Request for Proposal of XBRL Project

Department of Statistics and Information Management, Reserve Bank of India (RBI) invites proposals for design and development of a XBRL based data submission system for a set of 42 returns submitted by the commercial banks.

The Request For Proposal (RFP) for the project is hosted on Bank's website (www.rbi.org.in). Interested bidders are requested to refer the said RFP. A pre-bid meeting is scheduled on August 9, 2011 at the address as indicated in the RFP. The last date of submission of the final proposal is August 29, 2011 on or before 03.00 p.m.

RESERVE BANK OF INDIA

REQUEST FOR PROPOSAL (RFP) FOR

DEVELOPMENT, IMPLEMENTATION AND MAINTENANCE OF XBRL BASED DATA SUBMISSION BY BANKS

PHASE II

JULY 15, 2011

This document is the property of Reserve Bank of India (RBI). It may not be copied, distributed or recorded on any medium, electronic or otherwise, without RBI’s written permission therefor. The use of the contents of this document, even by the authorised personnel / agencies for any purpose other than the purpose specified herein, is strictly prohibited and shall amount to copyright violation and thus, shall be punishable under the Indian Law.

SECTION – I: PROJECT SPECIFICATIONS 

1.1 BACKGROUND

Reserve Bank of India (RBI) has introduced eXtensible Business Reporting

Language (XBRL) based data submission process by banks using internet and

Indian Financial Network (INFINET). In Phase I of this XBRL project, following

returns were taken up:

1. Regulatory returns under Basel II framework;

2. Statutory Return Form 'A' prescribed under Section 42 (2) of RBI Act, 1934;

3. Gap Position and Balances (GPB), an external sector return;

4. Financial Statements of the banks

5. Statutory Liquidity Ratio (SLR) based return, Form VIII

6. Monthly Asset-Liability return, Form X and

7. Return on unclaimed deposit Form IX

With this, a sizable portion of domestic banking business of the Indian banks has

been covered and the XBRL taxonomy developed in this process provides a

considerable coverage of elements pertaining to reporting of information of Indian

domestic banking system.

After bringing in the above set of returns under XBRL platform, RBI is considering

extending its coverage by introducing another set of returns in Phase II of this

project. The aim of this phase is to bring the external sector business information

to the centralized XBRL database. List of returns to be included in Phase II

include 15 external sector returns (11 received in Foreign Exchange Department

and 4 received in Department of Statistics and Information Management), 22

returns pertaining to Offsite Surveillance and Monitoring System (OSMOS)

received in Department of Banking Supervision and 5 returns of Urban Banks

Department (List of returns given in Annex I). RBI may consider continuing with

the vendor covering additional returns at the same cost / rate with mutual

agreement.

1.2 SCOPE 1.2.1 The scope includes design, development, installation, operationalization, testing

and acceptance of the XBRL data submission system for the returns listed in

Annex-I within the stipulated time frame. The migration of legacy data

approximately for the period of 5-7 years on an average for these returns will be

under the scope of the project. The scope also includes maintenance of the same

system for all the returns for the next seven (7) years, after the expiry of one year

warranty. The maintenance contract will be renewed on annual basis subject to

mutually agreed terms and conditions. RBI reserves the right to discontinue the

maintenance contract as per its discretion anytime during the period without

assigning any reason.

1.2.2 The successful vendor will be given an exposure to study the existing XBRL data

submission platform of Reserve Bank of India. The other details regarding XBRL

taxonomies for already developed returns and data submission procedures are

available in the website (http://orfs.rbi.org.in). The proposed XBRL platform should

be designed in line with the existing XBRL platform of RBI. Besides, the earlier

returns, developed and made operational under the first phase, should be treated

as an integral part of this project. The phasing of the entire project is only for the

purpose of smooth implementation, but not for designing two different systems.

1.2.3 The system (architecture) should be flexible and scalable enough to

accommodate modifications in existing XBRL returns and if required, add new

XBRL returns as decided by RBI.

1.2.4 The vendor has to develop necessary taxonomies in line with the existing

taxonomies developed in Phase I of the project. Vendor has to study the

taxonomies and its structure developed in phase I of this project, which are

available at http://orfs.rbi.org.in. All the new taxonomies should be in line with the

old taxonomies having no structural conflict. All the elements used in the

taxonomy should be uniquely defined. Earlier used elements will be reused

wherever required. The care should be taken to identify commonalities with the

elements developed in India and abroad for various purposes. All the differences

have to be listed in a single document.

1.2.5. The taxonomies should meet international standards of XBRL. The available latest

version of the XBRL taxonomy has to be used for designing the new taxonomies.

The concept of dimension should be used for better flexibility. The version should

be in conformity with the existing taxonomies for better compatibility. The vendor

will be responsible for accreditation and acknowledgment of these taxonomies by

the national and international competent authorities, viz., XBRL India jurisdiction,

XBRL International Inc. within a stipulated time, failing which may attract the

penalty clause, stated in Para 27.2.

1.2.6. The taxonomies have to be hosted in the existing web page for online filing

available in the public web page of RBI. In some cases RBI may host the

taxonomies for public comments or can be used as an external source of hosting

the taxonomies required for the accreditation process for acknowledging the

XBRL taxonomies from XBRL international Inc.

1.2.7 The vendor has to interact with the respective user departments of RBI for

designing the taxonomies. All the linkbases of the taxonomies have to be

necessarily built before hosting the same in the website.

1.2.8. In case, vendor intends to use any third party software/tool for the purpose of

taxonomy development or report generation, the same has to be clearly indicated

in the technical bid. The documentation of the proposed third party software/tool

explaining its features and reasons supporting its use for the proposed system in

comparison to the tools available in the market should be clearly indicated. The

limitation of the software/tool should also be indicated clearly in the document.

However, the limitations of the tool will not be treated as a limitation for

development. The system has to be customized based on the requirements stated

by RBI.

1.2.9. It will be the sole responsibility of the vendor in case of violation of proprietorship

of any third party software used for developing the system. Vendor has to bear the

cost of purchasing the necessary licenses, if any, for any third party software used

for development of taxonomies and also required to bear cost of installation of the

requisite licenses for the users of RBI.

1.2.10 Vendor has to develop a front-end for submission of data by the reporting entities.

The front end should be in line with the exiting front end currently in use under the

existing XBRL system of RBI. The features of the same will be finalized at the

stage of preparing the SRS in consultation with the internal project team of RBI.

The front end should be web enabled and should be accessible using the

Internet/INFINET, a closed user group network of RBI. However, keeping in view

the long term perspective of this project, the taxonomies should be extensible and

can accommodate the future granularity of the existing data elements as well as

for the new elements. The details of this will be finalized at the stage of the SRS

for each return under consideration.

1.2.11 Existing XBRL system developed in phase I is a template based system for data

submission. The template should be generated automatically from the taxonomies

based on the available data elements in the taxonomies. The modifications in the

taxonomy should get reflected in the document template automatically.

1.2.12 All the returns considered under this phase should be available for online

submission by the reporting entities using the document template designed from

the taxonomies and accessing the XBRL application. The XBRL application

software for data submission should be compatible with the generally used

internet browsers like Internet Explorer, Mozilla etc.

1.2.13 The scope does not include development of any internal system for the reporting

entities using this system. Entities should be given the facility to view the returns

submitted by them.

1.2.14 The XBRL data submission system should provide a platform for uploading XBRL

instance document for the return generated by the users using the taxonomy

developed by Reserve Bank of India and hosted on its website

(http://orfs.rbi.org.in).

1.2.15 The software, taxonomy, documentation and other related material available with

RBI developed/generated as part of the Pilot Project and Phase I project will be

shared with the vendor for better understanding. The vendor is not authorized to

use any information, full or in part, as indicated in any document of the Pilot

Project and Phase I project for designing, implementing similar system outside

RBI.

1.2.16 Vendor will be responsible for implementing adequate information security

measures like access control, authentication mechanism, facility for digital

signature certificates (SHA-2 with 2048 bit encryption key), as per the

requirements.

