Researcher s Dashboard User Manuall - ?· Researcher’s Dashboard ... Dashboard provides a central…

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Researchers Dashboard

User Manuall

I ntrod ucti o n

Welcome! This manual introduces the purpose and functionality of the Researchers Dashboard for

gathering useful information regarding proposals, awards, contracts and effort reporting. Re-

searchers Dashboard allows users to view this information in one central location and is presently

available for Principal Investigators (PIs) and Unit Administrators, assisting in the effective manage-

ment of research business.

Ac ce ss ing Das hbo ar d

The Researchers Dashboard is easily accessible via WSUs Academica. Once logged into Aca-

demica with an Access ID and password, navigation to the Researchers Dashboard is simple and

intuitive.

V iew i ng P ro po sa l, A w ard & C o ntrac t Info r m ati o n

Dashboard provides a central point for viewing existing proposal, award and contract information,

including:

Proposal, Award & Contract information for individual researchers

Unit Proposal, Award & Contract information (Departmental Administrator access)

Status, date and budget information

Budget details

Personnel information

Related uploaded documents

Nav iga ti on

Researchers Dashboard provides clear and simple links for navigation. It also shows the current navi-

gation path at the top of the screen so backtracking is easy, if needed. This path is casually referred

to as breadcrumbs. Clicking on any part of the breadcrumb trail returns to that point in the naviga-

tion path.

Navigation of Dashboard for PIs and Unit Administrators is similar. However, Unit Administrators

typically have access to all proposal and grant information of a unit, whereas the PI only access has

access to his or her proposal and grant information.

LOG ON TO THE DASHBOARD

1. Log on to WSUs Academica using Access ID login information.

If the Research tab on Academica is not present, there is no record of proposal or grant infor-mation in process. If access is needed, please contact Ms. Jody Cooper, SPA Office Manager 577-4885

2. Click Researchers Dashboard in My Frequent Links section.

The Dashboard homepage displays.

A list of Proposals, Awards, Contracts and Effort Commitments for the Principal Investigator and/or the Unit populates. Depa rtmental Admi n i strato rs h av e access to al l Uni t i nf o rmati o n .

3. Select Principal Investigator name within the Unit to view all proposals for that PI.

DASHBOARD ACCESS: ADMINISTRATOR INTERFACE

1. To view proposals for a particular business unit, click Unit Proposals under the PreAward menu.

2. Select Unit to view PI proposal summaries.

DASHBOARD: VIEW PROPOSALS/UNIT PROPOSALS

1. Principal Investigator access click Proposals; Unit Administrators and those with departmental ac cess click Unit Proposals under the PreAward menu.

2. Select Proposal to view Proposal Summary.

3. Select Proposal from Summary to view detail.

PIs

Unit Administrators

DASHBOARD: VIEW PROPOSALS/UNIT PROPOSALS

4. View Summary Proposal Information.

1. Sponsor: Agency to whom proposal is submitted for funding

2. Principal Investigator: Lead researcher on project

3. Proposal Number: Coeus-generated number associated with proposal record

4. Status: Proposal status > In Progress; Approved

5. Start Date: Proposed start date of project

6. End Date: Proposed end date of project

7. Total Cost: Total cost of entire project period

8. Total Direct Cost: Total direct cost of entire project period

9. Total Indirect Cost: Total indirect cost of entire project period

BUDGET DETAILS

1. Proposal Period

2. Proposed Project Start Date

3. Proposed Project End Date

4. Total Period Cost

5. Total Period Direct Cost

6. Total Period Indirect Cost

7. Period Cost Sharing

Select Total Cost hyperlink to see entire period budget detail.

DASHBOARD: VIEW PROPOSALS/UNIT PROPOSALS: DETAILS

1. Select a Detail category to view specific detailed proposal information.

: details where in the approval process the proposal resides

: provides proposal budget information

: a directory of corresponding proposal support documents

: a roster of individuals associated with the proposalPrincipal Investigator, Co-PIs,

Key Persons

: allows PI to grant Dashboard record access to those listed as a Co-PI or Key Person

on the eProp proposal submission

VIEW PROPOSALS/UNIT PROPOSALS: PROPOSAL DETAILS: BUDGET PERIOD

Budget details

match infor

mation entered in

Cayuse

VIEW PROPOSALS/UNIT PROPOSALS: PROPOSAL DETAILS: DOCUMENTS

1. Select the Documents detail category to view any attachments of the correspond

ing eProp submission

VIEW PROPOSALS/UNIT PROPOSALS: PROPOSAL DETAILS: PERSONNEL

1. Select the Personnel detail category to view all people to be paid from project budget.

VIEW PROPOSALS/UNIT PROPOSALS: PROPOSAL DETAILS: ACCESS CONTROL

1. Access Control allows Principal Investigators to grant access of the Dashboard record to any person

listed as a Co-PI or Key Person; select corresponding box and update record to complete.

