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Document Change History

Doc. No. Issue

No. Issue

Date Revision Description

Page

No.

Approved

by

QPR - EE - 012

QPR - EE - 012

0 1

6.06.05 20.02.06

New Procedure Change MC (M) to OE (G) Change MCE (M) to OEE (G) Change MC (D) to OE (D) Change MCE (D) to OEE (D) Change of procedure reference

NA 10 8

10 8

10

Remarks :

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Contents

Page No.

1.0 Objective 3

2.0 Scope 3

3.0 Definitions 3

4.0 Procedure 4

4.1 Requesting Project Numbers 4

4.2 Master Engineering Data Codes 5

4.2.1 Requesting Master Engineering Record Location Codes 5

4.3 Hard Copies 5

4.3.1 Hard Copies of A3 & A4 Documents and Drawings 5

4.3.2 Hard Copies & Reductions of A1 & A0 Drawings 6

4.3.3 Copies of Closed Out Project Data 6

4.3.4 Copies of Master Engineering Records 7

4.4 Document Loan 7

4.5 Plant Equipment Tag Number 7

4.6 GIS Mapping Services 8

4.7 Transmittal Notes 8

5.0 Responsibilities 8

6.0 Bibliography 9

7.0 Attachments 10

7.1 Engineering Information Retrieval Matrix 10

7.2 part 1 Project Number Request Form – ES.008.001 11

7.2 part 2 Request for Engineering Drawings Form–ES.0.08.002 12

7.2 part 3 Document Loan Request Form – ES.0.08.003 13

7.2 part 4 Transmittal Note Form – ES.0.08.004 14

7.2 part 5 Document Transmittal 15

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1.0 OBJECTIVE

The objective of this procedure is to describe the procedure for requesting Engineering information and obtaining them: to ensure that all appropriate QP personnel know how to obtain QP engineering information. It also describes the formal way or requesting engineering information and identifies the appropriate focal points and issuing authorities. 2.0 SCOPE This procedure is applicable to all engineering information as described in Attachment 7.1 and shall be used only by QP personnel. Contractors and Consultants shall request all relevant information through their appropriate QP Project Managers or focal points, who in turn will apply this procedure to obtain the required engineering information. Attachment 7.1 lists all engineering information relevant to this procedure. It gives a brief overview of the responsible issuing authorities, how the information may be requested and how it will be issued. Note that contact details of all QP personnel referred to in this procedure (by reference indicator) are available via QP Intranet. Note that any changes to this document from its last revision are highlighted

by a bold vertical bar to the left of each area of change. For this document’s change history log, refer to page 1. References made throughout this guideline are numbered inside square brackets [ ] and may be found in the Bibliography of section (6).

3.0 DEFINITIONS:

QP : Qatar Petroleum. GIS : Geographic Information System. GIS is a system of computer

software, hardware and data designed to efficiently capture, store, update, manipulate, analyze and display all forms of geographically referenced information.

EED : Head of Data Centre EED/1 : Data Center Senior Document & Drawing Controller Procedure : Specified way to perform activities (for groups of individuals). Shall : Mandatory action.

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Should : Preferable action CPSR : Current Project Status Report PCR : Plant Change Request EPIC : Engineering, Procurement, Installation and Commissioning TDMS : Technical Document Management System

4.0 PROCEDURE All plant change requests (PCR’s), request for engineering services (RES’s) and work scopes involving upgrade to existing facilities shall request a project number. A single contract may involve design work in separate areas of a facility or the design of separate facilities. In such instances, each area or facility shall have its own project number. This will ensure logical project drawing groups under a single overall plant-drawing index. Project numbers form the first four digits of the project drawing numbering system. The project numbering system is defined in Engineering Standard [1]

4.1 Requesting Project Numbers

All requests shall be addressed to EED/1. Form [2] may be used (See Attachment 7.2 part 1). The Project Manager shall approve the request before issuing to EED. The request must be accompanied but not limited to the following information:

1) Project, PCR or RES title 2) Plant Area and Location 3) Department responsible for the project 4) Contractor (if applicable) 5) Contract or PCR, RES number 6) Date of request 7) Project Manager name and reference indicator 8) Phase of the project (if applicable) 9) Expected Project completion date 10) Remarks (as required)

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4.2 Master Engineering Record Data Codes

The detailed structure of master engineering record data codes are defined in Engineering Standard [1].