1.2.17. The vendor will be responsible for extending all co-operations in the process of

mapping the XBRL data with the database of the data warehouse of RBI

wherefrom the XBRL reports will be generated. However, vendor has to provide

the platform for generating the initial data validation reports. The XBRL system

should have an administrative module to be used to monitor the submission

process and also used for various administrative purposes similar to the current

reporting system under phase I. The following facilities should be made available

under the XBRL system:

i) should send acknowledgement via email along with a copy of the

submitted data

ii) e-mail should be sent in case of any error in reporting like validation

failed, incomplete data etc.

iii) generate status reports, like submitted and non-submitted, revised

submission etc.

iv) alert generation facility in case of delay in submission in a flexible

manner

v) reports comparing previous periods/time dimension.

1.2.18 The legacy data migration for approximately 5-7 years on an average for each

return to the new system is under the scope of this project. The data has to be

converted into XBRL data sets, in the sense of, creating the XBRL tags for the

legacy data, before migration. The data has to be migrated into the XBRL

database as well as to the database kept in Data Warehouse environment of RBI.

1.2.19 RBI may, if so desire, can add new returns under the scope of this phase itself.

However, the payment for the same will be based on the cost indicated by the

vendor in the commercial bid (Part B). The payment for legacy data migration of

the new returns will be made based on the man-month estimates for carrying out

the job. The man-month rate as indicated in the commercial bid will be considered

for estimating the total cost for data migration for new returns. The validity period

of the price indicated in the commercial bid for addition of new returns will be for a

period of 3 years from the date of the phase II agreement. Within this period, RBI,

if so desires, will include new returns for development.

1.2.20 The vendor is required to use any standard methodology for effort estimation, like

Function Point Analysis, for all purposes as will be required under this project.

1.2.21 The vendor has to provide a user management facility under the XBRL system.

For the reporting entity's side, they should be in a position to create the new

users and assign the role of maker or checkers using the user viz., Administrator.

Similarly, at the RBI's end, the user management module will have the following

functionalities:

i) There will be super user who will manage the entire system of XBRL

ii) The super user will be authorized to create Administrator for different

departments

iii) The department's administrator will be authorized to create local users for

data accessing. The role based access to be given to the local users,

may be return-wise as desired by the department's administrator.

1.3 RESPONSIBILITIES AND DELIVERABLES

1.3.1 During the course of the project, the vendor is expected to carry out system study

of the returns under development. While preparing the taxonomies for any return

the vendor would require to visit the user department, with prior appointment from

the nodal officer of that department, to discuss the data definitions. During the

course of interaction with the departments of RBI, the vendor is expected to

understand the detailed definition of the data elements of the return concerned

and cross check with the existing data elements, if any, in other taxonomies. Any

definition conflict of the data elements should be resolved in consultation with the

concerned department. The information regarding other linkbases, especially for

reference linkbase, should be collected from the concerned department.

1.3.2 In a similar way, if necessary, in consultation with the RBI project team, the

vendor would be required to visit a few selected Mumbai based commercial banks

to understand the process flow at their end for data accumulation for the purpose

of submission of these returns to RBI.

1.3.3. The vendor has to prepare a document on System Requirement Specifications

(SRS) for each of the returns included under this phase. The format of SRS

reports, including detailed coverage of the same, will be finalized in consultation

with the RBI internal project team. The SRS, so prepared, will be duly signed by

the vendor and the representatives from the user department on acceptance.

1.3.4 The vendor is expected to carry out in-depth study of existing XBRL framework

and functionalities. The new returns should be submitted using the XBRL frontend

which must be in line with the existing XBRL frontend developed in the first phase

of XBRL project. The new returns template should be similar like the other returns

template developed under phase I. Any integration with the existing framework

has to be done by the vendor in consultation with the internal project team of RBI.

1.3.5 The vendor is expected to develop XBRL taxonomies for these returns, in line with

the existing taxonomies for phase I returns. The taxonomy should use the latest

XBRL Global standard released from time to time by XBRL International Inc. The

taxonomies developed by the vendor should be vetted by the internal and external

experts. Getting XBRL International Inc's accreditation is a responsibility of the

vendor. The vendor has to submit a document of taxonomy vetting by the experts

to RBI. The taxonomy has to be officially accepted by the user department before

the vendor starts developing the frontend for data submission.

1.3.6 On acquiring the acceptance of the taxonomy, the vendor is expected to develop

the frontend for submission of the returns in line with the existing XBRL

environment of RBI. The application will be tested initially at the XBRL test set up

before deploying the same into XBRL live environment at RBI's Data Centre.

1.3.7 No separate module for data submission is expected to be developed under this

system by the vendor for reporting entities. No additional investment is expected

to be made by reporting entities to use this system. They should be able to

download XBRL application in a well accepted format, preferably spreadsheet, to

use for offline data entry and could generate the instance document for further

upload in the XBRL frontend.

1.3.8 The front end submission platform should have an admin module which could

monitor the submission of the returns and can manage the user management for

the various returns. The categorical access rights for data view and any other

such activities should be implemented based on the users' profile.

1.3.9 The vendor should document properly each and every stage of the development,

including the source codes and hand over the source codes and all the related

documents to RBI.

1.3.10 The taxonomies, application software, source codes, related products,

documents, manuals and any other related item generated as a direct product

from this project or as a byproduct to this project are the property of RBI. The

vendor is not authorized to use any material proprietary to RBI elsewhere, either

in part or full, without prior written permission of RBI.

1.3.11 The project terms and conditions will be governed by the Agreement entered into

between RBI and the vendor after awarding the Project.

1.3.12 The current infrastructure at the data center of RBI at Nagpur will be used for

implementing entire XBRL system. The application developed in phase I of this

project has been made operational using the same infrastructure. The resource

requirement should clearly be spelt out keeping in view the future expansion to

cover all the returns submitted to RBI.

1.3.13 XBRL based data submission application software should have facilities like data

entry, data upload, edit, view and print, save and validate. The facilities should be

same as the architecture currently available in the existing XBRL platform of RBI.

The facility for uploading the instance document generated at the reporting entity's

end, by using the published taxonomies by RBI, will be added to the existing

platform.

1.3.14 Version control for the taxonomy and also the data submission application

containing the template of the return has to be implemented. These versions

should be maintained online in the webpage for the taxonomy as well as in the

XBRL submission page for the application software. Data upload facility should be

based on using XBRL enabled instance document. The XBRL templates for each

of the returns should be available online and can be downloadable in spreadsheet

format for offline data entry. Any change in these templates/taxonomies should be

necessarily notified immediately in the XBRL site for information to the users.

1.3.15 The XBRL application software should allow the reporting entities to view their

own submitted returns across the period. However, the facility of resubmission of

data should not be a default facility except under exceptional circumstances

where resubmission is called for by RBI. The same should require an

administrative intervention by RBI.

1.3.16 The XBRL application software should provide a facility for sending

acknowledgement with submitted data to the users after the data are received at

RBI.

1.3.17 The XBRL database will be maintained centrally at Data Center(s) of RBI. There

will be a seamless integration between the XBRL system and the Data

Warehouse system of RBI. All the reports, except data validation reports, of the

various returns required by different users from the departments will be generated

from the Data Warehouse platform. These reports, however, are not under the

scope of this project. A real time data updation facility from XBRL database to the

database in Data Warehouse has to be provided. Users will logon to the XBRL

system for various administrative purposes like returns management, user

management, supervising the submission status etc. However, for generation of

the reports the users will login to the data warehouse system.

1.3.18 The legacy data migration for approximately 5-7 years on an average for each

return is under the scope of the project. The old data of the returns have to be

migrated to the new XBRL environment. For the purpose, the vendor has to

generate the XBRL tags required for the legacy data as well during migration. The

data should also get updated in the database under data warehouse system for

generation of the report and analytics.

1.3.19 The vendor shall provide appropriate backup plan and Disaster Recovery Plan in

the proposal for the proposed system. The uploading/downloading requirements,

housekeeping requirements, operational requirements and future capabilities,

implementation requirements, interfaces with other systems and issues regarding

Security and Controls have to be comprehensively taken care of and provided in

the total solution.

1.3.20 The vendor is required to provide the following support during the warranty

period:

Respond to calls for troubleshooting within two hours

Make configuration and customization of the solution as and when required

Undertake periodic preventive maintenance

performance tuning of the system in terms of accessibility and efficiency

support for any other reason that affects normal functioning of the solution

day-to-day maintenance of the total solution

1.3.21 The Intellectual Property Rights (IPR), ownership of the source code of the

system will remain with RBI. The vendor should hand over the complete source

code of the solution to RBI immediately after the deployment of the solution in the

Live environment. The same should be submitted in CD along with the UAT

certificate signed by the user department and the vendor jointly.

