Rebels BOD Meeting Agenda/Minutes - …files.leagueathletics.com/Text/Documents/9222/84262.pdfParticipants [email protected] [email protected] [email protected] [email protected]

Participants [email protected]@[email protected]@[email protected]@[email protected][email protected] Agenda

Rebels BOD Meeting Agenda/MinutesDate and time: Tuesday, March 21, 2017 06:00 PM-08:00 PM

Location: 116 Henshaw Ave, Chico, CA 95973

1. Call to order3. Introductions3. Name Secretary if not present4. Open forum5. Approval of minutes6. Discuss board positions7. Coaches report8. Booster report9. Merchandise report10. Treasure report11. Old business

11.1 Website11.2 Email addresses11.3 Purchase portable crease11.4 New BOD members vote11.5 Dropbox access all new board members11.6 Bill Travers11.7 Fee waivers11.8 Facebook/Dropbox admin privledges

12. New business12.1 Memorialize minutes from past months12.2 14UB Two teams?12.3 NCJLA Rosters12.4 Scheduling12.5 Committee and Duties12.6 Website Access12.7 Merchandise Ordering12.8 Water Coolers

Meeting summary generated by Page: 1 of 8

Documents CRL Role Summary.pdfHeatBeerPouringSchedule.pdfCoach Director Report 32117.pdfPL report 32117.pdf Unhandled tasks from previous meetings (Overdue) Well done, no tasks were left unhandled! Notes 1. Call to order

6pm

3. IntroductionsPresent at Meeting : Kathy, Sara, Luke, Sandi, Shawn, Teresa, Hunter, Doug

3. Name Secretary if not presentHunter

4. Open forumNo audio or video recording is allowed by attendees. However, the secretary may record the meeting to aid the

preparation of minutes. The recording is deleted once the minutes have been prepared. As provided for in the Open

Meeting Act, members may observe the meeting, but do not have the right to participate in the board's deliberations or

votes. Members may address the issue during open forum portion of the meeting.

TasksShawn to follow up with 12 u parents regarding issues for 1st time players. Prepare andanticipate to set expectations for 1st time players/parents for next year.Handler: [email protected]

Due Date: Not set Refund for player that got hurt? Sandi or Teresa?Handler: [email protected]

Rebels BOD Meeting Agenda/Minutes12.9 Equipment Storage12.10 Practice pennies12.11 Chico Heat Fundraiser Dates12.12 Fundraiser Opportunity12.13 12U & 14U Tourney - Santa Cruz

13. Next meeting14. Adjournment of Open Meeting15. Discuss open Forum


Due Date: Not set Sara to talk to Judy Sherwood regarding Harrison Stadium in Oroville.Handler: [email protected]

Due Date: Not set

5. Approval of minutes February 23, 2017 DecisionsApproved

6. Discuss board positions Discussed options to add BOD positions as listed in Bylaws or to keep the hierarchy as is. DecisionsTabled until next meeting.

7. Coaches reportSee attachment "Coach/Director Report 3/21"

8. Booster report$120 in raffle ticket sales.

TasksApprove cash handling process created by Sandi.Handler: Not set

Due Date: Not set DecisionsApproved. Motion set Hunter, second Shawn

9. Merchandise reportNo one present o report on merchandise. DecisionsTabled until next Meeting.

10. Treasure reportSee P & L dated 3/21/17 (attached).

TasksDoug to talk with Jaguars on how to implement a registration"payment plan"Handler: [email protected]

Due Date: Not set

11. Old business11.1 Website

Rebels BOD Meeting Agenda/Minutes


Add picture of Luke coaching.

TasksTake photos add to website / facebookHandler: [email protected]

Due Date: Not set Turn off merchandise purchasing on website -LukeHandler: [email protected]

Due Date: Not set Add message on the website stating processes on ordering merchandise - TeresaHandler: [email protected]

Due Date: Not set DecisionsAccess to website: User name: [email protected] password:chicorebels2015Same login for NCJLA website.

11.2 Email addressesUpdate Hunter & Shawn's email addresses

TasksUpdate all new board members email addresses - ShawnHandler: [email protected]

Due Date: Not set

11.3 Purchase portable creasePurchased at Redding Jamboree

TasksCompleted - LukeHandler: Not set

Due Date: Not set DecisionsCompleted

11.4 New BOD members voteVoted via email to approve Doug Clift, Sarà Vickery, Teresa Letlow, and Keith Kinoshita as new board member

TasksCompleted vote via email March 1-2Handler: Not set

Due Date: Not set Email Kieth to notify him that we voted him in as new BOD



Handler: [email protected]

Due Date: Not set

11.5 Dropbox access all new board membersAccess for all new BOD members?

TasksAdd Doug, Keith, Teresa, & SaraHandler: [email protected]

Due Date: Not set

11.6 Bill TraversPurchase sweatshirt or jersey for kids to sign. Schedule meal delivery for family when he returns home from

hospital?

