General Assembly for dummiesSantiago, Chile

August 1st -7th 2013

SCORESurvival Kit

Abbreviations

Introduction and International SCORE Team

Agenda

IFMSA Reform

Small Working Groups

Trainings

Workshops

Other details - Agenda

Reminds to NOREs

Voting Rights

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table of contents

abbreviations

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introduction

EveryyearIFMSAholdstwoGeneralAssemblies:MarchMeetingandAugustMeeting.Medicalstu-dentsfromallaroundtheglobegettogetherandworkforsevendaysasateam.Wehavechancetopromoteourprojectsandhearaboutother’sprojectsandactivities,getequippedwithtrainingsonmanydifferenttopics,signexchangecontracts,workinsmallworkinggroupsonaspecificsubjectandhavelotsoffun.TwoGAsonyearlybasishelpsuswithturnoverandcontinuityproblems.AttheendoftheGA,youwillbebackhomewithloadsofmaterials,lifelongfriendships,inspiringmotivation,newskillsandknowledge,fabulousmemories,andnewgroundsthatcanmakeyourlifechange.

MoreoverthisAugustMeetingwillbespecial,asitwillbedevotedtoReformintermsofstrategicplanning,internaloperativeguidelines,advisorymechanismandmuchmore!Youwillbeablewithyourin-putstoactivelypartecipatetothisprocess.

ThisistheSCOREInternationalteam2012-2013thatisworkingatInternationalleveltosupportallofyouatNationalandLocalLevel:

SCORE Director

Ivana Di Salvo (Italy SISM)scored@ifmsa.org

Supervising Board

DanaCotong(DenmarkIMCC)ifmsascoresb@gmail.comRifkyZidny(IndonesiaCIMSA-ISMKI)ifmsascoresb@gmail.comBarbara Schaller (Germany BVMD)ifmsascoresb@gmail.comThereseHildan(NorwayNMSA)ifmsascoresb@gmail.comAhmedTaha(EgyptIFMSAEgypt)ifmsascoresb@gmail.com

Development Assistants

Media and marketingAkmalAkbar(IndonesiaCIMSA-ISMKI)da.media.score@gmail.com

DatabaseRolandStrasser(Switzerlandswimsa)da.database.score@gmail.com

Regional Assistants

AfricaHabiyambereAntoine(RwandaMEDSAR)ra.score.africa@gmail.comDelali Blood (Ghana)ra.score.africa@gmail.comAsia PacificPraiseJeremiah(IndonesiaCIMSA-ISMKI)ra.score.asiapacific@gmail.com

EMRMaysahFaisalAlMulla(BahrainIFMSABH)ra.score.emr@gmail.com

EuropeSaraCerdas(PortugalPorMSIC)ra.score.europe@gmail.com

PAMSADr.RobertoGarcia(MexicoIFMSAMexico)ra.score.pamsa@gmail.com

LORMA - Liason Officer on Research and Medical Associations

MariaAroca(CataloniaAECSCatalonia)lorma@ifmsa.org

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agenda WesuggestyoutoreadthisparttohaveanoverviewofthewholeSCOREsessionsandtounderstandtheoverallaimstheeachsessions.PleaseifsomethingisnotclearfeelfreetocontactusoranyonefromtheInternationalTeam!EnjoySCOREsessionstothefullest!

- Ivana and Giuseppe

The agenda include:- Welcome and Opening of the sessions with administration according to SCORE Bylaws and Closure of the sessions.

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IFMSA reform

http://www.youtube.com/watch?v=CKsp8G4BNv8

The fundamental issue isabout linking, coordinating, collabo-ratingandintegratingtheon-goingef-fortsofimprovementinIFMSA(topicssuchasGAs/RMs,EthicalGuidelines,Institutional Strengthening, as wellexploringpotentialafewotheronesrelatedtoGAprogramming,StrategicPlanning,etc). The aim is not to be radical,but to address the needs of IFM-SA based on an analysis from a core groupinacollaborativemanner.

what is reform?

TfsSWGIssuesGAsRMsExternalRepresentationVotingProceduresVision/Mission

why? IFMSAhasgrownsobigandhasstatedtobe-comeinefficient.ReformwouldallowIFMSAtooper-atemoreefficientlyandgrowfurther.

Reformisnecessary:- to improve impact of the federation worldwide,therebyeasilyjustifyingtheexistencethefederation-toimprovefinancialsustainabilityofGAs(andRMs)-toimproveefficiencyoftheorganization-toensurethefederationissustainable-toensureeffectiveandadequategovernancestruc-tures, including access to profession not medicine(ie.law,accountingetc.)

Reform could take a “forward looking ap-proach to our career inmedicine and improve ouracademicprofessionalprospectsaccordingly.”