1.4 ACCEPTANCE TESTS FOR THE DELIVERABLES 1.4.1 Vendor has to make necessary arrangement to get the taxonomies vetted by

XBRL international Inc. and submit certificate(s) to RBI.

1.4.2 The same will be then vetted by the internal project team of RBI along with the

user department before starting the development. On finalization, the vendor has

to make all arrangements to publish the same in the XBRL web page of RBI.

1.4.3 The XBRL application software has to be deployed in the test environment

available in the Data Center. After detailed test carried out by the vendor, the

software will be tested thoroughly by the internal project team of RBI, along with

the user department.

1.4.4 After thorough testing of the application software by the internal team, the vendor

needs to present the software before a selected group of users for further testing

and verification. Vendor has to arrange a user hands on during the presentation

itself.

1.4.5 The final Acceptance Test shall be carried out on the Total Solution jointly by the

representatives of the RBI and the Vendor.

1.4.6 The Acceptance Test shall be as per the comprehensive “Acceptance Test Plan”

document to be prepared by the Vendor and accepted by RBI which shall contain

various tests to be performed for acceptance of the Total Solution offered by the

Vendor. The Acceptance Test shall be deemed to be completed only on

successful completion of the acceptance tests and issuance of the ‘Acceptance

Certificate’ by the RBI to the Vendor.

1.4.7 The ‘Acceptance Test Plan’ document shall be deemed to form a part of the

Agreement, to be signed between the Vendor and the RBI.

1.4.8 On the evaluation of the Acceptance Test results and if required in view of the

performance of the Total Solution, as observed during the Acceptance Test, the

Vendor shall take remedial measures including up-gradation of the Total Solution

or of any component thereunder, including replacement thereof, at no additional

cost to the RBI, to ensure that the Total Solution meets the requirements of RBI

as envisaged in the Tender Document.

1.5 COMPOSITION OF PROJECT TEAM

Bidder must warrant that key project personnel to be deployed in this project have

been sufficiently involved in similar projects in the past and have the requisite

domain expertise. Bidder will also warrant that in any stage of the project, they will

not disturb the team combination, as far as possible, as will be indicated during

bidding. However, vendor should make all effort to retain the key personnel in the

team till the end of the delivery of each module/return. Vendor should also warrant

that in case of need they will be in a position to increase the team size. Experts

with additional capabilities may join the team for value addition at any point during

the project. Bio-data of the key project personals may be submitted along with the

technical bid. The bio data should clearly indicate his qualification and experience

in this area.

2. PROJECT TIME FRAME 2.1 Time frame for the project including user acceptance tests is given in the table

below:

Returns/Reports Time Frame 15 external sector returns, 22 OSMOS returns, and 5 returns of UBD.

Within 24 months from the date of the agreement.

2.2 Time frame indicated above has to be strictly adhered to. 2.3 The overall project timeframe is for completion of the entire project. The vendor

has to submit return/group of returns wise project plan along with the technical

proposal. It is expected that the vendor will take up the activities for different sets

of returns parallel, so as to complete the entire work, well within the planned

timeframe.

SECTION – II: INSTRUCTIONS TO THE BIDDERS  3. ELIGIBILITY CRITERIA

Bidders must meet the following eligibility requirements. Bids of non-compliant

bidders will not be technically or financially evaluated.

3.1 The bidder shall provide evidence that it is a current legal entity and a company

incorporated in India and registered under Companies Act 1956. 3.2 The minimum average turnover of the company should not be less than ` 5 crore

(Rupees five crore only) during last 3 yrs. 3.3 The bidder must warrant that it is financially solvent and a profit making

organisation. 3.4 The last three financial years’ audited Balance Sheet and Profit and Loss Account

reports shall be provided. The company should not be in loss during last three

years. The same should be reflected in the audited balance sheets submitted by

the vendor.

3.5 The bidder must warrant that there is no legal action being taken against it for any

cause in any legal jurisdiction, either inside or outside the country. If such an

action exists and the bidder considers that it does not affect its ability to deliver the

RFP requirements, it shall provide details of the action(s).

3.6 The bidder must demonstrate that it has been engaged with at least ONE major

project on development and implementation of 'XBRL based data reporting

system' either within or outside the country during last 5 years. Preference will be

given in case the projects are related to any Central Bank of any country. All the

application referred by the vendor should be in use. A certificate from the

respective party should be provided along with the bid.

3.7 The Bidder shall give references (preferably in India) for carrying out at least one

site inspection opportunities where the bidder has completed a major project of

similar type.

4. THREE-STAGE BIDDING PROCESS

A three-stage bidding process will be followed for selecting the vendor. Bid in

support of eligibility criteria indicated by the RBI will be the first bid to be opened

up for checking. No information other than that was asked under Eligibility Criteria,

as indicated in Para 3 of this document should be submitted by the vendor.

‘Technical Bid’ should be submitted separately from the ‘Commercial Bid’. The

‘Technical Bid’ will contain the exhaustive and comprehensive details of the

proposed project plan and proposed methodology to be followed for development

of an XBRL based Data Reporting System for RBI, while, the ‘Commercial Bid’ will

contain only the pricing information. Any commercial information in the Technical

Bid will disqualify the bidder without any further request.

5. BID SUBMISSION

5.1 Bidders are not permitted to submit more than one bid. The bidder has to offer the

best solution available with him. The cost of bidding and submission of the bids is

entirely the responsibility of the Bidder, regardless of the conduct or outcome of

the tendering process.

5.2 Sealed bids in accordance with the instructions should be delivered on or before

3:00 p.m. on August 29, 2011. Bids may be sent by registered post or hand

delivery, so as to be received at the following address:

The Director, Systems Management Division Department of Statistics and Information Management, Reserve Bank of India, 7th floor, C-9, Bandra-Kurla Complex Bandra(E), Mumbai 400 051, India.

5.3 Bids received after 3:00 p.m. on the aforesaid date will not be accepted under any

circumstances. Reserve Bank of India will not be responsible for any delay due to

postal service or any other means.

5.4 Selected companies will be informed by RBI after the technical evaluation.

6. INSTRUCTIONS FOR SEALING AND MARKING OF BIDS 6.1 The bid containing the information regarding the eligibility criteria in original and

labelled 'Original Bid for Eligibility for development and implementation of XBRL

based Data Reporting System for RBI' shall be sealed and addressed to the

addressee as indicated earlier.

6.2 The soft copy of this bid also be submitted in Microsoft Word document format in a

CD and enclosed in 'Original bid for Eligibility'

6.3 Technical bid in original and labelled “Original TECHNICAL Bid for development

and implementation of XBRL based Data Reporting System for RBI” shall be

sealed and addressed to the addressee as indicated earlier. Copy of the

commercial bid without the price information should be submitted by the bidder

along with the technical bid.

6.4 The soft copy of the Technical Bid should also be submitted in Microsoft Word

Document format in a CD and enclosed in “Original Technical Bid”.

6.5 Commercial bid in original and labelled “Original COMMERCIAL Bid for

development and implementation of XBRL based Data Reporting System for RBI”

shall be sealed and addressed to the address as indicated earlier.

6.6 The soft copy of the Commercial Bid should also be submitted in Microsoft Word

Document format in a CD and enclosed in “Original Commercial Tender”.

6.7 All the aforesaid sealed covers of the bids should finally be submitted in a sealed

cover labelled 'Bid for development and implementation of XBRL based Data

Reporting System for RBI'. Any commercial information appearing anywhere,

other than the commercial bid, will disqualify the vendor for further processing. No

clarification will be sought by the Reserve Bank in such case.

7. CLARIFICATION ON THE TENDER DOCUMENTS 7.1 Written requests for clarification regarding the RFP may be emailed. All the

clarifications will be given during the pre-bid meeting. The clarifications will also be

published in the website as amendments to the RFP.

