Re: Oakland Unified School District Dear Valerie Abad...Oakland Unified School District (“District”) makes this Preliminary Offer of Facilities to the ... Fred T. Korematsu Discovery

OFFICEOFCHARTERSCHOOLS February1,2017 ValerieAbadConservatoryofVocalandInstrumentalArts3800MountainBlvdOakland,CA94619 Re: OaklandUnifiedSchoolDistrict

PreliminaryOfferofFacilities,2017-2018DearValerieAbad:OaklandUnifiedSchoolDistrict(“District”)makesthisPreliminaryOfferofFacilitiestotheConservatoryofVocalandInstrumentalArts(“CharterSchool”)forthe2017-2018schoolyear.TheDistrict has carefully considered theCharter School’s request for facilities underthecriteriasetforthinProposition39anditsimplementingregulations.(Cal.Ed.Code§47614;Cal.Admin.Code,title5,§§11969.1,etseq.)ThisPreliminaryOffercomplieswith all of the requirements of Proposition 39 and Cal. Admin. Code, title 5,§11969.9(f).

A. ProceduralHistory

TheCharterSchoolsubmittedaRequestforFacilitiesunderProposition39pursuanttoCal.Admin.Code, title5,§11969.9(c)onorbeforeNovember1,2016. TheCharterSchool’sRequestforFacilitieswasbaseduponaprojectedin-DistrictADAof170.12(K-5:104.52and6-8:65.60).B. 2017-2018PreliminaryOffertotheCharterSchoolEducationCode§47614anditsimplementingregulationsonlyobligatetheDistricttooffer space sufficient toaccommodate theCharter School’s in-District students. TheDistrict’s allocationof space is thereforebasedon theCharter School’sprojected in-

ConservatoryofVocalandInstrumentalArtsFebruary1,2017Page2of18 DistrictADAof170.12(K-5:104.52and6-8:65.60)in-Districtstudents. 1. MethodologyCal.Admin.Code,title5,§11969.3governstheidentificationofthecomparisongroupsites.Subsection(a)(1)statesasfollows:

ComparisonGroup:

The standard for determining whether facilities are sufficient toaccommodatecharterschoolstudentsinconditionsreasonablyequivalentto those in which the students would be accommodated if they wereattendingpublicschoolsoftheschooldistrictprovidingfacilitiesshallbeacomparisongroupofdistrict-operatedschoolswithsimilargradelevels.Ifnone of the district-operated schools has grade levels similar to thecharter school, then a contiguous facility within the meaning ofsubdivision(d)ofsection11969.2shallbeanexistingfacilitythatismostconsistent with the needs of students in the grade levels served at thecharterschool.Thedistrictisnotobligatedtopayforthemodificationofan existing school site to accommodate the charter school's grade levelconfiguration.

Cal.Admin.Code,title5,§11969.3(a)(2)governsthedeterminationofthecomparisongroupschoolsfordistrictswhosestudentsliveinhighschoolattendanceareas:

The comparisongroup shall be the schooldistrict-operated schoolswithsimilar grade levels that serve students living in the high schoolattendance area, as defined in Education Code section 17070.15(b), inwhich the largest number of students of the charter school reside. Thenumber of charter school students residing in a high school attendanceareashallbedeterminedusingin-districtclassroomADAprojectedforthefiscalyearforwhichfacilitiesarerequested.

ConservatoryofVocalandInstrumentalArtsFebruary1,2017Page3of18 The Districtmust first identify the high school attendance area inwhich the largestnumber of in-District Charter School students reside. Education Code §17070.15(b)defines “attendance area” as “the geographical area serving an existing high schoolandthosejuniorhighschoolsandelementaryschoolsincludedtherein.”Basedontheinformation provided in the Charter School’s facilities request, the District hasdeterminedthatthegreatestnumberofCharterSchoolstudentsforboththeK-5and6-8gradespanslivewithintheCastlemont/ColiseumHighSchoolattendancearea.Table1:HighSchoolAttendanceArea

GradeSpan AttendanceArea #ofStudents %ofStudentsinGradeSpan

K-5

Castlemont/Coliseum 37 27%OutsideOfOakland 36 26%Fremont 21 15%Skyline 20 14%OaklandTech 9 7%Mcclymonds 8 6%OaklandHigh 7 5%

6-8

Castlemont/Coliseum 26 37%Skyline 16 23%Fremont 12 17%OutsideOfOakland 11 16%OaklandTech 3 4%Mcclymonds 1 1%OaklandHigh 1 1%

Therefore,thecomparisongroupschoolsfortheCharterSchoolareasfollows:

K-5: Community United Elementary School, Howard Elementary, Reach Academy,BrookfieldVillageElementary,BurckhalterElementary,EastOaklandPrideElementary,Futures Elementary, New Highland Academy, Markham Elementary, Madison Park

