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Z:/RETENTIONEARLYINTERVENTION MINUTES(COMBINED) 6/20/16

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RETENTION/EARLY INTERVENTION COMMITTEE

MINUTES FOR 2015-2016

(Note: The chair must email the approved minutes to the IE Office for placement on the College web page.)

September 30, 2015 Members in attendance: Maria Lopez, Patricia Saenz, Tracy Von Maluski, Raul Lerma, Francisco Carrasco, Blayne Primozich, Lorena Gonzalez, Darcy Traffansted and Mary Helen (Nena) Fabela Guest: Clarissa Maldonado, New Student Orientation Members not in attendance: Susana Rodarte, Belinda Quinones, Carla Cardoza, Michael Coulehan (excused-has class), Rick Webb, Cynthia Velasco, and Olga Chavez I. The meeting was called to order by Tracy Von

Maluski, Committee Chair, at 3:10 p.m. II. Approval of minutes -- Minutes from 4/5/15 meeting

distributed/reviewed (minutes not taken at 6/4/15 meeting). Darcy made a motion to approve the minutes; Raul seconded; all present in favor-minutes approved.

Tracy went through the list of 2015-2016 Committee

Members; Darcy stated that Jesse Garcia will be SGA Rep.

First order of business is to elect a new Chair for the

year. Tracy nominated Darcy Traffansted. No one else expressed interest in running; Darcy elected by acclamation. Blayne outlined some of the duties and mentioned that the Chair Person also gets placed on a steering committee that meets about once or twice a semester.

Another position open is that of Secretary. Tracy

nominated Maria Lopez; Francisco seconded. All present in favor. Mary Helen Fabela will be alternate Secretary when Ms. Lopez is unable to attend meetings.

III. Old Business:

A. Darcy took over the agenda at this time to discuss the research of studies on ENGL 1301 and EDUC 1300. Committee looked at/discussed data provided and the totals did not match; Blayne recommended that committee go back and inquire about this

with Dr. Kay-Tracy will follow up with Dr. Kay. Tracy first made a motion for student to not skip courses between developmental courses, but withdrew the motion at this time. Blayne suggested not to make recommendation at this time until clarification on numbers completed. Tracy will invite Institutional Research staff, Sal Moreno, to next committee meeting.

B. Blayne provided an overview of what this

committee’s duties are for new committee members and explained how this will all connect to the Pathways Project.

IV. New Business: Darcy asked if any new business at

this time. Blayne presented an idea: possibly tracking the Early College student in cohorts of strictly Early College versus those Early College students mixed with college students. Discussion held about this-consider requesting data on this with specific courses at least 2 or 3, on same students. Blayne suggested any relationship to Early College cohort size to success in a section. Raul made the motion, Patsy seconded. All present approved; motion carried.

V. Next meeting: October 19, 2015 (Monday) at

3:30pm in B241 (Darcy will reserve the room). VI. No other business to discuss- motion to adjourn

meeting made by Maria; Tracy seconded. Meeting adjourned at 4:20 p.m.

Minutes respectfully submitted by Mary Helen Fabela

For College Procedure 2.01.01.14: Committees



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November 30, 2015 Members in attendance: Patricia Saenz, Tracy Von Maluski, Raul Lerma, Francisco Carrasco, Blayne Primozich, Lorena Gonzalez, Olga Chavez, Diana Ordonez, Darcy Traffansted and Mary Helen (Nena) Fabela Members not in attendance: Susana Rodarte, Belinda Quinones, Carla Cardoza, Maria Lopez (emailed), Michael Coulehan, Rick Webb, and Cynthia Velasco I. The meeting was called to order by Darcy

Traffansted, Committee Chair, at 4:08 p.m. II. Approval of minutes-Minutes from 09/30/15

meeting distributed/reviewed. Blayne made a motion to approve minutes/ Francisco seconded. All in favor/none opposed-motion carried; minutes approved.

Darcy stated that Diana Ordonez will be the

SGA representative today; Jesse Garcia is no longer in SGA. The other alternates will be Rebecca Fierro and Gabriel Avila.

III. Old Business:

A. The Start Right Committee met earlier this month. Darcy did take information back to Dr. Kay-most students do take developmental education courses continuously; they are still working having EDUC 1300 course as mandatory to take the first year of college. Discussed New Student Orientations (NSO’s)-the NSO department will be hiring students to assist at the NSO’s as students might relate better to other students.

B. Discussed if this committee still wants to

research the same issues. Darcy asked to think about questions we want to ask Dr. Kay and email these questions to Darcy. Raul had one: What is the retention rate for the early college student?

IV. New Business:

A. Leadership Academy group-Patsy discussed the team project they have. Discussed new mobile notification system- APP (will not have emergency alerts, but will send out EPCC deadlines, i.e.-registration/payment deadlines). This will be proposed to the V.P’s on Friday. Tejano Alerts will continue for emergency alerts. Olga mentioned that she attended a QEP meeting and Dr. Quiroz discussed using Twitter & Instagram. Raul also suggested for instructor’s to remind

students of registration/ payment deadlines and mentioned that there will be changes coming in Financial Aid in 2017-2018 academic year.

B. Blayne reported on the new software the

college will be using, called Illume. Some staff are already being trained. This will help predict persistence rates through the Banner system for different cohorts. They are looking at current students right now; and it can be broken down by campus and various items. Persistence rates through regression analysis and will tell us predictors. It cannot be used for dual credit at this time. Early College data will also have to be collected through Institutional Research. The theory is that if persistent rates improve, the graduation rates will improve as well. Committees can use this & review the data during the meeting. Blayne also mentioned that it is still being built & more staff will be trained.

V. Next meeting: February 16, 2016 at 3 p.m. VI. No other business to discuss- motion to adjourn

meeting made by Tracy seconded. Meeting adjourned at 5:10 p.m.

Minutes respectfully submitted by Mary Helen Fabela



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(Note: The chair must email the approved minutes to the IE Office for placement on the College web page.)

September 23, 2014 Members Present: Blayne Primozich, Belinda Quinones, Patsy Saenz, Marta Olivares, Raul Lerma, Charlie Miller, Carla Cardoza, Doroteo Franco, and Mary Helen (Nena) Fabela Members Not Present: Susana Rodarte, Jamie Isaac, Tracy Von Maluski, Cynthia Velasco, Darcy Traffansted, Michael Coulehan, and Rick Webb Meeting was called to order at 3:00 p.m. Introductions: Everyone introduced themselves. New Business: Blayne informed everyone of meeting for the “Start

Right” Kick-Off. It will be scheduled for Monday (10/20/14) at ASC. He explained that four committees, including this one, make up “Start Right”. The four committees are: Admissions, Retention/Early Alert, Transitions, and Instructional Strategy’s. “Start Right” is an initiative for student success to piece together student’s pathways. “Start Right” is set to be in full force by the spring semester 2015. There has been discussion in the past about merging committees, but for now they will stay as is.

Blayne discussed Early Alert headed by counselor,

Sandra Lujan, which is part of Texas Completes. He talked about the software and that this has a $100,000.00 budget.

Revisit recommendation for success of enrollment. There is a common thread with counselor, Carlos Armendariz, recommendation to provide more options for courses and course availability in shorter semester (mini-mesters). Discussion about attempting to get data collection behind it for MM I and MM II in fall and spring semesters. Blayne mentioned that the data collection could maybe be funneled through student success or Institutional Research could assist.

Blayne stated that this committee was in need of a

“Chair” person and “Secretary”. It was suggested that maybe tenure staff could assume these roles. Patsy Saenz agreed to be the “Chair” and Mary Helen (Nena) Fabela agreed to be the “Secretary”. All present were in favor. Blayne briefly went over each position’s responsibilities.

EDUC 1300 should be mandatory first or second

semester and this should be highly recommended by counseling.

Meeting ended at 4:30 p.m. Next meeting will be Monday, 10/20/14 at ASC at 2:00 p.m.

For College Procedure 2.01.01.14: Committees



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March 5, 2015 Members Present: Belinda Quinones, Freddy Ali, Mike Coulehan, Raul Lerma, Darcy Traffansted, Tracy Von Maluski, Blayne Primozich, Carla Cardoza and Mary Helen Fabela Members not in attendance: Susana Rodarte, Marta Olivares, Patricia Saenz, Charlie Miller, Jamie Isaac, Rick Webb, Cynthia Velasco, and Marvin Reynolds. I. The meeting was called to order by Tracy Von

Maluski, Committee Chair, at 3:10 p.m. II. Approval of minutes-tabled at this time; will be

forwarded by Darcy as she took minutes at the last meeting.

III. Old Business:

A. Carla Cardoza-Career Services

Ms. Cardoza provided an overview of the services provided by the Career Services Program. She informed committee that the “Career Cruiser” takes about 25 minutes for the student to complete while the Kuder Journey takes 40 minutes. There are currently 20 employees; only 10 staff district-wide due to one grant ending. After a student completed the assessment, then career exploration ensues which can take from 1-2 hours. This is available online, but the student has to have a password. Some instructors (for example-Irma Camacho), assign student to do an assessment and the career exploration throughout the whole semester. A case management log is maintained at Career Services and they can check if the student has a career plan on file. This committee is considering having all new students doing the assessment. Carla does not recommend this for every new student as may cause a bottle-neck. There are about 6,000 first time in college (FTIC) students. Blayne mentioned that the transitions committee is also working on faculty advising models. Discussion about this and it was brought up if EPCC would support hiring more staff to assist with this. Mary Helen mentioned that the counseling department goes over degree plans during the

New Student Orientations and suggested that maybe only the FTIC students take the career assessment & exploration. Michael made the motion that all FTIC students under an Associate of Arts degree plan take the career assessment and career exploration by the end of their first 18 credit hours. Tracy seconded; all in favor-motion carried. Tracy will take this to Ms. Gonzalez and Ms. Cardoza. Discussed doing a comparison on retention from prior students that didn’t know what degree they wanted to pursue.

