Renfe Direct Connection User guide

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Renfe Direct ConnectionUser guide

Last update: 15 June 2012

List of contents

Introduction P 2 - 4

How to book Renfe tickets in Euronet? P 5 - 18

Renfe P@H from the traveller's side… P 19 - 21

Renfe After Sales P 22 - 23

FAQs & Tips P 24 - 26

p 2

Introduction

Euronet is connected directly to Renfe inventory

Access to Renfe's full range of individual fares You can offer the exact same range of fares as the one available from Spanish agencies You have access to Web and Star* fares, offering up to 60% discount

Immediate access to schedules As soon as trains are loaded in Renfe inventory, they are accessible in Euronet No need to wait until they are loaded in the International Reservation System to have access

to them. This is particularly useful during Schedules switches.

All Renfe tickets are issued as Print @ Home

Minimal impacts on Euronet Front Office Renfe features have been developed to minimise changes for the users

Booking flow remains almost identical as for other point to point tickets P@H issuance mode is very similar to the P@H for other products

*Star: also called Estrella in Spanish

p 3

Introduction

Choose from 2 connections to book Spanish and Elipsos trains in Euronet:

1/ International Reservation System (also known as "Hermes") 2/ Direct connection to Renfe inventory which offers Web and Star fares

Check the difference below:

This user guide focuses on the booking of products via the new Renfe Direct Connection.

p 4

ThroughHermes

DIRECTconnection

Live availability Immediate access to schedules Access to "Web" and "Star" fares Access to "Passholder" fares (Renfe trains & Elipsos) Print @ Home option

p 5

Introduction

How to book Renfe tickets in Euronet?

Renfe P@H from the traveller's side

Renfe After Sales

FAQs & Tips

List of contents

p 6


Renfe products via the Direct Connection are easily accessible Products are available in Search by Schedules and Search by Price You can access these modes via the Product Tree or the Quick Search

Product Tree Quick Search

p 7


Choose the appropriate inventory

The list of inventories displays all Direct Connections (ATOC, Amtrak, etc.)

Select the right inventory in the drop down box: RENFE: to access to Renfe's products through the Direct Connection ERP: to access to Renfe's products through the International Reservation System

p 8


Select the exact route/stations Overall booking process remains unchanged Important: you must select the EXACT origin and destination stations otherwise you'll get an error message ("Unable to process Renfe schedule request")

To help you, we have listed the main routes and the exact origin and destination stations, click here (slide 28) Remember, you can also program the routes you sell the most as quick links

p 9


To get more info on the train offer, click on the train Solution Details displays information about availability, booking horizon etc.

For more details, click here (slide 27)

p 10


To assign passenger(s), proceed the same way as other P@H bookings Remember that P@H requires INDIVIDUAL pax assignment as P@H Tickets are strictly personal, nominative and not transferable P@H tickets are only valid upon presentation of an ID Card/photo ID

p 11


You can verify here- Origin- Destination- Departure date and time- Train number- Number of travellers- Passenger(s) name(s)- Accommodation(s)- Fare selected

Check the Product Summary Make sure all details are correct, on this screen and click on Book Now

When clicking on Book Now, this error message automatically displays as All Renfe products booked through the direct connexion are P@HBut the default ticketing option in Euronet is E2 Paper click on OK

p 12


Select the P@H as ticketing mode

Click on the Ticketing Options

Click on "save"

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p 14


At this stage, SEAT IS NOT BLOCKED YET in Renfe's inventory and price is not guaranteed.

Click on Next to finalise the booking.

p 15


Check all elements of your booking and when all is OK, click on Finish

p 16


Click on Q for Print or Print Now At this stage, booking is not confirmed yet in Renfe's inventory and

price might be slightly different when confirming.

p 17


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1. Enter here customer’s e-mail address

2. Re-enter here customer’s e-mail address (control to avoid errors)

3. Enter here travel agent's e-mail address or that of the person who makes the booking (It allows this person to receive the email too so that it can be resent to the customer if needed)

4. Select language for the confirmation e-mail (English, Spanish or Portuguese). Default language is English

5. Click on "Send"

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Fill in the different fields Email address fields (yours and the traveller’s email address) Choose the preferred language for the confirmation email (English, Spanish or Portuguese available) Click on Send


Seat(s) is/are booked in Renfe's inventory and price is guaranteed P@H tickets are created in the Renfe database as a .pdf files The confirmation e-mail is sent to the email addresses previously entered The traveller must open the PDF file attached to have a valid document for travel A final pop-up displays

p 18

p 19

Introduction



Renfe After Sales

FAQs & Tips

List of contents


A confirmation is sent by email to the email address(es) previously entered This confirmation email is not valid for travel Traveller must click on Print your Ticket button to print the valid ticket


Ticket number and ¨PNR (Localizador)

Route details: origin, destination, date and time of departure/arrival

Placement details (coach, seat #, etc.)

