Remote Client Access With Exchange Server 2007

8/6/2019 Remote Client Access With Exchange Server 2007

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Remote Client Access withExchange Server 2007

Microsoft Virtual Labs


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Remote Client Access with Exchange Server 2007

Table of Contents

Remote Client Access with Exchange Server 2007 .................................................................... 1

Exercise 1 Using New Outlook Web Access Calendar Features...................................................................................2

Exercise 2 Using New Outlook Web Access Search and Address Book Features ........... ........... .......... ........... .......... ...5Exercise 3 Accessing SharePoint Documents with Outlook Web Access.....................................................................7

Exercise 4 Administering Outlook Web Access Features ......... ........... .......... ........... ........... .......... ........... .......... ..........8

Exercise 5 Using Mobile Devices with Exchange Server 2007...................................................................................11


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Remote Client Access with Exchange Server

2007

Objectives After completing this lab, you will be better able to: Use the new calendar features of Microsoft Office Outlook Web Access. Configure mobile e-mail.

Estimated Time toComplete This Lab 60 MinutesComputer used in this Lab SMBEX01


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Exercise 1Using New Outlook Web Access Calendar Features

ScenarioIn this exercise, you will use the new Outlook Web Access calendar features to: Create and move appointments. Use advanced calendar functionality to determine the best time to schedule a meeting with multiple attendees

and resources.

Configure the Out of Office Assistant from Outlook Web Access.Northwind Traders requires many of its employees to check their e-mail and calendar information over the Internet

from computers on client sites. As the companys Exchange administrator, you implement Outlook Web Access to

address this need.

Spencer Low, the companys Vice President, wants to schedule a meeting with the rest of the management team.

She uses the suggested times feature of Outlook Web Access to determine the optimal time for the meeting. Shealso configures the Out of Office Assistant in Outlook Web Access to send messages notifying senders when she is

away from the office.

Tasks Detailed Steps

Complete the following3 tasks on:

SMBEX01

1. Move appointmentsin Outlook Web

Access

a. On the SMBEX01 virtual server, clickStart, clickAll Programs,and then clickInternet Explorer.

b. In Internet Explorer, in the Address bar, typehttp://SMBEX01.nwtraders.com/OWA and then press ENTER.

c. Log on to Outlook Web Access as nwtraders\spencer with a password ofP@ssw0rd

d.

In Outlook Web Access, clickOK.e. In the left pane, clickCalendar.f. In the Calendar, clickWork Week to switch to the Work Week view.g. In the numerical calendar on the left, click a date in the next week.h. In the Work Week view, double-click the intersection ofTuesday and 9:00AM to

create a new appointment.

i. In the Subject box, type Prepare analysis for Fabrikamj. ClickSave and Close.k. In the Work Week view, click the Prepare Analysis for Fabrikam meeting and

drag it over Thursday 9:00 AM to Friday 9:00 AM.

Note:Notice that the appointment becomes transparent as it is dragged.

l. Drop the appointment onto the Friday 9:00 entry.2. Use advanced

calendar features in

Outlook Web Access

a. In Outlook Web Access, clickNew to create a new appointment.b. In the Subject box, type Quarterly Review Meetingc. Click the Scheduling Assistant tab.d. In the Select Attendees list, click inside the box under Spencer Low, and then type

Peter

e. Click in the next line and then type Ursula


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f. Click in the next line and then type Claireg. Click in the next line and then type Mikeh. Click the arrow to the left ofMike Ray to change the attendance of Mike Ray to

Optional.

Note:Notice how the availability of each attendee is displayed.

i. ClickSelect rooms and then clickMore.Note:Notice that resources such as meeting rooms are listed, along with details on

their availability.

j. In the Address Book, select Meeting Room Michigan and then click the Rooms button in the lower-left corner.

k. ClickOK.l. In the Select Rooms list, select the Meeting Room Michigan check box.m.On the right side of the page, in the Duration drop-down list, select 4 hours.n. In the Suggested Times box, note how Great, Good, and Poor times are displayed

on the calendar.

o. On the calendar, click next Monday.Note:Notice that suggestions are made regarding optimal meeting times.Note:Notice the suggested meeting times.

p. On the calendar, click next Friday.Note:Notice the suggested meeting times.

q. Click the 1 PM suggestion.Note:Notice that the meeting is scheduled for 1:00 P.M.

r. Click the Appointment tab.Note:Notice that the resources are displayed separately from the attendees.