B. Review Data Questions

Data Questions were distributed/reviewed/discussed. Tracy has sent the data questions to Dr. Kay. She will get us results and report to the Committee after Spring Break.

IV. New Business:

A. Brainstorm Idea: Eliminate waiting lists to get into degree plans

Future -- Possible new data question -- How can we look at data for people on waiting lists for health programs? How many are dropping courses or retaking courses?

B. Article: City University of New York

This was distributed and will be discussed at next meeting; has to do with retention.

V. Next meeting will be April 9, 2015 VI. Meeting adjourned at 4:36 p.m.



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April 9, 2015 Members Present: Marta Olivares, Patricia Saenz, Tracy Von Maluski, Raul Lerma, Cynthia Velasco, Blayne Primozich, Rick Webb, and Mary Helen (Nena) Fabela Members not in attendance: Susana Rodarte, Belinda Quinones, Carla Cardoza, Charlie Miller, Jamie Isaac, Michael Coulehan, Ali Freddy, Marvin Reynolds, and Darcy Traffansted. I. The meeting was called to order by Tracy Von

Maluski, Committee Chair, at 3:35 p.m. II. Approval of minutes-Minutes distributed/reviewed.

Raul made a motion to approve the minutes; Marta seconded; all present in favor-minutes approved.

III. Old Business:

A. Dr. Kay will review Data Research Questions on 05/02/15. If we have the data, we will try to meet again possibly the first week of May.

B. Carla Cardoza showed career

cruising/assessment at another meeting discussing the New Student Orientation (NSO) Committee. Discussed maybe using those students on AA Degree (no field of study specified) or AS General Studies Degree Plan. Blayne mentioned that currently Title 5 grant application being worked on. The theme for the grant is “Getting students on a structured path”. Early Alert has a career navigator tool-this is only applied to students who place in remedial/developmental courses. Early Alert “First Time in College” (FTIC) students who are unsure of their major must take the career cruising assessment during their first semester and meet with career services staff member. Blayne reminded us that we will still need to follow-up with research.

IV. New Business:

A. Blayne brought up Distance Education retention-discussion. He mentioned that Luz Cadena had workshops for best practices

B. Article: City University of New York

This article has to do with retention; Tracy read the article out loud and there was discussion about it.

V. Next meeting: To be announced at a later date VI. Motion to adjourn made by Cynthia; seconded by

Tracy. Meeting adjourned at 4:59 p.m. Minutes respectfully submitted by Mary Helen Fabela, Secretary



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September 9, 2013

Members Present: Irene Gurany-Garcia, Marta Olivares, Raul Lerma, Olga Chavez, Blayne Primozich, Tracy von Maluski,

Irma Hoy, Julie Bustamante, and Patty Ortega Members Absent but called: Rick Webb, Lorena Chavez, Charlie Miller, Cynthia Velasco, Pat Duran, and Susana Rodarte Meeting was called to order at 3:15 p.m. Motion to approve minutes from May 2013: Olga. Second: Irene. Motion passed unanimously Old Business: Recommendation #1: Blayne explained the unresolved technical issues of faculty’s ability to use a running grade book for

the use of midterm grades. Since Banner is not yet ready for midterm grades, recommendation #1 was modified to omit “Banner input” and to change “not passing” to a more general “academic progress”.

New Business: Julie described the new late registration system that was used Fall 2013. Although enrollment decreased, contact hours

increased.

Students pursuing a 1 year certificate that does not require math, reading, and writing pre-reqs are not required to test however since students do not know how to declare certificate as major on application sometimes, they end up testing anyways.

New recommendation: Tracy recommended that all instructors take attendance. Marta seconded and motion passed. The use of them in Financial Aid and Records was discussed. Julie will check with Daryle to see how attendance records might be collected and stored. The related new ‘WF’ grade proposal was also discussed.

Motion to Dismiss: Tracy. Second: Raul. Meeting ended at 4:30 p.m. Next meeting will be Wednesday Oct. 9 at 3:00 p.m. at VV B241.



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October 9, 2013 Members Present: Carla Cardoza, Olga Chavez, Irma Hoy, Tracy von Maluski, Susana Rodarte, Ramon Jimenez, Jamie Isaac, Marta Olivas, Richard Webb, Cynthia Velasco, Patty Ortega Members Absent: Irene Gurany- Garcia, Charlie Miller, Julie Bustamante, Raul Lerma Meeting called to order at 3:20 PM Tracy moved to accept minutes as corrected and Olga seconded. Cynthia volunteered to serve as Secretary. Recommendation 1 Discussion with Blayne last month regarding submitting a grade book. It was discussed that in the Developmental Education Council Committee meeting, there is a pilot that will involve math faculty submitting grades during mid- term electronically. Last semester it was presented to Faculty senate and it was voted down. Patty spoke with Gary Chacon from IT regarding Banner support for implementing midterm grades and he mentioned it is something that can be done but a pilot needs to be done. Regarding the English discipline, they give students a

research paper that is worth the bulk of their grade and that is due later in the semester so this recommendation may not work for many. This is still not verified because there was discussion that Banner currently does not have the capabilities. It was suggested an internal research be done in which instructors provide midterm grades or some form of progress record and see if that is a motivational factor. Send a survey around to faculty was brought up. Steve Smith has been encouraging faculty to intervene with students. It was stressed during the General Session. Some members discussed the importance for faculty to record attendance since that is an early indicator for student success. Not all faculty do and it is not required. Some instructors feel it is time consuming to record attendance. Carla will research UTEP and Jamie will research Dona Ana CC on their grade electronic rosters via Banner and if they have attendance record policies. Tracy will be sitting in DE Council as proxy. He will ask the DE Council if there is an attendance policy in all DE courses. Is it enforced? Do all instructors follow it? Next meeting: Tuesday, November 5th at 3:15 PM



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November 5, 2013 Members Present: Cynthia Velasco, Tracy Von Maluski, Patty Ortega, Raul Lerma, Irene Gurany-Garcia, Charlie Miller, Irma Hoy, Julie Bustamante, Blayne Primozich Members Absent but Emailed: Jamie Isaac and Richard Webb Meeting Called to Order: Meeting called to order 3:15 PM II. Approval of Minutes: Quorum was not met. III Old Business

A. Steering Committee Report

Patty attended the Steering Committee meeting and it was very informational. Patty reported our recommendations. The Transitions Committee reported on recommending Faculty Advising by discipline. It was implemented in the past. Faculty member can take a semester off and then be an advisor for another semester. It died because of TASP. The Transitions Committee wants to bring it back to the College. The question was brought up by our committee as to who would advise Associate of Arts majors.

Patty suggested a similar recommendation but there is question of duplication. Does it relate to retention? In theory, yes, because students are being advised on their career. Steve Smith is looking for recommendations on retention that will not eat up the budget. Ten percent of our institutional budget is on retention. Patty will bring a report from the Transitions Committee on faculty advising for the next meeting. From the meeting Patty attended, she was advised that our recommendation have an assessment plan. Another recommendation was suggested by Irene that the Counseling department bring back Case management for students; she learned about many academic programs; she

knew how to run course histories. Students’ retention rates were high; 85%. It was successful but it was a lot of work.

Julie suggested another recommendation that pertains to the absolute enforcement of following the degree plan. Patty brought up a degree plan software in a webinar that she participated in. If a student registers for a class that is not in degree plan, it would send triggers. According to Raul, the new Banner system will send errors (like pre-requisite errors). It will be implemented this summer. The name of the software that will be used in Banner is called CAPP (Curriculum Advising Program Planning).

Cynthia suggested that we gear our recommendations toward what faculty senate will like and that will ease their workload. A recommendation that may appeal to Faculty Senate would be mandatory consecutive enrollment in math, English, and government. Students tend to hold off from registering for next math or English course which makes it more challenging for the student to pass the class. Suggested for Counselors to do a pre-orientation before taking placement test and include Noel Levitz survey on student barriers.

B. Developmental Council Report: nothing to

report. DE Council meeting will take place the following day.

C. Banner midterm grades (Reports): was

released and not well received by Faculty Senate.

D. Attendance Recommendation: discussed

Early Alert will be doing something similar. Still something our Committee wants to see approved and implemented.

IV. New Business V. Next Meeting: meet beginning of spring semester



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February 10, 2014 Members Present: Patty Ortega, Charlie Miller, Ramon Jimenez, Irma Hoy, Tracy Von Maluski, Marta Olivares, Susan Rodarte, Blayne Primozich, Cynthia Velasco Members Absent but emailed: Julie Bustamante, Carla Cardoza, Raul Lerma, Richard Webb, Irene Gurany-Garcia Meeting Called to Order: Meeting called to order 3:05 PM. I. Welcome II. Approval of Minutes: Ramon approved and Tracy

seconded. III. Old Business

A. Steering Committee Report

Mid-term grades did get approved in a way since an ongoing online grading system is being piloted this semester. Instructional strategies committee recommendation of online warehouse to share ideas with other faculty was approved. There are concerns and questions of the “WF” grading procedure. It will go against student’s GPA. Census date still exists; anything before that, reimbursements are supposed to be made to the students but might not be happening.

B. DE Council Report: There will be

registration fairs (similar to a resource fair) coordinated district wide to encourage students to register early for the upcoming semester. Representatives from PREP, TRIO Student Support Services Program, ESOL, Library, Admissions and Registration, Career Services, Counseling, Scholarships, Tutorial Services, Campus Life, and Testing will have information for students.

IV. New Business

Need to decide on recommendation and spend the next two meetings to get it in writing and submit.

A. Mandatory attendance by faculty. We need to

look at the policy before we make that kind of recommendation especially with the new “WF” policy. Currently, there is an attendance policy but it is stipulated by the instructor. There was some discussion with some members that it may not be a favorable recommendation by faculty. Others suggested not to rule out this recommendation.