Great momentum at the moment with theTFsandSWGsat themoment. IFMSAneedstousethisenergyandexpertisethatisbeingdevelopedandcomingfromtheentirefederationtocatalyzechangefortheorganization.

what?Advisory MechanismInstitutionalStrengtheningAdvocacySupportDivisionDirectorIFMSAThink-TanksEthicalFundraisingAlumni,Projects,TrainingsNOTCOORDINATEDEFFORTS(paralleltracks)

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FederationisagendasetterforglobalchallengesResponsiveandproactivetonewglobalchallengesMaximizingtheefficiencyIFMSA’suniqueglobalnetworktoallmedicalstudentsintheworldSustainability-financiallystability,meetingsMaximizingTeamofOfficialsProductivityandOutcomesClearlydefiningVisionandMissionIdentifyanIFMSAstructurethatserversourVisionandMissionInstitutionalStrengthening,MemoryPrioritysettingFinalCommitmentsandOutcomes

what are the objectives?

objectives (some suggestions) Needconcrete,concise,specificmilestonestoevaluatesuccessofreformduringtheprocessinclud-ingbothqualitativeandquantitativemeasures

Possiblemeasures:GAbudget(goal:nodeficit)NMOinput/participationonatopic(goal:>50%)GAparticipantassessmentofGAoutcomesMayneedtoestablishatimelineandthendeterminelong-termaims,thenbreakthemdownintothetime-linewithmilestones.Mayneedtostartwithvisionandmission,ethicalguidelines,timelinesMayneedtodefineourreforminthecontextofpost-MDGreformandincreasingfocusonglobalhealth

topics 1) IFMSA Team of OfficialsStructureTOworkcollaborationandoutputTOreporting,monitoringandfeedbacktools

2) Institutional StrengtheningInstitutionalMemoryEthicalGuidelinesFinancialReformsLegalReviewAdvocacyandPolicyStatements’ReviewCommitteeAdvisory Mechanisms

3)Strategic PlanStrategicPlanDevelopmentImpactAssessment,reportingandevaluationPrioritySetting

4)General Assemblies and Regional MeetingsGeneralAssembly-MarchMeeting2013AgendaSustainability,StructuresandFinancing

InthisprocessSCOREwillplayabigrole,asourStandingCommitteesarethecoreofIFMSAac-tivities.IencourageallofyoutoparticipateactivelyintheprocessandsuggestbothanyrelevantaspectrelatedtoSCOREandgeneralaspectsrelatedtoIFMSAitself.

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small working groups

Research Projects Outside University Field andOther Research Opportunities for Students

TheaimofthisSWGistofocusonwhyMedicalResearchisimportantforaMedicalStudentCurric-ulumandforhisownfuturecareer,focusingonwhichcanbethedifferentopportunitiesaroundtheworld,whichexternalsandIFMSApartnershipwecancountontoofferResearchopportunitytoMedicalStudentsorwecoulddevelop,ChallengesinthedifferentRegionAccessingResearch(focusingonAfricaanddevelop-ingcountries),collaborationswithInstitutes/OrganizationsnotlinkedtoUniversities.

Common Problems of RE (and Achieving Solutions Together)

TheproblemshighlightedwithNOREActivityReportsandduringthetermwillbeanalyzed.TherewillbeacomparisonofhowtodealwiththisproblemsandfindsolutionsthatcanbeusedinalltheNMOs,focusingonhowtodevelopdetailedplansinordertopreventproblems,assuringcooperationintheteamsatlocal,nationalandinternationallevel(Communicationandcontinuity).Visa,LateCAsstatisticsandpenaltieswillbediscussed.

Marketing and Fundraising HowMarketingisusefulwithinExchangesandfortheirpromotion?HowcanyouapproachexternalsandestablishcollaborationsfocusingonwhattheycanprovidetoyourNMOandtoIFMSAExchanges?HowtopromotetheStandingCommittee?Anyactivityneedsfunds,thereforeinordertosupporttheExchangeProgramitisessentialtohaveplanswithdefinedobjectivesandfocusongoaldirectedfundraisingandgrantproposal,choosingthebestsuitedonesforexchangesandLCs.

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1) Academic Quality

2) IFMSA Institutional Recognition

3) How to get new projects and to motivate LOREs and Tutors?

4) Advocacy

5) PET (Pre Exchange Training) AreyoubotheredbecauseyourstudentsthinkofIFMSAasalow-costtravelagency?Doyoustronglywantyour students tounderstandSCORE’sVision,MissionandGoals?Whydon’t youorganizeaPre-Ex-changeTraining?

6) SCORE on a local level Recruiting new projects Thisismeantfornewcomerswhowanttolearnsometipsandtricks,usefultoimprovethequalityoftheexchangesintheirNMO.