4.2.1 Requesting Master Engineering Record Location Codes

Requests for master engineering record data codes for completely new facilities (grass root projects) shall be made in writing to EED. The request shall be submitted with detailed plot plans showing a breakdown of the applicable processing facility. EED will then arrange the preparation and issue of the detailed master engineering record data codes applicable to the respective processing facility. The master engineering record data codes will also be issued in the revised Engineering Standard [1] Existing facilities shall have a master drawing index of all master engineering records pertaining to that facility. The coding of new additional data will be the responsibility of the following authorities:

Location Authority

Offshore EED Dukhan MCE/5 (D) Mesaieed MCE/5 (M) Ras Laffan RI New Facilities EED

Consequently, requests for complete master engineering data codes are only required for new facilities developed in grass root projects. 4.3 Hard Copies

4.3.1 Hard copies of A3 & A4 Documents and Drawing

If documents and drawings A4 or A3 sizes are in possession of the requestor, then the requestor shall utilise his/her own departments copying facilities. If a large amount of copying is required, General Service’s department (GSH/2) can provide the service.

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4.3.2 Hard Copies and Reductions of A1 and AO Drawings If drawings A1 or AO sizes are in possession of the requestor, then the requestor shall utilise his/her own departments copying facilities as shown in the table below. Those departments not having A1 and AO copying facilities shall forward their requests to the Data Center EED/1 using form [3] (See Attachment 7.2 part 2).

Location Issuing

Authority

Remarks

RAA Data Center Building Number 7 EED Copies and reductions Offshore Maintenance RAA Building Number 1

OEM/5 (O) Copies only

Dukhan Maintenance Building Number 15

MCE/5 (D) Copies and reductions

Mesaieed Drawing Office Building Number 8

MCE/5 (M) Copies only

Ras Laffan Port Administration Building RI Copies only Al-Dana Tower N/A Copies only Navigation Plaza N/A Copies only

If a large amount of copying is required then the Data Centre EED/1 should be contacted. Such requests shall be made using form [3] (See Attachment 7.2 part 2) and issued to EED/1. The requestor shall collect the copies and the received column of the transmittal shall be signed. 4.3.3 Copies of Closed out Project Data

All requests for copies of closed out project data shall be requested from the Data Centre EED/1. Such requests shall be made using form [3] & [4] (See Attachment 7.2 part 2 & 3). The requestor shall sign the received column of the transmittal when collecting the hard copies or copies supplied on diskette or CD. Copies of such data can be in the form of hard copy, plot or electronic file. The applicable requestors Project Manager or QP authorised representative shall approve the request for copies of electronic files. Copies of electronic files require EED authorisation. Electronic files may be transmitted by e-mail, or supplied on diskette or CD.

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4.3.4 Copies of Master Engineering Records Copies of master engineering records shall be requested using form [3] (see Attachment 7.1 part 2) and submitted Head of Data Center EED. Hard copies and copies supplied on diskette or CD shall be collected by the requestor and the received column of the transmittal shall be signed. Copies of such data can be in the form of hard copy, plot or electronic file. The applicable requestors Project Manager or QP authorized representative shall approve the requests for copies of electronic files. Copies of electronic files require EED authorization. Electronic files may be transmitted by e-mail, or supplied on diskette or CD.

4.4 Document Loan

Engineering Standards would normally be available on the EE department intranet site. Those engineering documents not available may be loaned for a maximum period of 10 working days. Requests for document loans shall be submitted on form [4] (See Attachment 7.1 part 3) and issued to EED/1. If the specific document is not available the requestor will be informed and advised accordingly. Maintenance manuals and vendor documents contained in the Project Dossiers are usually available from the applicable maintenance department. Refer to Attachment A.

