Quotations invited for Interior Decoration of Showroom

Sealed competitive quotations, under two bid system, are invited from

reputed interior decorators/contractors, having proven track record in the

field, for undertaking the work of furnishing and interior decoration of Coir

Board Showroom at Navi Mumbai. The quotations should reach the Manager,

Coir Board Showroom and Sales Depot, G-180, Fantassia Business Park,Vashi,

Navi Mumbai – 400 705 on or before 15:00 Hrs on 19.06.2015, which will be

opened on the same day at 15:30 Hrs in the presence of bidders present, if any.

Secretary, Coir Board reserves the right to accept or reject any or all the

quotations without assigning any reason, whatsoever. Design & Layout,

Tender Document, Tender Form and further details are available on Board’s

website: www.coirboard.gov.in

Sd/-

22.05.2015

SECRETARY

Coir Board

(Ministry of MSME Government of India)

TENDER DOCUMENT

TENDER NO. CB/MKG/2015-16/15/1 Dated: 22.05.2015

Interior Decoration of Coir Board Showroom & Sales Depot, Navi Mumbai

Coir Board requires the services of a professional agency with proven credentials in the field of Fabrication, Construction, Interior Decoration and maintenance of Showrooms and Display Centres for interior decoration of the Coir Board Showroom and Sales Depot, Unit No. G-180, Fantassia Business Park,Vashi, Navi Mumbai – 400 703 as per the scope of work given below.

A. SCOPE OF WORK

Interior Decoration of the showroom having a floor area of 425 sq. ft.

approximately.

A-1. TENDER FORM AND SPECIFICATIONS ARE ATTACHED.

B. GUIDELINES FOR SUBMISSION OF TENDERS

The technical and financial bids for the interior decoration of Coir Board

Showroom & Sales Depot, Navi Mumbai should be submitted separately and

should include the following :

Cover – 1 : Superscribed with "Technical bid for interior decoration of Coir Board Showroom & Sales Depot, Navi Mumbai" and should accompany the following documents:

(i) Profile of the Agency / Company.

(ii) Details of Technical Manpower and Staff available in–house.

(iii) Track record - details of involvement in similar projects.

(iv) Financial Statements signed by a statutory auditor, indicating turnover of the

company, balance sheet and Profit & Loss Account for last three years.

(v) Copies of Income Tax Return submitted for last three years with PAN.

(vi) EMD of Rs.12,000/- shall be remitted along with the technical bid, in the form of Demand Draft drawn, on any scheduled bank, in favour of the Secretary, Coir Board payable at Ernakulam. EMD will be returned to the unsuccessful bidders at the earliest and latest by 30th day after the award of the work contract.

Cover – 2 : Superscribed with "Financial bid for interior decoration of Coir Board

Showroom & Sales Depot, Navi Mumbai" and should accompany the following

documents :

1. (i) A Financial Bid, clearly indicating the cost, inclusive of taxes, if any, for

carrying out the work (Itemwise cost/Headwise expenditure, in accordance with

the tender form attached, should be indicated).

(ii) The financial quote should be exactly in accordance with the specifications and

design attached with this tender documents.

2. Terms of Payment : Payment will be made to the bidder as per following

schedule:

a) Advance shall be paid, on mutually agreed percentage of the value of the

contract, on award of the work order and on furnishing of Bank guarantee for

the amount. If work is delayed, interest will be levied on the advance

amount.

b) Balance payment will be effected in instalments based on the progress of the

work.

c) Taxes as applicable will be deducted at source while making payment by Coir

Board.

The outer sealed cover containing the above 2 sealed covers to be superscribed with "Bids for interior decoration of Coir Board Showroom & Sales Depot, Navi Mumbai". The inner and outer covers should have the Full Name, Postal Address, Fax, E-mail and Telephone number of the Bidder on the bottom left corner.

