Seat Pleasant Day Health FairSaturday May 7, 2016

Goodwin Park

Erika Capinguian, Gerald De Leon, Sydney DeStefano, Rebecca Guetatachew, Jade Hackley, Nicole Haggerty, Chloie Reyes,

Pamela Williams

Background Information● Seat Pleasant is a town located in Prince George’s County, Maryland● Mayor Eugene W. Grant● The city of Seat Pleasant and the Department of Behavioral and Community

Health formed a Health partnership in 1999 ● Seat Pleasant Day is a community-wide event that is held annually● Ms. Tiffani Darby is the Community Services Coordinator whom we corresponded

with throughout the semester

Demographics● 2013 Population: 4,678● Median Age: 34.4● Average Family Income: $55,467● Racial/Ethnic Distribution:

○ Black: 90.7%○ Hispanic: 5.7%○ Multi-racial: 1.7%○ White: 1.1%○ Asian: 0.4%○ American Indian: 0.3%○ Other: 0.2%

Health Concerns Of The Community● Obesity● Diabetes● Hypertension● Chronic Kidney Disease● Mental Health/ Substance Abuse● Periodontal disease● HIV/STD’s● Proper nutrition● Exercise

Exhibitor Committee Responsibilities● Identify potential exhibitors/organizations to participate in the health fair● Create Exhibitor Response Form● Draft/Send invitation emails/letters to exhibitors ● Draft/Send confirmation emails/letters to exhibitors● Mail parking passes along with letter regarding important information about

the health fair ● Send reminder emails to exhibitors about the health fair● Draft/Send thank you letters to exhibitors after the health fair● Maintain constant communication with exhibitors and Ms. Tiffani Darby

throughout the semester

Invitation Letter Template

Parking Permit Letter

Exhibitors● American Classic Agency● Brightwood College● Healing Branches● Lions Club● MD Insurance Administration● National Library of Medicine● Our Door Community Wellness Center● P.G County Health Department● Lupus Foundation● Colgate Mobile Van● Heart to Hand Inc. Mobile Van

Door Prizes Committee Responsibilities ● Draft Donor/Door prizes request letter● Identify/Call/Visit/Email potential Donors● Follow Up with potential donors● Collect items to be donated● Create/Decorate Raffle box● Send follow up thank you emails/letters to all donors after the health

fair

Donor Letter Template

Dear (Potential Donor)My name is (Insert Name) and I am an undergraduate Behavioral and Community Health student at the University of Maryland. Our class is hosting a Health Fair Saturday May 7th at Goodwin Park in Seat Pleasant, Maryland, as a part of Seat Pleasant Day. The event is estimated to serve 400-600 residents.The purpose of the fair is to increase health awareness and disease prevention among residents by providing screenings, educational information, and fun engaging health related activities. We also want to share information about local health services and resources. We will hold a raffle for the community, and would appreciate a donation of something of value to include in the raffle such as a gift card (or) We will be giving away small items to the attendees, and would appreciate a donation of (insert items of interest). Your organization will receive recognition in the program for your contribution. If you would like additional information, please contact (insert name) at (insert contact number). We sincerely appreciate your consideration. NameEmailBehavioral and Community Health MajorClass of 2017

Donors● Trader Joe’s● TGIF Restaurant● MOM’s Organic● District Running Collective● American Heart Association● Potbelly Sandwich Shop● Montgomery College● American Society of Hematology● Shoppers

Publicity Committee Responsibilities● Created flyers for the health fair● Spread the word about the event● Sent out announcements to Prince George’s Gazette and Kelly Ridings

(SPH Public Relations director)

Evaluation Committee Responsibilities 1. Plan and implement the Health Fair Evaluation2. Create two separate surveys

○ One for the public attending the fair and one for the exhibitors (one page each)○ Make certain there are enough copies (university will make copies)

3. Distribute surveys to attendees and exhibitors the day of the health fair4. For community participant survey, do not just ask whether they liked the health fair or not, ask if they intend to

change their behavior as a result of the health fair, or whether they wanted to learn about a topic that we didn’t include, which topic they liked best, least, would they come back again, etc. For residents, most items should be close-ended with a response format (e.g. Strongly Agree to Strongly Disagree or have a list for them, where they can select several responses). At the most, have only one or two open-ended items.

5. For exhibitors, most items should be close-ended.6. Make certain there are no “double-barreled” items.7. Need to determine how you will distribute the survey to health fair participants and encourage their participation.

· Walk around the fair requesting they complete the survey?· Provide an incentive of some sort?· Have them available at the “Welcome Table”?

Survey responsesParticipants

● 17/19 Rated the health fair Excellent,2/19 Fair

● Half said they plan to change their behavior.

● “..well organized and very informative..”● Diabetes, Mental Health and Stress,

Health and Fitness were mentioned as favorite exhibitors

Exhibitors

● 17/17 exhibitors said they would participate again

● “Students were very Professional and Knowledgeable. Did an excellent job.”

● Well organized● “The variety of the health tent..”● “Very nice hospitality. Variety of

vendors, information, tent.”

Facilities Management Committee Responsibilities● Signs● Shopping● Clean Up

Budget: $300

Programs

Tri folds

Gerald & Erika - Chronic Kidney Disease and Hypertension

Jade & Rebecca - Type 2 Diabetes Mellitus

Sydney & Nicole - Mental Health and Stress Reduction

Pamela & Chloie - Health and Fitness

Photos

Colgate Dental

Van

Challenges● The rainy/chilly weather played a huge role

○ Low attendance○ Wet/Muddy fields → Location Change

● Parking● 1 exhibitor dropped out the day before and 2 did not show up ● Confusion with vendor arrival time● Appropriately estimating food quantities especially with vendor

dropouts● Last minute needs (trashbags, veggie subs)