7.2 A pre-bid clarification meeting will be convened by RBI tentatively on August 09,

2011 at conference room of RBI in C-8, 4th floor, BKC, Bandra(E), Mumbai-51 at

2:30 p.m. The prospective bidder interested in attending the meeting are required

to register by sending a confirmation mail by 2 pm on August 8, 2011 detailing the

clarification required referring the respective paras of the RFP. Any change in the

date, venue and time will be intimated through the website (http://www.rbi.org.in).

8. AMENDMENTS TO TENDER DOCUMENT 8.1 Amendments, if any, to the tender document may be issued by RBI through

website, well before the deadline for submission of bids.

8.2. From the date of issue, amendments to tender document shall be deemed to form

an integral part of the tender document.

9. DOCUMENTS COMPRISING THE BID

All bidders shall submit a tender response duly completed, as outlined in Section

III of this document. The format of the letters to be attached to the Eligibility,

Technical and Commercial Bids are indicated in Annex II (A, B & C).

10. PERIOD OF BID VALIDITY The Bids shall be valid for a period of ONE YEAR from the closing date for

submission of the bid.

11. FORMAT AND SIGNING OF BID

The bids shall be typed or printed in a clear typeface. An accompanying letter is

required, signed by an authorised signatory of the bidder, committing the contents

of the response.

12. DOMESTIC PRESENCE OF THE BIDDER

The bidder will have to have a presence in India and in Mumbai, in particular,

during the entire period of contract.

13. ACCEPTANCE OR REJECTION OF BID

RBI reserves the right not to accept any or all bid(s), or to accept or reject a

particular bid at its sole discretion.

14. CONDITION OF ENGAGEMENT 14.1 The engagement of the successful bidder with this project would be till its

successful implementation and for a further period of the AMC as would be

indicated in the Bid. RBI reserves the right to terminate the services of the

successful bidder at any point of the Project stating appropriate reason therefor.

14.2 RBI engages and appoints vendor to provide services as detailed under the scope

of the project in consideration of remuneration payable by the RBI to vendor.

15. WARRANTY PERIOD 15.1 The warranty period for the application software provided by the vendor should be

for the one year from the date of acceptance of the software by RBI. During the

period any type of maintenance will be a responsibility of the vendor at no

additional cost to RBI.

16. ANNUAL MAINTENANCE SERVICES

16.1 The vendor has to provide an Annual Maintenance service for 7 years after the

expiry of one year warranty period of the application software provided by them

along with other components which are part of the application software. The rate

for providing this service should be quoted by the vendor in the commercial bid.

The vendor is only supposed to furnish the first year maintenance cost in the

commercial bid, which will remain firm for first three years. Fourth year onwards till

the seventh year the AMC cost will be calculated based on the following formula.

AC = BP {15 + 45 x (WPIC / WPIP ) + 40 (CPIC / CPIp) } x 1/100

Where,

AC = The application software maintenance amount for the current year.

Bp = The application software maintenance amount for the previous year.

WPIC = Wholesale Price Index for the month generally 6 months prior to the

commencement date of AMC for the current year.

WPIP = Wholesale Price Index for the month generally 6 months prior to the

commencement date of contract for the previous year.

CPIC = Consumer Price Index for urban non-manual employees for all India for the

month generally 6 months prior to the commencement date of contract for the

current year or a suitable CPI for urban sector, if introduced by the Government at

a later date

CPIP = Consumer Price Index for urban non-manual employees for all India for the

month generally 6 months prior to the commencement date of contract for the

previous year or a suitable CPI for urban sector, if introduced by the Government

at a later date

16.2. Annual Service Contract amount shall be paid on quarterly basis after the expiry

of the quarter on rendering satisfactory services. No advance payment will be

made by RBI in any case.

16.3 The maintenance agreement, as and when executed with the Company, shall be

for the duration of one year only and the same will be renewed annually under the

same terms and conditions as per the discretion of RBI. RBI reserves the right to

terminate the agreement anytime without stating any reason.

17. PRICES 17.1 All prices should be quoted in Indian Rupees (`). The prices are firm and stable

and not subject to any price escalation.

17.2 The price is inclusive of all taxes, duties, charges and levies of State or Central

Governments, as applicable and subject to deduction of all statutory deductions

applicable, if any. This includes the service tax as well. The benefits realised by

the vendor due to lower rates of taxes, duties, charges and levies shall be passed

on by the vendor to the RBI.

17.3 The charges for travel within or outside India, stay, conveyance etc. for the

purpose of this project will not be charged extra to RBI. The entire cost in this

regard will be borne by the vendor.

18 TERMS OF PAYMENT AND BILLING 18.1 The payment will be released in groups. 7 groups of 6 returns each will be taken

together for releasing the payment based on the milestones as defined below. Any

6 returns can form a group for payment purpose.

18.2 30% shall be released after signing off the SRS. The payment will be released as

and when vendor will raise the invoice after singing off the SRS jointly by the user

department's representative of RBI and the vendor.

18.3 40% shall be released after signing the UAT by the user department and the

associated parties.

18.4 20% payment will be realised on completion of the data migration on submission

of a duly signed certificate on completion the activity.

18.5 10% of the payment shall be released after the warranty of one year.

19. BID EVALUATION PROCEDURE 19.1 The first selection will be done using the eligibility criteria. The bidders are

required to submit the documents supporting the eligibility criteria. Only those

bidders will be considered for further processing of the bids who could meet the

eligibility criteria. All ineligible bidders' technical as well as commercial bids will not

be considered for further evaluation. All such bidders will be intimated by RBI in

writing.

19.2 Technical comparison will be done based on the technical proposal given by the

bidders in the sealed technical bid. The bidders will be evaluated based on certain

parameters as indicated in Annex V. The bidders are expected to score at least

60 per cent in the technical evaluation to get selected for commercial comparison.

Bidders experience in this area, proposed project team composition, technical

understanding of this project, proposed methodology for project execution will be

the major parameters for evaluation. The bidders will required to make a

presentation before the committee describing all the details indicated in their bids,

which will also be a part of technical evaluation. Bidders shortlisted through the

above procedure will be considered for commercial comparison and will also be

intimated in writing by RBI after the technical evaluation.

19.3 The commercial bid of the bidders should contain three major components:

a) The cost of the project for designing of taxonomies, designing and

development of data submission platform, implementation, data migration,

testing and operationalisation of the total solution.

b) Annual Maintenance Charge for the first year as a percentage to (a)

c) The vendor has to indicate element based cost for developing the

taxonomy and submission platform, separately. Any repetitive element

appeared earlier, either under this phase or in previous phase, will not be

considered for costing. This will be a reference cost and will not be used

for evaluation. RBI, if so desire, can add new returns under this phase

itself using this cost.

d) The Man Month rate for the Change Management. The man month should

be equivalent to 22 man days.

19.4 The amount payable by RBI i.e. the consideration amount of this project should be

as per the item (a) above. However, only item (a) and (b) above will be used to

determine the lowest bidder by using the stipulated formula as indicated below.

19.5 The calculation of the cost for commercial comparison will be done using the

following formula:

Cost = (a) + 7 * (b)

19.6 The lowest bidder arrived after using the above formula will be considered by RBI

for awarding the project. However, the acceptance of other cost not consider in

the above calculation as at 19.5 is not binding to the Reserve Bank.

. 20. CONFIDENTIALITY 20.1 Bidder agrees that all financial, statistical, marketing and personnel data

relating to RBI’s business and other information identified as confidential by the

RBI are confidential information of the RBI;

20.2 The vendor has to maintain all secrecy regarding the data reported by the

reporting entities in different returns, while developing the system. Any breach in

data disclosure or in any other kind would be considered as a breach of the

contract.

21. INDEMNIFICATION 21.1 The successful vendor shall, at its own cost and expenses, defend and indemnify

RBI against all third-party claims including those of the infringement of Intellectual

Property Rights, including patent, trademark, copyright, trade secret or industrial

design rights, arising from use of the products or any part thereof in India. This

includes any claim arises due to unauthorised use of any third party

software/tools.

21.2 The vendor shall expeditiously meet any such claims and shall have full rights to

defend itself therefrom. If RBI is required to pay compensation to a third party

resulting from such infringement, the vendor shall be fully responsible therefor,

including all expenses and court and legal fees, even after the expiry of project

terms.

21.3 The vendor shall also be liable to indemnify RBI, at its own cost and expenses,

against all losses/damages, which RBI may suffer on account of violation by the

vendor of any or all national/international trade laws, norms, standards,

procedures etc.

