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RED CAPS GOLF INC V1.130117

1 MISSION STATEMENT OF RED CAPS GOLF INC

Red Caps Golf Inc is to afford strong fellowship through friendly golf competition, and

support to all members and their families as the need arises.

To present a positive and friendly atmosphere on and off the golf course.

2 OBJECTIVES

The following is a list of the objectives for “Red Caps Golf Inc”.

2.1 To abide by any rules applicable to the group, and ensure that all golf members are

registered and financial.

2.2 To organize activities and meetings and engage in social and sporting activities for the

benefit of both pre-retired and retired members.

2.3 Red Caps Golf Inc will be responsible for its own finances. The fee structure required to

run the group is to be advised regularly and the amount will be set at the Committees

discretion and payment is to be made by each member from 1 December onwards but

no later than 31st January each year, save for those who join after 1 August, when a pro-

rata payment will be levied.

2.4 The group is to play by: THE RULES OF GOLF, as approved by The Royal & Ancient Golf

Club, and Local Rules set out by Ringwood /Dorset Golf documents, or by Red Caps Golf

Inc specified later in this document. Refer Appendix “A”.

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2.5 To operate under the name: Red Caps Golf Inc. Club Colours are to be RED and

WHITE.

2.6 To assist and work in a harmonious fashion with all staff appointed by the statutory

municipal government to manage the course and other groups and businesses that

operate from the shared recreational space.

2.7 To use the Ringwood/Dorset courses as our venues under direction from the managers

of those courses. To play at other venues from time to time for some variety.

2.8 To provide general Golfer Liability Insurance to all members, where possible.

3 RULES

3.1 New players need to have obtained an age of 55 and have had previous golf experience.

3.2 All new players are on a probationary period to show their proficiency (keeping up with

play) in all aspects of golf and their suitability for our group, (knowledge of rules, golf

etiquette and spirit of the game). The Committee will decide acceptance or otherwise.

3.3 All new players will be given a “Welcome Pack” setting out conditions of acceptance and

matters of interest. Refer Appendix B

3.4 The Committee will schedule events and trophies, at their discretion.

3.5 An Honour Board will be updated each year.

3.6 Fees and rule changes will be decided/ratified at the Annual General Meeting to be held

during the first week of December each year.

3.7 All players are to act as the handicappers and they will be drawn from the 1st group each

golfing day.

3.8 The group must elect a President and positions deemed necessary at the Annual

General Meeting. These include:- Club Captain, Treasurer, Membership Secretary,

Statistician, Correspondent and Social Secretaries.

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4 RINGWOOD/DORSET GOLF & RED CAPS GOLF INC. RULES OF ETIQUETTE

4.1 To be read in conjunction with the Ringwood /Dorset Golf Cards:

4.2 SLOW PLAY

Groups should not be more than one hole in arrears; if it occurs call up or catch up.

(Please stay behind the group in front not in front of the group behind).

Each group “Captain” is the lowest handicapper who is responsible for overall conduct

and pace of play.

Play provisional balls for possible lost balls (Mandatory on all Par 3’s).

Leave greens immediately after putting.

Fill in cards at next tee or while waiting for another to hit.

Shorter hitters are encouraged to hit first.

Play “ready golf”- first on the tee should play and then mark card from previous hole.

Only one practice swing recommended.

In Stableford competition, once you cannot score, please pick up your ball.

Always play your next shot before assisting others looking for their ball. Move quickly

between shots but do not hurry your strokes.

Buggies: - Should not be left to the front of greens, but close to exit to next tee.

- Should be adjacent to White Tee markers when hitting off.

- In play, should be adjacent to shot being played.

4.3 SAFETY

The Committee has a duty of care to take all reasonable steps to provide all players with

an environment that is safe and stress free.

Shout loudly when calling “FORE”

Ensure players are out of range before hitting.

Maintenance staff have right of way and will indicate to group when to play.

Any incident on course which may give rise to an insurance claim should be reported to

course shop and Red Caps Golf Inc secretary for recording, such report to be signed and

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witnessed. Note: Incident report form will be available from Ringwood Golf shop, or

Red Caps Golf Inc secretary, upon request.

