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This is the reception booklet for Interns coming to AIESEC in Ludhiana for their help and convenience.
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ContentsIntroduction
Word from LCP
LC Contact List
Travel Assistance
Preparation
Arrival to India
Support System
NPS
Things to pack
Vaccinations
Going Back
Emergency Contacts
Basic Hindi
Culture Shock
Exchange Program Policies XPP
Enquiry
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GREETINGS FROM AIESEC IN LUDHIANA
NAMASTE AIESEC
Greetings to AIESEC in Ludhiana’s Reception booklet.
It’s our pleasure to tell you about our country and city and to prepare you
for your internship.
In this booklet, we provide information regarding preparation of your
iGCDP | Global Citizen Internship at AIESEC in Ludhiana, India. Try reading it
in details as it contains everything you need for your internship.
EXECUTIVE BODY 15-16
AIESEC in Ludhiana
A WORD FROM LOCAL COMMITTEE PRESIDENT
It is not dreams that turn into reality,
It is the passion that fuels them into action.
A few believe in the destination,
but here at AIESEC we have always believed in the journey.
Anshuman Angrish
LCP AIESEC in Ludhiana 15-16
LC contact listName
Anshuman Angrish
Aaftaab Chawla
Deepanshi Khanna
Jaskeerat Singh
Hardik Arora
Deepanshi Gupta
Rajbeer Sethi
Ayushmann Mishra
Position
President
VP iGIP
VP Finance, BD
VP iGCDP
VP oGCDP
VP oGIP
VP Marketing
VP TM
Contact
+91-95017-09175
+91-85288-83602
+91-98726-03853
+91-95924-31415
+91-98766-14103
+91-95019-07841
+91-95011-22666
+91-98726-63474
Travel Assistance
Hello Excited Interns,
First of all, Congratulations and thank you for matching with us, it is our endeavor
to ensure that you have the best experience of your life with us through your internship.
Travel assistance is divided into two parts
1.From Home Country to India
2.From New Delhi Airport to Ludhiana
(To have a better in depth details proper links will be given with every help point.)
Travel Assistance
1. Indian Visa- We strongly prefer Business Visa for the internships but Travel Visa is also okay.
Documents needed to get Indian Visa are – Original Passport Valid for at least 6 months,
Photocopy of passport with notary and foreign aid stamp, Visa application form completely filled,
two photographs for passport(white background), Photocopy of educational certificate with
notary and foreign aid stamp, Statement of purpose, Invitation letter/TN acceptance note, No
objection certificate from parents(make an affidavit of it from Government Office), No objection
certificate from college/place of work, Travel insurance valid for whole internship period,
Dummy Tickets(two way), Bank statement. Visa charges charged by government are
approximately 50 US$ (Not covered by AIESEC in Ludhiana). You can apply for VISA at
https://indianvisaonline.gov.in/visa/info1.jsp
2. Flight tickets- You are advised to travel in economic class of airplane, but if the budget suits you
can buy tickets accordingly. You can find cheap flights to New Delhi Airport, India (Nearest to
Ludhiana) at www.tripadvisor.com , www.cleartrip.com, www.expedia.co.in/Flights, www.yatra.com, www.cheapflights.com/flights-to-india/ (Air flight tickets are also not covered by AIESEC in Ludhiana)
1. From Home Country to India
Travel Assistance2. From New Delhi Airport to Ludhiana
1. Bus(Preferred)-You can book a bus at
https://www.indocanadiantransport.com/us/Reservations . Average fare of ticket is 35-40
US$. You are advised to be at the point of departure of bus 20-30 minutes prior with the ticket.
2. Train- There are a number of trains that go daily from The New Delhi Railway Station to Ludhiana.
The times can be checked on the internet at www.indianrail.gov.in . If you have any problems you
can go upstairs to the foreign tourist office and its opening hours are from 9am – 5pm. Do not
listen to anyone who tells you that it is closed. There are a few STD calling booths in the train
station.
3. Plane- If it is possible you may be able to get your travel agent you book a connecting flight for
you before you arrive. This will cost approximately 80$. Although this is the most expensive of
the options is one of the easiest options. From the International airport you can catch a shuttle
to the domestic terminal. There is a help desk next to where you claim your luggage if you need
to ask any questions. Nearest domestic airport is Sahnewal airport near Ludhiana.
(None of the travel fares are paid by AIESEC in Ludhiana)
PreparationPreparing yourself for any country in the world is difficult as one is not familiar
of the challenges in the way. Come back, and you’re going to see your country
differently, you’re going to see your president differently, no matter who it is.
Music, culture, food, water. Your showers will become shorter. You’re going to
get a sense of what globalization looks like. You’re going to see that global
climate change is very real. And that for some people, their day consists of
walking 12 miles for four buckets of water. And so, there are lessons that you
can’t get out of a book that are waiting for you at the other end of that flight.
Before you head out on your journey through the GCDP program, it is always
useful when you take some time to introspect and get a sense of where one
stands at the moment. Firstly this will help you be more aware of yourself, and
secondly, it will help you organize your thoughts and feelings better so you can
set the right objectives for your internship experience.
