RHS CHELSEA FLOWER SHOW 2015 FRESH letter from the sponsor confirming full funding of the garden Note: Only typed forms will be accepted. We regret we are unable to process handwritten forms RHS CHELSEA FLOWER SHOW 2015 - FRESH GARDEN ...

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  • RHS CHELSEA FLOWER SHOW 2015

    Tuesday 19 Saturday 23 May

    FRESH GARDEN APPLICATION

    Please complete the forms included within this document and return them no later than

    Monday 18th August 2014.

    The forms in this application pack are:

    Application for space Clients brief Cost estimate Deposit form

    You also need to complete:

    Environmental Credentials survey: Go to www.surveymonkey.com/s/RZQQVDB and complete no later than 18 August 2014.

    Charity Gala Preview Evening form. Although the gala has a closing date of 5th Sept, tickets are in great demand and we recommend that you consider your requirements and submit your application while making your garden application. The form for Charity Gala Preview tickets can be found at rhs.org.uk/Chelsea2014FreshGardenApplication You will be contacted to confirm details before your application for tickets is processed.

    When you submit this form, please also supply the following supporting documents (as PDFs) for your garden:

    1. Master plan (Please note that clear, concise master plans are of great importance during the selection process, please ensure you submit an accurate, detailed plan that clearly reflects the design of your garden to its best effect)

    2. Perspective drawing 3. Elevations and details of excavations 4. Any other relevant details or mood boards, for example buildings, sculpture, water features 5. Preliminary planting plan with key structural specimens and schedule 6. Construction drawings if already completed 7. Signed letter from the sponsor confirming full funding of the garden

    Note: Only typed forms will be accepted. We regret we are unable to process handwritten forms

  • RHS CHELSEA FLOWER SHOW 2015 - FRESH GARDEN APPLICATION

    All applications will be acknowledged. Receipt does not guarantee acceptance.

    EXHIBIT COORDINATOR S DETAILS

    (the main point of contact between the RHS and the exhibitor)

    Exhibit coordinator Name of company Address (to which all correspondence will be sent)

    Postcode Telephone number Mobile number Email address Web address

    SPONSOR S DETAILS

    Sponsors Name Contact Name Sponsors Address

    Postcode Telephone number Mobile number Email address Web address

    Please tick the box most appropriate to your sponsorship: Fully self-funded Contracted sponsorship with signed agreement to cover all costs. (Please attach copy of signed agreement). Agreement in principle with sponsor(s) to fund all or part of the garden. Please indicate the percentage to be sponsored %

  • DESIGNERS DETAILS

    Designers Name Contact Name Designers Address

    Postcode Telephone number Mobile number Email address Web address

    DESIGNER S SHOW HISTORY/BACKGROUND

    RHS Shows at which designer has designed a garden, medals achieved and in which years:

    Non RHS Shows, at which designer has designed a garden, awards achieved and in which years:

    New exhibitors: garden design qualifications/background:

  • CONTRACTORS DETAILS

    Contractors Name Contact Name Contractors Address

    Postcode Telephone number Mobile number Email address Web address

    CONTRACTOR S SHOW HISTORY

    RHS Shows at which contractor has constructed a garden, medals achieved and in which years:

    Non RHS shows, at which contractor has constructed a garden, awards achieved and in which years:

  • Exhibitor site preferences

    Fresh Gardens are in a prime position next to the Great Pavilion. The size of garden is flexible in modules 3m x 3m. Your garden can be any size in multiples of these modules (e.g. 3 x6m or 9x9m).

    Using the diagram below can you please indicate your preferred size and position (using the Drawing Tools). You can also print out the layout and mark your boundaries clearly on it, before scanning it and emailing it as a pdf with your application.

    Points to note:

    Solid Boundary walls will not be permitted where they run along the boundary of the 3x3 grid spaces, although soft boundaries (e.g low hedging) or walls that are broken up can be used if they are integral to the gardens design (all decisions on boundary walls are left to the discretion of the selection panel and show development team)

    Although all efforts are made to provide you with your preferred size and position, you may need to alter your original plan in discussion with the shows team to fit to the overall plan of the Fresh Garden area.