All due diligence must be taken when playing from the wrong fairway. Oncoming

golfers have the right of way.

In the event of thunder/lightning a siren will sound; play must stop immediately and

players return to clubhouse.

All golfers use the courses at their own risk and are responsible for any damage caused

by their golf ball. All Red Caps Golf Inc members are covered by a blanket policy

organized by the Committee.

4.4 UNFAIR PLAY

Do not talk, distract, stand behind or move while others are playing.

Do not cast shadows over cup or other player’s line, or walk or stand on players line.

Markers have a responsibility to count partners shots.

4.5 MAINTENANCE

Use sand buckets and fill in all holes/divots taken on the course, and flatten.

Fix divot marks on all greens, both your own and others. (Unfixed divots take 3 months

to restore naturally)

Do not lean on putters on green.

Do not walk on greens if ice is attached to shoes.

All gardens are GUR and MUST NOT be played from.

Rake bunkers after use and replace rake parallel with fairway, 2 feet inside bunker.

Do not drop flagsticks onto greens.

The Committee will nominate for a period of time Preferred Lies which will be through

the green, for the purpose of protecting the course. A hand span is to be used as a

measurement unless otherwise advised.

4.6 HEAT POLICY

Should the forecast temperature at 9am on the morning of play be 37 degrees or more,

the competition for that day will be cancelled. If the day in question is one of our

signature days, the event will be rescheduled.

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While individuals may elect to play they do so at their own risk, they will not be under

the Red Caps Golf Inc program.

5 TROPHY EVENTS

5.1 COMMITTEE STABLEFORD TROPHY

1 Stableford event based on your current handicap using the Stableford Index

2 To be played monthly on a Monday, from December to November.

3 A minimum of 6 players is required for the event to be staged.

4 Stableford points are to be aggregated over the year to determine the winner.

5 Each players eight best scoring rounds will be used towards their yearly total.

6 A plaque or trophy will be awarded to the monthly winner.

7 The yearly winner will receive a trophy and have their name/s (in the event of a tie)

recorded on our Honour Board.

5.2 CAPTAINS TROPHY

1 Handicap event, based on your current handicap.

2 To be played monthly on a Wednesday, December to November.

3 A minimum of 6 players is required for the event to be staged.

4 Each player’s “eight” best scoring rounds (Nett) will be used towards their yearly total,

the person with the lowest total will be the winner.

5 Each month a plaque or trophy will be awarded to the winner.

6 The yearly winner will receive a trophy and have their name/s (in the event of a tie)

recorded on our Honour Board.

5.3 PRESIDENTS CUP

1 Handicap event, based on your current handicap.

2 To be played monthly on a Friday, December to November.

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3 A minimum of 6 players is required for the event to be staged.

4 Each player’s “eight” best scoring rounds (Nett) will be used towards their total, the

person with the lowest total will be the winner

5 A plaque or trophy will be awarded to the monthly winner.

6 The yearly winner will receive a trophy and have their name/s (in the event of a tie)

recorded on our Honour Board.

5.4 ECLECTIC AWARD

1 To be calculated on every hole (front nine and back nine) played in the December-

November golf year.

2 Player’s lowest score for each hole in the year less their average handicap.

3 Each player’s average handicap is based on the last day of each month from the

handicap sheet.

4 A minimum of six players is required on our golfing days for calculations to be included.

5 The yearly winners will receive a trophy and have their name recorded on our Honour

Board. One winner will be declared for each of the front nine and the back nine.

5.5 MATCH PLAY CHAMPIONSHIP

1 Handicaps will be applied as at the 31st July each year.

2 The Stableford index will be used throughout the competition for handicapping

purposes.

3 Round 1 will be scheduled for the 1st week in September with the final to be played by

the last playing day in November.

4 Completion dates will be set for each round. A forfeit will be given against the player

unable to meet the deadlines.

5 If we have in excess of 32 nominated players the highest handicapped players will form

the first round to reduce numbers to 32. This round is to be termed the Qualifying

Round.

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6 There is no provision for an odd number to play, so as a consequence, the highest

handicapper will be eliminated from the draw.