ConservatoryofVocalandInstrumentalArtsFebruary1,2017Page4of18 Academy, Fred T. KorematsuDiscoveryAcademy, Esperanza Elementary, EnCompassAcademy, RISE Community School, ACORN Woodland Elementary, GreenleafElementary,andParkerElementary

6-8: Greenleaf Elementary, Parker Elementary, Frick Impact Academy, ElmhurstCommunity Prep, Alliance Academy, Roots International Academy, Madison ParkAcademy,andColiseumCollegePrepAcademy

2. FacilitiesOffered:TheDistrictofferstheCharterSchoolfacilitiesatthefollowingschoolsites:BretHarteMiddleSchool3700CoolidgeAvenue,Oakland,CA94602MonteraMiddleSchool5555AscotDrive,Oakland,CA94611TheCharterSchool’sallocationofspaceisasfollows:Table2a:TotalAllocationofExclusiveUseTeachingStationandSpecializedClassroomSpacetoCharterSchoolbySchoolSite

SchoolSite #ofRooms TotalSqFtMontera 7 8,795BretHarte 3 2,370Total 10 11,165

ConservatoryofVocalandInstrumentalArtsFebruary1,2017Page5of18 Table2b:AllocationofExclusiveUseTeachingStationandSpecializedClassroomSpacetoCharterSchoolbyRoom

SchoolSite Room#(perMKThinksiteplan)

Room#(percampussitemap,if

applicable)SqFt

Montera 102 1,071Montera 209 807Montera 304 1,440Montera 305 795Montera 400 2,174Montera 514 1,020Montera 516 1,488BretHarte A1-11 110 900BretHarte B1-26 218 810BretHarte B2-9a 205 660Table2c:AllocationofSharedNon-TeachingBuildingSpacetoCharterSchoolbySchoolSite

SiteNameProjectedADAatSite(District)

ProjectedADAatSite(Charter)

ProportionofProjected

CharterADAtoTotalSiteADA

TotalNon-TeachingSpaceatSite(sqft)

Non-TeachingSpaceAllocatedtoCharter(sqft)

Montera 743.93 119.08 13.8% 22,564 3,114BretHarte 489.26 51.04 9.4% 27,371 2,585Total 1,233.19 170.12 - 49,935 5,699TheCharterSchool’saccesstonon-teachingspace,suchasauditoriums,gymnasiums,multi-purpose rooms,andcafeterias, isbasedupon theCharter School’sper-studententitlementtoeachcategoryofspaceatthecomparisongroupschools,andcalculatedupon the proportion of in-district ADA to the total ADA at the Site. The specificallocationofspecializedteachingspaceandnon-teachingspacetotheCharterSchool

ConservatoryofVocalandInstrumentalArtsFebruary1,2017Page6of18 issetforthinsubsections3(c)and3(d)below.

The District allocates flex space to be used at the discretion of the charter school,consistentwithDistrictpolicyandprocedure,andisintendedtoencompassspecializedandnon-teachingspace(i.e.admin,office,library,etc.)

3. ReasonableEquivalenceMethodology:In order to determine whether facilities are “reasonably equivalent,” the Districtcompares the proposed facilities to District-operated schools constituting thecomparisongroup.TheDistricthasconsideredcapacity,condition,location,andotherrelevantfactors,usingasapointofreferencethecomparisongroupschoolsidentifiedabove,toallocateafacilitytotheCharterSchoolthatmeetsProposition39standardsfor“reasonableequivalence.”

a. Condition:

With respect to “condition,” theDistrictmayallocate facilities to theCharter Schoolthatarecomparabletothecomparisongroupinthefollowingways:No. FacilityCharacteristic–Capacity RegulatoryAuthority

1. Ratioofteachingstationstoaveragedailyattendance(“ADA”)

C.C.R.,tit.5,§11969.3(b)(1)

2.Specializedclassroomspaceifsuchfacilitiesareavailabletothedistrictcomparisongroup(e.g.,sciencelaboratories)

C.C.R.,tit.5,§11969.3(b)(2)

3.Non-teachingspace,whichthedistrictcansharewiththecharterschool(e.g.,administrative,kitchen,multi-purpose,and/orplayareaspace)

C.C.R.,tit.5,§11969.3(b)(3)

4. Schoolsitesize C.C.R.,tit.5,§11969.3(c)(1)(A)

5. Conditionofinteriorandexteriorsurfaces C.C.R.,tit.5,§11969.3(c)(1)(B)

ConservatoryofVocalandInstrumentalArtsFebruary1,2017Page7of18 No. FacilityCharacteristic–Capacity RegulatoryAuthority

6.Mechanical,plumbing,electrical,andfirealarmsystemsinconditionandconformitytoapplicablelaw

C.C.R.,tit.5,§11969.3(c)(1)(C)

7. Availabilityandconditionoftechnologyresources C.C.R.,tit.5,§11969.3(c)(1)(D)

8.Overalllearningenvironmentqualities(e.g.,lighting,noisemitigation,and/orsizeforintendeduse)