s. ClickSend.t. ClickStart, clickAll Programs, and then clickInternet Explorer.u. In Internet Explorer, in the Address bar, type

http://SMBEX01.nwtraders.com/OWA and then press ENTER.

v. Log on to Outlook Web Access as nwtraders\Claire with a password ofP@ssw0rd

w. In Outlook Web Access, clickOK.Note:Notice that the meeting request has been sent to you.

x. In the meeting request, clickAccept,andthenclickSend Response Now.3. Configure the Out of

Office Assistant

a. Switch to Outlook Web Access running as Spencer Low.b. At the top of the page, clickOptions.c. In the left pane, in the Options list, select Out of Office Assistant.d. On the Out of Office Assistant page, clickSend Out of Office auto-replies.e. Select the Send Out of Office auto-replies only during this time period check

box.

f. In the Start time list, select Today 6:00 AM.g. In the End time list, select the next Friday, 8:00 PM.h. In the message body, type I will be out of the office until next Mondayi. (Optional) Format the message with the colors and fonts of your choice.

j. Clear the Send Out of Office Messages to External Senders check box.k. ClickSave, and then in the left pane, clickMail.


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l. Switch to Outlook Web Access running as Claire ODonnell.m.In Outlook Web Access, clickNew.n. In the new e-mail message, in the To box, type Spencer and then press CTRL + K

to resolve the name.

o. In the Subject line, type Naming standards documentp. In the message body, type Please could you give me an estimate as to when youcould deliver this document?q. In the new message, clickSend.r. ClickCheck Messages.Note:Notice that you have received the customized Out of Office message.

s. Switch to Outlook Web Access running as Spencer Low.t. At the top of the page, clickOptions.u. In the left pane, in the Options list, clickOut Of Office Assistant.v. On the Out of Office Assistant page, select the Do notsend Out of Office auto-

replies check box.

w. ClickSave.x. In the left pane clickMail.


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Exercise 2Using New Outlook Web Access Search and Address BookFeatures

ScenarioIn this exercise, you will use the new Outlook Web Access Search features to:

Search a mailbox folder for all items containing a search word. Search all folders in a mailbox folder for all items containing a search word Use the new Outlook Web Access View by Conversation feature.You will also use the new Outlook Web Address Book features to:

Use the Exchange Management Console to set Organization attributes of users to appear in the Outlook WebAccess Address Book.

Browse the Global Address List (GAL). Look up a contact in the Address Book and view the new Organization properties of users in the Address Book.Spencer Low, the companys Vice President, wants to increase efficiencies in the workplace by providing accurate,

easy-to-use information on staff management within the Address Book. Spencer also wants to investigate the new

Search features of Outlook Web Access.


Complete the following

3 tasks on:

SMBEX011. Search a mailbox

folder for all items

containing a search

term

a. If it is not still visible, switch to Outlook Web Access running as Spencer Low.b. In the Search Inbox field, type Contoso and then press ENTER.Note:Notice How many mail items are displayed?: 7

c. Click the drop-down arrow next to the Search Inbox field and then select AllFolders and Items.

Note:Notice How many mail items are now displayed?: 7

d. Click the drop-down arrow next to the Arrange By field, and then selectConversation.

Note:Notice how all related messages are arranged together, making it much easier

to follow a conversation thread.

2. Use the ExchangeManagement

Console to configure

a users organization

attributes

a. Open the Exchange Management Console. ClickStart, clickAllPrograms,clickMicrosoftExchange Server 2007, and then clickExchangeManagement

Console.

b. In the Exchange Management Console, click on Recipient Configuration.c. In the Result Pane, select Ursula Fleigl, and then in the Action Pane, click

Properties.

d. In the Ursula Fliegl Properties dialog box, click the Organization tab, and thencheck the Manager check box.

e. ClickBrowse..f. In the Select Recipient User or Contact window, clickPeter Houston and then

clickOK.

g. In the Department field, type Sales and then clickOK to return to the Exchange


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Management Console.

h. Repeat steps c-g for Holly Holt. Set Peter Houston as her manager and Sales asher department.