B. Mandatory/highly recommended consecutive enrollment in Math, Reading, and Writing. For example, this would encourage students to register English 1301 and English 1302 sequentially. Ramon brought up if we can invite counselors to the English 1301 class and promote and encourage students to register for English 1302 for the following semester. We can do something similar for Math and Reading disciplines. There is a pilot being done of certain English 1301-1302 sections in which the maximum capacity of the section is lower but there is more intervention (more work) done by the instructor. Results are still pending.

It was brought up to get contact Carol Kay to provide data on Pass/Fail rates on consecutive enrollment. There is already data available for the English discipline regarding completion of English 1302 and graduation rates. We need to request for Math and Reading. If this recommendation is decided on, the question was brought up on how it would be created?

In response, it was brought up to have Counselors visit all English, reading, and math classes and encourage them to register the next sequence of courses. Or, perhaps, identify a section for each discipline with the Registrar’s department and identify those students and enroll them in those sections. Also, we would need to ensure that each enrolled student take the next sequence of the course the following semester. Before taking it to a vote, Patty will send an email to all committee members to get their thoughts and vote on one of these two recommendations. Recommendation goes to the steering committee, then to Leadership, then to Cabinet.

V. Meeting adjourned 4:45 PM VI. Next Meeting: TBA



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March 20, 2014 Members Present: Irene Gurany-Garcia, Julie Bustamante, Ramon Jimenez, Irma Hoy, Marta Olivares, Blayne Primozich, Patty Ortega Members Absent but emailed: Cynthia Velasco, Charlie Miller, Carla Cardoza, Raul Lerma, Richard Webb, Tracy Von Maluski, Susan Rodarte, Olga Chavez Meeting Called to Order: Meeting called to order 3:20 PM I. Welcome II. Approval of Minutes: Ramon approved and Irma

seconded. III Old Business

A. Steering committee report

Summary of Start Right committee projects was presented. Ed Astra was discussed as a planning tool not only for current student Banner schedule building but also as a possible planning tool for our consecutive enrollment recommendation.

B. DE council report: D.E. council rep was

absent. IV. New Business

A. Recommendation for consecutive enrollment in math, reading, and writing:

1. Mandatory/highly recommended: It

was discussed whether ‘mandatory’ or ‘highly recommend’ should be used in our recommendation and due to what appears current concerns about dip in enrollment, motion was made and passed to use “strongly encourage” in our recommendation.

2. Recommendations: Charlie is still working of retrieving the data from Dr. Kay’s office. Four resources to strongly encourage consecutive enrollment were discussed and added to the recommendation form.

a. Offer more sections of

particular math, reading, and writing courses in certain semesters.

b. Offer majority of math,

reading, and writing courses as minimesters.

c. Have math, reading, and

writing faculty explain benefits of moving on to the next level immediately. Universal PowerPoint presentation can be created to educate students on statistics reflecting benefits.

d. Have Banner message pop-up

when a student finalizes schedule that does not reflect registration into next level of math, reading, or writing.

V. Meeting adjourned 4:30 PM VI. Next Meeting: TBA



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September 4, 2012

I. Opening of Meeting

Present: Pat Duran, Cristina Sharp, Marta Olivares, Irma Hoy, Pablo Rivera, Susana Rodarte, Julie Bustamante, Lorena Chavez, Carmen Thorp, and Patty Ortega

Meeting called to order at 3:20

II. Approval of Minutes

Motion to approve the minutes: Lorena Second: Irma

III. Secretary and Representative Appointments

A volunteer for secretary is still needed. Volunteer will be solicited at the next meeting since so many members are absent.

Pat Duran will be the Developmental Education Council representative

IV. Old Business

Pat met with Dr. Kay and Daryle Hendry to discuss the developmental drop survey. The same reasons kept arising year after year and they concluded that it is not necessary to continue to survey students anymore.

Patty and Tracy met with the Faculty Senate last May, however there was no quorum, therefore were not able to get support for the committee’s recommendations to discuss the course pre-requisite the first day of class and to encourage students to meet with instructors before they drop. The recommendations were shared with the Senate, however there was no consensus and diverse feelings about the recommendation.

In relation to our midterm grade recommendation from last year, Irma informed us that the Reading discipline wants to provide grades every 3 weeks and that ESL requires students to have a 70 or above in order to sit for the exit exam by the 14th or 15th week

Julie informed us that the development of the new Drop form is still in progress, not ready for use yet.

V. New Business

Cristina informed the group that Completion by Design turned in to Texas Completes, which is a similar model with intrusive advising.

Due to lack of grant funding, the Early Alert program has ended.

Recommendations for committee to consider as this year’s priorities:

Create a college policy that does not allow

Read 0309 classes to be cancelled since it causes students’ reading intensive courses to be dropped.

If Read 0309 is cancelled, have Testing

center have emergency testing available for these students.

Continue to look for new ways, such as the

expanding the “C or better” list, to meet reading requirement.

Create college policy that will no longer

prevent students from registering if they owe the college less than $50.00, such as property or library fees.

Fix the incongruences between TSI met vs.

ACCUPLACER met and between course history vs. test score inaccuracies that affect students to enroll into college level courses.

Add more MM2 and late start class options. Color code classes at the different campuses

in the semester schedules to help prevent student registration errors.

Invite student representative via Arvis Jones.

VI. Close of Meeting

Motion to Adjourn: Pat

Second: Julie Meeting ended at 4:45

Respectfully submitted by Patty R. Ortega



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November 6, 2012 Present: Julie Bustamante, Pablo Rivera, Marta Olivares, Pat Duran, Irene Gurany-Garcia, Charlie Miller, Carmen Thompson, Irma Hoy, Raul Lerma, Susana Rodarte, Cristina Sharp, Rick Webb, Tracy vonMaluski. Absent but called: Lorena Chavez, Patricia Ortega, Olga Chavez, Cynthia Velasco. Start Right Initiative Recommendation Form (draft) was disbursed and reviewed. Discussion centered on whether committee can propose or make a recommendation--determined that it would be recommended; how it would be done through Mr. Smith's office. This information is not on the draft itself as of yet, it was discussed that be left up to Mr. Smith's office. Form #1 was reviewed: Summary of recommendation--discussion centered on mid-term or what time frame might be followed; Pablo suggested that it read somewhere between week 7 and week 9 in order to provide lee way for the instructor; question was called as to the way the statement would be written with follow up discussion on the variety of semester lengths as well. The statement of "no later than the academic week after the midpoint of a semester" the only issue with this statement was highlighted in terms of the 5 week mini-mesters. Tracy captured a second writing more reflective of the committees concerns in terms of the midterm. Discussion settled on the idea phrase would be the "midpoint of the semester"; there is a concern on behalf of the English department in terms of the efficacy of the form--the recommendation is that this should be directed from above (Mr. Smith's office)--there will be resistance to this from the Faculty. The form had gone before a non-quorum Faculty Senate where it met a half and half approval rating. Pablo points out that students are used to receiving feedback on a regular basis (6 weeks--typically from high school). The question was posed why the grades are not provided back to the students with more regular feedback. Students are, at times, confused as to where they stand within a particular course. Without that regular feedback, there are challenges that cause the students frustration. The point was made that students under 30 hours have to be provided with feedback (indication was that this is state mandated). Suggestion was made that a progress report (universal) be utilized. Student accountability was cited as well as a lack of participation which inflected upon the student and their

understanding of where they stand within the particular course. The question had been posed that should this be taken back to the Faculty Senate? It was decided that it should be recommended to come from Mr. Smith and Dr. Serrata--regarding the form itself. Rationale, supporting research and data statement--(This form has been worked on for the past 3 years) Question was posed as to when this would need to be submitted--was pointed out that the timetable for implementation was indicated as Fall 2013. Question was posed--how much data would be required to determine the need and end results of the use of such a form. Point was made to make the form as simple to complete as possible; rationale for the form included the fact that it has been reported that both UTEP and NMSU are already doing something similar to this. It was recommended that Celina Gomez be contacted as she had done previous research on this particular facet. Paul was asked to contact: NMSU re. the effectiveness of what they are utilizing. The rationale should also include why this form is being pursued and how effective it has been for them. Question was called as to whether this was a formation of the draft or the recommending of the particular draft. Pablo indicated that one rationale that should be showcased is what impact it has had on other institutions in terms of their drop rates. Stakeholders: Addition of Financial Aid was suggested as well as the entire institution as a whole. Timetable Reminded that this is just a draft--agreed upon that the fall 2013 is okay for now Resources required Addition to read "Deans, Leadership Team and Cabinet" Which areas of the College are involved? Have they been contacted? Financial Aid was suggested to be added.