C.C.R.,tit.5,§11969.3(c)(1)(E)

9. Furnishingsandequipment C.C.R.,tit.5,§11969.3(c)(1)(F)

10. Conditionofathleticfieldsand/orplayareaspace C.C.R.,tit.5,§11969.3(c)(1)(G)

TheDistricthasalsoevaluateddataontheconditionofthefacilitiesatthecomparisongroupschoolbasedon informationavailableon thatsiteavailable fromtheDistrict’sAsset Management and Facilities Master Plan. That analysis shows that the SiteofferedtotheCharterSchoolisvirtuallyequivalentineverycategoryoftheQualitativeAssessment of the site (Landscape Quality, Safety, Noise, Graffiti and CommunityAccess) to the comparisongroup school, as are thebuildingson thatSite.A copyofthatanalysis isattachedasExhibitA. BasedonthedataavailabletotheDistrict,theDistrict has concluded that the facilities offered to the Charter School meet thereasonableequivalencestandardsunderthecategoryof“condition.”

b. TeachingStations:Withrespecttoteachingstations,Cal.Admin.Codetitle5,§11969.3(b)(1)statesthat“[f]acilitiesmadeavailablebyaschooldistricttoacharterschoolshallbeprovidedinthesameratioofteachingstations(classrooms)toADAasthoseprovidedtostudentsintheschooldistrictattendingcomparisongroupschools.”

ConservatoryofVocalandInstrumentalArtsFebruary1,2017Page8of18 The District followed the methodology set forth by the Court in California CharterSchools Assn. v. Los Angeles Unified School District (2015) 60 Cal.4th 1221 indetermining the teaching station allocation to the Charter School. The District firstcompiled a list of each teaching station at the comparison group school. (Exhibit B)From that list, the District determined the ADA to teaching station ratio at thecomparisongroupschool(K-5:22.21and6-8:25.45ADAperteachingstation).Table 3a: Comparison Group Schools Serving Grades K-5 Located in High SchoolAttendanceArea

School ADATeachingStationRatio

CommunityUnitedElementarySchool 22.93HowardElementary 20.86ReachAcademy 24.73BrookfieldVillageElementary 17.86BurckhalterElementary 21.71EastOaklandPRIDEElementary 22.27FuturesElementary 24.10NewHighlandAcademy 19.19MarkhamElementary 19.75MadisonParkAcademyTK-5 24.56FredT.KorematsuDiscoveryAcademy 23.69EsperanzaElementary 24.31EnCompassAcademy 23.92RISECommunitySchool 23.11ACORNWoodlandElementary 23.67GreenleafElementary 22.15ParkerElementary 18.80AVERAGE 22.21

ConservatoryofVocalandInstrumentalArtsFebruary1,2017Page9of18 Table 3b: Comparison Group Schools Serving Grades 6-8 Located in High SchoolAttendanceArea

School ADATeachingStationRatioGreenleafElementary 26.33ParkerElementary 15.20FrickImpactAcademy 23.03ElmhurstCommunityPrep 29.02AllianceAcademy 21.62RootsInternationalAcademy 31.50MadisonParkAcademy6-12 27.16ColiseumCollegePrepAcademy 29.73AVERAGE 25.45

ApplyingthatratiototheCharterSchool’sprojectedADAof170.12(K-5:104.52and6-8:65.60),theDistrictdeterminedthattheCharterSchoolwasentitledtoanallocationof8(roundedupfrom7.29)teachingstations.Table4:CalculationofExclusiveGeneralEducationClassroomAllocation

GradeSpan(s)

ADA(In-District)

AverageADATeachingStationRatio

GeneralEducationClassrooms(ADA/AverageADATeachingStationRatio)

K-5 104.52 22.21 4.716-8 65.60 25.45 2.58Total 170.12 - 8(7.29)

c. SpecializedTeachingSpace:

With respect to specialized teaching space, Cal. Admin. Code title 5, § 11969.3(b)(2)statesasfollowswithrespecttotheallocationofspecializedteachingspacetoCharterSchools:

ConservatoryofVocalandInstrumentalArtsFebruary1,2017Page10of18

Iftheschooldistrictincludesspecializedclassroomspace,suchassciencelaboratories, in its classroom inventory, the space allocation providedpursuant to paragraph (1) of subdivision (b) shall include a share of thespecialized classroom space and/or a provision for access to reasonablyequivalent specialized classroom space. The amount of specializedclassroom space allocated and/or the access to specialized classroomspaceprovidedshallbedeterminedbasedonthreefactors:

(A) thegradelevelsofthecharterschool'sin-Districtstudents;

(B) thecharterschool’stotalin-DistrictclassroomADA;and

(C) the per-student amount of specialized classroom space in thecomparisongroupschools.

