QPR 6th Quarterly 2011 8 Sept 2011 Draft0 - USDP · AMDAL : Analisis Dampak Lingkungan (Environmental Impact Assessment) AMPL : Air Minum dan Penyehatan Lingkungan ... TOR : Terms

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April – June 2011

No. 06

USDP-R-PMU-10041

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April - June 2011

USDP-R-PMU-10041

No. 06

Urban Sanitation Development Program Quarterly Progress Report No. 06, April‐June 2011

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CONTENTS

CONTENTS ....................................................................................................................................... I

LIST OF ANNEXES ............................................................................................................................. I

LIST OF TABLES ............................................................................................................................... II

GLOSSARY, ACRONYMS, ABBREVIATIONS ...................................................................................... III

0 RINGKASAN LAPORAN KEMAJUAN USDP KE‐6 (APRIL‐JUNI 2011) ........................................... 1

0.1 KEGIATAN DAN PENCAPAIAN PERIODE APRIL‐JUNI ................................................................................... 1 0.1.1 Kemajuan Umum PPSP ............................................................................................................... 1 0.1.2 Acara‐acara utama USDP dan hasil‐hasilnya pada triwulan yang lalu. ....................................... 1

0.2 RENCANA KEGIATAN UNTUK TIGA BULAN BERIKUT: APRIL‐JUNI 2011 ...................................................... 2 0.2.1 Program PPSP ............................................................................................................................. 2 0.2.2 Dukungan USDP bagi kelembagaan dan penerapan PPSP .......................................................... 2

0.3 MASALAH DAN REKOMENDASI .................................................................................................................. 6

1 INTRODUCTION ..................................................................................................................... 8

1.1 BACKGROUND ................................................................................................................................ 8 1.2 PURPOSE OF THE QUARTERLY REPORTS ............................................................................................... 9

2 ACTIVITIES AND ACHIEVEMENTS OF THIS PAST QUARTER ..................................................... 10

2.1 GENERAL PROGRESS OF PPSP .......................................................................................................... 10 2.2 USDP’S MAIN EVENTS AND RESULTS DURING THE PAST QUARTER ........................................................... 13 2.3 PROGRESS USDP VERSUS SPECIFIED OUTPUTS AND TASKS ..................................................................... 13 2.4 PROGRESS ON USDP‐PPSP TOPICS OF JUNE 2011 ................................................................... 22

2.4.1 Preparation INPRESS Sanitation and Water Supply .................................................................. 22 2.4.2 Web‐based Monev PPSP ........................................................................................................... 23 2.4.3 Facilitation to AKKOPSI ............................................................................................................. 23 2.4.4 PPSP Help Desk ......................................................................................................................... 24 2.4.5 Advocacy for 2012 PPSP Participant Candidates ...................................................................... 24 2.4.6 Kota‐Kabupaten Environmental Health Risk Assessment Study (EHRA) 2011 .......................... 25 2.4.7. Overview training delivered April – June 2011 ......................................................................... 26 2.4.8 Organization Training 2012 and Beyond ................................................................................... 26 2.4.9 Pilot on Strengthening of Provincial Pokjas .............................................................................. 28 2.4.10 NAWASIS ................................................................................................................................... 29 2.4.11 Conference on Decentralized Wastewater Treatment Systems (DEWATS) for Urban

Environments in Asia ................................................................................................................ 30

3 PLANNED ACTIVITIES FOR NEXT THREE MONTHS: JULY‐SEPTEMBER 2011.............................. 31

3.1 PPSP PROGRAM ........................................................................................................................... 31 3.2 USDP SUPPORT FOR PPSP INSTITUTIONALIZATION AND IMPLEMENTATION .............................................. 31 3.3 QUARTERLY BAR CHARTS OF ACTIVITIES FOR PPSP AND USDP ............................................................... 34

4 ISSUES AND RECOMMENDATIONS ........................................................................................ 41

5 MANAGEMENT ..................................................................................................................... 43

5.1 GENERAL ..................................................................................................................................... 43 5.2 STAFFING ..................................................................................................................................... 43 5.3 MEETINGS ................................................................................................................................... 44

6 COLOPHON........................................................................................................................... 47

LIST OF ANNEXES

Annex 1 Status Report on Earlier Issues and Recommendations ................................................. 1 Annex 2 List of Completed USDP Reports and Documents .......................................................... 1