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Evaluation Plan Remove the word "simply"; plan was suggested to be adequate; "increase" was to be rewritten as "any change in student retention". Question was posed--might this actually increase drop rates--point being that the grade at the midpoint might be low enough that causes the student to drop and that the form might well cause the student to think of dropping. Discussion centered on this topic; with a survey quoted that indicated that students dropped without speaking to the instructor. Carmen was caught up to speed in terms of weeks 7 through 9 as the ideal period of time for this form to be reviewed by instructor and student. Consensus was that Recommendation form #1 was just about ready. Form #2 Summary of recommendation--statement was reviewed with discussion on "any student who is considering dropping a class..." recommended as a change. “Conference" to be changed to confer. Discussion centered on timeline of when the recommendation would be followed upon. Point was made that many students might wait till the last minute in order to facilitate the drop, having avoided meeting or speaking with the instructor. Discussion of the drop form, and the timeline involved in the creation of that form, along with the adoption of said form ultimately failing through the various offices involved. It was pointed out that that form, the Drop Form, was in discussion and review for over 5 years. Point was made that the first statement "Any student who is dropping a class..." should be dropped from the statement entirely and to focus upon the second statement "...if a student is not passing as the Drop Date approaches..." Conversation centered on the progress report (suggested use of existing form from Counseling was made) Committee discussed the first part of the statement--vote was called and all in agreement. Rationale, supporting research and data--Statement was reviewed by committee, discussion centered on the last statement "An informed student is more likely to persist" with the suggestion that said statement be removed Stakeholders--should reflect the same as Form #1 Timetable--approved as written Resources required--removal of the word "and" prior to "the support of the Deans..."; Registration to change to "Registrar"; include Cabinet and Leadership Team

Which area(s) of the College are involved? Have they been contacted? Addition of the Curriculum Office Evaluation Plan--"Simply" to be removed; increased to be modified to "any change" Committee summarized the forms and discussion centered on the charge of the committee and how it is a simple recommendation on the part of the committee that is directed; Christy pointed out that this mindset has somewhat changed, due to changes within the college (i.e. Mr. Smith, Linda Gonzalez, Dr. Tena, Director Camacho, etc.) Pablo mentioned uniformity of tutorial services district wide (problem tends to center on VV as a campus--the issue is not as prevalent at other campuses)--tutors are limited to 15 minutes per student, no matter what circumstances may exist at that moment--this impacts how students are retained because the students cannot get tutoring that fits their needs; mention was made about conflicting committees and Tracy indicated that this will be changed. Discussion centered back on the tutorial services and the issues predominant to that area and how it impacts retention. Question was posed in terms of how students and whether they have the opportunity to evaluate the tutors on a regular basis--this was suggested as a new business item for the next meeting. Tracy suggested that Irma be contacted to see if she might provide insight into this particular issue. Suggestion was made that any recommendations be based on data; IR may have some data on this--it was suggested that Dr. Kay be contacted for this data. Pablo shared how the tutoring has worked in the past, particularly in terms of study groups (at TM). Suggestion was made that faculty become more involved in recommending tutorial services, particularly in terms of group study. Concern was discussed that if something is suggested to be district wide, it needs to take into account that each campus has unique circumstances, populations and needs (not to mention budgets) that need to be taken into account. Tracy suggested that he can make a call to Director Camacho. Committee agreed, and he will make the call and then bring that information back to the committee. Motion was made to adjourn, seconded and approved unanimously.



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December 4, 2012 Attending: Tracy vonMaluski, Lorena Chavez, Pat Duran, Irene Gurany-Garcia, Rosa Irma Hoy, Raul Lerma, Charles Miller, Marta Olivares, Susana Rodarte, Christy Sharp, Carmen Thompson, Cynthia Velasco, Ernest Webb and Julie Bustamante Absent but called: Olga Chavez, Patricia Ortega, and Pablo Rivera The Chair called the meeting to order at 3:00 p.m. The meeting notes taken by Mr. Webb were read and approved as the minutes for the November 2012 REIC meeting. Raul Lerma so moved, Irene Gurany seconded. REIC members voted to accept. Agenda item 2 presented by Tracy was the Student Drop form as a new form, sent to him by Lorena Chavez. Julie Bustamante clarified that it is not a new drop form rather the current form in use with an update requested by Counselor Coordinators. A statement in bold print was added under the Student Signature to make students aware that the completed form must be submitted to the Admissions and Registration office to be processed. Lorena commented that while the change seems minor it is a big improvement since many students believed they had dropped their courses never having taken the form to the Admissions and Registration office to be processed. To clarify any confusion of whether this was a new form or not, Pat Duran reminded the committee of the previous work done by the REIC regarding the student drop form. Last year's REIC members approved the recommended form changes and submitted to Mr. Daryle Hendry, Registrar. The form included "Steps" a student was to follow which included a place for Financial Aid staff to sign off on. The intent of the committee's recommended changes to the student drop form was to make sure students understood the consequences of dropping courses, especially the dollar amounts they would be liable for if they received financial assistance. The REIC believed it was the responsibility of well-trained, front desk Financial Aid staff to be able to explain exactly what this means, including dollar amounts, to each student who chose to drop. Pat spoke to Daryle Hendry who informed her he was working on updating both the Student Add/Drop form used to correct registration prior to census date and the Student Initiated Drop Form used for course withdrawal after census date. He was working on creating a multi-purpose form. Pat was hoping a draft of the new form would be forthcoming during the Summer but that did not happen. Later, both Daryle Hendry and Linda Gonzalez spoke to Pat about the REIC form. They explained how even Financial Aid staff do not know what the dollar amount will be that a student will be liable for. Only Tuitions Staff can calculate that amount which is charged to the students some time later -- after the drop has occurred. What Pat was asked to consider instead

was to look at changing the process instead of the form. Pat understands to consider the whole process of students dropping and how retention is affected but that was not her initial charge. It was to look at the form itself. There was much discussion still on who is responsible for making sure students understand the consequences of dropping since the current Financial Aid pamphlet and printed materials do not appear to be sufficient. Suggested was a FA orientation, better trained district-wide up-front staff instead of referring or sending students to Valle Verde, and a way to determine or a best guesstimate tool so students receive instant feedback on what they can expect to re-pay. Raul Lerma shared that students are told at many different points in the process what they can expect if they drop courses. Admissions and Registration staff also ask students if they have checked with Financial Aid prior to accepting their drop forms reminding students they may end up owing money. A review of the current student drop form brought up additional concerns about all the information included in the form, the small font and the possibility of reformatting it to make it easier for students. Lorena shared how Counseling piloted the REIC form and students responded favorably to the REIC form compared to the current drop form we use now. Susana, Lorena and Charles agreed to work on reformatting the student drop form, adding the steps back in, making it easier for students, bringing it back to the REIC for approval to then re-submit to the Registrar for consideration. Raul Lerma did request assistance from Counselors and any staff who work with the form to support the inclusion of the Last Date Attended since this makes a difference when calculating the dollar amounts students must re-pay. Agenda item 3 presented by Tracy was the research document on midterm grades and faculty/student conferencing. During the review, comments included how providing students their mid-term grade may already be too late. Agreement and a preference to providing students instructor feedback earlier in the semester were made by faculty REIC members. Four weeks was most preferred. Lorena shared how their use of the Instructional Progress Report form has been very helpful. This form was initially intended for use with students on academic suspension but now, at least at Valle Verde, it is used to have students speak to their faculty and get input on their course progress prior to proceeding with course withdrawal. Tracy shared how the research on mid-term grades shows this is mostly a practice used at universities. Raul Lerma shared how his contacts at Austin CC and Tarrant County told him they do not provide mid-term grades. Charles Miller asked if we know about Doña Ana CC and Central New Mexico CC, two institutions closer to EPCC. Do they provide mid-term grades? Irma Camacho will be helping with a little more data.



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Agenda item 4, 5, 6 and 7 started with feedback from the Start Right Steering Committee meeting on 12/3/12. Steve Smith said the two REIC recommendations will need to go to Faculty Senate for approval. Doing so, it is expected the senate will not vote to approve. Tracy also shared how Steve Smith was more comfortable if the recommendations were revised & used for DE & ESL courses, in order to evaluate and compare those drops rates to what is true now. Pat's comments that DE faculty are already doing this and Irma Camacho's statement that the pilot program for providing mid-term grades is voluntary and proceeding in DE and ESL were questioned. Even though the Developmental Ed council voted to do this, (included in our minutes from last year) REIC faculty present shared how no one has told them to do this and as far as they know, no one is doing this, not in DE or ESL and certainly not in the academic courses. Tracy made a motion to revise Recommendation 1, restricting it and making it mandatory for DE and ESL. Seconded by Lorena and approved by the REIC. Discussion also included changing the recommendation from a mid-term grade to a progress report, no later than the 1/4 of the way into the term (this takes into account mini-mesters, summer terms, etc.). Ernest Webb commented how the request from Dr. Serrata is to have faculty provide earlier feedback to students, to initiate a protocol between instructor and student, interfacing with students. Changing it from a mid-term grade to a progress report and earlier in the term is the first step. Susana asked where this revised recommendation would go to next. It would be back to the Steering Committee. Raul Lerma made a motion to accept with the changes, seconded by Carmen Thompson and approved by the REIC.

Discussion on Recommendation 2 included it being too late "as the drop date for W grades approaches" to have instructors confer with students who are not passing. Lorena felt the language was not right as we want students to also take responsibility for knowing what their progress in class is earlier than the last days to drop. It was felt that being able to implement Recommendation 1 will allow time to pass, provide data to evaluate and compare with what is true now. Lorena made a motion to table Recommendation 2 till next semester, seconded by Julie and approved by the REIC. The approved language to Recommendation 2 for Agenda item 7 was to change it from "instructor should confer" to "instructor is strongly encouraged to conference". Charles commented that this is something he practices with his students but experiences that many students will still not take the time to conference with him. Rosa Hoy shared that not even with the offer of extra credit will some of her students still take advantage of conferencing with their instructor. Agenda item 8 was Tracy's recommendation that if implemented, the four disciplines of DE Reading, Writing and Math, plus ESL compare retention rates for a year from before and after. Tracy motioned with Lorena seconding. Approved by the REIC. Agenda item 9 had no new business. Old business Tracy shared was a request from Irma Camacho requesting, in writing, comments regarding Tutorial Services, especially at Valle Verde. Pablo had the most to share regarding Tutorial Services at the last meeting, and the consensus seems to be to have students and faculty comment on what is experienced. With no further business or discussion, Tracy made a motion to adjourn, seconded by Rosa Hoy. Approved by the REIC.



