Upload
others
View
3
Download
0
Embed Size (px)
Citation preview
TN1302: BESTPRAC
BESTPRAC Training School Vienna AK Werenskiold Sept 26-28, 2016
ScientificReporting&
CommunicationDr.AnneKatrinWerenskiold
TN1302: BESTPRAC
BESTPRAC Training School Vienna AK Werenskiold Sept 26-28, 2016
Theperiodicreporthas2parts:1.a‘periodictechnicalreport’containing:(i)anexplanationoftheworkcarriedout;(ii)anoverviewoftheprogresstowardstheobjectivesoftheaction,includingmilestonesanddeliverablesidentifiedinAnnex1.
Detailsonexploitationanddisseminationoftheresults
(iii)asummaryforpublication;(iv)theanswerstothe‘questionnaire’,coveringissuesrelatedtotheactionimplementationandtheeconomicandsocietalimpact,notablyinthecontextoftheHorizon2020keyperformanceindicatorsandtheHorizon2020monitoringrequirements
ScientificReportinginH2020- officially
TN1302: BESTPRAC
BESTPRAC Training School Vienna AK Werenskiold Sept 26-28, 2016
§ Onlinetool“Sygma”inH2020§ ->notuser-friendly
§ „continuous reporting“(of deliverables,publications,awards and prices etc.)
§ Periodic Report– text only tool (+upload ofadditionalmaterials as figures etc.)
ScientificReporting- practically
TN1302: BESTPRAC
BESTPRAC Training School Vienna AK Werenskiold Sept 26-28, 2016
TN1302: BESTPRAC
BESTPRAC Training School Vienna AK Werenskiold Sept 26-28, 2016
§ Continuous reporting§ Remind PIsof duedeliverables§ Addpublications,awards &prices to onlinetool
§ Periodic Report§ Prepare TextReportTemplate(Wordfile),§ Offer help with uploading of report inonlinesystem
§ Supportfor publishable summary (public relationspeople?)
Facilitating the reporting for the PI
TN1302: BESTPRAC
BESTPRAC Training School Vienna AK Werenskiold Sept 26-28, 2016
Effective Communicationis essential…andcanbetrained
Did you ever playStillePost/BrokenTelephone Game/ChineseWhisper ?
TN1302: BESTPRAC
BESTPRAC Training School Vienna AK Werenskiold Sept 26-28, 2016
Communication Cycle
You=
Sender
Researcher=
Receiver
TelephoneVisitEmailMass mailOnline
Message
Feedback
TN1302: BESTPRAC
BESTPRAC Training School Vienna AK Werenskiold Sept 26-28, 2016
• Isthisabouttasksaffectingtheresearcher/sorgeneraladministrativetasks?
• Whatdoyouwanttheresearcher/stoknow,understand,ordo? –>beconciseandconsistent
• What feedback doyou expect (response,action,report)
• What is the level of urgency?
Message
TN1302: BESTPRAC
BESTPRAC Training School Vienna AK Werenskiold Sept 26-28, 2016
Researcher=
Receiver
• Your target – anindividualor agroup?
• Why is the message relevantto her/him/them?
TN1302: BESTPRAC
BESTPRAC Training School Vienna AK Werenskiold Sept 26-28, 2016
• Choose the tool wisely (respect personalpreferences)
• Bepreparedandusetherightwords– notechnicallanguage
• Be concise and clear
TelephoneVisitEmailMass mailOnline
TN1302: BESTPRAC
BESTPRAC Training School Vienna AK Werenskiold Sept 26-28, 2016
Summary:Hands-ontasks
• Identify,define your message and any backgroundinformation required
• Define your target (group)• Choose your communication channel• Thoroughly word your message innon-technicallanguage
• Be prepared for questions
TN1302: BESTPRAC
BESTPRAC Training School Vienna AK Werenskiold Sept 26-28, 2016
TN1302: BESTPRAC
BESTPRAC Training School Vienna AK Werenskiold Sept 26-28, 2016
Fieldsof communication requirementsProposalstage• Usingelectronicsystems(ParticipantPortal,
ECAS)• Findingsuitablecallsandsubmissiontool• Supportingbugeting:eligiblecosts• Understandingtheconceptofdepreciation
Negotiation• AdministrativeForms• ConsortiumAgreement:• Managerialstructure(votingrights,decision
making)• IntellectualPropertyRegulations
Implementation• Useoftimesheets• Useoftheprojectresources(purchasesaccording
researchers'specificrequests)• Budgetadaptationsandrequestofinformationto
theEC• Organisation andfinancingofprojectmeetings• Usingelectronicsystems(ParticipantPortal,ECAS)• FinancialReporting(WPdetailsforFormC)• Scientific("Periodic")Report(formats,financial
information)• Obtainingsignaturesforandsubmittingreports• Obtainingcertificatesonfinancialstatements
(researcher'sinputindiscussionwithauditors)
TN1302: BESTPRAC
BESTPRAC Training School Vienna AK Werenskiold Sept 26-28, 2016
Effectivecommunication• Comeprepared• Statethereasonfortheletterinthefirstparagraph.Yourteam
membersprobablydon'thavetimetosiftthroughseveralparagraphstofigureoutthepurposeoftheemail.Stateapurpose,thenusethebodyofthelettertoansweranyadditionalquestions.
• listentotheotherparty• Be straightforward – donotbeat around the bush• Usetherightwords• Encourage and support• Trytotakecriticismpositivelyandconstructively.