The District determined the amount of specialized classroom space based on thenumberofgeneraleducationteachingstations.Table5:SpecializedClassroomSpaceAllocation

GradeSpan(s) GeneralEducationClassrooms(ADA/AverageADATeachingStationRatio)

SpecializedClassrooms*

K-5 4.71 0.786-8 2.58 0.32Total 8(7.28) 2(1.10)

*Specializedclassroomspaceisallocatedasafractionofgeneraleducationclassroomsdependingongradelevelasfollows:Elementary,1/6;Middle,1/8;High1/10.

d. Non-TeachingSpace:

Withrespecttonon-teachingspace,Cal.Admin.Codetitle5,§11969.3(b)(3)statesasfollows:


The school district shall allocate and/or provide access to non-teachingstation space commensurate with the in-district classroom ADA of thecharterschoolandtheper-studentamountofnon-teachingstationspaceinthecomparisongroupschools.Non-teachingstationspaceisallofthespace that is not identified as teaching station space or specializedclassroomspaceandincludes,butisnotlimitedto,administrativespace,kitchen, multi-purpose room, and play area space. If necessary toimplement this paragraph, the district shall negotiate in good faithwiththe charter school to establish time allocations and schedules so thateducational programs of the charter school and school district are leastdisrupted.

The District determined the amount of specialized teaching space and non-teachingspaceatthecomparisongroupschoolsasafunctionofSF/ADA.Table6:Non-TeachingSpaceatComparisonGroupSchools

ComparisonSchool(s)17-18

ProjectedADA

SiteUtilization Non-TeachingSpace(SqFt)* SqFt/ADA

CommunityUnited/FuturesElementary 619.87 96.7% 15,756 24.58HowardElementary 202.31 74.1% 6,261 22.93ReachAcademy 369.41 100.0% 14,462 39.15ACORNWoodland/EnCompassAcademy 591.06 100.0% 13,125 22.21BrookfieldVillageElementary 276.66 73.4% 17,432 46.25BurckhalterElementary 240.01 91.9% 8,310 31.82EastOaklandPRIDEElementary 325.64 73.3% 13,335 30.02EsperanzaElementary/Korematsu 661.53 96.4% 13,592 19.80MadisonParkAcademyTK-5 297.60 84.2% 7,756 21.94MarkhamElementary 319.89 71.8% 7,740 17.37NewHighlandAcademy/RISECommunitySchool 555.84 79.2% 8,588 12.24

ConservatoryofVocalandInstrumentalArtsFebruary1,2017Page12of18 GreenleafElementary 578.86 100.0% 9,104 15.73ParkerElementary 248.61 94.1% 9,502 35.97ElmhurstCommunityPrep/AllianceAcademy 675.69 81.2% 29,810 35.82FrickImpactAcademy 229.07 77.1% 22,664 76.28ColiseumCollegePrep/RootsInternationalAcademy 760.48 96.1% 23,044 29.10MadisonParkAcademy6-12 781.67 100.0% 20,543 26.28

MedianComparisonSchoolSqFt/ADA 26.28*Source:MKThinkOUSDFacilitiesMasterPlanSite Utilization: As part of the Proposition 39 site allocation process, the DistrictevaluatedtheenrollmentandADAateachofitsDistrictschoolsites,anddeterminedwhat capacity of teaching space, non-teaching space and specialized teaching spaceeach District school should be entitled to based upon a uniform District utilizationstandard. The space allocation at each District school was thereafter adjusted toachieve compliancewith theDistrict standard. The balance of theDistrict’s schoolssite space utilization was then earmarked for charter school allocation underProposition39.(Forexample,foraDistrictschoolwithasiteutilizationof96.4%,3.6%of that District site’s space was reclaimed and earmarked for charter schoolavailability.)(ExhibitC)TheDistrictthenusedtheSF/ADAratioforeachcategoryofspaceatthecomparisongroupschoolaspartofitsreasonableequivalenceanalysis.Table7a:CalculationofNon-TeachingSpaceforCharterSchoolatMonteraSiteName MonteraBuildingFootprint(sqft) 80,047BuildingArea(sqft) 92,627SiteAcreage 15.9

MonteraSiteTotal

MonteraMiddleSchool

ConservatoryofVocaland

InstrumentalArts

ConservatoryofVocalandInstrumentalArtsFebruary1,2017Page13of18 17-18ProjectedADA 863.01 743.93 119.08%of17-18ProjectedSiteADA - 86.2% 13.8%SiteUtilization - 84.0% -RoomType SqFt SqFt SqFtAdmin/Office/Conference 5,909 5,094 815MPR/Auditorium/Cafeteria/Gym 14,567 12,557 2,010Library 2,088 1,800 288Total 22,564 19,450 3,114 AVERAGESQFT/ADA - 26.15 26.15Table7b:CalculationofNon-TeachingSpaceforCharterSchoolatBretHarteSiteName BretHarteBuildingFootprint(sqft) 70,458BuildingArea(sqft) 105,846SiteAcreage 6.4