22. SITE VISITS

Site visits may be sought at the discretion of RBI. Vendor shall provide, in addition

to customer sites, an invitation to RBI to visit vendor's own site.

23. NOTIFICATION OF AWARD

The acceptance of the offer from the selected bidder will be communicated in

writing at the address supplied by the bidder in his letter of interest. Any change

of address of the bidder should therefore be promptly notified to RBI.

24. EARNEST MONEY DEPOSIT (EMD) 24.1 The vendor shall submit EMD to the Director, Systems Management Division,

Department of Statistics and Information Management, Reserve Bank of India,

Mumbai, along with its bids containing a Bank Guarantee from a scheduled

commercial bank, payable on demand for an amount of Rs. one Lakh only,

towards Earnest Money Deposit (EMD) as per the format given in Annex IV. The

EMD bank guarantee should have validity upto 180 days from the last date of

submission of the bids.

24.2 The EMD of unsuccessful bidders shall be returned within 15 days from the date

of declaration of the disqualification. The EMD of the successful bidder shall be

returned after the successful bidder furnishes the Performance Bank Guarantee.

24.3 Offers made without the EMD will be rejected.

24.4 The amount of the Earnest Money Deposit would be forfeited in the following

scenarios:

• In the case the bidder withdraws the bid prior to validity period of the bid

for any reason whatsoever; or

• In case the successful bidder fails to accept and sign the contract as

specified in this document for any reason whatsoever; or

• In case the successful bidder fails to provide the performance bank

guarantee within 15 days from the date of placing the order by the Bank

or signing of the contract, whichever is earlier, for any reason

whatsoever.

25. PERFORMANCE BANK GUARANTEE

The vendor shall at his own expense deposit with the Director, Systems

Management Division, Department of Statistics and Information Management,

Reserve Bank of India, Mumbai, within thirty (30) working days of the date of

notice of award of the tender, a Performance Bank Guarantee from a scheduled

commercial bank, payable on demand for an amount equivalent to ten percent

(10%) of the total cost of the project for the due performance and fulfilment of the

commitment by the vendor. The format of the bank guarantee is as indicated in

Annex III. This bank guarantee should be valid till 3 months from the date of

expiry of the project tenure (24 months).

26. SIGNING OF CONTRACT

The vendor shall be required to enter into a contract with Reserve Bank of India,

on the basis of the Scope of Work/deliverables mentioned herein and other terms

and conditions as indicated in this RFP.

27. PENALTY 27.1 Wherever delays occur because of reasons attributable to the vendor, liquidated

damages shall be payable by the vendor to the extent of one (1) percent of the

consideration payable for the milestone concerned for every month of delay and

shall not in any case exceed 5 percent of the amount payable to vendor for

concerned milestone.

27.2 In case the vendor has failed to submit the report of the taxonomy vetted by the

experts, RBI will charge a penalty equivalent to a maximum of five (5) per cent of

the total development cost of that particular return.

28. JURISDICTION

All disputes and differences of any kind, whatsoever, arising out of the vendor's

propositions shall be referred by either party (RBI or the vendor), after issuance of

30 days notice in writing to the other, clearly mentioning the nature of the dispute /

differences, to a single arbitrator, acceptable to both the parties, for initiation of

arbitration proceedings and settlement of the dispute/s and difference/ strictly

under the terms and conditions of this contract, executed between RBI and the

vendor. The arbitration shall be governed by the provisions of the applicable

Indian Laws. The award shall be final and binding on both the parties. The venue

for arbitration shall be at Mumbai, India.

 29. TERMINATION

RBI, if so desire, can terminate the contract with the vendor any time during the

period stating proper reason therefor. For the purpose, RBI will furnish a notice in

writing to the vendor. The vendor will be asked to provide in writing any

clarification against the displeasure of RBI regarding the reason for

discontinuation within 15 days from the date of issue of the letter by the Bank. The

part developed source codes and all other material will be the property of the

Bank. The vendor will hand over all such material to RBI within a period of 15

days from the date of the request from the Bank.

30. FORCE MAJEURE 30.1 Notwithstanding anything contained under this Agreement, the Company shall not

be liable for damages or termination of this Agreement for default or non-

performance or non-completion or delays and shall be relieved of the performance

and the completion of his obligations and liabilities for delays, if such default, non-

performance, non-completion or delay in respect of the functioning of the

Company is caused by Force Majeure.

30.2 “Force Majeure” means an event, circumstance or situation beyond the control of

the Company including an event, circumstance or situation which is a result of or

caused by fire, lightning, earthquake, storm, tidal wave, flood, acts of God, acts of

public enemy, civil commotion, war, insurrections, riots, passing of any statutory

order by the competent authority/ties prohibiting performance of such obligations

and restrictions of any country affecting the export of Goods or technology to the

Company or import regulations or requirements of India, whatever the causes are,

which would be violated by the performance of this Agreement. However, this

does not include Company’s default or negligence or carelessness or failure to

assess the reasonable consequences of an act on the part of the Company,

resulting in such a situation.

30.3 In the event of any such intervening Force Majeure, the Company shall notify the

Bank in writing of such circumstances and the causes thereof immediately.

30.4 Unless otherwise directed by the Bank, the Company will continue to perform,

render and discharge other obligations with due diligence as far as they can

reasonably be performed, rendered and discharged and will seek all reasonable

alternative means for the performance and the completion of the obligations,

under this Agreement, as affected by the event of Force Majeure.

30.5 The Company shall resume the performance and the completion of all such

Contractual Obligations, as may be affected by Force Majeure, as soon as

practicable, after such event or events have come to an end or ceased to exist,

after notifying the Bank in writing thereof and subject to the instructions by the

Bank there against.

30.6 Continuation of the performance of this Agreement shall be reviewed by the

Parties, if the Force Majeure continues beyond sixty (60) days.

SECTION III: CONTENT AND FORM OF RESPONSES 

This chapter contains the table of contents for the tender response. In order to facilitate

evaluation and comparison of tender responses, vendor shall submit their response in

this format. A failure to do so may result in the tender being eliminated at the examination

stage as unresponsive.

Should the vendors have additional information to submit that cannot be encompassed by

the current table of contents, additional sections may be added at the end.

31. TENDER RESPONSE

TABLE OF CONTENTS A. ELIGIBILITY BID

The format of the letter forwarding the eligibility bid should be as per Annex–II(A) The information should be furnished in the following way in the eligibility bid: A tabular representation as indicated below should be given by the bidder for easy

understanding regarding the availabilities of the supportive documents:

Sl No.

Eligibility description

Bidder's response

Supportive documents

Deviation, if any

B. TECHNICAL BID The format of the letter forwarding the technical bid should be as per the Annex- II(B). The Technical Bid should be in accordance with the following: INTRODUCTION Purpose Objectives Scope

MANAGEMENT SUMMARY

Overview of Vendor UNDERSTANDING, PROPOSAL AND METHODOLOGY In this section, it is expected that the bidder will give a detailed deliberation on their

understanding of the project. Propose a suitable solution in line with the desired plan.

Propose a methodology for designing, developing and implementing the proposed

solution.

EFFORT AND TIME ESTIMATION The bidder is supposed to propose total effort estimates using any standard effort

estimation techniques and also estimate the required time to complete the entire project,

keeping in view the time frame indicated in the RFP.

PROJECT TEAM COMPOSITION The following is the team composition for the XBRL project, including the brief profile of

the lead officials. A detailed work experience of the people attached should also be

enclosed.

Vendor The registered name of the bidding company

Business address for correspondence

Location Street Locality City Pin Code Country Telephone Facsimile Email Other

CONTACT NAME OF THE VENDOR

CONTACT’S POSITION WITH THE VENDOR

Contact addresses if different from above

Location Street Locality City Pin Code Country Telephone Facsimile Email Other

BUSINESS STRUCTURE BID COMPANY’S REGISTERED

ADDRESS Details of company registration

Names of Directors Chairman President/Managing Director Directors

Include a structure chart reflecting the organisation Chart

Financial standing of the vendor

(Information designed to give client confidence in the financial competence of the Vendor.) Audited financial accounts for past three years should be included in appendix. Total current employees 2007-08 2008-09 2009-10 Sales Turnover Net profit before tax Company Profile(s) Reference Sites (Use separate schedule formats for this response)

[Details of at least one similar Project in the last 5 years (including contact details) which will demonstrate the vendor's ability to carry out the functions which they are projected to provide services for this project in a timely and professional manner.]

