Qualifi cations- Based Selection of Design P Qualifi cations-Based Selection of Design Professionals

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  • Qualifi cations- Based Selection

    of Design Professionals

    ACEC AmericAn council of engineering compAnies

    100 Years of Excellence

    Contains QBS

    Evaluation & Selection

    Forms

    QBSQBSQBSQBSQBSQBSQBSQBSQBSQBSQBSQBS Owner’s Guide

    to

  • American Council of Engineering Companies 1015 15th St. NW Washington D.C. 20005 202-347-7474 FAX: 202-898-0068

    www.acec.org

    Copyright©2012. American Council of Engineering Companies

    ACEC AmericAn council of engineering compAnies

    00 Owner’s Guide to QBS

    All rights reserved. This publication is the sole and exclusive property of ACEC. No part of this publication may be reproduced, duplicated, stored in any form of retrieval system, or transmitted in any form or by any means—electronic, mechanical, photocopying, recording or otherwise—without the written permission of ACEC.

    The material in this publication is for informational purposes only and is not to be regarded as a substitute for technical, legal, or other professional advice. While ACEC has made every effort to present accurate information, we recognize that errors may exist or changes may occur over time. Therefore, the reader is encouraged to review any information contained in this publication carefully. ACEC is not responsible for, and expressly disclaims, liability for any claims arising out of use, contained in this publication.

    ISBN: 978-0-910090-55-1

  • Table of Contents

    Foreword . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

    Acknowledgement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

    Disclaimer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

    1.0 Introduction and Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

    2.0 The Importance of Quality Design . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

    3.0 Basis for Procuring Professional Design Services through Qualifications-Based Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

    3.1 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

    3.2 The Brooks A/E Act of 1972 and its Legacy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

    3.3 Public Policy and Sound Management Rationale for Using QBS . . . . . . . . . . . . . . . . . . 6

    3.4 The Qualifications-Based Selection Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

    4.0 QBS Selection Methodology – Step 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

    4.1 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

    4.2 Identifying the General Scope of Work . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

    4.3 Setting the Selection Time Frame . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

    4.4 Requesting Statements of Qualifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

    4.5 Contents of the Request for Statements of Qualifications . . . . . . . . . . . . . . . . . . . . . . . 9

    4.6 Evaluating the Statements to Develop a Short List . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

    4.7 Tours of the Project Site . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

    4.8 Evaluating and Ranking the Short-Listed Firms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

    4.9 Interview Room Set-up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

    4.10 Possible Interviewing Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

    4.11 Ranking of Short-Listed Firms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

    5.0 Definition of Project Scope Under QBS – Step 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

    5.1 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

    5.2 Developing the Scope of Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

    5.3 Fee Proposal and Negotiation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

    Qualifications-Based Selection of Design Professionals i

  • 6.0 Agreement of the Parties – Business Terms of the Contract – Step 3 . . . . . . . . . . . . . . . .14

    6.1 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

    6.2 Compensation Estimates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

    6.3 Overhead . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

    6.4 Establishing Engineering Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

    7.0 QBS and 21st Century Design and Construction Project Delivery . . . . . . . . . . . . . . . . . . .16

    7.1 Introduction to Alternative Project Delivery (APD) Methods . . . . . . . . . . . . . . . . . . . . . 16

    7.2 Implementing QBS in Alternative Project Delivery Methods . . . . . . . . . . . . . . . . . . . . . 17

    8.0 Additional Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

    Appendices

    Illustration of Steps in QBS Selection1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

    Sample RFQ (Request For Qualifications)2. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

    Sample Qualifications Evaluation Form (Unweighted) and Sample 3. Qualifications Evaluation Form (Weighted) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

    Sample Qualifications Evaluations Summary Form4. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

    Sample Notification to Highest Ranked Firm (Selected Firm)5. . . . . . . . . . . . . . . . . . . . . . 32

    Sample Notification to Firms Not Selected6. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

    Sample Invitation to Highly Ranked Firms for Interview7. . . . . . . . . . . . . . . . . . . . . . . . . 34

    Sample Interview Issues and Score Sheet8. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

    Sample Optional Form/Interview Score Sheet9. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

    Sample Group Interview Evaluation Form10. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

    Sample Notification to Firms Not Selected After Interview11. . . . . . . . . . . . . . . . . . . . . . . 39

    ACEC Matrix of State QBS Laws12. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

    EJCDC Document Titles13. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

    Where to Go for More Information About QBS14. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

    ii Owner’s Guide to QBS

  • Foreword The purpose of this manual is to provide guidance to facilities and infrastructure owners in the selection of design professionals. This information can also be used for training of staff in the Qualifications- Based Selection (QBS) process.

    A significant determinant of success on a project is the selection of a highly qualified design firm with a thorough understanding of the client’s needs and ability to competently undertake the project.

    The Federal Government and most state agencies support and practice Qualifications-Based Selection (QBS) of design professionals as a successful and well documented procurement process that maximizes the value that taxpayers will receive on public projects. QBS is also used in the private sector by owners seeking quality project designs at fair and reasonable costs.

    Qualifications-Based Selection of Design Professionals 1

    “With QBS, the owner gets a qualified, competent engineer who is known to have the qualifications for a specific project; and the taxpayer receives a quality infrastructure system that is well-designed and meets the

    required service life.”

    —Paul Kinshella, City of Phoenix Water Services Department

  • Disclaimer The American Council of Engineering Companies and all individuals involved with the development of this Owner’s Guide hereby disclaim any intention or responsibility for making this Owner’s Guide to Qualifications- Based Selection of Design Professionals and its use a guarantee of error-free service and deliverables. The guidance provided herein can be of value to owners and a wide variety of firms in the design profession, but each owner and each firm must adapt t