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RAJIV AWAS YOJANA - Centre for Good Rajiv Awas Yojana(R AY) is a programme of GoI for ˘Slum-free India ˇ with an objective that every citizen living in Urban slums will have access

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  • 1Consultant RFP for DPR preparation under Rajiv Awas Yojana

    RAJIV AWAS YOJANA

    REQUEST FOR PROPOSAL (RFP)

    FROM GOVERNMENT ORGANIZATIONS

    for

    “CONSULTANCY SERVICES FOR THE PREPARATION OF DETAILED PROJECT

    REPORTS (DPRS) IN CERTAIN MUNICIPAL CORPORATIONS / MUNICIPALITIES

    UNDER RAY”

    The Mission Director MEPMA

    III Floor, ENC (PH) Building Opp: PTI Buildings, 640, A.C.Guards

    Hyderabad – 4

    Phone Nos. 040-23379044 / 45

  • 2Consultant RFP for DPR preparation under Rajiv Awas Yojana

    CONTENTS

    Contents Letter of Invitation .......................................................................………………………………….3 Annexure A: Bid Data Sheet (BDS) and Instructions to Consultant .................................5

    Bid Data Sheet ....................................................................... 5 Instructions to Consultant ....................................................................... 9

    Annexure B: Technical Proposal Submission Forms.......................................................19 Tech 1: Covering Letter .....................................................................19 Tech 2: Project Detail Sheet .....................................................................20 Tech 3: Curriculum Vitae (CV) for Proposed Experts........................................................21 Tech 4: Expert Team and Summary of CV Information ....................................................23

    Annexure C: Financial Proposal Submission Forms........................................................24 Fin 1: Summary of Costs .....................................................................24 Fin 2: Topographical survey, mapping and GIS Integration of MIS data .........................25 Fin 3: Facilitation for setting up of data centre & for its maintenance ................................... Fin 4: Preparation of Slum-free City Plan of Action ...........................................................26 Fin 5: Preparation of DPR for Environmental and Social Infrastructure............................27 Fin 6: Preparation of DPR for Housing .....................................................................27

    Annexure D: Terms of Reference .....................................................................28 Attachment 1 ....................................................................

    .56Annexure 2 ....................................................................

    .56Annexure E: Standard Contract Document

    ....................................................................

    .72

  • 3Consultant RFP for DPR preparation under Rajiv Awas Yojana

    Letterof Invitation for RFP

    Invitation No: 19/2/RAY/RFP/C/2014 dated 06.01.20141.

    1. Rajiv Awas Yojana(RAY) is a programme of GoI for ‘Slum-free India’ with an objective that

    every citizen living in Urban slums will have access to basic civic and social services and decent

    Housing and developing strategies to prevent future growth of slums.

    2. The Municipal Administration and Urban Development (MAUD) Department of the

    Government of Andhra Pradesh (GoAP) has been receiving Central assistance from

    MoHUPA, GOI towards the cost of the Rajiv Awas Yojana programme.

    3. Mission for Elimination of Poverty in Municipal Areas (MEPMA) is the State level Nodal

    Agency (SLSA) for RAY scheme in the State and the Projects will be implemented by the

    respective MUNICIPAL CORPORATIONS / MUNICIPALITIES.

    4. For sanction of Projects by GoI, the MUNICIPAL CORPORATIONS / MUNICIPALITIES

    require to prepare the Detailed Projects Reports (DPRs). Hence MEPMA[here with called as

    client except in Annexure E] is inviting this RFP, on behalf of the Municipalities / Municipal

    Corporations, for engaging consultancy services from the Government Organizations [here in

    called as CONSULTANTANT] for short listing the consultants and will be allotted the ULBs

    for the preparation of the DPRs.

    5. Details of the services requested are provided in the Terms of Reference.

    6. All information contained in this proposal should be treated as commercially confidential and

    you are required to limit dissemination on a need-to-know basis.

    7. An Organization shall be selected as per procedures described in this RFP and in accordance

    with the policies of the GoAP and GOI.

    8. The RFP includes the following documents:

    a. Letter of Invitation

    b. Bid Data Sheet and Check List

    c. Instructions to the Organizations, Annexure A

    d. Technical Proposal, for Standard Forms, Annexure B

    e. Financial Proposal, for Standard Forms, Annexure C

    f. Terms of Reference (ToR), Annexure D

    g. Standard Contract Document, Annexure E (to be entered with the respective Municipal

    Corporation / Municipality)

  • 4Consultant RFP for DPR preparation under Rajiv Awas Yojana

    9. Please note that while all the information and data regarding this RFP is, to the best of the

    Client’s knowledge, accurate within the considerations of scoping the proposed contract, the

    Client holds no responsibility for the accuracy of this information and it is the responsibility of

    the Organization to check the validity of data included in this document.