3. Use the AddressBook features to

determine a

recipients manager

and group members

a. Switch to Outlook Web Access running as Spencer Low.b. ClickNew to create a new mail item.c. In the Untitled Message dialog box, clickTo.d. In the Address Book dialog box, notice how the Default Global Address List is

displayed.

e. In the Global Address List, scroll down and select Peter Houston.Note:Notice how Peters availability is displayed in the right pane. InAvailability

box, click the down arrow and select any Wednesday. Note that Peter is not available

on Wednesdays.

f. In Peter Houston box, clickOrganization to expand his details.Note: Notice Peters direct Reports - Ursula Fleigl and Holly Holt

g. Under Direct Reports, clickHolly Holt.Note:Notice how Holly Holts information now appears, showing her Department

and Manager.h. Close Holly Holts information window, then Address Book and New mail item

window.


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Exercise 3Accessing SharePoint Documents with Outlook WebAccess

ScenarioIn this exercise, you will use the new features of Outlook Web Access to access Microsoft SharePoint documents

Northwind Traders has a number of SharePoint servers installed internally. In the past, the companys IT

Department had to configure remote access server (RAS)/virtual private network (VPN) access to these documents.

Spencer Low wants to investigate the new features of Outlook Web Access that provide external access to internal

SharePoint documents without RAS/VPN.


Complete the followingtask on:

SMBEX01

1. Configure ExchangeServer 2007 to allow

access to a

SharePoint site

through Outlook

Web Access

a. In Outlook Web Access running as Spencer Low, in the bottom-left pane, clickDocuments.

b. In the left pane, clickOpen Location.c. In Open Location, type http://client01.nwtraders.com and then clickOpen.Note: The WSS site will not open. This is intentional

d. Read the Location External dialog box stating that the folder cannot be shown inOutlook Web Access and then clickOK to close it.

e. In the Open Location dialog box, clickX to close the dialog box.f. Switch to the Exchange Management Console. If it is not already running, click

Start, clickAllPrograms, clickMicrosoftExchange Server 2007, and then click

ExchangeManagementConsole.

g. In the Exchange Management Console, expand Server Configuration, clickClient Access, and then wait for the Result Pane to populate.

h. In the Result Pane, clickowa (Default Web Site) and then in the Action Pane,clickProperties.

i. In owa (Default Web Site) Properties dialog, click the Remote File Servers tab.j. On the Remote File Servers tab, clickConfigure.k. In the Internal Domain Suffix List field, type nwtraders.com and then clickAdd

and clickOK.

l. ClickOK to close owa (Default Web Site) Properties.m.Switch to Outlook Web Access running as Spencer Low, and then in the

bottom-left pane, clickDocuments.

n. In the left pane, clickOpen Location.o. In the Open Location field, type http://client01.nwtraders.com and then click

Open.Note:Notice that the SharePoint site is now accessible from Outlook Web Access.

p. Right-clickProject X and then clickOpen.q. ClickAdd to Favorites and notice how Project X now appears in the Favorites

list. ClickOK.

r. ClickLog Offto log off Spencer Low from Outlook Web Access.s. ClickClose Window and then clickYes to close the Internet Explorer window.


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Exercise 4Administering Outlook Web Access Features

ScenarioIn this exercise, you will administer Outlook Web Access features as follows:

Use the Exchange Management Shell to enable/disable features of Outlook Web Access. Turn on Forms-Based Authentication. Configure Exchange Server 2007 to provide features differently for Public and Private access to Outlook Web

Access.

Spencer Low wants to investigate how Outlook Web Access features may be managed by the companys IT team.

She also wants to determine which features may be enabled and disabled.


Complete the following2 tasks on:

SMBEX01

1. Enable Forms-BasedAuthentication for

Outlook Web Access

a. Switch to the Exchange Management Console. If it is not already running, clickStart, clickAllPrograms, clickMicrosoftExchange Server 2007, and then click

ExchangeManagementConsole.

b. In the Exchange Management Console, expand Server Configuration, clickClient Access, and then wait for the Result Pane to populate.

c. In the Result Pane, clickowa, and then in the Action Pane, clickProperties.d. In the owaProperties dialog box, click the Authentication tab.e. On the Authentication tab, select Use forms based authentication, select User

name only, and then click the Browse button and select nwtraders.com and then

clickOK.

f. ClickOK in the owa properties window.g. In the Microsoft Exchange Warning dialog box, read the instructions for

resetting Internet Information Services (IIS) and then clickOK.

h. ClickStart, clickCommand Prompt, and then wait for the command prompt toopen.

i. At the command prompt, type iisreset /noforce and then press ENTER. Wait forthe services to restart and then close the command prompt.

j. ClickStart, clickAll Programs,and then clickInternet Explorer.k. In Internet Explorer, in the Address bar, type


l. Notice the new Forms-Based Authentication dialog box that appears. ClickThis isa private computer.

m.In the User Name field, type spencer and then in the Password field, typeP@ssw0rd and then clickLog On.n. ClickLog Offto log off Spencer from the Outlook Web Access session.