The Bids as per details given above should be submitted to the Manager, Coir Board Showroom & Sales Depot, Unit No. G-180, Fantassia Business Park,Vashi, Navi Mumbai – 400 703 on or before 15:00 hrs. on 19.06.2015. Technical and Financial bids received by Email and bids received beyond the appointed time will not be accepted. A pre-bid meeting shall be organized at the Coir Board Showroom, Navi Mumbai at 15:00 Hrs. on 18.06.2015 for clarifying issues and clearing doubts, if any. Interested bidders may take part in the meeting either directly or through authorized representatives, if found necessary.

C. ADDITIONAL INFORMATION

(i) The showroom in the full-fledged interior decorated form shall be handed over

to the Manager, of Coir Board Showroom within one month after

award of the work; failing which the bidder will be liable to pay interest on

the bid amount to Coir Board.

(ii) Coir Board reserves the right to reject or accept any offer without assigning any reasons whatsoever. The successful bidder will have to enter into an Agreement (on a stamp paper of Rs.500/-) and Integrity Pact (on normal/bond paper) with Coir Board.

(iii) Selection of Agency(ies) will be based on the acceptance of the technical competency of the agencies as revealed from the technical bids and lowest quote received for the work.

(iv) Conditional bids will be rejected outright. The quoted price should be all

inclusive (including taxes, levies etc.). The amount quoted should be

indicated both in words and figures. Corrections/overwriting have to be

avoided. All pages should be signed by the authorized signatory.

(v) Security Deposit/ Performance Guarantee: Before awarding the contract the Agency(ies) will be asked to deposit 5% of the tendered amount as Security Deposit/Performance Guarantee, in case Coir Board deems it necessary, in the form of Account Payee Demand Draft / Pay order from a nationalized/scheduled/commercial bank or Bank Guarantee, which should remain valid for a period of sixty days beyond the date of completion of all contractual obligations of the bidder. The Security Deposit/Bank Guarantee will be released after satisfactory completion of the project.

(vi) Validity of Bid : Bid shall remain valid for acceptance for the contractual period from the date of opening of Bid.

(vii) Opening of the Bids : The tenders will be opened at 15:30 hrs. on 19.06.2015, at Coir Board Showroom & Sales Depot, Navi Mumbai in the presence of bidders or duly authorized representatives of the bidders, if any.

(viii) Insurance: Insurance, including transit insurance will be arranged by the bidder.

(ix) Liquidated Damages : In the event of bidder's failure to complete the work within the specified time, Coir Board may, without prejudice to its any other rights hereunder, recover from the bidder, as Liquidated Damages, the sum of 5 % of the contract price.

(x) Termination by default : Coir Board reserves the right to terminate the contract of any agency in case of change in the Government procedures or unsatisfactory services.

(xi) Risk and cost Clause : If the contractor, after submission of tender and the acceptance of the same, fails to abide by the Terms and Conditions of the tender document or fails to complete the work within the specified time or at any time repudiates the contract, the Board will have the right to :

(a) Forfeit the EMD (b) Invoke Security Deposit / Performance Bank Guarantee (c) In case of completion through alternative sources and if price is higher,

the contractor will pay the balance amount to the Board. (d) For all purposes, the work order issued by the Board will be

considered as the formal contract.

(xii) Arbitration : Provisions of India Arbitration Act 1996 & 2002 will be applicable and venue of arbitration will be Ernakulam.

(xiii) Jurisdiction : The contract shall be interpreted and governed by the Laws of

India. In the event of any dispute/ litigation between the agency with whom

the work is entrusted and the Board in respect of any of the

conditions/provisions of this document or the agreement to be executed while

awarding the work, the decision of Chairman, Coir Board shall be final and

binding on both the parties and any litigation arising out of this

document/agreement shall be subject to the jurisdiction of Ernakulam Courts

only.

(xiv) Contact Persons : For further technical details of the project, please contact Sh.