BretHarteSiteTotal

BretHarteMiddleSchool

ConservatoryofVocaland

InstrumentalArts17-18ProjectedADA 540.29 489.26 51.04%of17-18ProjectedSiteADA - 90.6% 9.4%SiteUtilization - 95.7% -RoomType SqFt SqFt SqFtAdmin/Office/Conference 6,063 5,490 573MPR/Auditorium/Cafeteria/Gym 18,851 17,070 1,781Library 2,457 2,225 232Total 27,371 24,786 2,585 AVERAGESQFT/ADA - 50.66 50.66FollowingisasummaryoftheSF/ADAratiosofnon-teachingspaceatthecomparisongroupschools,comparedtothatoftheCharterSchool’sallocation:

ConservatoryofVocalandInstrumentalArtsFebruary1,2017Page14of18 Table8:SharedNon-TeachingSpaceActualSqFt/ADAvs.ComparisonSqFt/ADA

Non-TeachingSpace

OfferSite CharterProjectedIn-DistrictADA SqFt SqFt/ADA

Montera 119.08 3,114 26.15BretHarte 51.04 2,585 50.65TotalAllocated 5,699 33.50TotalRequired(basedonComparisonSchools’MedianSqFt/ADA) 4,471 26.28 TheDistrictcalculatestheSF/ADAfornon-teachingspacetodeterminethereasonableequivalencestandardsforthiscategoryofspaceatthecomparisongroupschools.TheDistrict alsowill offer the Charter School reasonably equivalent Furnishings andEquipmentfor170.12(K-5:104.52and6-8:65.60)ADA.ThespecificspaceofferedtotheCharterSchoolinthisPreliminaryOfferisdepictedinthediagramsattachedasExhibitD.

4. DifferencesBetweenFacilitiesRequestandPreliminaryOffer

In compliance with Cal. Admin. Code, title 5, §11969.9(f), the District identifies thedifferences between this Preliminary Offer and the Charter School’s Request forFacilities.

CharterSchool’sADAProjections: TheDistrict isallocating space inaccordancewiththeCharterSchool’sADAprojections,asprovidedinitsPreliminaryOffer.

SiteLocation:TheCharterSchoolidentifiedalocationpreferenceofNorthorCentralOakland, identifying the Lakeview, Claremont Middle School, King Estates, HowardElementary and Tilden Elementary campuses as its preferred sites. The Districtconsidered the Charter School’s location preference and determined that itwas notabletoaccommodatethesepreferences.(ExhibitG)TheDistrictdidnothavesufficient

ConservatoryofVocalandInstrumentalArtsFebruary1,2017Page15of18 capacityatanyoftheCharterSchool’spreferredsitesorlocationstoaccommodatetheentireCharterSchoolprojectedin-DistrictADA.

Education Code 47614(b) states that “[t]he school district shall make reasonableefforts toprovide the charter schoolwith facilitiesnear towhere the charter schoolwishestolocate…”Here,theDistrictexerciseditsdiscretionindeterminingthatnoneof the schools in the Charter School’s preferred locations had capacity toaccommodate the Charter School’s projected ADA. The District’s determination issubjecttodeference.(See,e.g.,WestchesterSecondaryCharterSchoolv.LosAngelesUnified SchoolDistrict (2015) 237Cal.App.4th1226;SequoiaUnionHigh Sch.Dist. v.AuroraCharterHighSchool (2003)112Cal.App.4th185,194-5.) TheDistrictdidnotabuseitsdiscretionbyconsideringthecosttotheDistrict,ortheimpactuponDistrictpupils,ofgrantingtheCharterSchool’slocationpreference.

5. TheDistrictFollowedtheLegalRequirementsforaMulti-SiteOffer,andHasProperlyConsideredtheCharterSchool’sLocationPreference.

Cal. Code Regs., tit. 5, section § 11969.2(d) requires that “[i]f the in-district averagedaily classroom attendance of the charter school cannot be accommodated on anysingleschooldistrictschoolsite,contiguousfacilitiesalso includesfacilities locatedatmorethanonesite,providedthattheschooldistrictshallminimizethenumberofsitesassigned and shall consider student safety.” On January 25, 2017, the District’sGoverning Board passed a Resolution “Finding that Charter Schools Could Not BeAccommodated at a Single Site and Written Statement of Reasons Explaining theFinding” (“Resolution”). The Resolution contains findings supporting the conclusionthattheCharterSchoolcannotbeaccommodatedononesite,minimizingthenumberofsitesoffered,andconsideringstudentsafety.(ExhibitG)

C. PreliminaryFacilitiesOffer–OtherTermsandConditions

1. Pro-RataShare

ThecalculationoftheCharterSchool’spro-ratashareoffacilitiescosts isattachedasExhibitE.TheDistrictnotesthattheCharterSchool’sshareofcustodialcostsmaybe

ConservatoryofVocalandInstrumentalArtsFebruary1,2017Page16of18 subjecttoreconciliationintheeventthattheDistrictisrequiredtoincreasestaffingasaresultoftheCharterSchool’suseandoccupationoftheDistrict’ssite.