    If you have any queries regarding size and placement of your proposed garden please contact Sam Gare, Assistant Show Manager - samanthagare@rhs.org.uk

  • rhs.org.uk 1

    RHS CHELSEA FLOWER SHOW 2015 Fresh Garden Clients Brief - SELECTION

    Exhibitor name: Title of garden: Completed by & role: Date form completed:

    Why a brief is required:

    The brief will provide information to the judging panel to help them assess your garden. The brief will help you focus on:-

    o WHAT your client has asked you to achieve, the gardens purpose and function. o WHY you have chosen the particular design direction and/or theme and your inspiration

    for the garden. o HOW you will construct the garden and in particular with what materials and plants.

    When completing the brief:

    Please type your responses. Do not include overly detailed descriptions. The indicated words required are a maximum.

    A. DESIGN INTENTION

    1. Who is your imagined client and what are their requirements for the garden, including its intended use? (30 words maximum).

    2. What inspired the gardens design?

    (20 words maximum).

    3. What is the intended character/atmosphere of the garden? You may want to consider describing this

    as how the garden will be experienced by your client walking through the garden and/or the visitor looking into the garden. (50 words maximum).

  • rhs.org.uk 2

    B. LOCATION & SETTING

    4. Is the garden perceived to be in any particular setting e.g. urban, suburban or rural? or location e.g. UK or other country? (20 words maximum)

    5. Is the garden part of a larger garden?

    (20 words maximum).

    C. STRUCTURES, FEATURES & HARD MATERIALS

    6. Is the garden attached to a perceived or real structure e.g. a house? (20 words maximum).

    7. Does the garden have boundaries and how do they relate to any presumed surroundings?

    (20 words maximum).

    8. Indicate whether the garden has structures and what purpose they serve.

    (50 words maximum).

    9. Explain your choice of hard materials such as paving and the relevance of any other special features

    such as water, sculpture etc. (50 words maximum).

  • rhs.org.uk 3

    D. PLANTS, PLANTING & OTHER CONSIDERATIONS

    10. Practical considerations: a. What is the assumed soil type?

    b. What is the assumed aspect?

    11. Explain your choice of plants and their relevance to the theme of the garden. Only mention by name

    key structural plants e.g. tree choices and only if appropriate. (50 words maximum).

    12. How does the choice of plants relate to your assumed soil type?

    (20 words maximum).

    13. Is the garden designed to display a particular range of plants?

    (20 words maximum)

    14. Is there any intended colour, composition or textural character to your planting?

    (20 words maximum).

    15. Is your planting designed for a specific season or from a specific region or country?

    (20 words maximum).

    Please note: This brief is for garden selection only, there will be an opportunity to make amendments

    to the brief prior to judging. We will contact you to ask for any changes nearer to this time.

    Thank you for completing your Clients Brief for selection.

  • RHS CHELSEA FLOWER SHOW 2015 - ARTISAN GARDEN DEPOSIT FORM

    (private and confidential)

    It is necessary to pay a refundable deposit with your application. Deposits will not be returned if you withdraw your application after Tuesday 7 November 2014. If you are unsuccessful in the selection process deposits will be returned during December 2014. Applications will not be processed or presented to the Show Garden Panel unless the deposit is paid at application point. The preferred method of payment is by credit/debit card.

    Deposit contact details:

    Name of company Contact name Telephone number Email address

    Please tick your method of payment:

    1) Please telephone the contact above to charge my credit/debit card 600 including VAT 2) I enclose a cheque payable to the Royal Horticultural Society for 600 including VAT

  • RHS CHELSEA FLOWER SHOW 2015 - COST ESTIMATE

    (private and confidential)

    Name of person completing this form: Company: Representing (i.e. Exhibitor Name) if different from above

    This information is required to demonstrate that the costings below are realistic with regard to the materials and plants specified in your design and the associated build costs.

    NB: this information will remain confidential between the applicant and the RHS.

    Cost () Excavations Hard Landscaping paths, foundations etc. Water Buildings Boundary walls, screens, etc. Features, including statuary Plants & planting materials Labour Plant & Machinery Clearance of site Transport Accommodation Printed information leaflets, brochures, etc. Fees Other Contingency RHS Deposit 600 Total

  • CHECKLIST

    This summarises the actions you need to take and all forms needed to complete your application.

    In submitting this application, I/we confirm that if this application is successful I/we will comply with the obligations and regulations set out in the RHS Chelsea Show Manual 2015.

    Signed: Date:

    Please email this form and associated documents no later than 18 August 2014 to chelseagardens@rhs.org.uk Please keep a copy for your own records.

