How does the Catalog/Time Schedule Process Work????

The Catalog/Time Schedule Process

Whos who in SAS?Ruth Adams: Registrar Extraordinaire!

Kay Knierim: Catalog

Tiffany Shelton/Lee Staman: Time Schedule & Room Schedule

Kenda Gatlin: Ruths understudyThe Catalogis a historical record of all the courses that SPU has offered and is currently offeringis the foundation of the Banner Student Systemis the base on which we build the Time Schedule, which allows us to register and grade studentsdefines the rules for all coursesis our contract with students for curriculum rulesThe Catalog TrioThere are three parts:

1. Course InformationKAY

2. NarrativeRUTH

3. Degree Requirements*TIFFANY

*The undergraduate catalog degree requirements will also be edited by academic counselors who will contact department chairs if questions arise.

I: Course InformationCourse changes are made in autumn quarter

All academic policy changes and program changes must be approved or reported to UPEC* (1000-4000 level courses) or GPEC** (5000-7000 level courses)

Submit your changes to Kay, who will then forward as necessary to the appropriate committee, via Ruth

*Undergraduate Policy Evaluation Committee**Graduate Policy Evaluation Committee

I: Course InformationYou will receive a report that lists every active course your department has in Catalog.

Review the information, and send changes to Kay.

Almost all changes require a Course Change Form.

Minor changes to wording in the course description can be written on the report.

I: Course Information DeadlinesDistribution of Catalog to Schools September 9

1st Round of Catalog due to SAS October 8(This is the time to make any necessary changes to courses, curriculum, etc.)

2nd Round of Catalog to Schools November 8

(This is for minimal changes, such as typos, awkward wording, etc. It is the time to proof read the changes that were made based on what you submitted in the first round.)

Final Deadline for all course changes December 1

II: NarrativeAny free-form text that appears in the UG & GR catalog is edited by you, in a program called Contribute.

Changes are made during winter quarter.

III: Degree RequirementsDegree requirements are updated by Tiffany in Banner. You submit changes on paper, I do the rest!

Changes are made annually by February 1st.

Academic counselors will help review the checklist (see next slide)

Non-Credited RequirementsIt is critically important that non-credited requirements be listed in the major requirements section of the catalog, this includes such items as:Comprehensive ExamsForeign Language ProficiencySymposium/Recital PerformanceDissertation DefenseStudy AbroadTime Schedule OverviewAcademic year schedule produced by Tiffany & Lee during winter quarterIncludes autumn/winter/spring quarters

Summer schedule produced by Tiffany & Lee during autumn quarter

Time Schedule is more flexible than Catalog.

Tiffanys Focus: UndergraduateLees Focus: Graduate, Doctoral and Continuing Ed

Summer Time Schedule You will receive a spreadsheet that lists information on every section your department offered this summer.Review the information, and submit Summer Time Schedule forms for every section you wish to offer next summer.You will then be sent a spreadsheet that reflects next summers schedule for your review.Write necessary changes on the spreadsheet in a brightly colored pen, and return to Tiffany or Lee.New Effective Summer 2011Summer As A HeaderBeginning Summer quarter 2011, Summer quarter will become the first quarter of the 2011-12 catalog, rather than falling in the previous years (2010-11 catalog), and being the fourth quarter of the academic year.

This will especially help graduate programs and SFS in dispersing aid.

Summer TS will now be posted on January 15th

Summer Time Schedule DeadlinesDistribution of Summer Time Schedule (TS) to schools September 91st Round of Summer TS due to SAS - October 82nd Round of Summer TS to schools - November 8Final deadline for all Summer TS changes December1Academic Year Time ScheduleYou will receive a spreadsheet that lists information on every section your department offered last year.Review the information, and write necessary changes on the spreadsheet in a brightly colored pen, for every section you wish to offer next year.Return to Tiffany (undergraduate) or Lee (graduate and doctoral)Repeat process in Round 2

Pay particular attention to:Detail codesCourse feesRestrictionsMaximum enrollmentSpecial rooms, needsSpecial approvals

Academic Year Time Schedule DeadlinesDistribution of Time Schedule to schools December 221st Round of Time Schedule due to SAS January 212nd Round of Time Schedule to schools February 15Final deadline for Time Schedule February 25

Time Schedule ChangesChanges made after the Time Schedule is published require a Time Schedule Change form.

Dean approval is required.

Who do I work with?Tiffany (x2635 shelton@spu.edu)Undergraduate Time ScheduleCatalog Degree Requirements

Lee (x2254 stamal@spu.edu)Graduate Time ScheduleDoctoral Time Schedule5000-Level Time Schedule

Tiffany or LeeRoom SchedulingUrgent Time Schedule ChangesGeneral SAS questions

26Understanding Catalog and Time ScheduleCATALOG = Kay

Title# of creditsCourse DescriptionRestrictions (Initial)Fees (Initial Set up)Grading ModeRepeatabilityTIME SCHEDULE = Tiffany & Lee

Days & TimesInstructorQuarter offeredRoomsMaximum EnrollmentSpecial Approvals/RestrictionsCanceling Sections

Faculty Resource Sitehttp://spu.edu/depts/sas/

Banner Navigation

Set Up and Use of Contribute

Classroom Information

Catalog and Time Schedule Procedures

Deadlines

Whos Who in Student Academic ServicesComing This Year from SAS!Graduation Degree Check

Major Checklist*

* Course substitutions will still be dependent on the advisor and may affect the accuracy of the major checklist.In Closing

Do you know of any upcoming program changes?

Please let SAS know if you would like one-on-one training on Internet Native Banner or Contribute, or if you would like to receive the Contribute tutorials.

Additional questions?