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September 13, 2011

Valle Verde, Room A201 Present: Leticia Urenda for Julie Bustamante, Lorena Chavez, Olga Chavez, Pat Duran, Celina Gomez, Irene Gurney-Garcia, Rosa Irma Hoy, Raul Lerma, Patty Ortega, Pablo Rivera, Susana Rodarte, Cristina Sharp, Cynthia Velasco, Tracy Von Maluski, Joyce Whiteside Absent: Julia Bustamante (sent Leticia Urenda), Sandra Gutierrez, Carmen Thompson Welcome Approval of Minutes Chair and Chair in Waiting We Want You Back Report by Lorena Chavez Drop Form Report by Patty Ortega Further Editing

Welcome to our new members: Irene Gurney-Garcia, Rosa Irma Hoy, Raul Lerma, and Tracy Von Maluski The motion to approve the minutes was made by Lorena Chavez. The minutes were approved. Lorena Chavez commented that Sandra Gutierrez might be interested in the position. Lorena reported that in the Fall of 2010, there were 1,293 students on the list, but in the spring/summer 2011, there were 1,394. Students get a letter, e-mail, and a personal phone call. There are only two people doing this work: Lorena and her assistant. Pat pointed out that right now, this job is a volunteer job- no extra pay is being received. Lorena is waiting for the report to see the % we got back. The last report showed 1-2%, which is typical of the national survey. Patty gave distributed the latest draft of the drop form. Changes that were recommended during the meeting include: • Bold I understand • Take out the colon • Add Course Prefix with Course Number • Take out Course Name • Limited change to limit • Under Financial Aid Office, take off clearance. • Put if you receive grant s or loans or are a work-study, you must… Leticia moved that the form be e-mails to all the committee members and that they be given 24 hours to add any further comments. Patty will e-mail this form to everyone for any additional changes they see are needed. After everyone has the 24 hour time period to comment, the form will be considered complete and will go to the Steering committee.



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Target time to start using Concern Drop Survey Target time to start using DEI Representative Student Success Workshops Other Concerns Financial Aid Concerns

This semester A concern was expressed that this form is not handled uniformly among our different campus site. Pat will take this issue to the Steering committee; the procedure needs to be uniformly followed. Pat will follow up with Jose Baltazar and Carol Kay in regard to the survey. This semester Patty Ortega volunteered to be our new DEI Representative. Pat handed out the booklet of workshops as well as a handout with sessions instructors can request to have in their classrooms. Pat mentioned that counselors are pressed for time. Joyce asked if Master CRLA tutors could become involved in giving some of these workshops. 1. Pat emphasized that we need better communication between

counselors and student services. 2. We need to look into late registration. It’s not about the money,

but students succeeding. 3. We will add to our agenda: a discussion of more interventions

and changes for registration. 4. Currently there is no recommendation to prevent late

registration. We may need to do this. This semester, late registration continued through the first two days of classes and into the third day with the dean’s approval. Suzanna pointed out the lack of rooms and instructors.

Online classes are increasing, but instructors who can teach online are limited. Mr. Lerma gave an update on suspension and the petition to waiver it. This also applies to Dual Credit students. As of July 1st, all appeals have to be documented. Changes are coming from the Feds. Mr. Lerma distributed a handout on these changes. Pat requested a report on students being wiped out so we can learn from studying this report. The counselors pointed out the need for increased communication between them and financial aid to keep them briefed on changes.



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Next Meeting First Tuesday of the Month Faculty Task Force

Tuesday, October 1, 2011 3:00-5 p.m. ASC Building Room A210 Pat will try to get room A210 again. If there is a room change, she will inform the committee. How we can convince faculty to: • Look at prerequisites the first two days of classes • Meet with students who are considering dropping • Provide a mid-term grade Sub-committee: Carmen Thompson Celina Gomez Joyce Whiteside Tracy Von Maluski Pat is inviting Carina Ramirez to join this subcommittee and will notify members what is happening and when they should meet.



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October 4, 2011 Valle Verde, Room A201

Present: Mercedes Dominguez for Julie Bustamante, Lorena Chavez, Olga Chavez, Pat Duran, Celina Gomez, Gloria Corona for Raul Lerma, Patty Ortega, Cristina Sharp, Irma Craver-Castillo, Tracy Von Maluski, and Joyce Whiteside Absent: Sandra Gutierrez, Carmen Thompson, Susana Rodarte, Irene Gurney-Garcia, Rosa Irma Hoy, Raul Lerma, Pablo Rivera, and Cynthia Velasco Welcome Approval of Minutes Chair and Chair in Waiting New Member Early Alert Systems Student Success Workshops Options Workshops on Line Workshops Attendance Problems

Welcome to our visitor, Irma Craver Castillo. The motion to approve the minutes was made by Lorena Chavez ad seconded by Celina Gomez to approve the minutes as corrected to change nominated to commented: Lorena Chavez commented that Sandra Gutierrez might like the Chair in Waiting Position. Sandra Gutierrez informed Pat that she cannot take on this position at this time. Patty Ortega nominated Cindy Velasco and Celina Gomez seconded it. Darcy Traffansted, a Transmountain student, has submitted a request to return to this committee. If approved by Arvis, she will be returning. The Early Alert Systems has workshops scheduled for September and October and online workshops that students can access at their convenience. It is discouraging when the attendance is low. Members offered the following suggestions:

1. Drop unpopular workshops and increase those most in demand.

2. Give the workshop schedule early like in Mary for August and in November for Jan. This will help instructors to add a class presentation or workshop assignment into their syllabus.

3. Ask teachers to include at least one class workshop.

4. Be sure the workshop schedule booklet is in the Counseling Web Site and e-mailed promptly. In September, the spring schedule was the one listed in the Counseling Web Site.

5. Our counselors carry a heavy load. They cannot conduct workshops after October. The group agreed that workshops are best in September and October

6. Put the link for the workshop schedule on the website in an



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Drop Form Title of Drop Form Concerns Add Drop the First Week of School

easy to find place.

7. Look at what students are interested in.

8. Offer points that lead to gifts for workshop attendance.

9. Add the schedule to the Early Alert Website.

10. Celina and Pat will discuss these ideas with the Coordinating Board and get their ideas.

Pat presented our drop form to the Start Right Committee. They want recommendations and justifications for our recommendations rather than the completed work. Pat will re-write our recommendation and attach our form with it as an example of what we would like to see. A lot of time was dedicated to creating the drop form and appropriate offices were notified that we were doing this. Our initial assignment was not well clarified. The current Start Right Committee clarified that once our recommendation with the form as a sample is submitted, others will make the final determinations. We want to hear back from the core team what happens with our recommendations and other work we have submitted. Pat will follow-up on getting this feedback. Pat will ask Early Alert how they are using the case management model we recommended. The Start Right Committee just wants the recommendation form and not the leg work we have been dedicating to this initiative. Suggested: Student Initiated Registration change. The form we developed has a built in section where students have to receive information about the consequences of dropping. Many students drop using the online drop. There are too many students to not utilize this method. It was suggested that a flashing notice come on the screen to alert students they might owe money if they drop. Students are not often aware they might owe money if they drop until last in the semester. Patty suggested that students need financial aid information early in the semester. An online program could be developed—a mandatory on-line workshop. Lorena suggested a video could be put on a monitor outside of counseling too and in the kiosks. Pat wants to recommend the late registration will be the week before Faculty Development and that Faculty Development Week be the add/drop week. After that, students could enroll for the following semester or a mini semester. Joyce mentioned that some add/drops the first week of school are from



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Financial Aid Change of Major Drop Survey Next Meeting First Tuesday of the Month

administrative errors. Pat would like to have sub committees to work with Financial Aid. Pat also wants a report from Financial Aid so we can study it and make recommendations. Pat also wants clarity about Dual Credit and the why the ten year reasons are no longer acceptable circumstances for petitions. Gloria clarified that the request for the report has been sent by financial aid; however, the report will only show who got dropped, but not why. She also clarified the other points for Pat and specified that there is federal policy that is controlling all this. Up to ten years, the student has to have an extenuating circumstance and the circumstance has to be during that period that affected them. Dual Credit students have not been well informed. There has to be a letter about what happened and support documentation. This is not an appeals process. It’s being revamped now. The rules here are not required by the feds, but we do it for students. The requirements are published. Once they are updated, they will be on the web. The biggest problem regarding change of major are student who do not have a major and wait too long to declare it. If within the allowed time to change this to a major, the student does not decide on a major, the undeclared major is considered the major. We did not have time to look at this in detail.

Tuesday, November 1, 2011 3:00-5 p.m. ASC Building Room A210



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March 6, 2012 ASC, Room A201

Committee Members Present: Pat Duran, Patty Ortega, Joyce Whiteside, Celina Gomez, Rosa Irma Hoy, and Tracy Von Maluski, Darcy Traffansted, Juliana Bustamante was represented by Mercy Dominguez, Irene Gurney-Garcia was represented by Jose Baltazar, and Cristina Sharp Committee Members Absent: Pablo Rivera, Olga Chavez, Irene Gurney-Garcia, Cynthia Velasco, Juliana Bustamante, Lorena Chavez, Sandra Lujan , Raul Lerma, and Carmen Thompson Approval of Minutes Recommendation Update Presentation of Edited Drop Form Task Force for Recommendation 1 Regarding the Involvement of faculty Changes to Recommendation #1

Tacit approval. Pat Duran asked the group to look at the minutes. No comments were made, and the meeting moved into the first point. Pat Duran distributed a handout showing the status of our recommendations. Pat reported taking the edited drop form to the Steering Committee. The committee recommended changes which returned the form to most of its original state. Since every change in the editing process has a student-centered significance, the group would like a discussion in which the steering committee hears the reasons for the changes. Our committee would also like to hear the reasons for not making these changes. Tracy Von Maluski moved we invite the section of the steering committee that rejected our drop form to meet with us at a future meeting. Darcy Traffansted seconded the motion. The motion passed. Before Dr. Brown left a task force was started. The group still needs a representative from financial aid and one from Registration. It was moved by Darcy Traffansted and seconded by Tracy Von

Maluski that Pat would ask Susana if the task force had met or started their work yet, and then if not, we would ask Susana and the task force to just let us take that ball and try to run with it.

The group reviewed parts a, b, and c of recommendation #1 and agreed on the following modifications: Change course Histories to Course Prerequisites. In a. Course Prerequisites, have faulty specify and discuss

prerequisites on the first day of class and state prerequisites in the syllabus.

Eliminate b. Drop Process, but add for faculty to strongly

encourage students to meet with them before dropping the course to a, Course Prerequisites.