VIEW CONTRACTS/UNIT CONTRACTS: NEGOTIATION TIMELINE

1. Select the contract title hyper

link

2. View entire negotiation action

history from inception to execu

tion

DASHBOARD: VIEW AWARDS/UNIT AWARDS

1. Principal Investigator access click Awards; Unit Administrators and those with departmental access click Unit Awards under the PostAward menu.

2. Select Award from Summary to view detail.

PIsUnit Administrators

SELECT AN AWARD TO VIEW

Click any award to view the information for that award.

The View Award page will display with the following three sections:

Award Summary: This section provides a highlevel overview of award details.

Accounting Summary: This section provides a highlevel overview of accounting details:

Award Details: This section provides links to additional details.

VIEW AWARDS/UNIT AWARDS

The Award Summary provides an overview of grant and cost-share information. Review the following fieldsto learn more.

1. Sponsor: The sponsor listed on the award.

2. Principal Investigator: The name of the principal investigator listed on the award.

3. Lead Unit: The lead business unit assigned to the award.

4. Coeus Award Number: A unique 9digit number used to identify the award in the Coeus system.

5. Banner Grant Code: A unique number to identify the award in Banner.

6. Start Date: The date that the research for which the award was given is scheduled to begin.

7. End Date: the date that the research for which the award was given is scheduled to end.

REMINDER: breadcrumbs at the top of the page display how you have gotten to any point in Dashboard.

1. Navigation began at the Dashboard home page. (Researchers Dashboard)

2. Next, Awards was clicked to display a list of awards. (My Awards)

3. Then, a specific award was selected. (View Awards)

4. Finally, an account was selected to view. (Account Types)

Any part of the breadcrumb trail that appears as blue text may be clicked to return to that point in navigation.

AWARD SUMMARY

The Accounting Summary provided a snapshot of the current status of the award budget. Review the following fields to learn more. These amounts only reflect Direct Cost totals and/or cost-share. They do not includeIndirect Cost amounts.

1. Total Budget: The sum of the revenue, committed, and available funds

2. Total Expensed: Funds that have already been sent.

3. Total Committed: Funds that have been earmarked to spend, but have not yet been spent.

4. Total Available: Available funds, which is the revenue less the expensed and committed funds.

1.

2.

3.

4.

AWARD DETAILS > ACCOUNTING

Once you select Accounting under Award Details, you will see a list of account types.

AWARD DETAILS > ACCOUNTING DETAILS- CONTINUED

Once an account type is selected, specific accounts are listed under that account type.

Click any of these specific accounts, such as Scholarships and Fellowships, to see all transaction types for that ac count. (Budget Amount, Expensed, and Committed)

AWARD DETAILS > ACCOUNTING DETAILS- CONTINUED

To view one transaction type, simply click the dollar amount for the account under that heading.

Transactions only of that type will populate.

AWARD DETAILS CURRENT LABOR DISTRIBUTION

Here you can view a list of employees who are currently being charged to the award.

AWARD DETAILS > ALL PAID PEOPLE

View a list of employees who have drawn pay from the award from at any time during the research project.

A breakdown of all money paid to an employee canbeviewedby clicking the dollar amount in the Amount Paid column.

Click the Amount Paid for an employee, to see a list expenses for that person.

EFFORT REPORTING: COMMITMENTS

View a list of employees and their committed effort on a research project. This information can be accessed either by the Dashboard main page menu or the Award Details link Committed Effort.

Committed Effort associated with PIs, Co-PIs and Key Personnel populates.

EFFORT REPORTING: COMMITMENTS

Select Effort Certification to complete the certification process for all PIs, Co-PIs and Key Personnel on spon sored projects.

Instructions for the Effort Certification process can be found h ere .

1) Expense Accounts This takes you to a summary screen that shows you expenses by type. You can click the All Funds box to limit the field to a specific index.

2) Revenue Accounts This takes you to a summary screen that shows you the revenue received.

3) All Paid People This screen shows a breakdown of all money paid to an employee since the beginning of the award. You can drill down into the specific charges by clicking the specific amount paid per person. (See page 10 of the Dashboard Guide for an example screenshot.)

4) Committed Effort This screen shows the payroll effort entered during the index creation. Generally, this is the PI and key personnel.

5) Current Labor Distribution This screen shows the employees currently being charged to the award.(See page 9 of the Dashboard Guide for an example screenshot.)

6) Fund Summary This screen is a very helpful summary showing the total budgets, expenses, commitments, and balances for each subindex.

AWARD DETAILS - ICONS

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