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Reporting Completions Data Webpage: http :// heimshelp.education.gov.au/sites/heimshelp/support/pages/webinar-reporting-completions-data

Reporting Completions Data

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Reporting Completions Data. Webpage: http ://heimshelp.education.gov.au/sites/heimshelp/support/pages/webinar-reporting-completions-data. Overview. What do you need to report? - Units of study - Courses When do you report? Revising completions Verifying completions Common issues. - PowerPoint PPT Presentation

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Page 2: Reporting Completions Data

• What do you need to report?- Units of study- Courses

• When do you report?

• Revising completions

• Verifying completions

• Common issues

Overview

Page 3: Reporting Completions Data

• Unit of study completions

• Course completions

• Higher education: Past Course Completions

• VET: VET Course Completions

What do you report?

Page 4: Reporting Completions Data

• 2014 completions are due 30 April 2015

• All completions data must be verified by 15 May 2015

When do you report?

Page 5: Reporting Completions Data

Reporting Unit of

study

completions

Page 6: Reporting Completions Data

What do you include?• A completion status for each unit of study

reported during the year

What do you exclude?

• Units of study remitted or deleted

Page 7: Reporting Completions Data

Two main components:

• Key elements - uniquely identify a completions record

• Unit of study completion status- attaches a status to a record

Reporting Unit of study completions

Page 8: Reporting Completions Data

• Student id (E313)

• Course code (E307)

• Unit of study code (E534)

• Unit of study census date (E489)

Key elements

Page 9: Reporting Completions Data

Key elements

Page 10: Reporting Completions Data

• 2 – Failed

• 3 – Successfully completed

• 1 – Withdrew without penalty

• 4 – In progress

• 5 – Recognition of prior learning (VET only)

Unit of study completion status (Element 355)

Page 11: Reporting Completions Data

• Revise your data in the same submission you report your original records

• Same key elements to identify a record

Reporting Unit of study revisions

Page 12: Reporting Completions Data
Page 13: Reporting Completions Data

Reporting Course

completions

Page 14: Reporting Completions Data

Who do you include?:• all domestic and overseas students who

have completed a course of study leading to your award.

• Combined degree = 1 completion

Higher education course completions

Page 15: Reporting Completions Data

Who do you include?:All eligible students who:

• have been reported in one or more units of study and

• have completed an approved VET course in the reporting year.

VET Course completions

Page 16: Reporting Completions Data

Two main components:

• Key elements

- uniquely Identify a completions record

• Variation reason code

- tells HEIMS what to do with a record

Reporting Course completions

Page 17: Reporting Completions Data

Key elementsHigher education VET

Student id (E313) Student id (E313)

Course code (E307) Course code (E307)

Reporting year (E415) Reporting year (E415)

Specialisation code (E463)

Page 18: Reporting Completions Data

Reporting a course

completion record for the

first time: Code 5

Variation reason code (E446)

Page 19: Reporting Completions Data

• You revise your data in the same submission you report your original records

• Variation reason code identifies the change you want to make

Revising Course completions data

Page 20: Reporting Completions Data

Revising a course completion

record:

• Code 2 - revise

• Code 4 - delete

• Code 5 – new record

Variation reason code

Page 21: Reporting Completions Data

Verifying your

completions data

Page 22: Reporting Completions Data

Why do you verify your data?

•Confirms accuracy of your data

• Underpins your organisation’s statistics

When do you verify?

• completed by 15 May

Where do you verify your data?

•HEIMS Online

Page 23: Reporting Completions Data
Page 24: Reporting Completions Data

Summary report

A status has not been reported for some students

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Page 26: Reporting Completions Data

The file name and year are correct

The original unit of study record has been reported to HEIMS

The key elements are correct

Verification reports are checked and signed off

Top tips for easy reporting

Page 27: Reporting Completions Data

7 April – Reviewing your reported data

9 April – Revising your data

15 April – Verifying your data

20 & 22 April – Reporting with HEPCAT 1 & 2

Our next training sessions

Page 28: Reporting Completions Data

For all your data questions contactHEIMS Data Collections

[email protected]

Telephone: (02) 6240 7487

Need more help?

Page 29: Reporting Completions Data

Policy and program management Administration of FEE-HELP and

VET FEE-HELP Financial estimates and payments

HELP IT System (HITS)

[email protected]

For all your policy queries