George Roy, Designer, Coir Board (Tel : 0484 2351900 Extn.939, Mob : 094474

59055) and for general details Sh. P R Ajithkumar, Director (Mktg.), Coir

Board (Tel : 0484 2381232, Mob : 094001 44561). For location details and site

inspection please contact Sh. M Krishna, Manager, Coir Board Showroom,

Navi Mumbai (Tel : 022 27814666).

(Signed)

Secretary

Coir Board

Tender form for offering the rates for the interior decoration works to be done at

Coir Board Showroom at G-180, Fantassia Business Park, Navi Mumbai.

NB: The bidders are advised to visit the site before offering their rates. The dimensions/ measurements given may vary.

Sl.

No. Particulars Qty.

Rate Total quoted

Amount

1

Construction of Mezzanine Floor:

A mezzanine floor should be constructed in between the

main floor and the ceiling, at a point of 6 ft.4 inches

high from the main floor .

Refer Drawing no. 2, 3 & 4 for details.

2

Painting walls: To paint interior and exterior walls,

approximately 115 sq.m. (1237.85 sq.ft.) after cleaning

/ repairing/ finishing the wall surfaces with necessary

patch/ putty work, cement primer and other finishing

process. Paint should be applied using high quality

emulsion paint (Berger/ Asian or equivalent) with

Brush / roller . (Colour of the emulsion should be mist

green)

115 sq.m.

apprx.

3

Painting of Rolling Shutter:

To paint both sides of the Rolling shutter having a

dimension of 300cm. x 400cm. fixed infront of the

showroom, after removing rust/ stains/ dirts/ marks if

any, using high quality enamel paint (mist green colour

on the back side and white on the front.)

12 sq.m.

Approx.

4 Fix shutter lifting mechanism for the existing rolling

shutter for lifting and downing the shutter

5

Artistic painting on Rolling Shutter: Graphics depicting coir products and the name of the

organization should be drawn artistically on the front

side as per the design supplied by Coir Board.

12 sq.m.

approx.

6

Fixing of Retractable awning at the front area of the

showroom of size 3m. x 2.5m.

(ref. drawing 5)

7

Floor Furnishing: Furnish the entire floor area

( approx.40 sq.m.) using latex backed Coir Matting

(Matting will be supplied by Coir Board)

Labour

8

False Ceiling: To construct false ceiling for the entire floor

area.(approx. 40 sq.m) using ideal ceiling material such

as Gypsum plasterboard-based boards with proper

support. In addition to this, false ceiling should also be

made for the mezzanine floor (approx. area: 17 sq.m.)

Refer drawing no.6 for details.

55 sq.m.

Approx.

9

Mounting of lights to the false ceiling and to the

mezzanine florr false ceiling:

For this, slim type 20 watts, Sclass LED square pane

should be used. (Samson SLEDPSCLS042 or

equivalent) Input voltage: 85-265V, IP:20 with 2 years

replacement warranty. Colour: Neutral (day light)

Qty: 25 nos. (at appropriate places as referred in

drawing 19 [overall placement plan] )

25 nos.

10

Mat Display Rack:

Fixing of two rows of slanted Mat display racks made

of 12 mm. glass on stainless steel frame as detailed in

the drawing no.7

2 nos.

11

Display Rack for Handicrafts / Garden articles:

Supply and erection of 2 rows. of display racks made of

12 mm. glass on stainless steel glass holders/ brackets

as detailed in the drawing attached. (Ref.drg.8)

2 nos.

12

Display panel for Coir Ornaments:

Black / Red Velvet panel Board with white wooden

frame for displaying Coir ornaments of size 100 cm x

70 cm. and fix it at the left-hand side wall at the

entrance as shown in the overall placement plan

drawing no. 19

1 no.

13 Mattress Display Rack:

Construct a Display rack for displaying mattress as per

the details prescribed in the drawing no.9

1 no.