2. Manage OutlookWeb Access settings

using the Exchange

Management Shell

a. Open the Exchange Management Shell (MSH). ClickStart, clickAll Programs,clickMicrosoft Exchange Server 2007, and then clickExchange ManagementShell.

b. At the MSH prompt, type the following and then press ENTER:Get-OwaVirtualDirectory identity owa (Default Web Site) | FL


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Result Pane to populate.

t. In the Result Pane, clickowa (Default Web Site), and then in the Action Pane,clickProperties.

u. In the owa (Default Web Site) Properties dialog box, click the Public ComputerFile Access tab.

v. On the Public Computer File Access tab, clear all of the check boxes and thenclickOK.

w. Run IISRESET. ClickStart, clickCommand Prompt, and then wait for thecommand prompt to open.

x. At the command prompt, type iisreset /noforce and then press ENTER. Wait forthe services to restart and then close the command prompt.

y. ClickStart, clickAll Programs,and then clickInternet Explorer.z. In Internet Explorer, in the Address bar, type


aa.In the Forms-Based Authentication dialog box that appears, clickThis is a publiccomputer.

bb.In the User Name field, type spencer and then in the Password field, typeP@ssw0rd and then clickLog On.

Note:Notice that there is no longer a Documents button in the lower-left pane of

Outlook Web Access.

cc.Log off from Spencer Low Outlook Web Access and then log on again, but thistime clickThis is a Private Computer on the logon screen.

Note:Notice that the Documents button now appears because you have logged on

while selecting the Private Computer option.

dd.Log off Spencer Low Outlook Web Access and close all windows andapplications.


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Exercise 5Using Mobile Devices with Exchange Server 2007

ScenarioIn this exercise, you will use a Microsoft Windows Mobile 5.0 device to synchronize e-mail data with ExchangeServer 2007. You will also remotely wipe your own Windows Mobile 5.0 device from Outlook Web Access.

Spencer Low, the Vice President of Northwind Traders, wants to use her new Windows Mobile 5.0 device to read

and send e-mail while out of the office. You configure her Windows Mobile device to synchronize directly with the

Exchange server by using Exchange Direct Push Technology. When Spencer loses her device in a restaurant, you

instruct her to connect to Outlook Web Access and wipe the device remotely for security purposes.


Complete the following

3 tasks on:

SMBEX01

1. Configure ExchangeActiveSync on a

Windows Mobile

device to

synchronize with

Exchange

a. On SMBEX01, clickStart, clickAll Programs, clickMicrosoft DeviceEmulator Preview, and then clickDevice Emulator Manager.

b.

In the Device Emulator Manager, clickFile, clickRestore Image, navigate to thefolder c:\program files\microsoft\device emulator preview, select the

pocketpc.dess file, and then clickOpen.

c. At the Device Emulator prompt asking you to enable the network card, clickYes.d. On the Pocket PC Emulator, click the Start icon , clickPrograms, and then

clickActiveSync.

e. Read the ActiveSync screen information and then click the set up your device tosync with it link.

f. In the Server Address box, type SMBEX01.nwtraders.comg. Clear the This server requires an encrypted (SSL) connection check box.h. In the Security warning message, clickOK, and then clickNext.Note: Secure Sockets Layer (SSL) encryption should always be used with ActiveSync.

However, for the purposes of this lab, you will not be using an SSL connection.

i. In the User name text box, type Spencerj. In the Password text box, type P@ssw0rdk. In the Domain text box, type Nwtradersl. Select the Save password check box, and then clickNext.m.On the Advanced screen, clickNext.n. In the Choose the data you wish to synchronize box, clickCalendar, and then

clickSettings.

o. In the Synchronize only the past drop-down list box, select All, and then in theupper-right corner, clickOK.

p. In the Choose the data you wish to synchronize box, clickE-Mail, and thenclickSettings.

q. In the Include the previous drop-down list box, select All, and then in the upper-right corner, clickOK.

r. Confirm that the four check boxes are selected, and then clickFinish.Note: Wait for ActiveSync to synchronize with the Exchange server. Watch as

Contacts, Calendar, Email, and Tasks are synchronized from the Exchange server to

the device. This may take several minutes in this emulator environment.