7 Once the final 32 players have been formulated, players are to be seeded 1 to

32. In the event of two players having the same handicap, the player who has

played the most games to that point will be seeded higher.

8 If matches are all square after 9 holes the players will return and play the 9th

hole again and form a group of 6. This format will continue until our last group

has reached the 9th tee. If in the event there is still no result we will consult

with the pro shop for our next course of action. We may need to return another

day if time permits or we may need to have a “Putt Off” on the practice putting

green.

A “Putt Off” will consist off the least amount of strokes taken in a Sudden Death

format from a minimum of 25 feet. To be repeated until there is a winner.

Grand Finals must be completed on that day.

9 All players are required to read Rule 2 Match Play. Match Play contest will not

allow players to be in another event on the same day.

10 The yearly winner will receive a trophy and have their name recorded on our

Honour Board.

5.6 CLUB CHAMPION

1 Stroke play event (Gross score)

2 To be played over a two month period on 3 allocated days on a Monday,

Wednesday and Friday, in April or May.

3 The final day being the Friday the BACK NINE will be played.

4 A minimum of 6 players is required for the event to be staged.

5 The winner will receive a trophy and have their name recorded on our

Honour Board.

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6 COMMITTEE JOB DESCRIPTIONS

6.1 PRESIDENT

1 The primary role of the President is to monitor the health, happiness and general

wellbeing of all members within the group. Other roles are as follows:

2 To liaise with Management of the Ringwood Golf to arrange tee off times which are

outside our normal times of Summer Months (October to March) 8.08 am and Winter

Months (April to September) 8.32 am. Ladies pennant and other factors may come into

play.

3 To attend User Group Meetings twice yearly with Management of the golf course.

4 To arrange and provide a program of events to each member of the group.

5 To organize/ conduct annual general meeting in December and call other meetings as

required.

6 To obtain prizes for all golfing days.

7 To issue welcome packs to any new members setting out the guidelines for their

acceptance.

8 To maintain the integrity and philosophy of the group and if necessary provide discipline

when required.

6.2 CLUB CAPTAIN

1 To act as a figurehead for all matters relating to golf and as required,

2 Select teams and organize events against other organizations,

3 Assist with arranging other venues to be played,

4 Joint responsibility for the results, announcements and rules,

5 Raise the profile of the Club with all people and groups associated at Ringwood Golf,

6 Be approachable and available and follow through with any Member queries.

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6.3 SOCIAL ORGANISOR(S)

1 The foremost objective is to arrange any social function as appropriate. The major event

is our presentation night held in December.

2 This role undertakes to organize daily outings to other courses (2/3 times per year) and

also for overnight stays if applicable.

6.4 SECRETARY

1 To ensure that all aspects of the Clubs activities are performed as per rules and

regulations in force at the time.

2 To record and ensure that the Clubs legal responsibilities are met with all relevant

authorities.

3 To operate and control the Clubs website.

4 Take minutes of any meetings held by the group as required.

6.5 TREASURER

To be accountable for all monies collected and disbursed and provide a statement of

income and expenditure at the annual general meeting.

6.6 CORRESPONDENT

1 Provide a monthly email or summary of activities for addition to the Clubs website, and

hard copies to members without computers.

2 Liaise with all Committee members to obtain information to complete this task.

3 Liaise with Secretary to determine most suitable technology for information provision

and distribution.

6.7 STATISTICIAN

1 To record and maintain, all scores of each round for each golfer, throughout the year,

and submit for posting to the website.

2 To keep accurate records, for each of our trophy events during the year.

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7 OTHER RESPONSIBILITIES - GAME DAY CONTROLLERS

The day controllers (Monday, Wednesday and Friday) will liaise with the Pro Shop to

confirm our time slot and then have the responsibility to organize playing groups and

ensure they are ready to play when called.

Peter Denier

President – Red Caps Golf Inc.

January 2017

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APPENDIX “A”.

COMMON RULE CLARIFICATIONS TO BE USED BY ALL RED CAPS GOLF INC MEMBERS.