4.5 Plant Equipment Tag Numbers

Plant equipment tag numbers shall be requested using the forms as shown below. ES.0.08.0005 Form - Request For Equipment Tag Identifiers Dukhan ES.0.08.0006 Form - Request For Equipment Tag Identifiers Ras Laffan ES.0.08.0007 Form - Request For Equipment Tag Identifiers Halul, PS/1, PS/2,

PS/3 & Associated Satellite Jackets & Al-Khalij Facilities ES.0.08.0008 Form - Request For Equipment Tag Identifiers PS/4 ES.0.08.0009 Form - Request For Equipment Tag Identifiers NGL/1, NGL/2 &

GDS ES.0.08.0010 Form - Request For Equipment Tag Identifiers NGL/3 The tag request/advice forms are available from the QP intranet and from the applicable issuing authority. Attachment A shows the responsible issuing authorities and references the applicable tagging Procedures.

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4.6 GIS Mapping Services

For GIS Mapping Services Refer to Engineering Procedure [21] 4.7 Transmittal Notes

All forms shown in Attachment 7.2 have received column. Recipients of the applicable information are required to sign this column and return to the issuing authority to confirm receipt of the applicable information. Data Center staff will, when required, make use of a transmittal note [5] when sending engineering information. (See Attachment 7.2 part 4) For the issue of Engineering Standards, the Technical Services Department (EE) will make use of a transmittal note [6] (See Attachment 7.2 part 5) 5.0 RESPONSIBILITIES EED

Authorizes issuance of electronic files. Arranges issuance of new location and plant codes.

EED/1

Authorizes copies of reductions. Arranges the issuance of engineering data with completed transmittal note. Authorizes Document Loan Requests. EED/231

Authorizes and arranges issuance of Tag Numbers for all offshore facilities. OEE (D)

Authorizes and arranges issuance of Tag Numbers for all Dukhan facilities. OEE (G)

Authorizes and arranges issuance of Tag Numbers for all Mesaieed facilities. RI

Authorizes and arranges issuance of Tag Numbers for all Ras Laffan QP utilities.

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6.0 BIBLIOGRAPHY

[1] ES.0.07.0014. - Coding System for Project and As-built Core Data [2] ES.0.08.0001 Form – Request for Project Numbers [3] ES.0.08.0002 Form – Request for Engineering Drawings [4] ES.0.08.0003 Form – Document Loan Request [5] ES.0.08.0004 Form – Transmittal Note Data & Records [6] ES.0.08.0035 Form – EE Transmittal for Engineering Standards [7] ES.0.08.0005 Form – Request For Equipment Tag Identifiers Dukhan [8] ES.0.08.0006 Form – Request For Equipment Tag Identifiers Ras Laffan [9] ES.0.08.0007 Form – Request For Equipment Tag Identifiers PS-2, PS-3,

Halul & RAA [10] .0.08.0008 Form – Request For Equipment Tag Identifiers PS-4 [11] ES.0.08.0009 Form – Request For Equipment Tag Identifiers Mesaieed

NGL 1,2,GDS [12] ES.0.08.0010 Form – Request For Equipment Tag Identifiers NGL3 [13] ES.0.08.0035 Form – Document Transmittal [14] ES.0.07.0020 Plant Equipment Tag Identifiers – Corporate [15] ES.0.07.0025 - Plant Equipment Tag Identifiers – Ras Laffan [16] ES.0.07.0026 - Plant Equipment Tag Identifiers – PS-2, PS3, Halul & RAA [17] ES.0.07.0027 - Plant Equipment Tag Identifiers – PS-4 [18] ES.0.07.0028 - Plant Equipment Tag Identifiers – NGL/1, NGL2 & GDS [19] ES.0.07.0029 - Plant Equipment Tag Identifiers – NGL/3[13] [20] ES.0.07.0020 - Plant Equipment Tag Identifiers – Corporate [21] QPR-EE-08 GIS Mapping Services

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7.0 ATTACHMENTS

Attachment 7.1 – Engineering Information retrieval matrix.

Description of Required Information Issuing

Authority

Form

Ref.

