This option causes rows and columns to remain fixed when scrolling.a. Freeze Panesb. Unfreeze Panesc. Lock Panesd. Unlock Panes

2) Changing this will cause the fonts, colors, and effects to change for the cells.a. themeb. fontc. borderd. shading

4) ClipArt and pictures can be inserted using buttons on which tab?a. Homeb. Insertc. Page Layoutd. Data

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SECTION 2 SKILLS Editing and Formatting Worksheets