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LIST OF TABLES

Table 0. 1 Masalah dan Rekomendasi .......................................................................................... 6 Table 2. 1 The Overall Progress of PPSP Supported by USDP on a Semi‐Annual Basis. .................. 11 Table 2. 2 Specific activities of USDP in the reporting period (April–June 2011) ............................ 14 Table 2. 3 PPSP Training delivered April – June 2011 ................................................................... 26 Table 3. 1 Bar chart of activities for PPSP .................................................................................... 35 Table 3. 2 Activities of USDP Cell at PMU .................................................................................... 36 Table 3. 3 Activities of USDP Cell at PIU‐AE ................................................................................. 38 Table 3. 4 Activities of USDP Cell at PIU‐IF ................................................................................... 39 Table 3. 5 Activities of USDP Cell at PIU‐T .................................................................................... 40 Table 4. 1 Issues and Recommendations ..................................................................................... 41 Table 5. 1 Engagement periods of international consultants in Q2‐2011 ...................................... 43 Table 5. 2 Meetings/Workshops in April – June 2011 in which USDP has participated .................. 44


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GLOSSARY, ACRONYMS, ABBREVIATIONS

ADB : Asian Development Bank AKKOPSI : Aliansi Kabupaten/Kota Peduli Sanitasi AMDAL : Analisis Dampak Lingkungan (Environmental Impact Assessment) AMPL : Air Minum dan Penyehatan Lingkungan APBN : Anggaran Pendapatan Belanja Negara (Revenue and Expenditure Budget) APBD : Anggaran Pendapatan Belanja Daerah (Regional Revenue and Expenditure Budget) AusAID : Australian Government’s Overseas Aid Program Bappenas : Badan Perencanaan Pembangunan Nasional (Ministry of National Planning) CF : City Facilitator CSS : City Sanitation Summit DAK : Dana Alokasi Khusus DEWATS : Decentralized Wastewater Treatment System DG : Director General DMPSS : Draft Memorandum Program Sanitation Sector DPM : Draft Program Memorandum EHRA : Environmental Health Risk Assessment FAQ : Frequently Asked Questions GoI : Government of Indonesia INDII : Indonesia Infrastructure Initiative INKINDO : Ikatan Nasional Konsultan Indonesia (The National Association of Indonesian Consultants) INPRES : Instruksi Presiden (Presidential Instruction) ISSDP : Indonesia Sanitation Sector Development Program IUWASH : Indonesia Urban Water, Sanitation and Hygiene KASN : Konferensi Air Minum dan Sanitasi Nasional (National Water and Sanitation Conference) KMW : Konsultan Manajemen Wilayah (Regional Management Consultant) KMP : Konsultant Manajemen Provinsi (Provincial Management Consultant) LARAP : Land Acquisition and Resettlement Action Plan Loknas : Lokakarya Nasional (National Workshop) MDGs : Millennium Development Goals MOHA : Ministry of Home Affair Monev : Monitoring and Evaluationf PAN : Pokja AMPL Nasional (National Pokja AMPL) Pamsimas : Penyediaan Air Minum dan Sanitasi Berbasis Masyarakat (Water Supply and Sanitation

Community‐Based) PF : Provincial Facilitator PHBS : Perilaku Hidup Bersih dan Sehat (Campaign for Clean and Hygienic Behaviour) PIN : Pusat Informasi Nasional (National Information Centre) PIU : Project Implementation Unit PIU‐AE : PIU Advocacy and Empowerment PIU‐IF : PIU Institutional and Finance PIU‐T : PIU‐Technical PM : Program Memorandum PMJK : Pemberdayaan Masyarakat dengan Pelibatan Jender dan Kemiskinan PMM : Project Management Manual PMU : Project Management Unit Pokja : Kelompok Kerja PPLP : Pengembangan Penyehatan Lingkungan Permukiman PPP : Public Private Partnership PPSP : Program Percepatan Pembangunan Sanitasi (Sanitation Development Acceleration

Program) PU : Pekerjaan Umum (Public Works) QA : Quality Assessment Rakernas : Rapat Kerja Nasional RPJMN : Rencana Program Jangka Menengah Nasional (National Medium Term Development Plan) Sanimas : Sanitasi Berbasis Masyarakat Satker : Satuan Kerja SC : Steering Committee SPM : Standard Pelayanan Minimum (Minimum Standard Services) SSA : Sanitation Supply Assessment SSK : Strategi Sanitasi Kota (City Sanitation Strategy, or CSS) STBM : Sanitasi Total Berbasis Masyarakat (Community‐Based Sanitation) TNA : Training Needs Assessment


