1Consultant RFP for DPR preparation under Rajiv Awas Yojana
RAJIV AWAS YOJANA
REQUEST FOR PROPOSAL (RFP)
FROM GOVERNMENT ORGANIZATIONS
for
“CONSULTANCY SERVICES FOR THE PREPARATION OF DETAILED PROJECT
REPORTS (DPRS) IN CERTAIN MUNICIPAL CORPORATIONS / MUNICIPALITIES
UNDER RAY”
The Mission Director
MEPMA
III Floor, ENC (PH) Building
Opp: PTI Buildings, 640, A.C.Guards
Hyderabad – 4
Phone Nos. 040-23379044 / 45
2Consultant RFP for DPR preparation under Rajiv Awas Yojana
CONTENTS
Contents
Letter of Invitation .......................................................................………………………………….3
Annexure A: Bid Data Sheet (BDS) and Instructions to Consultant .................................5
Bid Data Sheet ....................................................................... 5
Instructions to Consultant ....................................................................... 9
Annexure B: Technical Proposal Submission Forms.......................................................19
Tech 1: Covering Letter .....................................................................19
Tech 2: Project Detail Sheet .....................................................................20
Tech 3: Curriculum Vitae (CV) for Proposed Experts........................................................21
Tech 4: Expert Team and Summary of CV Information ....................................................23
Annexure C: Financial Proposal Submission Forms........................................................24
Fin 1: Summary of Costs .....................................................................24
Fin 2: Topographical survey, mapping and GIS Integration of MIS data .........................25
Fin 3: Facilitation for setting up of data centre & for its maintenance
................................... Fin 4: Preparation of Slum-free City Plan of Action
...........................................................26
Fin 5: Preparation of DPR for Environmental and Social Infrastructure............................27
Fin 6: Preparation of DPR for Housing .....................................................................27
Annexure D: Terms of Reference .....................................................................28
Attachment 1 ....................................................................
.56Annexure 2 ....................................................................
.56Annexure E: Standard Contract
Document
....................................................................
.72
3Consultant RFP for DPR preparation under Rajiv Awas Yojana
Letterof Invitation for RFP
Invitation No: 19/2/RAY/RFP/C/2014 dated 06.01.20141.
1. Rajiv Awas Yojana(RAY) is a programme of GoI for ‘Slum-free India’ with an objective that
every citizen living in Urban slums will have access to basic civic and social services and decent
Housing and developing strategies to prevent future growth of slums.
2. The Municipal Administration and Urban Development (MAUD) Department of the
Government of Andhra Pradesh (GoAP) has been receiving Central assistance from
MoHUPA, GOI towards the cost of the Rajiv Awas Yojana programme.
3. Mission for Elimination of Poverty in Municipal Areas (MEPMA) is the State level Nodal
Agency (SLSA) for RAY scheme in the State and the Projects will be implemented by the
respective MUNICIPAL CORPORATIONS / MUNICIPALITIES.
4. For sanction of Projects by GoI, the MUNICIPAL CORPORATIONS / MUNICIPALITIES
require to prepare the Detailed Projects Reports (DPRs). Hence MEPMA[here with called as
client except in Annexure E] is inviting this RFP, on behalf of the Municipalities / Municipal
Corporations, for engaging consultancy services from the Government Organizations [here in
called as CONSULTANTANT] for short listing the consultants and will be allotted the ULBs
for the preparation of the DPRs.
5. Details of the services requested are provided in the Terms of Reference.
6. All information contained in this proposal should be treated as commercially confidential and
you are required to limit dissemination on a need-to-know basis.
7. An Organization shall be selected as per procedures described in this RFP and in accordance
with the policies of the GoAP and GOI.
8. The RFP includes the following documents:
a. Letter of Invitation
b. Bid Data Sheet and Check List
c. Instructions to the Organizations, Annexure A
d. Technical Proposal, for Standard Forms, Annexure B
e. Financial Proposal, for Standard Forms, Annexure C
f. Terms of Reference (ToR), Annexure D
g. Standard Contract Document, Annexure E (to be entered with the respective Municipal
Corporation / Municipality)
4Consultant RFP for DPR preparation under Rajiv Awas Yojana
9. Please note that while all the information and data regarding this RFP is, to the best of the
Client’s knowledge, accurate within the considerations of scoping the proposed contract, the
Client holds no responsibility for the accuracy of this information and it is the responsibility of
the Organization to check the validity of data included in this document.