14

Exterior Signage board:

An outdoor glow signage board of size 10ft x 3 ft

should be erected in front of the showroom . Design for

this signage will be given by Coir Board. (Ref, drg.10)

1 no.

15

Interior Signage board:

LED backlit digital signage board of size 122cm x

40cm should be erected inside the showroom at the

side face of the computer table cum cupboard as

described in overall placement plan :drawing and as per

the spec in drawing 10.

1 no.

16

For erecting a metal framed flex board to cover the

wall adjacent to the shutter(exterior to showroom) of

size 9 ft x 12 ft, printed with graphics. (Deign will be

provided) ref. drawing 11

17

Lighting 2:

Supply and erection of 3 nos. of LED 5W spotlights for

the ornament display panel, which should be fixed over

the roof of the toilet area, so as to spot over the

ornaments displayed on panel.

3 nos.

18

Air Conditioner:

Supply and installation of 2 nos. of split type Air

Conditioners having a capacity of 1 ton and 2 ton.

(Voltas / Bluestar / Carrier make) inside the showroom

and in the Manager’s cabin as per the requirement.

2 nos.

19

Electrical fittings : Wiring and Switch Boards/

Switches.

Necessary Wiring should be done, apart from the

existing, for the electrical needs prescribed, and the

related switches (crabtree brand or equivalent) and

other quality accessories should be installed. The

assessment for this purpose should be done only after

visiting / inspection of the site and in consultation with

the Manager of the Showroom and an authorized/

registered electrical expert.

As

required

20

Manager’s Table and Chair:

For supplying one no. of superior Quality Executive

table and Revolving type Executive Chair (Adiko

snapdeal or equivalent) (ref. drawing 12 )

1 no.each

21 Computer Chair:

For supplying 3nos. of good quality and good looking

revolving computer chair (black) : ref. Drawing 13

3nos.

22 Visitors Chair:

For supplying 6nos. of good quality and good looking

armless chair (black) for visitors. ref. drawing 13

Supply of a Portable step ladder Ciplaplast Home pro

6 steps or equivalent. (ref. drg. 13)

23 Cupboard-cum-computer table

A cupboard-cum computer table should be supplied as

per the design shown in the Drawing.14 & 15

1 no.

24

Glass Door Entrance: Fabricate and fix frameless

toughened 12mm. glass paneling at the entrance,

covering the whole opening with two doors which

should open both ways. Refer fig.16 for more details

1 set

25

Managers Cabin: Fabricate a cabin partition for

Manager using frameless glass work as described in the

drawing 17

26

Fabrication and supply of 2 nos. of portable display

stand for displaying door mats as described in the

drawing no.18

27

For fixing a Mirror of size 3ft x 8 ft at the side wall of

the Manager’s cabin at a height of 3 ft. from floor.

Ref. drg.19

TOTAL (items 1 to 27) Rs.

Cost of any other items of work not covered in the

above, but envisaged in the work. (please give details)

1)

2)

3)

Rs.

Taxes / Levies / Local Taxes etc. if any

Rs.

GRAND TOTAL

(Rupees ……………………………………………………………………..………only)

Place:

Date:

Seal

(Name & Signature of the authorized Signatory with Address)

A

B

C

70cm

350cm

350cm

35cm.

35cm.

40cm

Coir Board, Ministry of MSME, Govt. of India

9 ft

Coir Board, Ministry of MSME, Govt. of India

76.2 (30”)

297.00

Fixed Glass: 12 mm. toughened

41.82

Fixed Glass: 12 mm. toughened

121.92

350.52

106.68 106.68

Door panel: 12 mm. toughened

Stainless Steel Door handlewith lock and key 30.48cm vertical with 2.54 dia.

Fixed Glass: 12 mm. toughened

41.82

350.52

Door panel: 12 mm. toughened

228.6

All dimensions are in centimeters

ExistingWall

71.40

274.32 243.84

130130

167.64 365

470.5