    Have you familiarised yourself with the rules and regulations for RHS Chelsea Flower Show in the 'What Exhibitors Need to Know' document, available at

    rhs.org.uk/Chelsea2015FreshGardenApplication Have you completed the Environmental Credentials survey at: www.surveymonkey.com/s/RZQQVDB ? Have you completed all relevant parts of this form? Including the application, clients brief, cost estimate and garden deposit? Have you completed the Gala ticket application form? available at rhs.org.uk/Chelsea2015FreshGardenApplication ? Have you enclosed the following info as PDFs: Master plan; perspective drawings; elevations and excavations; details of buildings/sculpture/water; preliminary planting plan; construction drawings? Have you enclosed a letter of confirmed sponsorship? Have you saved a copy of these completed forms for your own reference?

    fresh garden application section1 14.05.14RHS CHELSEA FLOWER SHOW 2015FRESH GARDEN APPLICATIONPlease complete the forms included within this document and return them no later thanMonday 18th August 2014.RHS CHELSEA FLOWER SHOW 2015 - FRESH GARDEN APPLICATIONEXHIBIT COORDINATOR S DETAILS(the main point of contact between the RHS and the exhibitor)SPONSOR S DETAILSCONTRACTORS DETAILSExhibitor site preferencesFresh Gardens are in a prime position next to the Great Pavilion. The size of garden is flexible in modules 3m x 3m. Your garden can be any size in multiples of these modules (e.g. 3 x6m or 9x9m).Using the diagram below can you please indicate your preferred size and position (using the Drawing Tools). You can also print out the layout and mark your boundaries clearly on it, before scanning it and emailing it as a pdf with your application.Points to note: Solid Boundary walls will not be permitted where they run along the boundary of the 3x3 grid spaces, although soft boundaries (e.g low hedging) or walls that are broken up can be used if they are integral to the gardens design (all decisions on boundary Although all efforts are made to provide you with your preferred size and position, you may need to alter your original plan in discussion with the shows team to fit to the overall plan of the Fresh Garden area. If you have any queries regarding size and placement of your proposed garden please contact Sam Gare, Assistant Show Manager - samanthagare@rhs.org.uk

    PlanCFS2015_Fresh Garden Client's BriefFresh Garden Deposit Form 15.05.14Fresh Garden Cost Estimate 13.05.14Fresh Garden Checklist 15.05.14

    Exhibit coordinator: Name of company: Text1: Postcode: Telephone number: Mobile number: Email address: Web address: Sponsors Name: Contact Name: Sponsors Address: Postcode_2: Telephone number_2: Mobile number_2: Email address_2: Web address_2: Check Box5: Check Box6: Check Box7: Text7: Designers Name: Contact Name_2: Designers Address: Postcode_3: Telephone number_3: Mobile number_3: Email address_3: Web address_3: RHS Shows at which designer has designed a garden medals achieved and in which years: Non RHS Shows at which designer has designed a garden awards achieved and in which years: New exhibitors garden design qualificationsbackground: Contractors Name: Contact Name_3: Contractors Address: Postcode_4: Telephone number_4: Mobile number_4: Email address_4: Web address_4: RHS Shows at which contractor has constructed a garden medals achieved and in which years: Non RHS shows at which contractor has constructed a garden awards achieved and in which years: Fresh Garden Clients Brief SELECTION: Title of garden: Completed by role: Date form completed: 30 words maximum: 20 words maximum: 50 words maximum: 20 words maximum_2: 20 words maximum_3: 20 words maximum_4: 20 words maximum_5: 50 words maximum_2: 50 words maximum_3: a: b: 50 words maximum_4: 20 words maximum_6: 20 words maximum_7: 20 words maximum_8: 20 words maximum_9: Deposit Name of company: Deposit Contact name: Deposit Telephone number: Deposit Email address: Check Box10: Check Box11: Name of person completing this form: Company: Representing ie Exhibitor Name if different from above: Excavations: Hard Landscaping paths foundations etc: Water: Buildings: Boundary walls screens etc: Features including statuary: Plants planting materials: Labour: Plant Machinery: Clearance of site: Transport: Accommodation: Printed information leaflets brochures etc: Fees: Other: Contingency: fill_24: Have you familiarised yourself with the rules and regulations for RHS Chelsea Flower Show in the: Have you completed the Gala ticket application form available at: Have you enclosed the following info as PDFs Master plan perspective drawings elevations and excavations: Signed: Date: Check Box20: Check Box21: Check Box22: Check Box23: Check Box24: Check Box25: Check Box26:

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