Designated Staff

Name Position Project Designation

(Detailed profiles of key staff shall be included in appendix)

Experience of similar type of project(s) at other sites (Give details about the following with respect to the methodology followed by you in similar projects of similar nature and complexity – a minimum of one project.)

Project Name:

Project Location:

Client Name:

Client address:

Client contact/reference person(s):

Name Address – if different from above Telephone Facsimile Mobile Phone Email address

Project started (month/year):

Project elapsed time – months:

Man-months effort:

Project Director Project Manager

Name of senior project staff:

Other

Nature of the Project:

Role of the company, whether complete end-to-end involvement or for a particular module:

Project Detail

THE PROPOSED TOTAL SOLUTION Details of the activities and the time, effort estimation for the proposed project have to be

furnished. Detailed project plan for logical groups of returns should also be provided.

C. COMMERCIAL BID The format of the letter forwarding the commercial bid should be as per the Annex- II(C). The Commercial Bid should contain the following: COSTS Introduction

(Introduces the costing information)

Schedule of Tendered Prices

All the prices have to be quoted item-wise. The prices should mention the cost as well as

the tax and duty components, if any. All taxes, duties, charges shall be borne by the

vendor. Once prices have been tendered to RBI, no change/modification will be

entertained for any cause whatsoever (including changes in regulation, tax and duty

structure etc.). The prices once provided by the vendor will be valid for the entire period of

validity of the bid as defined in the present document.

Any revision in the rates of taxes, duties, charges and levies at a later date and during the

tenure of the bid will be borne as under:

a) The benefits realised by the vendor due to lower rates of taxes, duties, charges and

levies shall be passed on by the vendor to RBI.

b) Any increase in rates of taxes, duties, charges and levies will be borne by the vendor.

Part A:

Sl. No. Particulars Total

1 Cost of designing Taxonomy, development of application software for data submission, data migration, testing and operationalisation of the total solution for all the returns as listed in Annex A.

2 First year AMC

Part B *:

Sl. No. Particulars Total 1 Taxonomy development cost per 25 elements 2 Per return application software development cost 3 Man month rate for Change Management

*This will not be used for commercial comparison

Annex I

List of returns to be included under the second phase of XBRL

A: External Sectors returns:

Sl. No

Return Description Frequency

1. Advance remittance for import of rough diamonds above/equal to USD 5 Million

Advance remittance for import of rough diamonds above/equal to USD 5 Million RBI/2006-2007/278A. P. (DIR Series) Circular No. 34

Half-yearly

2. BEF Statement Statement showing the details of remittances effected towards import in respect which documentary evidence has not been received despite.

Half-yearly

3. MTSS Return Money Transfer Service Scheme Return Half Yearly 4. Consolidated information

relating to exposures of corporate in foreign currency

Consolidated information relating to exposures of corporate in foreign currency

Quarterly

5. Details of remittances made by NRO account

Remittances made out of NRO accounts up to 1 million USD per calendar year – Facilities to NRIs/PIOs and foreign nationals – liberalisation

Quarterly

6. Remittances under RDA Remittances under Rupee Drawing Arrangements. Quarterly 7. IBS return International assets and liabilities of banks in India Quarterly 8. Market value of FVCI Market value of FVCI Monthly 9. OCB return Monitoring of disinvestments by OCB Monthly 10. Overseas foreign currency

borrowing by ADs Category-I

To monitor the level of overseas foreign currency borrowings by ADs Category-I

Monthly

11. FLM – 8 (sale and purchase of foreign currency)

FLM – 8 (sale and purchase of foreign currency) Monthly

12. Import of gold by EOUs, units in SEZ/EPZ and nominated agencies

Import of gold Monthly

13. NRD-CSR Non-resident deposits comprehensive single return on NR/FCNR deposits and their transactions in a month

Monthly

14. ECB-2 return External Commercial Borrowings Monthly

15. FETERS (R-return) Foreign exchange transactions of banks in India Fortnightly

B. OSMOS Returns:

Sl No.

Group Return name

Description Frequency

ALE Asset Liability Exposure Monthly RCA Report on Capital Adequacy Quarterly ROR Report on quality Operating Results Quarterly RAQ Report on Asset Quality Monthly RLC Report on Large Credit Quarterly RCL Report on Connected Lending Quarterly

1(7)

DSB-Tranch1

ROC Report on Ownership and Control Quarterly

IRS Interest Rate Sensitivity (Rupee) Monthly SIR Interest Rate Sensitivity (Forex) Monthly MAP Maturity and Position Monthly

2(4)

DSB-Tranch2

ROS Report on Subsidiaries (Indian Operation) Monthly

ALE Asset Liability Exposure Quarterly STL Statement of Structural Liquidity Quarterly PC&I Problem Credit and Investments Quarterly RLE Report on Large Exposure Quarterly CME Country Maturity Exposure Quarterly ROP Return on Profitability Quarterly

3(7)

DSB-O

ROF Report on Fraud Quarterly 19 Standalone CPR Consolidated Prudential Report Half Yearly 20 Standalone BSA Balance Sheet Analysis Yearly 21 Standalone STL Structural Liquidity Fortnightly

(1st wed and 3rd wed)

22 Standalone RBS Risk Based Supervision Quarterly

C. UBD Returns:

Sl No.

Return name Description Frequency

1 Returns for Priority Sector Advance

To be submitted in connection with priority sector advances of the Urban

Co-operative Banks

Annual

2 Returns for Rating Model

Rating forma for inspecting officers to Rate a bank

As per inspection

3 Returns for Asset Liability Management (Statement of Structural Liquidity)

Related to assets and liabilities in different time bucket

Quarterly

4 Interest rate futures In connection with exchange traded interest rate futures

Quarterly

5 CRAR Capital Adequacy of the Urban Banks Quarterly

Annex – II (A)

TENDER FORM The Director, Systems Management Division Department of Statistics and Information Management, Reserve Bank of India, 7th floor, C-9, Bandra-Kurla Complex Bandra(E), Mumbai 400 051, India. Re: Tender No. RBI/ ELIGIBILITY BID Dear Sir,

DEVELOPMENT, IMPLEMENTATION AND MAINTENANCE OF XBRL BASED DATA SUBMISSION BY BANKS

Having examined the Tender Document, the receipt of which is hereby duly acknowledged, we, the undersigned, offer to develop, implement and maintain XBRL based Data Submission System by Banks to meet such requirements and provide such services as are set out in the Tender Document.

We attach hereto the Tender Response as required by the Tender document, which constitutes my/our bid.

We undertake, if our Tender is accepted, to adhere to the implementation plan put forward in the Tender Response or such adjusted plan as may subsequently be mutually agreed between us and the Reserve Bank of India or its appointed representatives.

We agree to abide by this Tender Response for a period of ONE YEAR from the date fixed for Tender opening and it shall remain binding upon us with full force and virtue, until within this period a formal contract is prepared and executed, this Tender Response, together with your written acceptance thereof in your notification of award, shall constitute a binding contract between us and will initiate the formation of a separate contract in respect of maintenance and support services after the expiry of the warranty period.

We agree that you are not bound to accept the lowest or any Tender Response you may receive. We also agree that you reserve the right in absolute sense to reject all or any of the items specified in the Tender Response. It is hereby confirmed that I/We are entitled to act on behalf of our corporation/company /firm/organization and empowered to sign this document as well as such other documents which may be required in this connection. Dated this …………………………. Day of …………………..2011 …………………………………………….

…………………………………………….

(Signature) (In the capacity of) Duly authorised to sign the Tender Response for and on behalf of: ………………………………………………………………………………………………………. …………………………………………………………………………………………………… (Name and address of Bidding Company)

Seal/Stamp of Tender

Witness name:

………………………………………………………

Witness address: ……………………………………………………… ……………………………………………………...

Witness signature: …………………………………………………

Attachments: • Board resolution delegating signing powers to authorised signatories

• Tender Technical Response

CERTIFICATE AS TO AUTHORISED SIGNATORIES

I, certify that I am .........................................................