Modify c. Midterm Grades. Have faculty provide students their

progress status between the 6th to 8th weeks of class.



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New Recommendation Proposed Recommendation to be Discussed and Formulated at the Next Meeting Next Meeting

After much research, in conjunction with the Developmental Education Committee and with the support of the Faculty Senate, we recommend no registration after class has met for the first time.

Research: Southwest Texas’s self- study and research on this topic

that was given to Yvette Chuca. We will discuss formulating a recommended that admissions for

new entering students be completed by two weeks before classes start.

Tuesday, April 3, 2012 ASC A201 3 to 5 p.m.



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September 22, 2010

Valle Verde, Room C-428 Present: Pat Duran, Joyce Whiteside, Celina Gomez, Ingrid Cardena, Elena Madrid, Patty Ortega, Cynthia Velasco, Juliana Bustamante, Carmen Thompson, Lorena Chavez, and Cristina Sharp Committee Members Absent: Gloria Corona, Olga Chavez, Jose Baltazar, Pablo Rivera, Sandra Gutierrez, Susan Silva, Valentin Guereque, and Darcy Traffansted Approval of Minutes Minutes from the last meeting were not presented for approval.

Welcome to New Members Approval of Minutes Our History as a Committee

Cynthia Velasco, Juliana Bustamante, Carmen Thompson, and out new liaison, Cristina Sharp Celina Gomez moved that the minutes be accepted. All approved. Pat Duran recalled out history as a committee. This committee started as a committee under the Developmental Education Council. It then was taken under the Start Right umbrella and is now a standing committee under Start Right.

Clarifications We Need Status of Out Recommendations

Pat Duran reported that she will clarify what our role is now as a standing committee and whom we report to. “We Want You Back” recommendation.

Lorena Chavez that this program now has a budget under Dr. Brown. Dora Soto works with her. This semester outreach will go to 1,395 students. This is the group of new student who attended during the Spring 10 semester but did not return in the Fall 2010 semester. Outreach consists of three parts: (1) mail-outs signed by Dr. Rhodes and Dr. Brown directing students to contact Lorena Chavez, (2) first time calling, (3) follow-up calling. The majority of outreach is done by phone and on line; however, when appointment are needed, Lorena has students meet with her. Many problems for students are created by our institution policy that starts the financial aid year in the fall through the summer instead of three consecutive semesters. For example, students who start in the spring or summer semesters and have problems are more likely to have financial aid impact than students who started in the fall and had problems. Making it 3 consecutive semesters starting with the semester the students enrolled would help a lot of students. Banner does not catch all meeting prerequisite situations. Some students can still register for a class in spite of the fact they have not completed the prerequisite. Pat would like us to recommend students must show a course history or test score to instructors the first week of classes to verify they have met the prerequisite.



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Student Success Workshops

Survey for students withdrawing from courses. We need permission from Developmental education to edit the form since the target group for this survey is developmental education students. If they do not want us to edit it, we can edit the form we have to use with all other students. There is a possibility an outdated form is still be given to students. Pat will check on this since we do not want unnecessary duplications and outdated material being used.

The results from the drop survey are used by our committee to gain insights that can help us create intervention strategies to increase student retention.

Drop Form Update. Patty Ortega reported that we want it

mandatory that the instructor sign the drop form. There are some problems with this that need to be resolved: (1) Some students procrastinate and drop at the last minute -- too late to get the instructor’s signature. (2) Some instructors might not average grades till late in the semester. We also need to address how to present this idea to faculty and implement instructor involvement in signing the drop form.

The recommendation for enhancing the “We Want You Back” campaign

Case Management and Start Right Center. The Bill Gates

Foundation specifically targets the developmental level, which includes all student situations that are not college credit. The pilot group now consists of about 1500 students at our Valle Verde and Northwest campuses.

The Student Services Core Team accepted the majority of our recommendations and created their own case management system which they delegated to the Prep Program to spearhead.

Financial Aid. The recommendation involve financial aid is on

hold. This one did not go through committee.

The listing of workshops went out again at the start of the semester. There are many good workshops offered, but they are not well attended. Mission Del Paso is piloting having the instructor invite a counselor into the classroom to give a presentation. To date, fifteen of these have been done. This works well. We would like to see this piloted at Valle Verde. Joyce Whiteside mentioned that she switched to having a counselor present early in the semester. Although wildcard credit was offered to students who attended workshops, many did not attend them. This way all the students get at least one workshop. She found a problem in making a workshop mandatory and graded because she has so many percentage areas that are now graded such as paragraphs, tests, the final tests in grammar and paragraph, participation, assignments, and the journal. There aren’t any percentage points left for workshop attendance. It would have to share a small percentage with assignments, lessening its value as a mandatory activity. She recommender we start a plan of action at our next meeting to find instructors willing to allot at least one class for a Student Success Workshop relevant to their class.



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Early Alert System Pat Will Do Meetings

The Early Alert system will be piloted at Mission del Paso. This is a system in which an instructor and a counselor work together, keeping in close communication regarding an identified at risk student in the instructor’s class. The EPCC Counseling Website has Early Alert information and the Student Success Workshops posted.

1. Pat will meet with the steering committee for more direction for our committee.

2. Jose Baltazar will meet with the Developmental Education council regarding the drop survey.

3. Plan on our addressing at the next meeting the way we will work with faculty regarding their signing the drop forms.

4. Plan on our addressing at the next meeting a pilot at VV in which instructors include on their calendar a Student Success Workshop conducted in the classroom.

The second Thursday of the month at 3 p.m. was suggested; however, too many members will not be able to attend at that time in October. The next meeting is October 7th at 3 p.m. at the ASC. Room: TBA- Watch your e-mail for the room number.



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October 7, 2010 Valle Verde, Room A-201

Present: Pat Duran, Joyce Whiteside, Gloria Corona, Celina Gomez, Ingrid Cardena, Elena Madrid, Patty Ortega, Pablo Rivera, Darcy Traffansted, and Cristina Sharp Committee Members Absent: Cynthia Velasco, Juliana Bustamante, Carmen Thompson, Lorena Chavez, Olga Chavez, Jose Baltazar, Sandra Gutierrez, Susan Silva, and Valentin Guereque Welcome to New Member Approval of Minutes Committee Member Review Our Official Name Meeting Times

• Where • Room • Schedule

Our Duty Where are we now?

• “We Want You Back” • Case Management and Start Center

Pablo Rivera Pat Duran pointed out a couple of corrections to the minutes. Darcy moved they be approved as corrected and it was seconded by Patty. All accepted the minutes as corrected. Pat Duran reviewed our membership and checked each person stint as a member. She asked if everyone was comfortable with the stint of his/her assignment. Pat pointed out the importance of attending meetings. She mentioned that a member cannot resign, but that she as the chair can recommend a member be removed. Retention and Early Intervention Committee The group present decided the first Monday of each month from 3:30 to 5 p.m. is the best time for the majority of the members. The ASC Pat will schedule and announce through e-mail. Monday, Nov. 1st at 3:30 p.m. Monday, December 6th at 3:30 p.m. January 2011: No Meeting Monday, February 7th at 3:30 p.m. Monday, March 7th at 3:30 0p.m. Monday, April 4th at 3:30 p.m. Monday, May 2nd at 3:30 p.m. Pat would like to have a little celebration at the Dec. meeting. As a committee, out duty is to make recommendations to the Start Right Steering Committee. They will channel our recommendations appropriately. Pat will continue following-up on our recommendations and will report back to our committee. Funded The Prep program is using a lot of the ideas we recommended and overseeing this.



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• Drop Form • Student Success Workshops • Drop Survey

New Recommendations to Work On and Assignments

• Prerequisites • Early Notification of Not Passing • Need for More Counselors • The Drop Form

We need to write a formal recommendation and develop a model form. We want to have instructors and financial aid sign these forms. This will be given to Linda Gonzalez-Hensgen, VP of Student Services and member of the Start Right Steering Committee. The counselors are already highly recommending that students on suspension attend these; however, it has been noted that these workshops are not well attended. There is a pilot at MDP in which a monthly e-mail and flier goes to instructors inviting them to invite counselors to give a workshop in their classroom. Workshop for the month, the counselors giving the workshops, their e-mail addresses and phone numbers are included in this information. Pat would like to see this extended to other campuses next semester. We would like one survey for all students. Jose Baltazar is presenting our idea to the Developmental Council. This conversation with them is needed before clarifying if there will be one survey or is we need to recommend another survey for students not covered by the current one. We want to recommend that faculty check their students’ course histories or test scores during the first week of the semester to be sure students meet the prerequisites of their courses. Pat Duran will write this recommendation. Darcy pointed out the Noel Levitz survey found students not receiving information about not passing in a timely manner. We want to recommend that a progress report be giving by week 7 of the semester so student who are not passing will have time to remedy their situation. Celina Gomez will write this recommendation. The Noel Levitz Survey indicated that students were not receiving sufficient counseling support. We want to recommend that counseling staff be increased in accordance with the Noel Levitz ratio. Has not yet been assigned. Patty Ortega will write this recommendation. Patty, with the help of Darcy and Celina, will create a model form. These recommendations need to be ready for the next meeting.



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Brainstorming Topics for Next Meeting

The group discussed various study skill, basic knowledge about College, and student success behaviors and various ways to help students attain these skills. It was noted that many areas are already assigned and working on these issues.

1. Tutors and instructors: ways to bring them together for the benefit of students

2. English Language Proficiency students - those with linguistic issues

3. Staff/Faculty to Student mentoring



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December 6, 2010 ASC, Room A-201

Present: Pat Duran, Joyce Whiteside, Jose Baltazar, Cynthia Velasco, Juliana Bustamante, Cristina Sharp, Sandra Lujan-Gutierrez, Darcy Traffansted, and Susana Rodarte Committee Members Absent: Ingrid Cardena, Elena Madrid, Patty Ortega, Celina Gomez, Gloria Corona, Olga Chavez, Carmen Thompson, Lorena Chavez, Pablo Rivera, and Susan Silva Approval of Minutes Meeting with Dr. Brown

Darcy Traffansted moved that the minutes be accepted. It was seconded by Susana Rodarte. All approved. Pat Duran and Christina Sharp met with Dr. Brown in reference to the recommendations from our committee:

Faculty check prerequisites during the first week of school. Faculty meets with student and sign drop form. Faculty provides mid-term grades for students.