10. Details of bid submission are specified in Bid Data Sheet (BDS).
11. Proposals will be evaluated for the qualified Organizations as per the criteria and selected
organizations will be short listed to allot the Municipalities / Corporations as per the procedure
mentioned in this RFP. The decision of MD, MEPMA is final and no correspondence is
entertained in this regard.
12. The selected organizations shall be required to enter to the agreement with the respective the
Municipalities / Corporations to deliver the consultancy services.
13. The selected organizations are permitted to take-up 1(one) RAY-Detailed Project Report each
only in each of the ULBs entrusted by SLNA.
MISSION DIRECTOR,
MEPMA
5Consultant RFP for DPR preparation under Rajiv Awas Yojana
Bid Data Sheet (BDS) and Check list
1) BDS
1 Name & d e s i g n a t i o n of the Client: Smt. Anita Ramachandran, I.A.S.,
Mission Director.
Name & designation of the Client’s representative: Sri. G.Leela Gokarna Satry,
Superintending Engineer
2 Method of selection: Mentioned at Para of Instructions to the Bidders
3 Is Financial Proposal to be submitted together with Technical Proposal: Yes, in
separate sealed covers
Is pre-proposal conference will be held: Yes, on 28-01-2014 at 11.00 AM at
MEPMA Conference Hall.
4
However, Organizations wishes to seek clarifications may do so in writing to the
Client’s Representative and clarify before bid submission.
5 Validity Period: Proposals must remain valid for 120 days after the submission
date.
6 Clarifications: may be requested not later than three (3) days before the bid
submission last date.
Amendments in RFP: Client may amend the RFP, if deemed necessary, not later
than (1) before the bid submission last date.
7 Sign of the Authorized person’s with written confirmation is required: Yes
8 Soft copy of proposal required: Yes (in PDF format)
9 Joint Venture1 is permissible: Yes
10 Bidder’s minimum qualification Criteria: Applicable`
11 Organization shall have the previous experience of preparing at least 1 DPR for
Infrastructure and Housing(evidence must be submitted)
12 Currency and Budget for Proposal: INR (Indian Rupee)
13 Financial and Technical Proposals should be clearly marked : FINANCIAL (or
TECHNICAL) PROPOSAL FOR CONSULTANCY SERVICES FOR THE
PREPARATION OF DETAILED PROJECT REPORTS (DPRS) IN CERTAIN
MUNICIPAL CORPORATIONS / MUNICIPALITIES UNDER RAY
14 A Bid Security must be submitted: No ,
15 The amount of Bid Security : Nil for this RFP
16 Performance Security : 30,000/- in case of Municipalities and 50,000/- in case
of Corporations, Not related to this RFP, It is required at the time of Agreement
with ULBs.
This must be enclosed while entering in to the agreement with the concerned
Municipality/ Municipal Corporation after selection. This may be provided as 100%
Bank Guarantee (or) in the form of DD for 100% amount from any nationalized
bank favouring to the concerned Commissioner, Municipal Corporation /
Municipality. (Or) Option may be given to deduct the amount from the first in-
voice payment.
17 Last date of submission : Proposals must be submitted not later than the
6Consultant RFP for DPR preparation under Rajiv Awas Yojana
31.01.2014 date and time: 3:00 PM.
18 Address for submission of Proposals: The Mission Director, MEPMA, III Floor,
ENC(PH) Building, Opp: PTI Buildings, 640, A.C. Guards, Hyderabad – 4 Phone
Nos. 040-23379044 / 45
19 Expected date for public opening of Technical Proposals: 31.01.2014, 4:00 PM
20 Expected date for public opening of Financial Proposals: [To be Notified]
21 Expected date for contract negotiations: [To be Notified]
22 Expected date for commencement of consulting services: [To be Notified]
2. Checklist for Bidders
The following checklist is for the convenience of the bidders. Kindly check the following points
before submitting the bids.
S.No. Checklist Checkb
ox
(please
tick)1. Whether the proposals have been properly sealed, marked and labelledas
required?2. Whether the Technical & Financial proposals are