7) GAP (Global Action Project) Exchange Theworldisfullofinequities.Inequitiesthataffectpublichealthworldwideand,thus,differencesinhowhealthcareismanageddependingontheuniqueconditionsthatdistinguishoneplacefromalltheothers.Asaconsequenceofthisvarietyofsituations,wealsofindinequitiesinmedicaleducation,foreverymedicalschoolusuallytrainsitsstudentstofacethesituationtheyaremostlikelytofindintheircloseenvi-ronmentorlocalhospitals.Thisresultsindoctorswithpoorknowledge,ifnotcompletelyunaware,oftopicsthatinotherplacesmeanacapitalissuetopublichealthand,consequently,theneedofadifferentwaytohandlelocalhealthcare.TheGlobalActionProject(GAPforshort)attemptstofillthatvoidinknowledgeandawarenessthroughtheresearchofthesespecialcircumstancesattheexperienceofthewaytheyarehan-dledintheirnativeenvironment.Thesearethefieldstudyandthecommunitywork. ThistrainingwillhelpyoutoorganizeandlabelaprojectasGAPandtoofferthisopportunitytoyourincomings!

8) Handover Sooner or later our adventure in IFMSAwill end... This training teaches you how to guarantee asmoothhandovertoyoursuccessors!Whatyou’vebeencreatingshouldn’tgetlost!

9) Intercultural Training Ifyougoonanexchange,youwillcrashwithacompletelydifferentculture!Learnhowtoavoidan“intercultural”mess!

trainings

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Open AccessSpeaker: Dr. Roberto Garcia (Mexico IFMSA) Right to Research coalition

WhatistheroleofMedicalStudents inopenaccesstoResearch?Wherearewenow?AndwhataretheobstaclestoensuringallhavetheRighttoAccessResearch?Wewilldiscussaswellhowtomakethecollab-orationwithOAstrongerandhowtopromoteOAinNMOSandLocalCommittees/Universities.

Conflict of Interest in ResearchSpearkers: Students from IPSF and Ivana Di Salvo

Asfuturehealthprofessionals,devotedtotheprotectionandpromotionofhealthwestronglybelievethatprofessionalsshouldbeexposedtosuchissuesduringtheirtrainings,andbepreparedtorespondappropri-atelytopharmaceuticalmarketing,ensuringthattheirowninteractionwiththeindustrymeetsahighethicalstandardandisconsistentwithregulatorynorms.Drugcompanies’actionstoaffectdoctors’behaviorandchoicesbeginduringmedicalschool,continuethroughresidencytrainingandpersistduringtheirwholepro-fessionallife.

Global Health SurgerySpeaker: Hampus Holmer, Global Surgery Research Associate

PrograminGlobalSurgeryandSocialChange,HarvardMedicalSchool

eHealth and TelemedicineSpeaker: Adolfo Sparenberg, Andy Fischer and Frank Lievens

The IFSTEH isanumbrellaorganizationthatbringstogetherprofessionalsthatworkonTelemedicineandehealth,eitherasamaintopicofspecializationorasacorepartoftheirdailywork.TelemedicinehasprovedtobeaSustainablesolutionthatincreasesaccesstohealthcare,especialysecondarycareandspecializedinthoseplaceswheretheaccessisdifficult(isolatedplaces,lackofdoctors...)

workshops

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other details - agenda

Ideas Café Isbasedonmobility.Therearepermanentfacilitatorsofeachtopic,buttheotherpeoplecirculateamongtopicsthatdefinedinadvance.Attheend,facilitatorsreachalmosteveryone’sidearegardingtheirtopic.ThetopicwillbeIFMSAReformandhowtofullyinvolveSCOREintheprocess.

Joint Session with SCOPH Within IFMSAExchanges in2007ANEMF(France)organized for thefirsttimeaproject linkingre-searchandGlobalHealth:GlobalActionProjectExchange.Itallowedstudentswhodonothavethepossibil-itytostudyindephttheproblemsrelatedtoneglectedtropicaldiseasesandmedicalresearch,especiallyifrelatedtoendemiclowincomesettingsandtheirimpactonthepopulation.ThisexperiencescontinuedwithmoreattentioninProjectstopics,workshopsandsessionsrelatedtoGlobalHealthtopics.

AsoneofSCOREmainconcernsisGlobalHealthandNeglectedDiseases,webelievethisjointini-tiativewithSCOPEandSCOPHtobeacomprehensiveprojectwithgreatpotentialforscaleupandbroaderimplementation.Itisimportantthatstudentsaresensitizedthroughpractice,learningmorebyexperiencing–likeunderstandingthelinksbetweenthesocialdeterminantsofhealthandpathologyoftheillness.Suchapproachlinksanumberoffieldsinmedicine,publichealth,medicalanthropology,socialandpoliticalsci-ences,andlaw.ResearchProjectsarethebestbackgroundtoinvolvethestudentandwheretolearn.