Dr. Brown wants a Faculty Task Force to look at these recommendations. Pat has invited Carina Ramirez, and she has agreed to serve on this task force.

Early Alert and Risk Factor Assessment Start Right Newsletter Other Efforts in Retention/Intervention Mentoring Student Success Workshops

Sandra G. will make corrections to the Early Alert and Risk Factor Assessment and the Start Right Newsletter. In piloting the early alert system, all developmental areas Are included in the risk factor assessment. At this time, there is no Start Right newsletter or logo online, but work is in progress for a logo. Early Alert will be piloted at MDP. Pat challenged the committee to think of more things we can recommend to foster retention and early intervention. Pat encouraged committee members to become mentors for the special cohort of students under the Bill Gates project. Contact Debbie Aguilera if you are interested in becoming a mentor.

Be thinking of topics to add to our workshop offerings.

The workshops have not been well attended. Therefore, a pilot was done at Mission del Paso.

Mission del Paso did a pilot in which faculty in developmental

education and Dual Credit received information about the workshops available, the counselors giving them along with their contact information. They were encouraged to schedule in-class workshops. This proved to be successful.

While we will continue to offer scheduled workshops for students, we want all faculty now to know they can have an in-class workshop.



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Concerns

Drop Survey

Discussing Drops

Communication

Workshop Attendance Two Recommendations Next Meeting

Darcy moved that all campus sites provide not only the list of workshops and counselors giving them but contact information for the counselors with an invitation to schedule workshops in the classroom. Joyce seconded this motion, and all approved it. Jose pointed out that Valle Verde is already providing the contact information with an invitation to instructors to schedule a workshop in their classrooms. A concern was brought up that not all the campuses are being cooperative about doing all the drop surveys. Maybe there are fewer drops. We need to compare surveys with the drop numbers. Pat pointed out that not all counselors are talking about drops and the consequences with students. They are just signing the forms. She sees a big reason for this is the gigantic number of students they are seeing. Susana Rodarte expressed a concern that many committees have been created some because of grants that are looking at similar issues related to retention and early intervention. She feels there is not enough communication among these different committees and that some efforts might be unnecessarily duplicated. Christina said she is aware of the Start Right committees and that what our committee is doing is unique. However, there are committees not under the start right umbrella that are working on this topic too. It was suggested that under the Smart Start Logo on the Web site, all the minutes from the different committees be posted so they can be easily found and reviewed. Jose brought up that all campuses doing workshops need to report the attendance and send the surveys for the success workshops to him. He is not getting all this information now. He is the one who does the final report. These recommendations were approved by the members present:

(1) Counselors at all campus sited do the drop survey (2) Workshop surveys and attendance be turned in to Jose.

February 7th, which is the first Monday in February 3:30 - 5 p.m. ASC Room 201



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March 7, 2011 ASC, Room A-201

Present: Pat Duran, Joyce Whiteside, Patty Ortega, Darcy Traffansted, and Cristina Sharp, Carmen Thompson, Lorena Chavez, Jose Baltazar, Jose Baltazar, Celina Gomez, Sandra Gutierrez, Juliana Bustamante Committee Members Absent: Gloria Corona, Ingrid Cardena, Elena Madrid, Olga Chavez, Cynthia Velasco, and Pablo Rivera Approval of Minutes DEI Report Drop Survey Math Emporium Drop Form Faculty Task Force/Recommendations

Darcy Traffansted moved that the minutes be accepted as corrected. Motion was seconded by Jose Baltazar. All approved. Presented by Jose Baltazar Jose presented the recommendations that DEI students not be allowed to drop without the instructor’s approval. The DEI council agreed with this recommendation. The revised drop survey will be given to all students. DEI also requested a yearly report for drop results, which was forwarded. In regard to the drop survey, an academic bubble with a blank line will be added as well as an indicator whether instructor required student to drop the course. Pat requested that the coordinator strongly encourage counseling departments to give the drop survey to students. The results are used to inform the steering committee. Patty and Celina distributed the results of the drop survey. The group decided the major and degree plan should be added to the survey. The pros and cons of the Math Emporium were discussed. It was determined that it works best with students who are independent learners. Cristina will report back on the data supporting the Math Emporium and will report on who is evaluating it. For homework, please review and give Patty and Pat your comments. Pat will e-mail this form to committee members. A task force is needed to complete the resolutions we started involving instructors:

• Faculty checking pre-requisites the first 3 weeks of school to



33

Start Right Logo Conferences on Retention and E.I. Call for Assistant Next Meeting

be sure students are meeting requirements

• Faculty meeting with their students and signing the drop form

• Faculty providing mid-terms grades Current members of this task force are: Carina Ramirez (ESL), Claudia Chacon (history), and Rose Galindo (Reading). This task force needs two members from our committee. Joyce Whiteside and Carmen Thompson volunteered to join this group. Pat will meet with the deans, and she will oversee the arrangement of the task force meeting and will announce when and where the meeting will be. All present examined the Start Right Logo and voted to keep the name and logo. Sandra went to an Early Alert conference. Jose has ticket for a conference pending. The conference has to be related specifically to retention. There was a time conflict in his attending the one targeted. If you know of a good conference, please let Pat and Jose know about it. Please notify Pat if you would like to be her assistant next year in preparation for taking over as the chair of this committee the following year. Monday, April 4, 2011 3:30-5 p.m. ASC Building A Room A210



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April 4, 2011 Valle Verde, Room A-201

Present: Pat Duran, Joyce Whiteside, Patty Ortega, Cristina Sharp, Jose Baltazar, Celina Gomez, Sandra Gutierrez, Juliana Bustamante, Gloria Corona, Pablo Rivera, and Cynthia Velasco Committee Members Absent: Darcy Traffansted, Carmen Thompson, Lorena Chavez, Ingrid Cardena, Elena Madrid, and Olga Chavez Approval of Minutes Drop Survey Report on the Math Emporium Faculty Task Force/Recommendations Drop Form

Minutes are on hold pending corrections. A section from the early part of the meeting did not get represented in the minutes. The drop survey is now in the research office being modified. Patty and Celina distributed a more comprehensive report of the results of the drop survey Cristina communicated with Lucy Michal, who is in charge of the Math Emporium, and received the following information. From the Spring of 2009 through the summer of 2010, 560 students in developmental math used the Emporium. The encompassed a fifteen month period. They did as well as tradition students who did not use the Emporium. There was a 66% success rate and a lower drop rate of 9% in comparison to traditional students who had a drop rate of 13%. There were two campuses that used the Emporium for five week sessions. Two developmental education courses were finished within that time frame. We would still like to see data for the adult (mid-thirties up) learner population.

A task force was formed to complete the resolutions we started involving instructors:

Faculty checking pre-requisites the first 3 weeks of school to be sure students are meeting requirements

Faculty meeting with their students and signing the drop form

Faculty providing mid-terms grades Current members of this task force are: Carina Ramirez, Claudia Chacon, Rose Galindo, Joyce Whiteside, and Carmen Thompson. This group will start meeting next semester, the Fall of 2011. Pat is meeting with Dr. Brown regarding this task force. Currently we have a TSI form for the Registrar’s office and a half-page add/drop form. Julie recommended we keep the two forms but rename them. The group felt this was a good idea to keep the two drop forms but to rename them in order to avoid confusion: 1) Schedule Change Form, 2) Drop Form



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Video Clips for Student Success

Next Meeting

Celina, Darcy, and Patty will look again at the drop form and will communicate with the counseling coordinators for their input. We will look at the forms again when the drafts are ready. Joyce introduced the idea of including short video clips on our website to supplement the Student Success Workshops. Some workshops that are handled sufficiently by the videos could be eliminated. Sandra Gutierrez from Early Alert said we already have researched and found many good clips that could serve this purpose. She will demonstrate these in the fall at our first meeting so we can add these links to our web sites. Monday, May 2, 2011 3:30-5 p.m. ASC Building A 201 Room A210 Pat hopes to have an assistant identified at this meeting who will work with her next year and take over the leadership of this committee the following year. Three members, whose terms are completed, will be leaving at the end of this year: Jose Baltazar, Patty Ortega, and Gloria Corona. Pat will be meeting with Ron Stroud to identify new members to replace those leaving. Since this is the last meeting of the semester and some members are leaving, we will include a little party.



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May 2, 2011 Valle Verde, Room A-201

Present: Pat Duran, Joyce Whiteside, Patty Ortega, Cristina Sharp, Jose Baltazar, Celina Gomez, Pablo Rivera, Cynthia Velasco, Lorena Chavez, Gloria Corona, Susana Rodarte Committee Members Absent: Darcy Traffansted, Carmen Thompson, Ingrid Cardena, Elena Madrid, Olga Chavez, Sandra Gutierrez, and Juliana Bustamante Approval of Minutes Luncheon Chair and Chair in Waiting We Want You Back Campaign Changes in Financial Aid

Jose moved to accept the minutes. Patty seconded it. The minutes were approved. As a show of appreciation to the committee and to those members leaving the committee, Pat prepared a lovely luncheon for all to enjoy. Thank you, Pat. In September, our committee needs to elect a Chair in Waiting to work with Pat. Next year is her last year as Chair. The Chair in Waiting will become the Chair the following year. It was decided to wait till September for two reasons: 1) some of the members leaving might reapply to stay with this committee, and 2) We will know who the new members will be by that time. Members can re-apply and serve up to two terms. They are not automatically re-assigned. They have to complete the paperwork. Members can serve in two standing committees per academic year, but not more than that. Susana Rodarte will continue as our Administrative Liaison. Lorena reported that contacts will continue through the summer, working ten hours a week with 1400 students. Every semester increases by 100 students. Some students require more outreach than others to get back. She gave an example of a situation involving some social work. Normally, a phone call, e-mail, and a letter are the instruments of contact. Lorena reported that she researches each student before calling them. Financial aid is a big reason for many not coming back. Gloria reported that counselors will receive information about changed in financial aid that will affect the fall semester. The changes will be:

1) Students can appeal if they do poorly, but they have to have a mitigating circumstance.

