Regional Database Upgrade

• Upgrade to the MLSSAZ Listings Database to….

– Comply with NAR Data Standards

– Comply with the Regional Standard for Southern Arizona

• Helpful??? Didn’t think so……..

History • 2011 Regional Collaborative Efforts

– Standard Data Forms

• 2014 Regional MLS Conversations with Green Valley MLS and Santa Cruz County MLS

• 2016 TARMLS Becomes MLSSAZ

History

• In 2016, MLSSAZ Took The First Step Towards Consolidation

– Unified Supra Lockbox System

– Upgraded BTLE Lockboxes

Regional Database Upgrade

• Upgrade to the MLSSAZ Flexmls System

– Brings flexmls to the Regional Standard

– Compliance with NAR Data Standards

– Updated Property Statuses

– Updated Area Boundaries

Benefits

• More Comprehensive and Feature Rich Database

– A large number of new feature categories will be added to better describe a property

– Additional options in existing feature categories will be added

Benefits

• More Complete Database for Southern Arizona

– More listings and more exposure

– More comprehensive regional statistics

Help & Resources

https://www.youtube.com/watch?v=0HBDtUkt2iM

• Update Is Scheduled For The Week Of August 7, 2017

– Pushed back from July 30 based on Subscriber feedback.

Update Schedule

• Large Amounts of Data Will Be Converted

– A majority of the core data fields will be automatically adjusted on all listings

• Property Type/Sub-Type (now called Dwelling Type)

• Beds, Baths, SqFt, Acreage, Schools, Taxes/Zoning

• Area/Location

Listing Updates

• Large Amounts of Data Will Be Converted

– A majority of the core data fields will be automatically adjusted on all listings

• Heating and Cooling

• Distressed Property Information

• Most existing Property Details

Listing Updates

• A Large Number of New Fields Are Added

– Many New Property Feature Categories

• Kitchen Features, Bathroom Features, Exterior Features, Garage Features

– Many New Features within Categories

• New Flooring, New Styles, New Room Categories

Listing Updates

• What You Need to Do

– New and updated fields will appear on go-live day

– Listings will need to be updated to reflect the new and changed data

• Goal is to have a majority of listings updated within 30 days

Listing Updates

• What You Need to Do

– Week 1 & 2 - Agents may freely edit listings

– 8/28/2017 - Agents will be required to update listing when changing the listing details

– 9/4/2017 - Any listing change will require listings to be updated

Listing Updates

• Resources For You – Listing Update Sheets

• Guide to update listings with new or changed information

– Listing Profile Sheets • To be used for listings scheduled to be

activated after go-live

Listing Updates

Saved Searches

• Many Saved Searches Will Need Attention

– Many Core Fields Will Remain

• Sqft, Acreage, Beds, Total Baths, # Garage, Map Shapes

– Some Core Fields Will Require Updates

• Area, Cooling, Pool, Dwelling Type (MF/RI & RT), Stories, potentially Status

Saved Searches

• What You Need to Do

– Review your contacts and their saved searches

– Clean out old saved searches & opt out and inactive subscriptions

– Update saved searches after go-live

Did You Know??? Tens of thousands of searches and subscriptions are disabled

due to inactivity.

• Resources For You

– Search Update Worksheet

• Outlines changes to fields

– How-to Documentation Detailing Best Method for Review and Update

– How-to Videos & Live Training

Saved Searches

Statuses • Refreshed List of Available Statuses

– Added Contingencies

• Better describes current circumstances

• Removal of Active CAPA

– Confusing to Agents

• Replacement Contingency will be available

Statuses

• Statuses Reflect a Combination of Status Scenarios Across the MLSSAZ Service Area

– Created by representatives from GVSAR, SCCBOR, and TAR

Statuses • Active

– Online Offers Only

– Active Contingent

• Signatures Pending

• Pending Short Sale Approval

• Cancelation Provision

Statuses

• Pending - No showings or backup offers

• Closed

• Expired

• Temp Off Market - Not marketed but will return to the market

• Canceled

• Resources For You

– MLSSAZ.com/upgrade

– MLSSAZ Rules & Regs

– MLSSAZ Support Team

Statuses

Updated Area Boundaries

• Current Boundaries Are Outdated

– Bisect Communities

– Too Large in Size

• Changes Were Necessary

Updated Area Boundaries

• MLSSAZ Tech Taskforce Reviewed Requests From Subscribers

• Looked at Expected Future Growth

• Used Major Roads and Geography

Updated Area Boundaries

• MLSSAZ Surveyed Subscribers During the Design/Review Process

– Surveys Requested Feedback

Updated Area Boundaries

• New Areas Added

– Upper Northwest, Upper Southeast, Benson/St. David

– Green Valley/Sahuarita & Santa Cruz County Areas

Updated Area Boundaries

• Modified Areas

– North, Central, West, East, Southeast, Extended Northwest, Extended West

– Removal of Extended South & Pima South

Resources

• Regional Database Upgrade Website – www.MLSSAZ.com/Upgrade

• Gateway Login Screen

• Weekly E-mail Updates

THANK YOU!