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WI-AR-F150_01SABIC

Accounts Receivable

Last Update: 05/29/13 1:25 A5/P5

Dunning F150

Publisher Information

File

148312419.doc

Link 1

http://hq-pub-1/webhelp/WBTLessons/FI/WI-AR-F150.stt 

Link 2

Link 3

Link 4

 Job Role

 AR Clerk

Insert Job Role rows as necessary.

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CHANGE HISTORY 

Update the following table as necessary when this document is changed.

Date Name Change Description

2002-10-06 Cezary Swierad Document Edited

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F150 - Dunning

TOPIC OBJECTIVES

Business Process Procedure OverviewPurposeIt is often the case in business that a customer does not settle its payables due ontime and is therefore in arrears with its payments. In order to remind SABICcustomers of their outstanding debts, SABIC will send payment reminders or dunning notices. Dunning is processed automatically with the automatic dunningprogram. The program determines the accounts and items to be dunned, thedunning level of the account and, on the basis of the dunning level, the relevant

dunning notice with the relevant wording to be printed. SABIC will print the dunningnotices with the print program. The data determined by the dunning program issimultaneously stored in the items and accounts.

ScenarioYou want to generate and print dunning notices for the customers in “your” companycode.

PrerequisitesDunning procedure configuration and the customer master records must be updatedin the company code part (correspondence) to include the customer account as part

of the dunning run.

PROCEDURAL STEPS

Menu Path  Accounting → Financial Accounting → AccountsReceivable → Periodic processing → F150 - Dunning

Transaction Code F150

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CASE FLOW DIAGRAM

1. Dunning

parameters

2. Schedule

dunning run

Month end

procedure

Related process Trade Debtors Clerk

3. Are customers

to be dunned?

5. Schedule

dunning run

6. Send to be

distributed

YesGo To

step 3

4. Edit dunning

proposalNo

Dunning letters

Trade Debtors Clerk

7. Are there legalimplications?

8. Prepare

customer 

information for 

attorney

Month end

procedure

No

Yes

SABIC Dunning process

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Perform the following steps of how to generate and print dunning letters using theinformation below:

Menu Path: Accounting→

Financial Accounting→

Accounts Receivable→

Periodicprocessing → F150 - Dunning

Transaction Program Screen Sequence

Description

F150 Dunning

Client Language User Data Job RoleWI-AR-F150_01 AR collection

SAP Easy Access

1. Double Click on F150 – Dunning.

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Dunning

2. Update the following required and optional fields:

Field Name Description Values

Run on You can use this date to identify theparameters. Usually enter here the date whenyou run the program. However, a program runat an earlier or later date is also possible.

Example: 300902

Identification Additional ID. E.g. you can use your initials. Example: Dun01

3. Click Enter Button to confirm your entries.

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The dunning program allows you to generate dunning notices for many clientsat one transaction run. If you want to generate the single dunning letter, use

Indiv. Dunn. Notice button.

4. Now you need to define dunning program parameters. Click <tab button> Parameter 

.

Dunning: Parameters

5. Update the following required and optional fields:

Field Name Description Values

Dunning date The dunning date has two functions:

• It is the issue date of the dunning notice.

• It is also the basis for calculating the days in

arrears.

Example: 300902

Documents posted up Only items which have been posted up to this date Example: 300902

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Field Name Description Values

to are included in the processing.

Company code Enter required company code here. Example: 1000

Customer Code identifying a customer account. You can also

enter a certain number range here, to create

Example: 

10000000-19999999

Vendor If you dun customers who are also vendors and mustalso be cleared in the same transaction, the dunningprogram prints both the overdue customer items andthe vendor open items in the dunning proposal andthen calculates the net account balance.

Example: 

6. Click Free selection tab .

Usually you don’t need to enter any data here. However, this function allowsyou to enter additional criteria for generating dunning notices. E.g., you canselect only the customers, for which there has been defined a certainaccounting clerk data in the customer master records.

7. Click Additional Log tab.

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Dunning: Parameters

8. Update the following required and optional fields:

Field Name Description Values

Customer Enter here the number range you’ve entered on thetan Parameters

Example:  10000000-19999999

If you enter the parameters on the Additional log screen, the system willproduce a report that contains the information about the dunning process. Thisreport might be helpful in case the errors occurred.

9. Click Save Button to update the dunning run.

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10. Click <tab button> Status .

Dunning

11. Click Schedule Button to decide when do you want the generationprocess to begin.

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Schedule Selection and Print

12. Click <checkbox> Start immediately .

13. Click Schedule Button to begin processing.

14. Click Enter Button to refresh the screen.

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Dunning

15. The system will process all the customer open items (according to your criteria) and itwill prepare the necessary dunning data.

16. Click Dunning printout to schedule the print job for dunningnotices:

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Schedule Print

17. Click on the Print Button to print the dunning notices.

The system will not print the notices directly, but it will create the spool requestinstead.

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Dunning

18. Click Enter Button to refresh the screen.

If you double-click on one of the items, e.g. Dunning printout is complete;

the system will display additional information (log). You

can see how many customers records have been processed, how manydocument have been generated, error messages etc.

19. You can print a dunning process summary. From the menu path choose: Goto –Dunning list:

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Dunning

Dunning List Variant

20. Click Enter Button to generate the report.

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FI Dunning

You can print this report or download it as a local file.

21. Press Back Button .

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Dunning

22. To print or preview your dunning notices, select from the menu path:SystemServicesOutput controller.

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Output controller: Spool request selection screen

23. Press Execute button to display the spool requests that fulfills your criteria.

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Output Controller: List of Spool Requests

24. Select your spool request - click 9440 Radio Button .

25. You can display a preview of your dunning notices before printout. Click Display 

Button .

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Print Preview for FI Page 00001 of 00001

26. Press Back Button .

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Output Controller: List of Spool Requests

27. If you are satisfied with the preview results, click Print Button .

28. The message bar displays “Output requests created”

The system task is complete.

Launch WEB HELP

Last changed on: 05/29/13 Work Instruction