AlthoughtheDistrictwilladdresstheCharterSchool’sotherstatedconcernsregardingthe facilities costs used to compute the pro-rata share during the course of FUAnegotiations, it does maintain that it is entitled to include the cost of propertyinsurance.Cal.Admin.Codetit.5,§11969.2providesthedefinitionof“facilitiescosts”for thepurposesofdetermining thepermissiblegeneral fund costs to include in thecalculationofthepro-ratashare:

As used in Education Code section 47614(b)(1), "facilities costs" are thoseactivitiesconcernedwithkeepingthephysicalplantopen,comfortable,andsafeforuseandkeepingthegrounds,buildings,andequipmentinworkingconditionand a satisfactory state of repair. These include the activities of maintainingsafety inbuildings,onthegrounds,and in thevicinityofschools.This includesplant maintenance and operations, facilities acquisition and construction, andfacilitiesrentsandleases.

The District believes that it is allowed to include insurance (which only includespropertyinsurancecoveringtheDistrict’sstructures,anddoesnotincludecontentsorliabilityinsurance)becausethesecostsconstituteexpensesincurredin“keepingthe…buildings… inworkingconditionandasatisfactorystateof repair,” in theeventthatthey are damaged and an insurable claim is made. Therefore, the Charter Schoolsoccupying the District’s facilities under Proposition 39 directly benefit from thepropertyinsurancethattheDistricttakesoutonthestructuresthattheyoccupy.

2. OverallocationFee

Cal. Admin. Code tit. 5, § 11969.8 provides for a penalty in the event that a schooldistrict overallocates facilities to a charter school based on the charter school’soverprojectionofAverageDailyAttendance(“ADA”)foraschoolyear.Subsection(a)ofthatregulationprovidesasfollows:


Space isconsideredtobeover-allocated if (1)thecharterschool'sactualin-district classroomADA is less than the projected in-district classroomADAuponwhichthefacilityallocationwasbasedand(2)thedifferenceisgreaterthanorequaltoathresholdADAamountof25ADAor10percentofprojectedin-districtclassroomADA,whicheverisgreater.

Thepenaltyforoverallocationiscalculatedasfollows:

Theper-pupilrateforover-allocatedspaceshallbeequaltothestatewideaverage cost avoided per pupil set pursuant to Education Code section42263for2005-06,adjustedannuallythereafterbytheCDEbytheannualpercentagechangeinthegeneral-purposeentitlementtocharterschoolscalculatedpursuanttoEducationCodesection47633,roundedtothenexthighest dollar, and posted on the CDE Web site. The reimbursementamount owed by the charter school for over-allocated space shall beequal to (1) this rate times the difference between the charter school'sactual in-district classroom ADA and the projected in-district classroomADAuponwhichthefacilityallocationwasbased, less(2)thisratetimesone-halfthethresholdADA.

Pleasebeadvisedthat,intheeventthattheDistrictoverallocatesfacilitiesbaseduponthecharterSchool’soverprojectionofADA,theDistrictwillexerciseitsrightsundertheProposition39regulationstocollecttheoverallocationfeefromtheCharterSchool.

3. Miscellaneous

ShouldtheCharterSchoolaccepttheFinalOfferofFacilities,theDistrictwillrequireitto enter into a Facilities Use Agreement containing the terms and conditions of theDistrict’sfacilitiesallocation.(ExhibitF)TheDistrictprovidesthisproposedagreementwithout prejudice to its right to propose or modify terms during the process ofnegotiatingtheagreement.

Undertit.5,§11969.9(g)oftheCal.CodeofRegs.:


OnorbeforeMarch1, thecharterschoolshall respond inwriting to theschool district's preliminary proposal made pursuant to subdivision (f),expressinganyconcerns,addressingdifferencesbetweenthepreliminaryproposalandthecharterschool'sfacilitiesrequestassubmittedpursuanttosubdivision(b),and/ormakingcounterproposals.

Ifyouhaveanyquestions,pleasedonothesitatetocontactme.