TasksGet card, send sweatshirt and/or signed jersey and get to him.Handler: [email protected]

Due Date: Not set

11.7 Fee waivers$225 awarded to Noah Gomez to help with registration costs.

TasksMotion Shawn, second Sandi - CompletedHandler: Not set

Due Date: Not set NCJLA to reimburse us for scholarships. Who can we contact?Handler: [email protected]

Due Date: Not set

11.8 Facebook/Dropbox admin privledgesRemove access for anyone that is no longer BOD member with exception of Kathy Carpenter. Add any new

BOD members if desired or requested.

TasksEmail Kathy Barrett?Handler: Not set

Due Date: Not set

12. New business12.1 Memorialize minutes from past months

Note any major decisions that have occurred over past three months that might not be included in any minutes.

TasksDates of missing minutes/decisions.



Handler: [email protected]

Due Date: Not set Missing financials from last 9 months need to be documented.Handler: [email protected]

Due Date: Not set

12.2 14UB Two teams?Why didn't we move one of our 14U teams to the "14UA" bracket as agreed upon at club meeting in

Sacramento? Net result, the surrounding teams are pissed and do not want to play us. We also have Rebel

players playing on both teams?

TasksCan we have two JV teams? Answer Yes.Handler: Not set

Due Date: Not set Determine who the player is and contact parents to let them know it is NOT "ok" toplay on two teams.Handler: [email protected]

Due Date: Not set

12.3 NCJLA RostersMust be set by April 4, 2017. Must be correct or players will not be compliant. Board members should have

access to NCJLA website.

TasksUpdate rosters ASAPHandler: [email protected]

Due Date: Not set

12.4 SchedulingHow did Luke end up scheduling all teams as it is not one of his paid job descriptions

TasksCreate a scheduling committee - SaraHandler: [email protected]

Due Date: Not set Amend Luke's contract based on scheduling changes - Handler: [email protected]

Due Date: Not set

12.5 Committee and DutiesReview CRL Role Summary (attached document) Decisions



Tabled until next meeting

12.6 Website AccessBOD Sponsor / Lead password access DecisionsSee "old business - website" above for log-in and password

12.7 Merchandise OrderingWe need to streamline merchandise orders by offering windows to purchase items. (Minimums) 5th Sun has a

print on demand/drop ship option that might be available? DecisionsTabled until next meeting when Booster Club is present to discuss.

12.8 Water CoolersDid booster club agree to have fundraiser and purchase (2) two coolers.

TasksResearch coolers cost and purchase (5) total - HunterHandler: [email protected]

Due Date: Not set

12.9 Equipment StorageWhere is equipment stored? Is there an inventory list? BOD needs key or combination to lock for access.

Tasks2002 lock code. Gate code to be forwarded. Inventory list to be created - DougHandler: [email protected]

Due Date: Not set Madison Bear Garden "easy-up" donation for home games? - Sara Handler: [email protected]

Due Date: Not set

12.10 Practice penniesWhy haven't parents/players that ordered "mandatory" pennies gotten them yet? Upset parents want money

back. Why are some coaches saying they are not mandatory?

TasksContinue communication with NS Screenprint to get remaining pennies.Handler: [email protected]

Due Date: Not set Speak with coaches to ensure they enforce black shorts and pennies as we toldparents they are "MANDATORY"Handler: [email protected]



Due Date: Not set

12.11 Chico Heat Fundraiser DatesSchedule time block to work Chico Heat games. See attached schedule.

TasksSchedule games that include 4th of July.Handler: [email protected]

Due Date: Not set

12.12 Fundraiser OpportunityJoe Morris - Speaker

TasksSend email out to board members requesting vote to proceed.Handler: [email protected]

Due Date: Not set

12.13 12U & 14U Tourney - Santa CruzRebels club to pay half entry fees and parents pay the other half. Total fees to be split 50/50 are $697 DecisionsDeny

13. Next meeting April 19, 2017

TasksSchedule next meeting at Roundtable in private roomHandler: [email protected]

Due Date: Not set

14. Adjournment of Open Meeting8:17pm S

15. Discuss open ForumDecisionsNothing discussed due to time restrictions

Meeting status history


[email protected] closed this meeting on Tuesday, March 21, 2017 08:13:46 [email protected] reopened this meeting on Tuesday, March 21, 2017 08:32:25 [email protected] closed this meeting on Tuesday, March 21, 2017 09:17:18 [email protected] reopened this meeting on Wednesday, March 22, 2017 12:21:22 [email protected] closed this meeting on Wednesday, March 22, 2017 12:22:17 PM
