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TN1302: BESTPRAC BESTPRAC Training School Vienna AK Werenskiold Sept 26-28, 2016 Scientific Reporting & Communication Dr. Anne Katrin Werenskiold

Scientific Reporting Communication · Scientific Reporting & Communication Dr. Anne Katrin Werenskiold. TN1302: BESTPRAC BESTPRAC Training School Vienna AK Werenskiold Sept 26-28,

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Page 1: Scientific Reporting Communication · Scientific Reporting & Communication Dr. Anne Katrin Werenskiold. TN1302: BESTPRAC BESTPRAC Training School Vienna AK Werenskiold Sept 26-28,

TN1302: BESTPRAC

BESTPRAC Training School Vienna AK Werenskiold Sept 26-28, 2016

ScientificReporting&

CommunicationDr.AnneKatrinWerenskiold

Page 2: Scientific Reporting Communication · Scientific Reporting & Communication Dr. Anne Katrin Werenskiold. TN1302: BESTPRAC BESTPRAC Training School Vienna AK Werenskiold Sept 26-28,

TN1302: BESTPRAC

BESTPRAC Training School Vienna AK Werenskiold Sept 26-28, 2016

Theperiodicreporthas2parts:1.a‘periodictechnicalreport’containing:(i)anexplanationoftheworkcarriedout;(ii)anoverviewoftheprogresstowardstheobjectivesoftheaction,includingmilestonesanddeliverablesidentifiedinAnnex1.

Detailsonexploitationanddisseminationoftheresults

(iii)asummaryforpublication;(iv)theanswerstothe‘questionnaire’,coveringissuesrelatedtotheactionimplementationandtheeconomicandsocietalimpact,notablyinthecontextoftheHorizon2020keyperformanceindicatorsandtheHorizon2020monitoringrequirements

ScientificReportinginH2020- officially

Page 3: Scientific Reporting Communication · Scientific Reporting & Communication Dr. Anne Katrin Werenskiold. TN1302: BESTPRAC BESTPRAC Training School Vienna AK Werenskiold Sept 26-28,

TN1302: BESTPRAC

BESTPRAC Training School Vienna AK Werenskiold Sept 26-28, 2016

§ Onlinetool“Sygma”inH2020§ ->notuser-friendly

§ „continuous reporting“(of deliverables,publications,awards and prices etc.)

§ Periodic Report– text only tool (+upload ofadditionalmaterials as figures etc.)

ScientificReporting- practically

Page 4: Scientific Reporting Communication · Scientific Reporting & Communication Dr. Anne Katrin Werenskiold. TN1302: BESTPRAC BESTPRAC Training School Vienna AK Werenskiold Sept 26-28,

TN1302: BESTPRAC

BESTPRAC Training School Vienna AK Werenskiold Sept 26-28, 2016

Page 5: Scientific Reporting Communication · Scientific Reporting & Communication Dr. Anne Katrin Werenskiold. TN1302: BESTPRAC BESTPRAC Training School Vienna AK Werenskiold Sept 26-28,

TN1302: BESTPRAC

BESTPRAC Training School Vienna AK Werenskiold Sept 26-28, 2016

§ Continuous reporting§ Remind PIsof duedeliverables§ Addpublications,awards &prices to onlinetool

§ Periodic Report§ Prepare TextReportTemplate(Wordfile),§ Offer help with uploading of report inonlinesystem

§ Supportfor publishable summary (public relationspeople?)

Facilitating the reporting for the PI

Page 6: Scientific Reporting Communication · Scientific Reporting & Communication Dr. Anne Katrin Werenskiold. TN1302: BESTPRAC BESTPRAC Training School Vienna AK Werenskiold Sept 26-28,

TN1302: BESTPRAC

BESTPRAC Training School Vienna AK Werenskiold Sept 26-28, 2016

Effective Communicationis essential…andcanbetrained

Did you ever playStillePost/BrokenTelephone Game/ChineseWhisper ?

Page 7: Scientific Reporting Communication · Scientific Reporting & Communication Dr. Anne Katrin Werenskiold. TN1302: BESTPRAC BESTPRAC Training School Vienna AK Werenskiold Sept 26-28,

TN1302: BESTPRAC

BESTPRAC Training School Vienna AK Werenskiold Sept 26-28, 2016

Communication Cycle

You=

Sender

Researcher=

Receiver

TelephoneVisitEmailMass mailOnline

Message

Feedback

Page 8: Scientific Reporting Communication · Scientific Reporting & Communication Dr. Anne Katrin Werenskiold. TN1302: BESTPRAC BESTPRAC Training School Vienna AK Werenskiold Sept 26-28,

TN1302: BESTPRAC

BESTPRAC Training School Vienna AK Werenskiold Sept 26-28, 2016

• Isthisabouttasksaffectingtheresearcher/sorgeneraladministrativetasks?

