1

Nichole L. Jackson, Coordinator

Government and Administrative Affairs

October 8, 2014

VIA ELECTRONIC MAIL: Khopkins@wvec.com; KHopkins@gannettco.com

RE: Cost for FOIA requested on October 2, 2014

Dear Ms. Hopkins:

This correspondence is to provide you with a status and/or an estimate of the charges that will be assessed

for the time needed to process your Freedom of Information Act requested on October 2, 2014. As

authorized by Virginia Code § 2.2-3704 (F) and School Board Policy, the School Division may assess

charges for the cost incurred for staff to search for, access, gather and supply records that are responsive

to your request. The cost to complete request #1 is based on the quote obtained from an outside

engineering firm that will be used to process your request. The cost to complete request #2 is based on the

hourly rate of the employee that will be responsive for the records detailed in your request.

Request #1

The specific Ashrae code, measured in CFM, for each York (Virginia Beach City Public) School with an

HVAC unit older than 20 years: Alanton ES, Bayside MS, Bayside 6th grade campus, Corporate Landing

ES, Cox Hs, Holland ES, Indian Lakes ES, Kemps Landing/Old Donation, Kempsville ES, Kempsville

HS, King’s Grant ES, Larkspur MS, Luxford ES, Lynnhaven MS, Ocean Lakes HS, Parkway ES,

Princess Anne ES, Princess Anne HS, Providence ES, Salem HS, Salem MS, Tallwood HS,

Thoroughgood ES, Williams ES.

Response to Request #1

After reviewing your request for the specific Ashrae code, measured in CFM for each VBCPS with an

HVAC unit older than 20 years for the schools listed above, it has been determined that no such report

currently exists with the information as requested. In order to provide this information, a new report

would need to be compiled and produced by an outside engineering firm. The fee quoted to perform the

building assessments, and total charge to you, is $7,860.00. Please note that this assessment does not

include any field verification of installed equipment or state of operation of any of the equipment included

in the assessment. It also will not include an actual measurement of outside air being introduced by each

mechanical unit. If you are requesting that the engineers visit each building and physically inspect each

mechanical unit, then the charge incurred by you will be $14,500.00.

Request #2 Type of filter used at each school, the merv rating for each filter, and number of times filters are replaced each

school: Alanton ES, Bayside MS, Bayside 6th grade campus, Corporate Landing ES, Cox Hs, Holland ES,

Indian Lakes ES, Kemps Landing/Old Donation, Kempsville ES, Kempsville HS, King’s Grant ES,

Larkspur MS, Luxford ES, Lynnhaven MS, Ocean Lakes HS, Parkway ES, Princess Anne ES, Princess

Anne HS, Providence ES, Salem HS, Salem MS, Tallwood HS, Thoroughgood ES, Williams ES.

2

Response to Request #2

As authorized by Virginia Code § 2.2-3704 (F) and School Board Policy, the School Division may assess

charges for the cost incurred for staff to search for and compile information that is responsive to your

request. The total charge for the information listed in Request #2 would be for the following:

The amount of time staff will need to extract specific data to process request

The actual amount of time needed to run and compile the report

The amount of time needed to verify the accuracy of the data

The cost is based on the hourly rate for the employee that will process your request. The estimated time

for this employee to conduct the requisite work is as follows:

Night Crew Supervisor – 2 hours

The charge for the estimated time to process your FOIA request #2 is $65.84.

The total charges to process both requests is $7,925.84. If you would like the additional information

described in the Response to Request #1 section, then the total charge will be $14,565.84. If you agree to

these conditions, please submit your payment in the form of a cashier’s check or money order made

payable to Virginia Beach City Public Schools. Please send your payment to my attention at the

following address:

Virginia Beach City Public Schools

ATTN: Nichole Jackson

2512 George Mason Drive

PO Box 6038

Virginia Beach, Virginia 23456-0038

Upon receipt of payment, staff will continue with processing your request. Should you have any

additional questions regarding this request for information, please feel free to contact me at (757) 263-

1269.

Sincerely,

Nichole Jackson, Coordinator

Government and Administrative Affairs