InService,Silke Bradford SilkeBradfordOfficeofCharterSchools

Exhibit A

District Facilities’ Site Plans and Profiles

To view the District facilities’ site plans and profiles, please visit:

http://www.ousdcharters.net/prop-39-data.html

Exhibit B

Teaching Station Data

To view the data used to calculate the teaching station ratio, please visit:


Exhibit C

Facilities Utilization One Pagers

To view the Facilities Utilization One Pagers for District schools, please visit:


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211 - Montera Middle School - Site Plan5555 Ascot Drive - Oakland, CA 94611-3001

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211 - Montera Middle School - Unit A + 1005555 Ascot Drive - Oakland, CA 94611-3001

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211 - Montera Middle School - Unit 2005555 Ascot Drive - Oakland, CA 94611-3001

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Exhibit E

FEE,ALLOCATION,ANDPAYMENTSCHEDULE*

ContractTerm(FiscalYear): 2017/18

SchoolName: ConservatoryofVocalandInstrumentalArts

Location/Campus:3700CoolidgeAvenue,Oakland,CA94602

(BretHarteMiddleSchool)

BuildingFootprint(Sq.Ft.) 70,458

CharterSchoolExclusive+SharedSpaceSq.Ft. 2,370+2,585=4,955

Total17-18Proj.ADA:Charter/(District+Charter)** 71/(489+71)=12.68%

=PercentageofSiteUsed 12.68%

FacilityFee:


XRateperSquareFootage $4.74

=FacilityUseFeeTotal $23,487

CustodialServices:$69,529for1FTE

(No.ofFTExRate)xSharedCost% (4.5FTEx$69,529)x12.68%

=CustodialFeeTotal $39,673

Utilities:

PercentofSiteUse(ifapplicable) 12.68%

PaymentSchedule: 25%byOctober1,2017

25%byDecember1,2017

25%byApril1,2018

25%byJuly1,2018 *AllCalculationsSubjectToChange**Includestotal(in-district+out-of-district)projectedADAasreportedintheschool’sfacilitiesrequestform.

Exhibit E

FEE,ALLOCATION,ANDPAYMENTSCHEDULE*

ContractTerm(FiscalYear): 2017/18

SchoolName: ConservatoryofVocalandInstrumentalArts

Location/Campus:5555AscotDrive,Oakland,CA94611

(MonteraMiddleSchool)

BuildingFootprint(Sq.Ft.) 80,047


Total17-18Proj.ADA:Charter/(District+Charter)** 166/(744+166)=18.24%

=PercentageofSiteUsed 18.24%

FacilityFee:


XRateperSquareFootage $4.74

=FacilityUseFeeTotal $56,449

CustodialServices:$69,529for1FTE

(No.ofFTExRate)xSharedCost% (4FTEx$69,529)x18.24%

=CustodialFeeTotal $50,728

Utilities:

PercentofSiteUse(ifapplicable) 18.24%

PaymentSchedule: 25%byOctober1,2017

25%byDecember1,2017

25%byApril1,2018

25%byJuly1,2018 *AllCalculationsSubjectToChange**Includestotal(in-district+out-of-district)projectedADAasreportedintheschool’sfacilitiesrequestform.

brett.noble

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WORKSHEET -- OUSD's Prop 39 Facility Use Rate Per Sq Ft for 2017 -18 FYCalculation is based on 2016117 budget as of 12109116

Custodial Services Department Expenses*Trash & RecyclingCompensationSupplies and Materials

Buildings & Grounds Department ExpensesDeferred Maintenance transfer from Fund 01 (NONE)RRMA transfer from UR to resource 8150Facility Acquisition and Construction (Funct. 8500)

Utilities Expenses*Gas, Water & ElectricSewer ChargesBasic Phone Service

Debt Servicing - principal & interest paymentsEmerg. Apportionment (State) Loan - $65 millionEmergency Apportionment (State) Loan - $35 million

Police Services (CCR 11969.2 (h))

Insurance (Function 6000)

Prop 39 Base

15,967,732

3,890,5342,094,903

5,985,437

3,242,398

2,440,500

TOTAL COST BASISTOTAL DISTRICT SQUARE FOOTAGE

27,636,067

5,836,129

COST PER SQUARE FOOT

* Item may be added to Use Agreement if applicable.12114116

1$ 4.741

2017/18 FYWORKSHEET -- OUSD's Prop 39 Facility Use Rate Per Sq Ft Calculation

RRMA Transfer from UR to resource 8150 Facility Acquisition and Construction (Function 8500)Calculation is based on 2016/17 budget as of 12109/16

As of 12109/16

BUDGETCustodial Services Department Expenses'

Trash & RecyclingCompensationSupplies and Materials

Asof 12/09/16BUDGETObject Codes Object Codes

31,050

26,196

1,854

. 6,958,43.7

5,567,391

4. Books and Supplies4310 - SUPPLIES4311 - MEETING REFRESHMENTS4315 - COMPUTER SUPPLIES4399 - SURPLUS4410 - Equipment $500-4,999