• Whatdoyouwanttheresearcher/stoknow,understand,ordo? –>beconciseandconsistent

• What feedback doyou expect (response,action,report)

• What is the level of urgency?

Message

Page 9: Scientific Reporting Communication · Scientific Reporting & Communication Dr. Anne Katrin Werenskiold. TN1302: BESTPRAC BESTPRAC Training School Vienna AK Werenskiold Sept 26-28,

TN1302: BESTPRAC

BESTPRAC Training School Vienna AK Werenskiold Sept 26-28, 2016

Researcher=

Receiver

• Your target – anindividualor agroup?

• Why is the message relevantto her/him/them?

Page 10: Scientific Reporting Communication · Scientific Reporting & Communication Dr. Anne Katrin Werenskiold. TN1302: BESTPRAC BESTPRAC Training School Vienna AK Werenskiold Sept 26-28,

TN1302: BESTPRAC

BESTPRAC Training School Vienna AK Werenskiold Sept 26-28, 2016

• Choose the tool wisely (respect personalpreferences)

• Bepreparedandusetherightwords– notechnicallanguage

• Be concise and clear

TelephoneVisitEmailMass mailOnline

Page 11: Scientific Reporting Communication · Scientific Reporting & Communication Dr. Anne Katrin Werenskiold. TN1302: BESTPRAC BESTPRAC Training School Vienna AK Werenskiold Sept 26-28,

TN1302: BESTPRAC

BESTPRAC Training School Vienna AK Werenskiold Sept 26-28, 2016

Summary:Hands-ontasks

• Identify,define your message and any backgroundinformation required

• Define your target (group)• Choose your communication channel• Thoroughly word your message innon-technicallanguage

• Be prepared for questions

Page 12: Scientific Reporting Communication · Scientific Reporting & Communication Dr. Anne Katrin Werenskiold. TN1302: BESTPRAC BESTPRAC Training School Vienna AK Werenskiold Sept 26-28,

TN1302: BESTPRAC

BESTPRAC Training School Vienna AK Werenskiold Sept 26-28, 2016

Page 13: Scientific Reporting Communication · Scientific Reporting & Communication Dr. Anne Katrin Werenskiold. TN1302: BESTPRAC BESTPRAC Training School Vienna AK Werenskiold Sept 26-28,

TN1302: BESTPRAC

BESTPRAC Training School Vienna AK Werenskiold Sept 26-28, 2016

Fieldsof communication requirementsProposalstage• Usingelectronicsystems(ParticipantPortal,

ECAS)• Findingsuitablecallsandsubmissiontool• Supportingbugeting:eligiblecosts• Understandingtheconceptofdepreciation

Negotiation• AdministrativeForms• ConsortiumAgreement:• Managerialstructure(votingrights,decision

making)• IntellectualPropertyRegulations

Implementation• Useoftimesheets• Useoftheprojectresources(purchasesaccording

researchers'specificrequests)• Budgetadaptationsandrequestofinformationto

theEC• Organisation andfinancingofprojectmeetings• Usingelectronicsystems(ParticipantPortal,ECAS)• FinancialReporting(WPdetailsforFormC)• Scientific("Periodic")Report(formats,financial

information)• Obtainingsignaturesforandsubmittingreports• Obtainingcertificatesonfinancialstatements

(researcher'sinputindiscussionwithauditors)

Page 14: Scientific Reporting Communication · Scientific Reporting & Communication Dr. Anne Katrin Werenskiold. TN1302: BESTPRAC BESTPRAC Training School Vienna AK Werenskiold Sept 26-28,

TN1302: BESTPRAC

BESTPRAC Training School Vienna AK Werenskiold Sept 26-28, 2016

Effectivecommunication• Comeprepared• Statethereasonfortheletterinthefirstparagraph.Yourteam

membersprobablydon'thavetimetosiftthroughseveralparagraphstofigureoutthepurposeoftheemail.Stateapurpose,thenusethebodyofthelettertoansweranyadditionalquestions.

• listentotheotherparty• Be straightforward – donotbeat around the bush• Usetherightwords• Encourage and support• Trytotakecriticismpositivelyandconstructively.