2) Student Academic Progress (SAP) is critical for an appeal to

be approved. Students have to raise their GPA up to 2.0 within one semester.

3) If a student gets an F, he/she can repeat as many times as

needed to get a passing grade.



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PELL Grant Need for Mandatory financial Aid Workshops for New Students Drop Form Conference

Jose’s Report

Next Meeting: Tentative Date

4) If students pass but want to take a course again to get a better grade, they can repeat that course only once. For example, a student wants to get rid of a D by repeating the course to get a better grade.

This summer, students can get a second Pell. They have to take six hours and have completed twenty-four hours from the Fall and Spring semesters together. Celina suggested a mandatory workshop in Financial Aid, not as part of new student orientation, but around the same time. Gloria mentioned more employees are needed to do workshops. Right now financial aid sends e-mails and calls and gives brochures. Jose suggested that maybe technology could be used for an online training, but with conditions. This has to be separate from the NSO. Pat said that the suggestion of financial aid workshops can be stated as a formal recommendation that there be mandatory financial aid workshops. Lorena recommended adding a notice to students that they might owe money if they drop and to have student’s signature or initials to show they understand this. It was also recommended the drop form include the direction to please take the drop form to the Registrar Admission’s Office. Pat said she writes self-pay on those forms where the student does not receive financial aid. Joyce said this would be good to have on the form where that comment could be checked. Patty said the form should have a step-by-step process showing the different offices to visit. There will be just two forms: the drop for and the schedule change form. Lorena volunteered to join the drop form task group this summer to continue the work on the revision. There is money for a conference for Jose to attend, but it has to be spent before September.

There was not time for Jose to give a report today. He will prepare his report for the first meeting in September.

Tuesday, Sept. 6, 2011 3:30-5 p.m. ASC Building Room A210

Pat will try to get room A 201 again. She will confirm the meeting time and room when the fall semester begins.



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February 17, 2010 ASC, Room A400

Present: Pat Duran, Jose Baltazar, Joyce Whiteside, Ingrid Cardena, Gloria Corona, Sandra Gutierrez, Celina Gomez, Elena Madrid, Patty Ortega Committee Members Absent: Olga Chavez, Lorenz Chavez, Brenda Meza, Susana Rodarte, Tonie Badillo, Pilar Gimbel, Ramon Jimenez, Susan Silva, Christy Ponce, Dora Soto, and Darcy Traffansted Approval of Minutes Minutes from the last meeting were not presented for approval. Dr. Boylan’s Workshops Ideas from Dr. Boylan

The group presented had members who had attended the 2/17th morning session and the afternoon session. The majority of meeting time was a discussion of Mr. Boylan’s ideas and how they related to our charge. Pertinent ideas from his workshop:

Case Management Model – involves many departments.

Academic coaching: Students need more information on services and what it means to be a college student. The need information and assistance for registration, mentoring, advocacy, and referral, not just for support services but also for community services.

Target group should be the students who are the most difficulty to work with.

Those who test just below cut off scores on the ACUPLACER should be allowed to enroll in courses, but with the understanding of getting support services

The message: 5 things students should know posted through the College, on syllabi, and presented by instructors

Student Advocacy Center

The big message is students take charge, assume responsibility for learning. Make attendance mandatory (as opposed to the concept of excused absences) and make-up work mandatory.

Make the target group the most difficult group to work with.

Case management models—involves different department; a College team effort

Peer and faculty mentoring

The charge of teachers is to inform students how College is different from high school and to be a source of information. Teachers should listen and be able to provide referral information within the College and the community. For example, if a student is having problems with health care, give him or her information about where to call for help.



39

Our Ideas Documentation -- Target Group

Our Recommendations Academic Intervention Model

We should keep an attendance record of those who attend

NSOs and target students who miss these.

Students should be required to take ACUPLACER Prep. Before taking the test.

We don’t want enrollment of a new student after the first day. IF the student is returning, an exception could be made since they have some awareness of being a college student. It was brought up that students pay a $25.00 late registration fee and that the College might add a $50.00 add/drop fee.

Keep an electronic record of workshops students attend. Students could have a copy to add to their portfolios.

Our criteria for student to target for early intervention:

Target development education students especially those who have the following characteristics:

1. Those who did not attend the NSO

2. Students on probation

3. Students not completing 2/3 of their classes

4. Students who register late

5. Students referred by faculty

6. Students who are a little under on the ACUPLACER

7. Look closely at those that came from alternative schools

8. Students who drop

9. Students who fail

We don’t need to depend on a data base per se to identify the target population. If there is a Best Start Center, that Center will be proactive in contacting different areas to identify at risk students. Banner might still serve us sufficiently. The group felt Banner could do more than what it is doing now. Pat will ask Carol Kay for the following information.

Drop/fail rates for Developmental Education students at each campus – a sample based on those who scored lowest on the ACUPLACER

Analysis of late registration and fail/ drop rates -- percentage of students who register late who actually drop and the percentage who fail.

2009 drop surveys -- percentage that dropped according to each of the risk factors on the survey.

Best Start Center at each campus to oversee the following activities

1. Oversee NSOs-counselors still critical in participating



40

Reality Checks Sungard SCT Summit Next Meeting Report by Joyce Whiteside

and presenting

2. Take-in referrals from instructors, route, schedule, and track them

3. Mentoring training and scheduling: student and faculty mentors

4. Oversee student contacts: calls, letters

5. Student Advocacy- a place where students can get help in making their concerns heard

Our Best Start Center would not be a welcome center per se since it would be for our cohort of at risk students to facilitate retention and intervention during the semester; whereas, a welcome center would serve all new students. Joyce compared the director or this proposed center to a conductor overseeing an orchestra.

First Week of School in classes for the target students should be dedicated to building relationships and providing information they need to know about College.

We could develop a simple book and guide on what students should know and provide some activity ideas to give to instructors to use in the classroom.

The Best Start Center could also have booklets of What Students Should Know available for students to take.

We will always be a high risk college because of our open door policy. Our aim should be a reasonable % decrease in students who drop out.

Students have to know the consequences of dropping.

We cannot solve all problems. Gloria Corona who be attending this summit where she will learn more about what others institutions of higher learning are doing. She will possibly be able to network with Banner representatives to learn more about Banner’s capabilities. Pat will survey the group. If this time works well, our meetings will be the second Wednesday of the month from 3 to 5 p.m. at the ASC in room 400. Wednesday, March 10, 2010, 3 to 5 p.m. Pat will confirm if we will still meet at the ASC in Room 400.



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April 14, 2010 ASC, Room B460

Present: Pat Duran, Joyce Whiteside, Jose Baltazar, Olga Chavez, Celina Gomez, Sandra Gutierrez, Darcy Traffansted, and Susan Silva Committee Members Absent: Ingrid Cardena, Brenda Meza, Tonie Badillo, Lorena Chavez, Gloria Corona, Pilar Gimbel, Patty Ortega, Elena Madrid, Dora Soto Approval of Minutes Gloria Corona’s Recommendation

Susan Silva moved the minutes be accepted. It was seconded by Celina Gomez. All approved. Pat Duran read a recommendation she received from Gloria Corona recommending the hiring of additional financial aid professions staff to advise students concerning financial aid consequences of dropping a class. After discussion, the group felt that cross training is what is really needed, but the training needs to be developed as a plan that includes the initial training, follow-up monitoring, and evaluation to assure effectiveness and efficiency.

Our Recommendations Best Start Center Report from Jose Baltazar: Student Success Initiative Core Committee’s sub-committee Universal Design Workshop (handout given) by Kirsten Behling

Pat Duran reported that the following recommendations from our committee are complete and ready to submit:

The recommendation regarding the use of one survey for all students withdrawing from courses.

The recommendation regarding the revision of the withdrawal form

The recommendation for the Start Right Center The recommendation for enhancing the “We Want You Back”

campaign There is no money for adding personnel from the Gates Foundation. The Start Right Committee is the group that would request funding for additional personnel. There is a target number set at 1,500 students to help get off to a good start in college. This committee would like to have some facets of a plan of action in place by the Fall 2010 semester. The following idea is being discussed, but has not yet been adopted: a welcome program the week before classes start which would include tours, a reception, and the involvement from different programs. This would be separate from the NSO. This workshop is a wonderful opportunity. Pat encouraged every to attend if at all possible. Date and Time: Thursday, April 22nd from 1 p.m. to 4 p.m. or Friday April 23rd from 9 a.m. through noon. Where: ASC Auditorium CB Credit #3



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Risk Factors for Student Persistence in Online Education (handout given) Committee Size and Composition Next Meeting

Pat encouraged our committee members to watch this, if possible. Date: Tuesday, April 20th Time: 11:45 welcome; 12 noon webinar; 1 pm Discussion Where: VV C202 Call 831-2183 for reservations. Pat Duran reviewed the composition requirement for our committee. Since we need a RG counselor to replacement Ramon Jimenez on our committee, Pat recommended we invite Robert Pandy. The group agreed. Valentine Gurereque, a student representative, will be added to our committee. The second Wednesday, June 9th 3:00 p.m. ASC Room: TBA

Documents

RETENTION/EARLY INTERVENTION COMMITTEE … Committee... · Moreno, to next committee meeting. B. Blayne provided an overview of what this ... Maluski, Raul Lerma, Francisco Carrasco,