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Reevaluation Process NRMPS Exceptional Children’s Program Reevaluation Process December 15, 2008

Reevaluation Process NRMPS Exceptional Children’s Program Reevaluation Process December 15, 2008

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Page 1: Reevaluation Process NRMPS Exceptional Children’s Program Reevaluation Process December 15, 2008

Reevaluation ProcessNRMPSExceptional Children’sProgram

Reevaluation ProcessDecember 15, 2008

Page 2: Reevaluation Process NRMPS Exceptional Children’s Program Reevaluation Process December 15, 2008

Reevaluation Process DEC 7-Reevaluation Process of examining existing data, and

if determined necessary, gathering additional data in order to: Determine continuing eligibility for special

education; Assure that the continuing individual needs

of a student are identified ; and Assure appropriate educational

programming(review and or revision of IEP)

Page 3: Reevaluation Process NRMPS Exceptional Children’s Program Reevaluation Process December 15, 2008

Cont. Must occur every 3 years and may not

occur more than once a year unless the parent and LEA agree.

Reevaluation of children identified as Developmentally Delayed shall occur at least once every 3 years following placement or prior to the child turning eight (whichever comes first)

Completing DEC 7 restarts 3 year cycle.

Page 4: Reevaluation Process NRMPS Exceptional Children’s Program Reevaluation Process December 15, 2008

Reevaluation Complete all information requested

about the student:FULL name, DOB, school, grade, and disability category.

Signatures of IEP team members, position, and date of participation are required.

Page 5: Reevaluation Process NRMPS Exceptional Children’s Program Reevaluation Process December 15, 2008

Review of Existing Data The IEP team must document existing

data has been reviewed. Each area must be considered:

Review of all EC and cumulative records Summary of previous evaluations/assessments Parent provided information(need parent

participation-do not say parent did not attend) Classroom information(assessments and

observations) Information based on the observations of teachers

and other service providersNot sufficient to write”yes” or “we discussed this area”

Page 6: Reevaluation Process NRMPS Exceptional Children’s Program Reevaluation Process December 15, 2008

Determination of Needed Additional Data Based on the review of existing data,

the IEP team must decide if additional information is needed AND answer yes or no to the 4 questions.

A) Continued eligibility for special education and related services:

If the student continues to have such a disability and educational needs? If the student continues to need special education and related services?

B) Present level of academic achievement and developmental needs?

C) Whether any additions or modifications to special education and/or related services are needed to meet measurable annual goals and participation in the general curriculum?

Page 7: Reevaluation Process NRMPS Exceptional Children’s Program Reevaluation Process December 15, 2008

Collection of Data List any data to be collected without

formal assessment (observations, treatment data…)

Complete eligibility worksheet(s), complete eligibility determination, address IEP, and complete Prior Written Notice

OR List specific areas to be assessed through

formal assessment (educational,adaptive behavior, rating scales…)

Obtain parental permission, complete eligibility worksheet(s), complete eligibility determination, address IEP, and complete prior written notice

The IEP team must clearly state why additional information is NOT needed.

Complete eligibility determination, address IEP and Complete Prior Written Notice

Page 8: Reevaluation Process NRMPS Exceptional Children’s Program Reevaluation Process December 15, 2008

Summary of Evaluation/Eligibility WorksheetUse directions with all of the Eligibility Worksheets Summary of Evaluation/Eligibility Worksheets

are disability specific. Information documented on the worksheet

provides a summary of assessment information gathered from all sources.

The summary of evaluation must be written in a manner that is understandable to all IEP team members, including parents. Recording only scores would not be sufficient.

Page 9: Reevaluation Process NRMPS Exceptional Children’s Program Reevaluation Process December 15, 2008

Cont. Definitions of individual

screenings and evaluations are in NC Policies Governing Services for Children with Disabilities.

Communication evaluation is not defined but yields same information as speech/language evaluation.

Page 10: Reevaluation Process NRMPS Exceptional Children’s Program Reevaluation Process December 15, 2008

Strengths/Needs This section ensures the team

documents, reviews and discusses everything that has been learned about the student .

Review of existing information is gathered from reevaluation determination.

Page 11: Reevaluation Process NRMPS Exceptional Children’s Program Reevaluation Process December 15, 2008

Directions for All Eligibility Worksheets Documenting the impairment is a

requirement of North Carolina Policies Governing Services for Children with Disabilities.