EuropeanNMOsdecidedtoworkonNeglectedDisease,agroupofgroupof13parasiticandbacterialinfections such asdracunculiasis (guinea-wormdisease), leprosy, schistosomiasis, lymphaticfilariasis andyaws,becausethesediseaseareunkowninOccident.Despiteglobaleffortstocontrol“hidden”diseases,theycontinuetothreatenthelivesofaround1billionpeopleworldwide.

Someof thesediseaseshaveknownpreventivemeasuresoracutemedical treatmentswhichareavailableinthedevelopedworldbutwhicharenotuniversallyavailableinpoorerareas.Insomecases,thetreatmentsarerelativelyinexpensive.Forexample,thetreatmentforschistosomiasisisUSD$0.20perchildperyear.Theyarepoverty-promotingbecauseoftheirimpactonchildhealthanddevelopment,pregnancy,andworkerproductivity,aswellastheirstigmatizingfeatures.TheincomingstudentsinEuropeinsteadwillpartecipateinaresearchlaboratoryplacementandclerkshipatthehospitalaboutcardiovasculardisease,diabetis,cancer,nutritionandobesityandfeedingproblems,alcoholism,preventionofHIV/AIDS,tobacco,women’shealth,suicideorOccidentaldisease.Withglobalizationwewillsoonerorlaterconfronttodifferentdiseaserealities,alsoinourconsultingrooms.

TheworkshopisorganizedwithafirstpartofdiscussionaboutResearchandUpdateonNTDs,fol-lowedbyaroleplayingandtimeforfurtherdiscussionsandconclusions.

Duringtheworkshopwewillhost:MarieClaireUAEM

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Joint Session with SCOME ThisjointsessionwillaimtostrengthenthecollaborationbetweenSCOMEandSCOREfocusingonaspectsofmedicaleducationandmedicalresearchsystemindifferentcountrywithexchangesandactiveSCOME. InthissenseNOREsandNOMEscanorganizedifferent initativesanddiscuss foracommonplanwithinSCORE-SCOME.Theaimistoorganizeandcreatethematerials:curriculumineachcountry,strenghtsandweeaknessesofthemededsysteminthatcountry,whatisthesystemfamousfor,somestatisticsaboutaccreditation,whyisimportanttoknowthisinfo,RecognitionoftheIFMSAexchanges.

Contract Fair and Students EXchange Fair A moment when you can negotiate and sign Research Exchanges Contracts.

Please find attached the SCORE Contract, in the survival kit folder.

If you will not be present in person and no one from your delegation can be present at AM13 to sign contracts you can communicate with the NOREs you would like to sign contracts with, agree by email and then exchange scanned copies of the contracts.

It will be possible to register the new contracts directly on www.ifmsa.org, you will be informed about how to do it and when you can start doing it by Roland by email in those days. You can start signing contracts only during and after AM13.

Be prepared for the chaos and stress! But don’t forget to enjoy it and have fun!

Don’t forget to bring your:Printed contracts

NORE stampExchange documents (if requested in digital form, hard copy, via mail)

Invitation Letters (if requested)Presentation of your country

Flags, posters, souvenirs, pins, stickers, sweets, and any material to promote your countryVideos of Exchange Program in your NMO and your country

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reminder for NOREsBeforeAM,NOREsmust:-Updateyourinfoonwww.ifmsa.netandwww.ifmsa.org(wewillusebothofthemforafewmonths):-FilltheNOREActivityReport(pleasegivealooktothepreviousemailIsent);-Uploadonwww.ifmsa.orgonlytheupdatedprojectandnottheoboleteones.

voting rightsAccordingtothebylaws:

NOREsvotingrightspenaltiesdecidedbySCOREDandSCORESB

7.6.VotingRights7.6.1.ToparticipateinSCOREactivities,eachNMOmustberepresentedbytheNOREorhis/hersubstitutefromthesameNMO.7.6.2.AnNMOisnotallowedtoappointamemberfromanotherNMOtovoteforit7.6.3.Votingrightsarenecessaryfor

a)ApplyingforanySCOREposition7.6.4.EveryNMOthathasfulfilledthe10.3bylawisconsideredasactiveinSCORE.7.6.5.Thedirectoralsohasonevote.7.6.6.AllNMOsfulfilling5.2.1bylawswillreceivevotingrightsalongwithvotingcardsattheSCOREsessionof each GA

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The SCOREInternational Team

wishes you anamazing GA!

Therecouldbevariationsintheagendaaccordingtoexternals/facilitatorsavailability,othersessionstimingandlocation/logistics.