Procedure

Reference

By

e-mail

DR DS

By

Fax

DR DS

By

Memo

DR DS

Other

DR DS

Section

Reference QPR-EE-12

Project Number EED/1 [2] [1] Y Y Y Y Y Y IP TBC 4.1 Master Engineering Record Codes- New Plant EED N/A [1] N N Y Y Y Y IP TBC 4.2.1 Hard Copies of A3 & A4 Data See (4.3.1) [3] QPR-EE-12 N N N N N N IP TBC 4.3.1 Reduction & Hard Copies of A1 & AO Data See (4.3.2) [3] QPR-EE-12 N N N N N N IP TBC 4.3.2 Copy of Closed Out Project Data EED [3] QPR-EE-12 Y N Y N N N IP TBC 4.3.3 Electronic File of Completed Project Data EED [3] QPR-EE-12 Y Y Y N N N IP TBC 4.3.3 Copy of Master Engineering Record EED [3] QPR-EE-12 Y N Y N N N IP TBC 4.3.4 Document Loan EED/1 [4] QPR-EE-12 Y N Y N Y N IP TBC 4.4

Plant Equipment Tag Number – Offshore EED [9] [10]

[16] [17] Y Y Y Y N N IP TBC 4.5

Plant Equipment Tag Number – Dukhan MCE/5 (D) [6] QP-DUK-PRC-P-001 Y Y Y Y N N IP TBC 4.5

Plant Equipment Tag Number – Mesaieed MCE/5 (M) [11] [12]

[18] [19] Y Y Y Y N Y IP TBC 4.5

Plant Equipment Tag Number – Ras Laffan RI [8] [15] Y Y Y Y N Y IP TBC 4.5 Plant Equipment Tag Number – New Plant EED N/R [14] N N Y Y Y Y IP TBC 4.5 Project Dossiers - Offshore EED N/A QPR-EE-12 Y N Y N Y N IP TBC 4.4 Project Dossiers - Dukhan OE (D) N/A QPR-EE-12 Y N Y N Y N IP TBC 4.4 Project Dossiers - Mesaieed OE (G) N/A QPR-EE-12 Y N Y N Y N IP TBC 4.4 Project Dossiers - Ras Laffan RI N/A QPR-EE-12 Y N Y N Y N IP TBC 4.4 GIS Mapping EED N/A [21] Y Y Y N Y Y IP TBC 4.6

Legend N/A = Not applicable N/R = Not required DR = Data Request DS = Data submittal Y = Yes N = No TBC = To be collected IP = In person

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Attachment 7.2 – Part 1

TECHNICAL SERVICES DEPARTMENT

DATA CENTER, FAX: 4402120

PROJECT NUMBER REQUEST FORM - ES.0.08.0001

Project, PCR or RES Title:

Plant Area and Location:

Consultant / Contractor: Contract, PCR or RES No.:

Project Manager Ref Indicator: Project Manager Signature:

To : EED From: Ref. Indicator Fax / Tel Number Date

General Notes:

Remarks: The following project number(s) has been assign in association with the above

information: Please acknowledge RECEIPT of the above by returning one (1) copy of this form duly signed.

Received by: Ref. Indicator: Date: Signature:

SAMPLE ONLY

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Attachment 7.2 – Part 2

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Attachment 7.2 – Part 3

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Attachment 7.2 – Part 4

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Attachment 7.2 – Part 5

Technical Services Department DOCUMENT TRANSMITTAL

FROM

: Reference Indicator TO : Distribution

REF. No.

: XXXX/MM/YY/INDICATOR

DATE

: DD.MMM.YYYY

SUBJECT: The following documents are enclosed with this transmittal and issued for your information, review or acceptance, as indicated by the action code :- # Document Title Number Rev Action*

1 2 3 4 5

* Action Requested

A1 None, only for your information A2 For your review and comments. Identify any part NOT technically acceptable A3 For your acceptance and subsequent compliance, as and when applic

ORIGINATOR’S NAME & TITLE

Distribution : Reference Indicators Cc : Reference Indicators

SAMPLE ONLY

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