Preparation-What is GCDP(Global community development program) or Global Citizen Program?
It is a program that aims to provide socio impact opportunities that build young entrepreneurial
leaders who have right set of skills, knowledge and attitude to make a difference in society
-Go to www.discover.aiesec.in and get yourself registered. Discover India Program is an AIESEC India
run initiative. It helps you discover more about India.
-Prepare a Budget of your whole internship so that, estimating every expense to have a better look. You
can take help from www.numbeo.com to calculate the amount of living in Ludhiana or compare it
with your city. This will help you to have a better inner and outer journey.
-Make an Internship checklist which include all the items checklist and a bucket list for your internship.
-Keep a check of weather of the place at www.timeanddate.com
-Also go through this list before coming to India- http://discover.aiesec.in/what-can-i-do/
- Fill out this form to be a certified intern of AIESEC in India- bit.ly/1q3uirl (Important)
Arrival Into India(Arrival Support)
• Clear who will be meeting you, where, exchange phone numbers.
Accommodation details - address, address of an AIESEC’er.
• Keep you dollars handy, you can convert a portion(200$ suggested) of them on
arrival at airport. You can ask any AIESEC’er about currency exchange enters
in the city also.
• Confirm the identity of your TN manager, make sure you have their name and
number, and then ring the TN manager and confirm your pickup.
• Buy a Simcard at the airport
• Call your contact in India as soon as possible via a payphone
• Search for the travel that you have booked to come to Ludhiana.
• Advised not to stay with some unknown before, during and after the completion
of the internship.
Support System
-Before coming to India visit www.support.aiesec.in to get a look at the
problems faced by interns and their answers.
You can also submit your queries, comments and suggestions there.
-If you are not at all satisfied with your experience and you are facing problems
that are not letting you have a good/satisfactory experience then you may
write an email to [email protected] . An action will be taken within the first 24
hours of the submission of your complaint. National Control Board will be the
one filing your complaint.
NPS- Net Promoter ScoreNPS is a customer loyalty metric that is based on direct questions. It measures the loyalty that
exists between a Provider (AIESEC in this case) and a consumer (the exchange participant in this
case) based on the quality of the services given by the provider.
You will receive an email with a survey 3 times during your entire cycle of engagement with
AIESEC. You will receive the first survey as soon as you are matched, the second survey when you
are in the other country on exchange and the third survey when you come back from the
internship.
You can give the ratings as
per your experience.
Broadly:
0-6 means Very Poor
7-8 is Average
9 is Good
10 is Excellent
Things to Pack•Clothes-Check the weather conditions before you start packing. Ground realities of India can be very
dramatic, carry simple and cheap clothes that are comfortable. You are advised to bring clothes which cover
most of your body. Mini skirt, dresses, shorts are not common in India and should not be wore for personal
safety.
•Camera- Do not carry a very expensive or big camera unless you are coming for a Journalism or
Photography Project. Carry a simple digital camera or your cell phone camera will do the work.
•Impact report- Get the format of Impact report printed out before coming to India. Also get the other
important document printed. Carry these formats with you as you will need these during the internship. Link
for 3rd week report- http://bit.ly/1bhe8rw Link for end week report- http://bit.ly/1qqcb3g
•Money- Carry a travel card/Visa card with you which should have money for any emergency. You are advised
to carry not more than 300$ in cash. A minimum of 200$ is suggested to be carried during your internship.
Though you might not need this much amount of money but be safe than sorry.
•Documents- Carry all your documents of Visa, Identity and passport with yourself during your internship.
•Don’ts – Do not carry any narcotics or alcohol with you. Do not carry any kind of meat with you, India is strict
in these laws. Do not carry any other thing which might put you in danger and problem.
Travel light and depart packed.
Vaccinations
List of important vaccinations-
1. Measles
2. Mumps
3. Rubella
4. Chickenpox
5. Hepatitis A
6. Hepatitis B
7. Typhoid Fever
8. Rabies
9. Tetanus
10. Yellow Fever
Suggestions-
1. Purchase mosquito repellents
2. Avoid eating regularly from outside
3. Keep details of nearby hospital
handy.
4. Purchase Malaria Pills
• You are advised to book your return tickets of bus/train and airplane with arrival tickets
•Tickets of Round way trips tend to be cheaper.
•For further stay in India you are advised to tell us(AIESEC in Ludhiana) first so as they can help ensure
your safety and also help you plan you further trip in detail.
•You are also advised to tell about you return date to us so that proper arrangements could be made
for departure
•You are advised no to over stay your Visa limit in India as it may cause some serious legal issues.
•You are also not advised to work further here as you current Visa will be specifically for AIESEC
purpose.
•An AIESEC’er will accompany you for you departure to local Bus/Train/Airport.
•The interns shall only be certified for the internship if they complete the internship program.
•The interns shall be given endorsement letters, signed by AIESEC in Ludhiana only if they have been
regular at work and have completed the internship.