4420 - Computer $500-4,999

4432 - Furniture5. Services and Operating

5210 - MILEAGE/PERSONAL EXP REIMB5220 - CONFERENCE EXPENSE5300 - DUES & MEMBERSHIPS5610 - EQUIP MAINTENANCE AGREEMT5620 - RENTALS (NON-CAPITAL LEASES)5622 - RENTALS - EQUIPMENT5675 - REPAIRS CONT. - EQUIP OTHER5716 - INTERPGM - DUPLICATION SERVICE5714 -INTERPGM - POSTAGE5800 - OTHER SERVICES & OPERATING EXPS5825 - CONSULTANTS5830 - CONTRACTED SERVICES5870 - PRINTING5872 - Property Loss5910- Postage5930 - Telephone

2. Classified Salaries2205 - CLASSSUPPT SALARIES2220 - CLASSSUPPT SALARIES STIPENDS2225 - CLASSSUPPT SALARIES OVERTIME2305 - SUPV&ADM SALARIES2405 - CLERICAL SALARIES2450 - CLERICAL SUBSTITUTES

3. Employee Benefits3102 - STRS CLASSIFIED3202 - PERS CLASSIFIED3302 - SOCSEC,MEDI,AL TSS CLASSIFIED3322 - MEDICARE CLASSIFIED3342 - PARS CLASSIFIED3402 - HEALTH & WELFARE CLASSIFIED3502 - ST UNEMPLOY INS CLASSIFIED3602 - WORKERS COMP CLASSIFIED3802 - PERS REDUCTION CLASSIFIED3902 - OTHER BENEFITS CLASSIFIED

4. Books and Supplies4310 - SUPPLIES4330 - GASOLINE4399 - SURPLUS4410 - Equipment $500-4,999

4420 - Computer $500-4,999

4432 - Furniture $500-4,999

236,376

914,564

240,106

Buildings & Grounds Department ExpensesDeferred Maintenance transfer from Fund 01 (NONE)RRMA transfer from UR to resource 8150

Facility Acquisition and Construction (Func 8500) 2,000

1,000

36;450

22,150

4,699

1,601

500

2,000

2,419,327

3,?93,199

16,028

867,400

417,981

100,372

5,781

1,356,035

9,145

450,069

15,967,732

Utilities Expenses'Gas, Water & ElectricSewer ChargesBasic Phone Service

Debt Servicing - principal & interest payments (E.C. 47614)

Emerg. Apportionment (State) Loan - $65 millionEmergency Apportionment (State) Loan - $35 million

3,890,534

2,094,903

5005,985,437

70,386

1,837,991

1,687,445

140,000

Police Services (CCR 11969.2 (h) Safe & Comfortable) 3,242,398

Insurance (Function 6000) 2,440,500

5,506

5,000 5,000TOTAL COST BASISTOTAL DISTRICT SQUARE FOOTAGE

COST PER SQUARE FOOT 6. Capital Outlay

6100 - Sites & Improvement of Sites6200 - Buildings & Improvement of Buildings6215 - Architects/Engineers6220 - Assessments and Fees6252 - Preliminary Fees6262 - Other Planning Costs6271 - Main Construction6274 - Other Construction6276 - Moving Expense6410 - Equipment

2;351,827

7,890

4,838

33,813

5. Services and Operating

5515 - DISPOSAL SERVICES5210 - MILEAGE/PERSONAL EXP REIMB5610 - EQUIP MAINTENANCE AGREEMT5622 - RENTALS - EQUIPMENT5670 - REPAIRS CONT5679 - REPAIRS CO NT - VEHICLE5716 - INTERPGM - DUPLICATION SERVICE5720 - INTERPGM - MAl NT WORK ORDERS5724 - INTERPGM - POSTAGE5760 - INTERFUND - MAINT WORK ORDERS5810 - ADVERTISING - LEGAL5826 - EXTERNAL WORK ORDER SERVICES5910 - POSTAGE5930 - TELEPHONE5934 - PAGERS

6. Capital Outlay6410 - EQUIPMENT6460 - VEHICLE PURCHASE

7. Other Outgo7615 - 1FTGEN,SRF,BLDG TO DEF MAl NT7990 - UNAPPROPRIATED FUND BALANCE

1,458,819

94,783

1,800

12,000

1,091,604

80,000

1,000

(93,692)

• Item may be added to Use Agreement if applicable.12114116

18,056

2,083,917

178,632

10,000

14,681(40,000)

8,523

286,800

1,000

15,000

2,419,327Grand TotalSource: Rpt 12 - Fd 01, Function 8500

Grand Total 13,548,405

Source: Rpt 12 - Fd 01, Res. 8150, Obj.1000-7990

Exhibit F

Draft Facilities Use Agreement

To view a draft Facilities Use Agreement, please visit:


Exhibit G

Multi-Site Resolution

To view Resolution No. 1617-0009: Finding that Charter Schools Could not be

Accommodated at a Single Site and Written Statement of Reasons Explaining the Finding

in Compliance with Proposition 39, please visit:


Documents

Re: Oakland Unified School District Dear Valerie Abad...Oakland Unified School District (“District”) makes this Preliminary Offer of Facilities to the ... Fred T. Korematsu Discovery