If not previously mentioned in the RULES OF GOLF from the Royal & Ancient Golf Club or the

Local Rules of Ringwood/Dorset Golf these rules below will apply to all of our events:

1 Immovable Obstructions Including:

Roads & Paths, Corral Fencing, Fixed Sprinklers, Sheds, Tap Covers, Tee Signs, Drains etc.

Relief: You can drop without penalty, ONE Club Length, not nearer the hole and at the nearest

point of relief. Refer Rule 24.

2 Gardens (Ball located or lost in garden)

Relief: You can drop without penalty, ONE Club Length- LOCAL RULE to apply. If the ball is lost,

to claim this relief, the marker or playing partners must have seen, or be sure, that ball has

entered the garden bed.

3 Lost Ball: (If lost in PLAY)

Penalty of One Stroke applies and distance if you go back and hit from the same spot.

Red Caps Golf Rule allows a ball to be dropped at point where marker deems the ball was lost,

penalty 2 strokes.

Exception to this rule is, if it is known or there is no other explanation that your ball is played by

persons unknown, marker will allow a drop without penalty. Red Caps Golf rule.

4 GUR: Ground Under Repair - Defined as any new work on the course, which can be marked by

pegs, ropes or lines, or not.

Relief: It is compulsory to take a TWO Club Length drop from GUR which will include Line of Play

in some instances. TWO stroke penalty if you play from within GUR – Local Rule.

5 OOB: Out of BOUNDS.

Another ball is to be played from the same spot or a provisional ball if unsure it is OOB.

Penalty is ONE Stroke plus distance.

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Red Caps Golf Rule allows a ball to be dropped TWO Club Lengths from point of entry with a

penalty of TWO shots. (This assists with the speed of play on a public course.)

6 Preferred Lies.

Please refer to 4.5 “Maintenance” for this ruling.

7 Practice

On any day of a Match play competition, a player may practice on the competition course,

before a round.

Before a round of stroke play a competitor MUST NOT practice on the competition course, or

test the surface of a putting green by rolling a ball.

Note:- The Committee may prohibit practice on any day of a Match play in its conditions of

competition.

8 Concessional Handicaps.

Players playing the “Back Nine” will be allowed concessional handicaps from their “Front Nine”

handicap as per handicap adjustment chart in our meeting room.

9 Accidental movement of ball on putting green

No Penalty is to apply when a player or outside agency (caddie, buggy, partner) accidentally

causes the movement of his ball, whilst on the Putting Green.

Rule 18.2 (a) is to be rewritten and added to the Rules of Golf. The Ball is to be replaced.

Peter Denier

President – Red Caps Golf Inc.

January 2017

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RED CAPS GOLF INC.

WELCOME PACK

Welcome to Red Caps Golf, we hope that you enjoy the fellowship that is

available in our group.

There are a number of matters I would like to draw your attention to:-

1. Green Fees are payable on the day at the Pro Shop to the Ringwood Golf Course.

2. Maroondah Leisure has a card facility that covers Green Fees. An Application is included in this

pack or will be emailed to you.

3. All Red Caps golfers must sign the enclosed Application Form and pay the Annual Subscription

Fee (or pro-rata portion) which is set annually in December.

4. Included in this fee is automatic Public Liability Insurance which will cover you against damage

done by your golf ball anywhere in Australia and other Countries. A Copy of the Policy is

attached or will be emailed to you.

5. New Members will be on two months’ probation to show their proficiency in all aspects of golf,

and this will start from the time you lodge your Third Card for a handicap.

6. A program of events is included in this pack or will be emailed to you.

7. We have Red Caps and Shirts available at cost price which are unique to our group. Please ask

about these when you are ready.

8. A copy of our Rules and Regulations is attached or will be emailed to you. Please read, to

familiarize yourself with how the group operates and its principles.

I am sure you will enjoy your golf and make many new friends along the way. You only need to be

prepared to talk with your playing mates (which change with each event) and/or stay and have a coffee

after play.

If you have any questions, don’t hesitate to call. My phone no is 9879 4592.

Peter Denier

President,

RED CAPS GOLF INC. Appendix B

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Appendix B – list of documents for email to intending members.

1 Maroondah Leisure Application Form

2 Copy of Golfers Liability Insurance Policy

3 Program of Events

4 Rules and Regulations