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s. After synchronization is complete, click the Start icon and then clickTodayto return to the Today screen.

t. On the Pocket PC Emulator, clickStart, and then clickMessaging.u. Click a message to open and then read the message.v. ClickOK to close the message.w. Click the X in the upper-right corner to close Outlook E-Mail.

2. Test Direct PushTechnology

a. Start Microsoft Internet Explorer, and then in the Address field, typehttp://SMBEX01.nwtraders.com/owa and then clickGo.

b. In the User name box, type nwtraders\peter and then in the Password box, typeP@ssw0rd and then clickLogon.

c. If prompted, in Outlook Web Access, clickOK.d. ClickNew, and then in the To field, type Spencer and then pressCTRL+K to

resolve the name.

e. In the Subject line, type IMPORTANT: New information regardingprospective factory in Seoul

f. In the message body, type Contoso Inc. are willing to invest in our new Seoulfactoryg. Click the Importance: High button (the red exclamation mark) and then click

Send.

h. Quickly switch to the Pocket PC Emulator.Note:Notice the animated Synchronization arrows indicating that the device is

automatically synchronizing, triggered by the arrival of a message in Spencers

mailbox.

Note: Wait for the Pocket PC device to complete synchronization.

i. At the bottom of the Today screen, view the notification stating that a newmessage has arrived from Spencer. ClickView and read the message.

j. You want to add Peter to your contacts. ClickPeter Houston in the mail item, andthen in the messaging dialog box, clickYes to add Peter to your contacts. Click

OK to close the Contacts window and return to the e-mail message.

k. ClickReply at the bottom of the message window.l. In the message body, type Excellent please start the legal paperwork and then

clickSend.

Note:Note the animated Synchronization arrows again indicating that the device is

automatically synchronizing to send the message.

m.In Outlook Web Access running as Peter, clickCheck Messages or press F5 torefresh the screen, and then confirm that the message from Spencer was received.

n. In Outlook Web Access running as Peter, clickCalendar, and then clickNew.o. ClickInvite Attendees, and then in the Required field, type Spencerp. Change the start time of the appointment to be 1 hour from now.q. In the Subject line, type Management Meeting and then in the message body,

type Meeting to discuss opening factory in Seoul

r. ClickSend and then clickOK.s. Switch to the Pocket PC Emulator.Note: Wait for the device to synchronize.

t. If it is not already open, open the devices Inbox. After the Inbox is in sync, clickthe meeting request at the top of the message list.


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u. ClickAccept at the bottom of the Messaging window, ensure that Send theresponse now is selected, and then clickOK.

v. ClickOK in the upper-right corner to close the message.w. Click the X in the upper-right corner to close the Inbox.Note: The meeting should now appear on the Today screen.

x. Wait for synchronization to complete, and then switch to Peters Outlook WebAccess.y. ClickMail in the left pane, clickCheck for New Messages, and then verify that

the meeting request was accepted.

z. Switch to the Pocket PC Emulator.aa.ClickStart, clickPrograms, and then clickTasks.bb.At the bottom of the Tasks screen, clickNew.cc.In the taskSubject line, type Request auditors reportdd.In the Priority drop-down list box, select High.ee.In the Starts: drop-down list box, select todays date.Note: The default date is today.

ff. ClickOK and note that the task is being synchronized. Wait for synchronization tocomplete.

gg.On the Pocket PC Emulator, clickStart, and then clickContacts.hh.ClickHouston, Peter, and then view the contact information.ii. ClickOK, and then click the X in the upper-right corner to close Contacts.

3. Remotely wipe amobile device from

Outlook Web Access

a. Open Internet Explorer.b. In Internet Explorer, in the Address bar, type


c. Log on to Outlook Web Access as nwtraders\spencer with a password ofP@ssw0rd

d. At the top of the page, clickOptions.e. In the left pane, in the Options list, clickMobile Devices.f. Select the device in the device list, and then clickWipe All Data from Device.g. ClickOK to confirm that you want to wipe all data from your device.h. Switch to the Device Emulator.i. Click the Start icon , clickActiveSync, and then clickSync.

j. ClickOK to accept the policy notification.Note: The device will now be wiped.

Note:Note that normally the synchronization and wipe would occur automatically and

the steps above would not be required.

k. Close the Device Emulator without saving state.l. Close Outlook Web Access.m.ClickFile | Exit and then Yes to exit from Device Emulator Manager.