Race dayregistration

Race Day Registration [email protected]

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mailto:[email protected]

Agenda• What are the needs?• Race Day Overview• Runner Registration• Kiosks

• Pre-Assigned Bibs• Dynamic Bib Assignment• Synching with the Timer• Adding Results• Adding Notification

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Runner Registration – Smartphones & Kiosks

Bib Assignment – Pre or Dynamic

Bib Handout – Bar Code Readers

Timer Integration – Participant Syncing

Timer Integration – Results & Notifications

Race Day Registration Needs• Attract Runners• Leave Registration open until the race begins• Let them use their smart phones or kiosks to register• Self Registration gives them control and lets them use credit cards• View Results on Kiosks on their own smartphones• Sign up for Notification services for results

• Easier Administration• No need to read handwritten applications and type in data• Record all important information from the runner in one place

• Sync information between Registration, Timer, and Results• Fast and accurate bib assignment

• Dynamic Bib Assignment• Enable packet pickup at any location – eg. Multiple running stores

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Solution Overview• Runner Registration• Home computer before they leave for the race• Smartphone on the way to the race• Kiosks at the race – Credit card or Cash

• Dynamic Bib Assignment & Pickup• Assign bibs as they are picked up

• In running stores, at Expo, at Running Club meetings• Race Morning – Bib Assignment• Scan bib barcodes, enter by hand, or “Check-in” for Mud & Color

Runs

• Timer• Participant Synching• Results Posting 4

Finish Line

Register

RunRace!

Timing System

Chronotrack, MyLaps, Bibs & Time Machine,

etc.Scoring System

ParticipantsYour Website

Register

Your Website

Results

Results and Notificationson Website, Mobile, TXT,

Email, Facebook and Twitter.

Results

RUNNER REGISTRATION 6






Runner Registration• Pre-Registration period• Cut off Registration a day or more before the race.

• Create Bib Numbers and Put together bibs and packets for pickup before and at the race

• Re-Open Registration on Race Day (midnight?)• Enables home, smartphone and kiosk registration options

• Separate Tables for Bib Pickup – Pre-Registered and Race Day• Dynamic Bib Assignment• Assign bibs when they are picked up• No differentiation of pre-registration and race day

• Shades of grey – can do some combination, or rolling date• Race Day packet pickup might have two tables that are Before

Tuesday Noon and After Tuesday Noon for example. 7

Enable Race Day Registration• Enable Kiosk Mode• Set Registration Periods• Race Info -> Race Day

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Kiosks• Any device with a browser• Smartphones, Tablets, Chromebooks, Netbooks, Laptops, etc.• Keyboards are nice for most users

• Simplified, fast User Interface

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BIB ASSIGNMENT 10






Bib Assignment• RunSignUp Bib # Options• Assign as people register• Assign in Bulk• Manually Assign• Import Bib Numbers from

spreadsheet• Dynamic Assignment• From RunScore or Race

Director

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Assign Bibs at Registration Time

• Each runner gets a bib assigned when they register online

• Pick starting bib Number• Share bibs with multiple events (5K and 10K)• Or pick a starting number for each event• Auto-skips any previously assigned bib numbers

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Bulk Bib Assignment• Assign bibs for one or more events (5K and 10K)• Starting Bib #, ascending or descending• Chose Alphabetic or Date assignment policy• Overwrite pre-existing bibs (or not)

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Manually Assign Bibs• List all participants and enter bib and chip numbers

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Import Bib Numbers• Download the Participant List csv• Enter bib numbers in Excel• Save as CSV• Import

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Dynamic Bib Assignment• Designed for Store, Expo and Race Day bib handout• Volunteers can type bib # as handed out• Bar Code Readers if bibs have bar codes• Chomebook with USB Barcode reader

http://idautomation.com/cart/IDAutomation-USB-Barcode-Scanner-with-DataBar-in-Black-P758.aspx

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BIB HANDOUT 17






Bib Handout Decisions

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• Custom Printed Bibs• Printing Labels• Dynamic Bib Assignment

• Running Store Handout• Group Handout• Expo Handout• Race Day Handout

Labels – Custom Printed Bibs• Custom Printed Bibs• Ideal for sold out races where there is enough time to order• Extra expense• Download CSV from RunSignUp after Bib Assignment• Forward to Bib Company for Custom Printing

• http://shop.marathononline.com/• http://bibnumbers.eventsonline.ca/site/personalize• http://shop.marathononline.com/options.aspx• http://www.runningcount.com/bib-number-products.php?category=

