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Secretary Workshop PowerSchool & PowerTeacher Kim Hobbs ~ October 21, 2011

Secretary Workshop PowerSchool & PowerTeacher Kim Hobbs ~ October 21, 2011

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Page 1: Secretary Workshop PowerSchool & PowerTeacher Kim Hobbs ~ October 21, 2011

Secretary WorkshopPowerSchool & PowerTeacher

Kim Hobbs ~ October 21, 2011

Page 3: Secretary Workshop PowerSchool & PowerTeacher Kim Hobbs ~ October 21, 2011

Workshop Goals1. Review 2011-2012 Reporting Dates

2. Access PowerTeacher Administrator in order to check teacher Section Readiness Reports

3. Run Middle Level (6-9) and Secondary Level (10-12) Report Card Templates

4. Take a look at PTGB from a Teachers point of view.

5. Identify Reports that teachers can print from PTGB

6. Troubleshoot possible causes for errors or omissions on student reports.

Page 4: Secretary Workshop PowerSchool & PowerTeacher Kim Hobbs ~ October 21, 2011

Resourceswww.sunwestsd.ca

PowerTeacher Gradebook Support Wikihttp://powerteachergradebooksupport.wikispaces.com

Power Sourcehttps://powersource.pearsonschoolsystems.com/

login.action

Page 5: Secretary Workshop PowerSchool & PowerTeacher Kim Hobbs ~ October 21, 2011

2011-2012 At a Glance

Secondary Report Card (4 per year) Middle Level Report Card (3 per year)Elementary Report Card (3 per year)

Dates will be common for Sun West School Division

Page 6: Secretary Workshop PowerSchool & PowerTeacher Kim Hobbs ~ October 21, 2011

Grades 10-12 Reporting Periods

Grades 10-12 Term Ends Report Card Issued

Q1 November 10, 2011 November 15, 2011

Q2 January 27, 2011 February 1st, 2012

Q3 April 5, 2012 April 17, 2012

Q4 June 27, 2012 June 29, 2012

Page 7: Secretary Workshop PowerSchool & PowerTeacher Kim Hobbs ~ October 21, 2011

Grades K-9 Reporting Periods

Grades K-12 Term Ends Report Card Issued

T1 November 10, 2011 November 15, 2011

T2 March 14, 2012 March16, 2012

T3 June 27, 2012 June 29, 2012

Page 8: Secretary Workshop PowerSchool & PowerTeacher Kim Hobbs ~ October 21, 2011

PT Administrator Accounts

Teachers notify PowerTeacher Administrator of Final Grades Completion. (Demonstration)

Log into PowerSchool and click on PT Administrator in the Setup menu along the left side of the screen.

Page 9: Secretary Workshop PowerSchool & PowerTeacher Kim Hobbs ~ October 21, 2011

Secondary Level Report Card Templates

A separate template has been created for each Quarter!

Remind teachers to complete Final Grade Completion Process

Run Report Card Template for Grades 10-12 students when teachers have checked final grades and comments in their gradebooks.

You could print these reports on School Letterhead

Page 10: Secretary Workshop PowerSchool & PowerTeacher Kim Hobbs ~ October 21, 2011

Middle Level Report Card Templates

Remind teachers to complete Final Grade Completion Process

Run Report Card Template for Grades 6-9 students when teachers have entered a Final Grade, indicated Learning Program and Learning Behavior Results for each Middle Level Course.

Right now there are two templates to choose from (Mid Level Report Card Att and Mid Level Report Card Daily)

There will be a Middle Level Report Card Template

Page 11: Secretary Workshop PowerSchool & PowerTeacher Kim Hobbs ~ October 21, 2011

Power School Reports

Run Trials as soon as possible so that we may detect potential errors sooner rather than later!

Do not make any changes to the report templates!

Delete any templates that you are not using.

Page 12: Secretary Workshop PowerSchool & PowerTeacher Kim Hobbs ~ October 21, 2011

Teacher Directions for Report Cards

Documents enclosed for:Middle Level Reporting ProcessSecondary Level Reporting Process

*This information is also posted on the wiki.Elementary report card template is not ready,

teachers will be reporting in a format similar to 2010-2011 school year.

Page 13: Secretary Workshop PowerSchool & PowerTeacher Kim Hobbs ~ October 21, 2011

PowerTeacher Gradebook Reports

Report Name Description

Attendance Grid Report Student and date grid for taking attendance.

Final Grade and Comment Verification Report

This report generates a list of final grades and teacher comments for students

Individual Student Report Generates section scores by assignment and final grade for each reporting term, listed in a one page per student layout

Missing Assignment Report Generate a list of assignments that have not been scored and have been marked as missing

Standards Report Outcome report by class, or by student with assignment scores or by student with only outcome final grade scores

Scoresheet Report Summary of student grade and assignment date.

Page 14: Secretary Workshop PowerSchool & PowerTeacher Kim Hobbs ~ October 21, 2011

Troubleshooting Report Errors

Known Error:If a student is dropped from a course

and then enrolled in the same course the final grade will not print on the Individual Student Report.

Solution: Send request to Sondra to fix

Page 15: Secretary Workshop PowerSchool & PowerTeacher Kim Hobbs ~ October 21, 2011

Troubleshooting Report Errors

Overlapping Enrolments:The Fix Enrollments link will only work

if the student is enrolled in overlapping courses.

Check also to ensure that the course Entry Date is before the Exit Date

Page 16: Secretary Workshop PowerSchool & PowerTeacher Kim Hobbs ~ October 21, 2011

Troubleshooting Report Errors

Report Error: Reports will not open in your Report Queue. This is an Adobe Reader error.

Solution:

Submit a Helpdesk ticket and Foxit Reader will be installed on your computer which will allow you to read the PDF.

Page 17: Secretary Workshop PowerSchool & PowerTeacher Kim Hobbs ~ October 21, 2011

Reminders

Please cc Sondra, Linda & Kim if you are sending PowerSchool directions to groups of secretaries.

Delete Report Card Templates that you are not using.

Grade 1-9 Courses (T1,T2,T3)

Grades 10-12 Courses (Q1,Q2 and/or Q3,Q4)

Page 18: Secretary Workshop PowerSchool & PowerTeacher Kim Hobbs ~ October 21, 2011

Kim Hobbs

Learning Consultant

Sun West School Division

[email protected]

www.sunwestsd.ca