Going Back(Departure Support)
Emergency Contacts
•Police – 100
•Fire - 101
•Ambulance – 102
•Telephone Inquiry – 197
•Women Helpline – 181 or 1091
•Indian Airport Hotline – 25652021
•Indian Railway Hotline – Reservation – 132
If you think that problem is not a fuss and
can be handled then you may want to call
Local AIESEC’ers.
If is better to be prepared for everything in an unknown place rather than to take a chance.
You may sound hideous to some when you try to speak Hindi but you should try and explain them
what you are trying to say, hand movement and drawing can also help. It is better to try and fail than
not trying at all.
Basic Hindi
Useful words in Hindi: Hello - Namaste / Namaskar
Yes - Haan
No - Nahin
Thank You - Dhanya Waad / Shukriya
Okay - Theek Hai
Let's go - Chalo
Water - Paani
Food - Khaana
How much is this-Yeh kitne ka hai ?
Conversation What is your name? - Aapka naam kya hai?
My name is - Mera naam hai
I don't understand - Mujhe samajh nahin aata
I don't speak Hindi - Mujhe hindi nahin aatee
Right - dayen
Left - bayen
Stop – ruko
5 – paanch
10 – dus
15 - pandrah
20 - bees
50 - pachaas
100 - saw
At the Restaurant Dinner- Khaanaa
Tea- Chai
Milk-Doodh
Eggs- Ande
Potatoes- Aaloo
Vegetables- Sabzi
Others Hospital- Aspatal
Hairdresser- Naai
Chemist- Dava-Khaana
Shop- Dookan
Culture Shock
What is Culture Shock?
It is the feeling of disorientation experienced by someone when they are suddenly subjected to
an unfamiliar culture, way of life, or set of attitudes.
During your internship you may experience culture shock. This feeling can come
due to different reasons related unfamiliar environment. However, you need to take the
initiative to adjust in the environment and find solutions to your challenges. By doing this you
undergo, the phase of experiential entrepreneurial development. Through is phase you will
learn and develop skills that make your mindset entrepreneurial .Hence, you will become
capable to work effectively in any situation and take newer initiatives.
Culture shock has many different effects, time spans, and degrees of severity. Many people
are handicapped by its presence and do not recognize what is bothering them.
Culture Shock
Indian Culture ShockIf you're coming to India for the first time, you're probably feeling a bit apprehensive, not knowing
what to expect. This is completely understandable and is something that everyone who travels to
India experiences.
Most of the things you hear about India are true. It’s packed with people, it’s colorful, the cities
are polluted, the cars honk incessantly, and the sidewalks often double as toilets. As wild and
crazy as India is though, it is an extraordinary country if you are up for the challenge.
It isn't just the landscapes that are so diverse - the people, cultures and languages are too. So
depending on where you go and travel to throughout India, your experience of the culture change
could be very different from place to place. The contrast between each place will be very
different. You will experience different levels of culture shock and you will love some places and
hate others and that is ok! You do not have to love everything!
Culture Shock
Affects of culture shock
Excessive concern over cleanliness
Feelings of helplessness and withdrawal
Irritability
Anger
Mood swings
Glazed stare
Desire for home and old friends
Physiological stress reactions
Homesickness
Boredom
Withdrawal
Getting "stuck" on one thing
Suicidal or fatalistic thoughts
Excessive sleep
Compulsive eating/drinking/weight gain
Stereotyping host nationals
Hostility towards host nationals
Culture Shock
Effects of culture shock
•You are going to another country, not alien planet. But they do not speak like you and you do not
speak like them. But both you have 1 mouth and 1 brain, so express right and understand well
•India is a country with Spices in food. In other country, the food is not the same. There might be
no taste. But surely food is not deadly, so take some good food with you unless you are non-veg.
•You are on an internship in youth run organization. You might get 5 different beds to sleep on
but definitely not a 5-star hotel so be prepared
•If you think you are the Boss, the Boss is not always right. That country has completely
different thinking and living. Live with it and understand it.
•You will meet new people daily, but they wont have mavericks to kill you. Speak for yourself and
Speak more about India and our culture. Learn about theirs.
•The biggest challenge is to change lives in a positive way. What are you going to do to make
sure your 6 weeks, 42 days, 1008 hours are counting?
OUR RESPONSIBILITIES YOUR RESPONSIBILITIES
- Provide you the best experience of your
life.
- Take care of things that are under our
control.
- To provide you with everything that we
can but there are some exceptions.
- We are here for you.
- You are responsible for your own
experience. You can make it good or
bad.
- Don’t mix internal realities of AIESEC
and external realities of India and vice
versa.
- Take care of yourself.
- Follow the rules and regulations.
Culture Shock
Boundaries and Responsibilities
Exchange Program Policies (XPP)EP Document
It is a document that has all the laws that all the policies and laws which are
regarding the exchange participant/intern. This AIESEC document is followed
by everyone and bounds every AIESEC entity.
You may through this document at - http://bit.ly/1pmtes8
Enquiry
For any concern, enquiry, comment, suggestion you may contact our Quality
manger and Vice President iGCDP|Global Citizen .
Jaskeerat Singh
Email – [email protected]
Phone - +91-95924-31415
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