Price Information

Important warning: "Access to the train closes 2 minutes before departure"

Date and time of ticket issuance

Extract of the conditions of carriage

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Renfe P@H ticket

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p 22

Introduction



Renfe After Sales

FAQs & Tips

List of contents

p 23

Renfe After Sales

All After Sales principles are the same as for the other European products

Exchangeability and refundability vary by fare All after sales conditions, fare by fare, can be found on the Extranet Euronet makes your job easier as everything is automatically calculated You can refund Renfe tickets in Euronet without RE4A's authorisation if refund is performed within 24 hours

All Renfe tickets, even for the most restrictive fares like Star and Web, are 100% refundable if refund is performed within 24 hours.

Renfe P@H tickets are cancellable through refundmyeticket.com

p 24

Introduction



Renfe After Sales

FAQs & Tips

List of contents

FAQs

p 25

Q: Can my clients reprint their P@H ticket if they lost it?

A: YES, they can re-print their ticket from the email received as many as they want. As the ticket is valid for one train/date and on a designed seat only, there is no risk of fraud

Q: How to print Print @ Home train ticket(s)?

A: An email confirmation will be sent to the email address entered in Euronet which encloses an attachment. The traveller simply needs to open the PDF file which requires a printer and Acrobat Reader to access and print the train ticket.

Q: Can the Print @ Home train ticket be downloaded onto the laptop, iPhone or Blackberry instead of printing the ticket?

A: No, travellers must print a physical ticket on an A4 paper format as proof of purchase and valid travel document.

Q: What happens if there is a mistake on the name entered when booking a P@H ticket?

A: You don’t have to book again the P@H ticket if there is a typo mistake on the name entered. The traveller can travel with the document as long as the name is not completely different.

Tips

Solution Details pop up – more info

Information about train type and source (inventory)

Stations, departure time& date information

Availability displays classes of service and number of seats/sleepers/couchettes available

Values for RENFE are either “0”, “?” or {1…9}:« 0 » means it is sold out or class of service doesn’t match with the train selected« between 1 and 9 » : indicates the exact number of remaining seats.« ? » : there are 10 seats or more available (eg: in this case 1st and 2nd Class)

Family product

p 26

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Classes of service are as follows: A Preferente Cl SeatB Tourist Cl Seat D Couchette T6 TouristG Club Cl SeatL Single PreferenteN Double Preferente R T4 TouristS Single Gran ClassT Double Gran Class

Tips

p 27

Exact origin/destination on the main routes

FROM Madrid Puerta de Atocha TO:

Algeciras

Alacant Terminal

Barcelona-Sants

Cádiz

Castellón de la Plana

Córdoba (Central)

Granada

Huesca

Huelva Término

Logroño

Málaga-María Zambrano

Pamplona

Sevilla-Santa Justa

Valencia-Joaquín Sorolla

Zaragoza Delicias

FROM Madrid Chamartin TO:

Bilbao Abando

Oviedo

Salamanca

Santander

Santiago De Compostela

Segovia

Valencia Nord

FROM Barcelona Sants TO:

Bilbao-Abando

Granada

Irun

Lleida-Pirineus

Madrid Puerta de Atocha

Malaga-Maria Zambrano

San Sebastian

Sevilla Santa Justa

Valencia Nord

Zaragoza Delicias

FROM Cordoba TO:

Granada

Sevilla Santa Justa

FROM Barcelona Estacio de Franca TO:

Paris Austerlitz

Zuri 15HB (Zurich)

Milano C.

From Madrid Charmartin TO:

Lisboa Oriente

Lisboa Santa Apol

Paris Austerlitz

Domestic journeys

International journeys

p 28

Thanks for your attentionWe wish you successful Renfe sales!!!

Documents

Renfe Direct Connection User guide