Secretary of the

(Name of bidding company)

And that

……….…………………………………………..

……………………………………………………………….. (Name of above company signatory (s) )

Who signed the above Tender is authorised to bind the corporation by authority of its governing body.

(Seal)

…………………………………………………….. (Secretary)

Annex-II (B)

TENDER FORM The Director, Systems Management Division Department of Statistics and Information Management, Reserve Bank of India, 7th floor, C-9, Bandra-Kurla Complex Bandra(E), Mumbai 400 051, India. Re: Tender No. RBI/ TECHNICAL BID Dear Sir,

DEVELOPMENT, IMPLEMENTATION AND MAINTENANCE OF XBRL BASED DATA SUBMISSION BY BANKS

Having examined the Tender Document, the receipt of which is hereby duly acknowledged, we, the undersigned, offer to develop, implement and maintain XBRL based Data Submission System by Banks to meet such requirements and provide such services as are set out in the Tender Document.

We attach hereto the Tender Response as required by the Tender document, which constitutes my/our bid.

We undertake, if our Tender is accepted, to adhere to the implementation plan put forward in the Tender Response or such adjusted plan as may subsequently be mutually agreed between us and the Reserve Bank of India or its appointed representatives.

We agree to abide by this Tender Response for a period of ONE YEAR from the date fixed for Tender opening and it shall remain binding upon us with full force and virtue, until within this period a formal contract is prepared and executed, this Tender Response, together with your written acceptance thereof in your notification of award, shall constitute a binding contract between us and will initiate the formation of a separate contract in respect of maintenance and support services after the expiry of the warranty period.

We agree that you are not bound to accept the lowest or any Tender Response you may receive. We also agree that you reserve the right in absolute sense to reject all or any of the items specified in the Tender Response. It is hereby confirmed that I/We are entitled to act on behalf of our corporation/company /firm/organization and empowered to sign this document as well as such other documents which may be required in this connection. Dated this …………………………. Day of …………………..2011 …………………………………………….

…………………………………………….

(Signature) (In the capacity of) Duly authorised to sign the Tender Response for and on behalf of: ………………………………………………………………………………………………………. …………………………………………………………………………………………………… (Name and address of Bidding Company)

Seal/Stamp of Tender Witness name:

………………………………………………………

Witness address: ……………………………………………………… ……………………………………………………...

Witness signature: …………………………………………………

Attachments: • Board resolution delegating signing powers to authorised signatories

• Tender Technical Response

CERTIFICATE AS TO AUTHORISED SIGNATORIES

I, certify that I am .........................................................

Secretary of the

(Name of bidding company)

And that

……….…………………………………………..

……………………………………………………………….. (Name of above company signatory (s) )

Who signed the above Tender is authorised to bind the corporation by authority of its governing body.

(Seal)

…………………………………………………….. (Secretary)

Annex II (C)

TENDER FORM

The Director, Systems Management Division Department of Statistics and Information Management, Reserve Bank of India, 7th floor, C-9, Bandra-Kurla Complex Bandra(E), Mumbai 400 051, India. Re: Tender No. RBI/ COMMERCIAL BID Dear Sir,

DEVELOPMENT, IMPLEMENTATION AND MAINTENANCE OF XBRL BASED DATA SUBMISSION BY BANKS

Having examined the Tender Document, the receipt of which is hereby duly acknowledged, we, the undersigned, offer to develop, implement and maintain XBRL based Data Submission System by Banks to meet such requirements and provide such services as are set out in the Tender Document. We attach hereto the Tender Commercial Response as required by the Tender document, which constitutes my/our bid.

We undertake, if our Tender is accepted, to adhere to the implementation plan put forward in the Tender Response or such adjusted plan as may subsequently be mutually agreed between us and the Reserve Bank of India or its appointed representatives.

If our Tender Response is accepted, we will obtain a performance bank guarantee in the format given in the Tender Document, issued by a scheduled commercial bank in India, for a sum equivalent to 10% of the contract sum for the due performance of the contract.

We agree to abide by this Tender Response for a period of ONE YEAR from the date fixed for Tender opening and it shall remain binding upon us, until within this period a formal contract is prepared and executed, this Tender Response, together with your written acceptance thereof in your notification of award, shall constitute a binding contract between us and will initiate the formation of a separate contract in respect of maintenance and support services after expiry of the warranty period.

We agree that you are not bound to accept the lowest or any Tender Response you may receive. We also agree that you reserve the right in absolute sense to reject all or any of the goods/products specified in the Tender Response without assigning any reason whatsoever. It is hereby confirmed that I/We are entitled to act on behalf of our corporation/company /firm/organization and empowered to sign this document as well as such other documents which may be required in this connection Dated this …………………………. Day of …………………..2011 …………………………………………….

…………………………………………….

(Signature) (In the capacity of) Duly authorised to sign the Tender Response for and on behalf of:

……………………………………………………………………………………………………… ……………………………………………………………………………………………………… (Name and address of Bidding Company)

Seal/Stamp of Tender Witness name:

………………………………………………………

Witness address: ……………………………………………………… …………………………………………………

Witness signature: …………………………………………………

Attachments: • Board resolution delegating signing powers to authorised signatures

• Tender Technical Response

CERTIFICATE AS TO AUTHORISED SIGNATORIES I, certify that I am .........................................................

Secretary of the

(Name of bidding company)

And that

……….…………………………………………..

………………………………………………………………..

(Name of above company signatory (s) )

Who signed the above Tender is authorised to bind the corporation by authority of its governing body.

(Seal)

…………………………………………………….. (Secretary)

Annex -III PERFORMANCE BANK GUARANTEE

The Director, Systems Management Division Department of Statistics and Information Management, Reserve Bank of India, 4th floor, C-9, Bandra-Kurla Complex Bandra(E), Mumbai 400 051, India. Dear Sirs, PERFORMANCE BANK GUARANTEE – to develop, implement and maintain XBRL based Data Submission System by Banks to meet such requirements and provide such services as are set out in the Tender Document. WHEREAS M/s. (name of CONSULTANT), a company registered under the Companies Act, 1956, having its registered and corporate office at (address of the Vendor), (hereinafter referred to as “our constituent”, which expression, unless excluded or repugnant to the context or meaning thereof, includes its successors and assigns), entered into a Purchase Agreement dated …….. (hereinafter, referred to as “the said Agreement”) with you (Reserve Bank of India) to develop, implement and maintain XBRL based Data Submission System by Banks to meet such requirements and provide such services as are set out in the Tender Document. We are aware of the fact that in terms of sub-para (…), Section (…), Chapter (…) of the said Agreement, our constituent is required to furnish a Bank Guarantee for an amount Rs…….. (in words and figures), being 10% of the Contract Price of Rs. … (in words and figures), as per the said Agreement, as security against breach/default of the said Agreement by our Constituent. In consideration of the fact that our constituent is our valued customer and the fact that he has entered into the said Agreement with you, we, (name and address of the bank), have agreed to issue this Performance Bank Guarantee. Therefore, we (name and address of the bank) hereby unconditionally and irrevocably guarantee you as under: I. In the event of our constituent committing any breach/default of the said

Agreement, which breach/default has not been rectified within a period of thirty (30) days after receipt of written notice from you, we hereby agree to pay you forthwith on demand such sum/s not exceeding the sum of Rs…… ( in words and figures) without any demur.

II. Notwithstanding anything to the contrary, as contained in the said Agreement, we

agree that your decision as to whether our constituent has made any such default/s / breach/es, as afore-said and the amount or amounts to which you are entitled by reasons thereof, subject to the terms and conditions of the said Agreement, will be binding on us and we shall not be entitled to ask you to establish your claim or claims under this Performance Bank Guarantee, but will pay the same forthwith on your demand without any protest or demur.

III. This Performance Bank Guarantee shall continue and hold good till the

completion of the warranty period for the ‘Total Solution’ i.e. (date), subject to the terms and conditions in the said Agreement.

IV. We bind ourselves to pay the above said amount at any point of time commencing

from the date of the said Purchase Agreement until the completion of the warranty period for the Total Solution as per said Agreement.

V. We further agree that the termination of the said Agreement, for reasons solely

attributable to our constituent, virtually empowers you to demand for the payment of the above said amount under this guarantee and we have an obligation to honour the same without demur.