    10. Details of bid submission are specified in Bid Data Sheet (BDS).

    11. Proposals will be evaluated for the qualified Organizations as per the criteria and selected

    organizations will be short listed to allot the Municipalities / Corporations as per the procedure

    mentioned in this RFP. The decision of MD, MEPMA is final and no correspondence is

    entertained in this regard.

    12. The selected organizations shall be required to enter to the agreement with the respective the

    Municipalities / Corporations to deliver the consultancy services.

    13. The selected organizations are permitted to take-up 1(one) RAY-Detailed Project Report each

    only in each of the ULBs entrusted by SLNA.

    MISSION DIRECTOR, MEPMA

  • 5Consultant RFP for DPR preparation under Rajiv Awas Yojana

    Bid Data Sheet (BDS) and Check list 1) BDS

    1 Name & d e s i g n a t i o n of the Client: Smt. Anita Ramachandran, I.A.S., Mission Director.

    Name & designation of the Client’s representative: Sri. G.Leela Gokarna Satry, Superintending Engineer

    2 Method of selection: Mentioned at Para of Instructions to the Bidders 3 Is Financial Proposal to be submitted together with Technical Proposal: Yes, in

    separate sealed covers Is pre-proposal conference will be held: Yes, on 28-01-2014 at 11.00 AM at MEPMA Conference Hall.

    4

    However, Organizations wishes to seek clarifications may do so in writing to the Client’s Representative and clarify before bid submission.

    5 Validity Period: Proposals must remain valid for 120 days after the submission date.

    6 Clarifications: may be requested not later than three (3) days before the bid submission last date. Amendments in RFP: Client may amend the RFP, if deemed necessary, not later than (1) before the bid submission last date.

    7 Sign of the Authorized person’s with written confirmation is required: Yes 8 Soft copy of proposal required: Yes (in PDF format) 9 Joint Venture1 is permissible: Yes 10 Bidder’s minimum qualification Criteria: Applicable` 11 Organization shall have the previous experience of preparing at least 1 DPR for

    Infrastructure and Housing(evidence must be submitted) 12 Currency and Budget for Proposal: INR (Indian Rupee) 13 Financial and Technical Proposals should be clearly marked : FINANCIAL (or

    TECHNICAL) PROPOSAL FOR CONSULTANCY SERVICES FOR THE PREPARATION OF DETAILED PROJECT REPORTS (DPRS) IN CERTAIN MUNICIPAL CORPORATIONS / MUNICIPALITIES UNDER RAY

    14 A Bid Security must be submitted: No , 15 The amount of Bid Security : Nil for this RFP 16 Performance Security : 30,000/- in case of Municipalities and 50,000/- in case

    of Corporations, Not related to this RFP, It is required at the time of Agreement with ULBs. This must be enclosed while entering in to the agreement with the concerned Municipality/ Municipal Corporation after selection. This may be provided as 100% Bank Guarantee (or) in the form of DD for 100% amount from any nationalized bank favouring to the concerned Commissioner, Municipal Corporation / Municipality. (Or) Option may be given to deduct the amount from the first in- voice payment.

    17 Last date of submission : Proposals must be submitted not later than the

  • 6Consultant RFP for DPR preparation under Rajiv Awas Yojana

    31.01.2014 date and time: 3:00 PM. 18 Address for submission of Proposals: The Mission Director, MEPMA, III Floor,

    ENC(PH) Building, Opp: PTI Buildings, 640, A.C. Guards, Hyderabad – 4 Phone Nos. 040-23379044 / 45

    19 Expected date for public opening of Technical Proposals: 31.01.2014, 4:00 PM 20 Expected date for public opening of Financial Proposals: [To be Notified] 21 Expected date for contract negotiations: [To be Notified] 22 Expected date for commencement of consulting services: [To be Notified]

    2. Checklist for Bidders

    The following checklist is for the convenience of the bidders. Kindly check the following points before submitting the bids.

    S.No. Checklist Checkb ox (please tick)1. Whether the proposals have been properly sealed, marked and labelledas

    required?2. Whether the Technical & Financial proposals are

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