Page 12: Reevaluation Process NRMPS Exceptional Children’s Program Reevaluation Process December 15, 2008

Adverse Effect Adverse effect on educational performance

includes both academic and functional levels of performance.

The team should consider the student’s response to scientific based interventions.

Academic levels of performance may include how the student is performing compared to age/grade level standards in all academic areas

Functional levels may include daily living, social and behavior/emotional development.

Page 13: Reevaluation Process NRMPS Exceptional Children’s Program Reevaluation Process December 15, 2008

Evidence Exists that student Requires Specially Designed Instruction

When ongoing evaluation of the problem indicates that expected progress is not being made and resources beyond general education are needed, eligibility for special education may be considered.

Specially designed instruction means adapting, as appropriate, to the needs of the child, the content, methodology, or delivery of instruction.

Include statement(s) that describes the interventions implemented and a review of existing data that document a need for specially designed instruction.

Page 14: Reevaluation Process NRMPS Exceptional Children’s Program Reevaluation Process December 15, 2008

DEC 3 cont. After completing worksheet, IEP

Team must determine eligibility.(Eligibility Determination Form)

Page 15: Reevaluation Process NRMPS Exceptional Children’s Program Reevaluation Process December 15, 2008

Eligibility Determination Sources include information gathered

during the reevaluation process, formal and informal assessments, records review…

Attach individual eligibility worksheets if additional data was collected in order to determine continued eligibility.

All 3 must be yes in order for the student to be eligible for special education.

Page 16: Reevaluation Process NRMPS Exceptional Children’s Program Reevaluation Process December 15, 2008

Eligibility cont.

Speech or Language Impaired is one of the 14 disability categories. It is a related service when it is needed for a student to benefit from special education.

Related services are not disability categories and do not have specified eligibility criteria. Need for related service based on data and determined by the IEP team. (Why is the service needed or not needed for this student to benefit from special education?)

For a student who is already identified as student with disability, adding or discontinuing related service is done through the reevaluation process. This resets the date for required reevaluation.

Page 17: Reevaluation Process NRMPS Exceptional Children’s Program Reevaluation Process December 15, 2008

Eligibility cont. IEP team signatures, position and

date of meeting are required by NRMPS.

Page 18: Reevaluation Process NRMPS Exceptional Children’s Program Reevaluation Process December 15, 2008

Prior Written Notice (DEC 5)Reevaluation purpose Check all the purposes that apply. Complete all requested student

information. Use the student’s FULL name.

Must put parent’s name NOT Dear parent.

The primary area of disability is the one indicated for the purpose of Child Count.

Page 19: Reevaluation Process NRMPS Exceptional Children’s Program Reevaluation Process December 15, 2008

Explanation of Actions Proposed or Refused (questions 1 and 2)

Address the decisions made in the current IEP team meeting. Explain WHY the decisions were made.

BE specific!

Page 20: Reevaluation Process NRMPS Exceptional Children’s Program Reevaluation Process December 15, 2008

Collected data(Question 3) Include types of tests administered

(cognitive,educational, adaptive behavior…) observations, screenings, parent/related service input, informal assessments, review of records,etc.

Page 21: Reevaluation Process NRMPS Exceptional Children’s Program Reevaluation Process December 15, 2008

Signatures and Statements Signatures of IEP team participants

and positions are required in NRMPS.

Complete the section on DEC 5 3 of 3-IF you have any questions, please feel free to call MARTHA WRENN at 459-5220.

Page 22: Reevaluation Process NRMPS Exceptional Children’s Program Reevaluation Process December 15, 2008

Reminders Complete Reevaluations on time! Completing a DEC 7 and asking for testing

does not complete a reevaluation. All data must be collected and eligibility determined before reevaluation is complete.

Sign the Reevaluation portion of the IEP when eligibility is determined.

A new Reevaluation begins a new 3 year cycle.

Recording only scores on DEC 3 is not sufficient.

Page 23: Reevaluation Process NRMPS Exceptional Children’s Program Reevaluation Process December 15, 2008

Reminders cont. Special Education is a service not a

place . Purpose of related service is to benefit

from special education. If changing eligibility area, DEC 3

worksheet is needed for both areas of eligibility,(exception DD)

Be mindful of last time child was truly evaluated.

Page 24: Reevaluation Process NRMPS Exceptional Children’s Program Reevaluation Process December 15, 2008

Questions