VI. In order to give full effect to the guarantee contained herein, we (name and

address of the bank), agree that you shall be entitled to act as if we were your principal debtors in respect of your claims against our constituent. We hereby expressly waive all our rights of suretyship and other rights, if any, which are in any way inconsistent with any of the provisions of this Performance Bank Guarantee.

VII. We confirm that this Performance Bank Guarantee will cover your claim/s against

our constituent made in accordance with this Guarantee from time to time, arising out of or in relation to the said Agreement and in respect of which your claim is lodged with us on or before the date of expiry of this Performance Guarantee, irrespective of your entitlement to other claims, charges, rights and reliefs, as provided in the said Agreement.

VIII. Any notice by way of demand or otherwise hereunder may be sent by special

courier, telex, fax, registered post or other electronic media to our address, as aforesaid and if sent by post, it shall be deemed to have been given to us after the expiry of 48 hours when the same has been posted.

IX. If it is necessary to extend this guarantee on account of any reason whatsoever,

we undertake to extend the period of this guarantee on the request of our constituent under intimation to you (Reserve Bank of India).

X. This Performance Bank Guarantee shall not be affected by any change in the

constitution of our constituent nor shall it be affected by any change in our constitution or by any amalgamation or absorption thereof or therewith or reconstruction or winding up, but will ensure to the benefit of you and be available to and be enforceable by you.

XI. Notwithstanding anything contained hereinabove, our liability under this

Performance Guarantee is restricted to Rs…… (in words and figures) and shall continue to exist, subject to the terms and conditions contained herein, unless a written claim is lodged on us on or before the afore-said date of expiry of this guarantee.

XII. We hereby confirm that we have the power/s to issue this Guarantee in your

favour under the Memorandum and Paras of Association/ Constitution of our bank and the undersigned is/are the recipient of authority by express delegation of power/s and has/have full power/s to execute this guarantee under the Power of Attorney issued by the bank in his/their favour.

2. We further agree that the exercise of any of your rights against our constituent to

enforce or forbear to enforce or any other indulgence or facility, extended to our constituent to carry out the contractual obligations as per the said Agreement, would not release our liability under this guarantee and that your right against us shall remain in full force and effect, notwithstanding any arrangement that may be entered into between you and our constituent, during the entire currency of this guarantee.

Notwithstanding anything contained herein:

I. Our liability under this Performance Bank Guarantee shall not exceed Rs. …. (in words and figure) ;

II. this Performance Bank Guarantee shall be valid only up to …….. (date, i.e. completion of warranty period for the Total Solution) ; and

III. we are liable to pay the guaranteed amount or part thereof under this Performance Bank Guarantee only and only if we receive a written claim or demand on or before …. (date i.e. completion of the warranty period for the Total Solution).

This Performance Bank Guarantee must be returned to the bank upon its expiry. If the Performance Bank Guarantee is not received by the bank within the above-mentioned period, subject to the terms and conditions contained herein, it shall be deemed to be automatically cancelled. Dated ……………………. this ……….. day …………. 2011. Yours faithfully, For and on behalf of the …………… Bank, (Signature) Designation (Address of the Bank) Note :

a) This guarantee will attract stamp duty as a security bond under Para 54(b) of the Mumbai Stamp Act, 1958.

b) A duly certified copy of the requisite authority conferred on the official/s to execute the guarantee on behalf of the bank should be annexed to this guarantee for verification and retention thereof as documentary evidence in the matter.

Annex IV

Proforma for Bank Guarantee In Lieu of Earnest Money Deposit

(To be submitted on non judicial stamp paper of appropriate value purchased in the name

of the issuing Bank)

This deed of guarantee made this ____ day of ____ two thousand ____ between ____

(Name of Banker) having its registered office at ______ (place) and one of its local offices

at ____ (hereinafter referred to as the Surety), and Reserve Bank of India, a Corporation

constituted by the Reserve Bank of India Act, 1934, having its Central Office at Central

Office Building, Shahid Bhagat Singh Road, Mumbai-400 001 INDIA (hereinafter referred

to as the Bank).

WHEREAS _______ (Bidder’s name hereinafter referred to as ‘Bidder') a Company

registered under _____ and having its registered office at ______ is bound to deposit with

the Bank by way of earnest money ` _____ (Rupees ___________ only) in connection

with its Tender for development, implementation and maintenance of XBRL based data

submission by banks and the specifications and terms and conditions enclosed therein.

WHEREAS the Bidder as per clause No. _____ Section II of Instructions to Bidder and

special conditions has agreed to furnish a Bank Guarantee valid up to ____ instead of

deposit of earnest money in cash.

NOW THIS WITNESSETH:

1. That the Surety in consideration of the above Tender made by the Bidder to the

Bank hereby undertakes to guarantee payment on demand without demur to the

Bank the said amount of ` 1,000,00 (Rupees one lakh only) within one week

from the date of receipt of the demand from the Bank on presentation of this deed

of guarantee, which the Bidder is bound to deposit with the bank by way of

earnest money in connection with his Tender.

2. This guarantee shall not be affected by any infirmity or irregularity on the part of

the Bidder or by the dissolution or any change in the constitution of the Bank,

Bidder or the Surety.

3. The Bank shall be eligible to make any claim under this guarantee if the Bidder

after submitting his Tender, rescinds from his offer or modifies the terms and

conditions thereof in a manner not acceptable to the Bank or expresses his

unwillingness to accept the order after the Bank has decided to place order with

the Bidder for development, implementation and maintenance of XBRL based

data submission by banks. The Banks’ decision in this regard shall be final and

binding.

4. The Surety shall not and cannot revoke this guarantee during its currency except

with previous consent of RBI in writing.

5. Notwithstanding anything contained in the foregoing, the Surety’s liability under

the guarantee is restricted to ` 1,00,000 (Rupees one lakh only).

6. This guarantee shall remain in force and effective up to __________ and shall

expire and become ineffective on intimation thereof being given to the Surety by

the Bank in which event this guarantee shall stand discharged.

7. The Surety will make the payment pursuant to the demand notice issued by the

Bank, notwithstanding any dispute that may exist or arise between the Bidder and

the Bank or any other person.

8. Any forbearance, act or omission on the part of the Bank in enforcing any of the

conditions of the said tender or showing of any indulgence by the Bank to the

Bidder shall not discharge the Surety in any way and the obligations of the Surety

under this guarantee shall be discharged only on the intimation thereof being

given to the Surety by RBI.

9. Notwithstanding anything contained hereinabove, unless a demand or claim under

this guarantee is made on the Surety in writing on or before, the Surety shall be

discharged from all liabilities under guarantee thereafter.

10. The Surety has the power to issue this guarantee under its Memorandum and

Articles of Association and the person who is hereby executing this deed has the

necessary powers to do so under the Power of Attorney granted to him by the

Surety.

SIGNED AND DELIVERED For and on behalf of

For and on behalf of above named Bank. (Banker’s Name and Seal)

Branch Manager

(Banker’s seal)

Annex- V

Technical Evaluation Matrix

Sl

No. Criteria Statement Percent

score Bidders

response1 Experience Details of the past relevant projects in

chronological sequence. Clearly indicate the level of involvement and responsibility. Furnish the details of the contact persons from the client organizations in each of the projects separately, so that RBI, if desires, can carry site inspection.

20

2 Project Team Composition

Project Team composition and lead team managers profile. The experience of the team lead managers will be indicated with all details.

20

3 Technical understanding

Document that demonstrates the depth of the technical understanding and clarity that bidder has of RBI's XBRL project.

20

4 Project Methodology

The bidder will provide a document that will articulate all details of the methodology that will be followed for project execution.

20

5 Time Assessment

The bidder has to attach a sheet to explain the time management plan and the detailed break up based on estimated workload.

5

6 Deviation from RFP

The bidders have to clearly indicate in a separate sheet the list of disagreement with the RFP, stating the reason therefor.

5

7 Overall assessment of the competence and suitability of the bidder

Presentation, interactions and technical documents

10

Note: Bidders will be shortlisted based on (a) the documentation they submit for the

above in their technical bids and (b) on the performance in the presentation before the

committee. Moreover, the bidders have to score at least 60 percent to get selected for the

commercial comparison.