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http://bibnumbers.eventsonline.ca/site/personalize




http://shop.marathononline.com/options.aspx

http://shop.marathononline.com/options.aspx

https://www2.outputservices.com/index.php/specialties/custom-race-bibs

https://www2.outputservices.com/index.php/specialties/custom-race-bibs

Printing Labels• Avery 5160 Labels get Printed• Stick on Bibs• RunSignUp Bib Printout Utility• Under Participant -> Reports• Customize form

• Text• ? Insert a field from the database

• Output PDF formatted for 5160 labels

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Printing Labels• Avery 5160 Labels – Amazon ~$20 for 3,000• http://www.amazon.com/Avery-White-Mailing-Labels-Printers/dp

/B00006B8FZ/ref=sr_1_1?ie=UTF8&qid=1362861258&sr=8-1&keywords=avery+5160

• Printing Labels Suggestions• Print in alphabetical order• Put bibs in hanging folders ordered by last name

• General Guidelines• Best setup is 2 volunteers• Can do ~100 bibs in 5-10 minutes

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http://www.amazon.com/Avery-White-Mailing-Labels-Printers/dp/B00006B8FZ/ref=sr_1_1?ie=UTF8&qid=1362861258&sr=8-1&keywords=avery+5160




Dynamic Bib Assignment

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Dynamic Bib Assignment

Store PickupStore Pickup

Expo Pickup Race Day PickupRace Day Pickup

Race Day PickupStore Pickup

Multiple Stores Multiple Pickup Lines

Expo PickupExpo Pickup

Each station has batch of bibsAssign bib to each runnerWrite name on bib – especially for family pickups!

RunSignUp Dynamic Bib Assignment

• Bib Assignment on laptop, Chromebook, Tablet or mobile phone.

• Laptops and Chromebooks work with Bar Code scanners for bib reading.

• Find under Race Info –> Race Day Registration• Enable others to do check-in under Customize -> Participant

Display• Ensures security in information access

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Check-In Screen• Many options for Bibs & Checkin• Pick Columns• Filter data by event• Hide people checked in• Pick Editing Options• Pick Device type• Sort by registration date• Sort by name• Search by name and bib

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Bib Handout Page• Based on setup• Big buttons for mobile• Quick Edit/Check-In• Bib Number can be bar coded in.

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No Bib Races• Simply do checkin• Include Giveaways & Store items

• Take Cash Payments

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2-Step Race Day Layout

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Pre-Registration Bib Pickup

Race DayRegistration Bib Pickup

Kiosk Station for Race Day Entry

Race Day Registrants

Pre-Registrants

Bib Handout from Bins/hanging folders

Bib Assignmentwith bar codescanner

Paper – bib handout,Data entry from paper

One Step Race Day Layout

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Pre-Registration Bib Pickup

Race Day KioskRegistration &

Bib Pickup

Race Day Registrants Pre-Registrants

Bib Handout from Bins/hanging folders

Mobile Reg – Bib Assignmentwith bar codeScanner

Kiosk registration – Enter bib # at end of Registration

Bib Handout Summary• Complete bib handout enablement• Bib Assignment options• Printing Bib Label Utility• Dynamic Bib Handout• Stores• Expo• Race Day

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TIMER SYNCING 30






Participant & Result Syncing

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Participant RegistrationResults

Notification

Scoring Systems

Parti

cipan

tDo

wnl

oad Results

Upload

Timing SystemsChronotrack, MyLaps,

TimeMachine, etc.

Future PotentialXacte, Athlinks,

RaceIt, Cool Running,

Chronotrack,MyLaps…

Bi-Directional

Participant &

Results ExchangeTime &

Bib/Chip

• Scoring System provides the “hub” of information sharing• All connections made with REST based Open API that any

vendor can implement• Allows timers to mix and match Registration, Results, TIming

and Scoring systems

Timing Software Syncing• RunScore• Today RunScore has full Participant syncing capability.

• Changes made in either RunSignUp or RunScore are synced with the other one automatically if you have checked the “sync” option in RunScore.

• Runners registering on race morning are automatically downloaded into RunScore.

• Full Results Syncing.• Race Director• Today, Race Director only has Participant Download• Timers must click to do incremental downloads• Must upload a csv manually for results• Expect a Spring Release 2013 for full capabilities

• Others• Some others like Best Racing are doing integration with the Open API to

enable some or all of the features of the above timer packages.• Can always default to csv upload and download.

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RESULTS & NOTIFICATIONS 33






Results Display• Beautiful, searchable

Results• Timers can post using

the API or uploading CSV files

• Results Widgets can be displayed on timer’s website & race website

• Customize the look and feel

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Results Notification• Runner, Friends and Family can register for free notification

when results are posted• Email of TXT• Coming integration with Xacte and Athlinks by Summer, 2013

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Summary• Complete, Open Race Day Registration System

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Documents

Race dayregistration