Regional Database Upgrade - 2017-07-16¢  Regional Database Upgrade ¢â‚¬¢Upgrade to the MLSSAZ Flexmls

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  • Regional Database Upgrade

    • Upgrade to the MLSSAZ Listings Database to….

    – Comply with NAR Data Standards

    – Comply with the Regional Standard for Southern Arizona

    • Helpful??? Didn’t think so……..

  • History • 2011 Regional Collaborative Efforts

    – Standard Data Forms

    • 2014 Regional MLS Conversations with Green Valley MLS and Santa Cruz County MLS

    • 2016 TARMLS Becomes MLSSAZ

  • History

    • In 2016, MLSSAZ Took The First Step Towards Consolidation

    – Unified Supra Lockbox System

    – Upgraded BTLE Lockboxes

  • Regional Database Upgrade

    • Upgrade to the MLSSAZ Flexmls System

    – Brings flexmls to the Regional Standard

    – Compliance with NAR Data Standards

    – Updated Property Statuses

    – Updated Area Boundaries

  • Benefits

    • More Comprehensive and Feature Rich Database

    – A large number of new feature categories will be added to better describe a property

    – Additional options in existing feature categories will be added

  • Benefits

    • More Complete Database for Southern Arizona

    – More listings and more exposure

    – More comprehensive regional statistics

  • Help & Resources

  • • Update Is Scheduled For The Week Of August 7, 2017

    – Pushed back from July 30 based on Subscriber feedback.

    Update Schedule

  • • Large Amounts of Data Will Be Converted

    – A majority of the core data fields will be automatically adjusted on all listings

    • Property Type/Sub-Type (now called Dwelling Type)

    • Beds, Baths, SqFt, Acreage, Schools, Taxes/Zoning

    • Area/Location

    Listing Updates

  • • Large Amounts of Data Will Be Converted

    – A majority of the core data fields will be automatically adjusted on all listings

    • Heating and Cooling

    • Distressed Property Information

    • Most existing Property Details

    Listing Updates

  • • A Large Number of New Fields Are Added

    – Many New Property Feature Categories

    • Kitchen Features, Bathroom Features, Exterior Features, Garage Features

    – Many New Features within Categories

    • New Flooring, New Styles, New Room Categories

    Listing Updates

  • • What You Need to Do

    – New and updated fields will appear on go-live day

    – Listings will need to be updated to reflect the new and changed data

    • Goal is to have a majority of listings updated within 30 days

    Listing Updates

  • • What You Need to Do

    – Week 1 & 2 - Agents may freely edit listings

    – 8/28/2017 - Agents will be required to update listing when changing the listing details

    – 9/4/2017 - Any listing change will require listings to be updated

    Listing Updates

  • • Resources For You – Listing Update Sheets

    • Guide to update listings with new or changed information

    – Listing Profile Sheets • To be used for listings scheduled to be

    activated after go-live

    Listing Updates

  • Saved Searches

    • Many Saved Searches Will Need Attention

    – Many Core Fields Will Remain

    • Sqft, Acreage, Beds, Total Baths, # Garage, Map Shapes

    – Some Core Fields Will Require Updates

    • Area, Cooling, Pool, Dwelling Type (MF/RI & RT), Stories, potentially Status

  • Saved Searches

    • What You Need to Do

    – Review your contacts and their saved searches

    – Clean out old saved searches & opt out and inactive subscriptions

    – Update saved searches after go-live

    Did You Know??? Tens of thousands of searches and subscriptions are disabled

    due to inactivity.

  • • Resources For You

    – Search Update Worksheet

    • Outlines changes to fields

    – How-to Documentation Detailing Best Method for Review and Update

    – How-to Videos & Live Training

    Saved Searches

  • Statuses • Refreshed List of Available Statuses

    – Added Contingencies

    • Better describes current circumstances

    • Removal of Active CAPA

    – Confusing to Agents

    • Replacement Contingency will be available

  • Statuses

    • Statuses Reflect a Combination of Status Scenarios Across the MLSSAZ Service Area

    – Created by representatives from GVSAR, SCCBOR, and TAR

  • Statuses • Active

    – Online Offers Only

    – Active Contingent

    • Signatures Pending

    • Pending Short Sale Approval

    • Cancelation Provision

  • Statuses

    • Pending - No showings or backup offers

    • Closed

    • Expired

    • Temp Off Market - Not marketed but will return to the market

    • Canceled

  • • Resources For You


    – MLSSAZ Rules & Regs

    – MLSSAZ Support Team


  • Updated Area Boundaries

    • Current Boundaries Are Outdated

    – Bisect Communities

    – Too Large in Size

    • Changes Were Necessary

  • Updated Area Boundaries

    • MLSSAZ Tech Taskforce Reviewed Requests From Subscribers

    • Looked at Expected Future Growth

    • Used Major Roads and Geography

  • Updated Area Boundaries

    • MLSSAZ Surveyed Subscribers During the Design/Review Process

    – Surveys Requested Feedback

  • Updated Area Boundaries

    • New Areas Added

    – Upper Northwest, Upper Southeast, Benson/St. David

    – Green Valley/Sahuarita & Santa Cruz County Areas

  • Updated Area Boundaries

    • Modified Areas

    – North, Central, West, East, Southeast, Extended Northwest, Extended West

    – Removal of Extended South & Pima South

  • Resources

    • Regional Database Upgrade Website –

    • Gateway Login Screen

    • Weekly E-mail Updates