SAP Inquires Account Management |

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Unit 5: Inquiries & Account Management

1FI: Accounts Payable

SAP-ERP

Accounts PayableVersion 1.0






Course Agenda

Unit 1: Introduction

Unit 2: Master Data

Unit 3: Invoice & Credit Note Processing

Unit 4: Payments


Unit 6: Reporting





Unit Objectives

At the completion of this unit, you will be able to:

Perform Vendor Account Balance Inquiries

Perform Vendor Line Item Inquiries





Transaction Codes

Display Account Balance FK10N

Display Account Line Items FBL1N or ZFBL1N





Key Terms

Multiple Selections

Screen Layouts

Clear Open Items

Reset Cleared Items





Vendor A/C Inquiries

When you post transactions to vendor accounts thesystem automatically updates the account.

You can then view information on Accounts Payable byeither using Balance Display or Line Item Display.

Account Balance Display ± shows the opening balancec/f plus the total of all transactions posted per period.

Line Item Display ± allows you search for particular transactions posted.

SAP makes it very easy to view vendor information fromboth the summary and line item level.





Vendor Inquiries ± Transaction Codes

(FK10N)





Account Balance Display (FK10N)

Using Transaction FK10N you can view a specific

vendor balance or a range of vendor balances






Account Balance Display contains

Any Balance C/F from previous year

List of Debit and Credits for each month

Balance for the Period

Sales/Purchases ± net movement for the period

Closing Balance for each period

You can navigate from each total¶s display to the list of

line items by double-clicking an amount. Another double-click on the line item will take you to a

document display screen






Double click on the monthly

balance for a particular period

to view the line items





Multiple Vendor Selection

On the multiple selection screen you can either include arange of vendor accounts or exclude a range of vendor

accounts

Include a Range

Exclude a Range

Double click to include

multiple values





Display Vendor Navigation Screen

You can navigate from each totals display to the list of line items by double-clicking an amount.

Double Click to

View Item





Display Vendor Line Items

You can view vendor line item details either using theDisplay Vendor Balance FK10N or by using the display

vendor line items transaction FBL1N

Line Items





Display Vendor Line Items (ZFBL1N)

You can also use the customized vendor line itemdisplay transaction (ZFBL1N) for displaying vendor

line items.

The customized screen has additional fields like the

cost center# , Material group, etc.





Display Line Item ± Selection Criteria View a range of Vendor Accounts

View a range of Company Codes

View only Open items only

View cleared items only

View all items posted

Status





Line Item Display ± Item Status

The line item list contains a selection of standard fields fromthe document

You can display the following line items:

Open items

Cleared items

Parked items





Display Line Item Details

When you click the view line item display transaction thefollowing details will appear.

Double Click on the line item or click on the line

item and use the display icon to display details





Details on Line Item

Click on the document header icon to

display

Who posted the transaction

When the transaction was posted

Currency details

Document type





Change the Line Layout Details

Each user will have different fields they will want to see

when making queries on a vendor account. Therefore, a

specific user screen layout can be defined to ensure

users are only looking at the details they require.

Possible Selection Fields include:

Doc Number

Local and Transaction Currency

Cost Center

Posting Date and Posting Period





Posted Document View

You can change the line layout to list the details you need.

Use the select layout icon to

display another existing line

layout with different fields





Possible Screen Selection Fields

Use the change layout option to

define you own layout and select thefields you need in your layout





Function in the Line Item Display ± Icons

Select Layout

First Column

Column Left

Column Right

Last ColumnDisplay Document

Change Document

Account Master Data

Save LayoutChange LayoutSort in Asc/Desc Order

Set Filter

Sub-totals

Display Sum

ExpandCollapse





Download Vendor Account Details

It is possible to download vendor account details to excel.

The menu patch is as follows:





Unit Recap

You can Display Vendor Balances using transaction

code FK10N

You can Display Vendor Line Items using transaction

FBL1N and ZFBL1N





Questions and Answers

Documents

SAP Inquires Account Management |