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TOR : Terms of Reference TOT : Training of Trainers TTPS : Tim Teknis Pembangunan Sanitasi UC‐PMU : USDP Cell at PMU UC‐AE : USDP Cell at PIU‐AE UC‐IF : USDP Cell at PIU‐IF UC‐T : USDP Cell at PIU‐T USDP : Urban Sanitation Development Program WASAP : Water and Sanitation Sector Monitoring WATSAN : Water and Sanitation WB : White Book YIS : Yayasan Insan Sembada


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0 RINGKASAN LAPORAN KEMAJUAN USDP KE‐6 (APRIL‐JUNI 2011)

0.1 KEGIATAN DAN PENCAPAIAN PERIODE APRIL‐JUNI

USDP memberikan layanan pendukung bagi PPSP, dan beroperasi dalam konteks dan dalam hubungannya dengan PPSP. Bab ini akan dibuka dengan suatu bagian tentang kegiatan‐kegiatan dan pencapaian PPSP selama periode yang dilaporkan dari sudut pandang USDP. PPSP diasumsikan akan menyusun laporan kemajuannya sendiri bagi Kementerian‐Kementerian yang terlibat.

0.1.1 Kemajuan Umum PPSP

Kegiatan‐kegiatan dan pencapaian‐pencapaian utama dari PPSP selama tri wulan yang terkahir dapat disarikan sebagai berikut:

1. Dimulainya proses rekrutmen dan seleksi Kota yang ikut program PPSP 2012, termasuk penyelenggaraan Pertemuan Konsultasi Regional (Konreg) untuk membahas isu‐isu seleksi kota 2012;

2. Panel, yang terdiri dari anggota PMU dan staf PIU, telah menyelesaikan kajian dan analisis isi serta mutu BPS dan SSK;

3. Rekrutmen dan seleksi PF / CF baru; 4. Partisipasi dalam even pelatihan USDP tentang pengembangan Modul Pelatihan serta ketrampilan dan

pengalaman pelatihan melalui lokakarya TOT; 5. Pengadaan layanan untuk KMW dan KMP; 6. City Sanitation Summit X di Banda Aceh diselenggarakan pada tanggal 29 – 31 Mei 2011 di Ballroom, Hotel

Hermes, Banda Aceh; 7. Penyelenggaraan beberapa pertemuan Komisi Pengendali (Steering Commitee) untuk membahas dan

memutuskan isu‐isu strategis, seperti penyusunan KSAN dan CSS‐XI serta penyelesaian draf INPRES terkait Sanitasi, CLTS (STBM) dan Air Bersih (dijadualkan untuk dikirim ke Kantor Presiden di akhir September).

0.1.2 Acara‐acara utama USDP dan hasil‐hasilnya pada triwulan yang lalu.

1. Layanan‐layanan pendukung utama USDP untuk pengembangan dan pelaksanaan PPSP pada tri wulan yang lalu dapat disarikan sebagai berikut (untuk mengetahui daftar rinci keluaran‐keluaran dan tugas‐tugas dapat di baca Layanan pendukung untuk rekrutmen dan mobilisasi kota‐kota baru yang ikut program PPSP 2012, termasuk kajian kriteria seleksi dabn pedoman penyusunan kelembagaan; disain dana pengembangan materi komunikasi dan advokasi terkait;

2. Dukungan untuk revisi Petunjuk Pengelolaan Program PPSP; 3. Pengembangan metodologi EHRA yang disesuaikan dengan fokus lebih besar pada daerah prioritas, dan

perampingan metodologi survei. Penyusunan draf petunjuk dan pengujian lapangan awal; 4. Penyusunan Draf Petunjuk MPSS – Memorandum Program Sanitation Sector, Tahap 4 PPSP; 5. Dukungan untuk rekrutmen, seleksi dan pelatihan PF / CF; 6. Penyelesaian TOR untuk KMW dan KMP, berdasarkan pada anggaran Pemerintah Indonesia yang tersedia

untuk layanan ini; 7. Penyusunan Materi Pelatihan dan Pelatihan Pelatih (TOT) untuk empat item pekerjaan (job title) utama

PPSP, terutama untuk PF / CF baru; kerjasama dengan lembaga pelatihan Indonesia yang nantinya bisa menjadi penyelenggara dan pelaksana berbagai even pelatihan PPSP; langkah awal menuju disain Besar untuk program pelatihan umum PPSP;

8. Lokakarya pelatihan untuk semua CF, PF dan staf KMW serta KMP yang dimobilisasi untuk PPSP 2011; 9. Pengembangan lanjutan MONEV, termasuk pengujian alat QA untuk BKS dan SSK; 10. Pengembangan National City Sanitation Ranking, NCSR, bekerjasama dengan AKKOPSI; 11. Dukungan dan bantuan untuk mendapatkan persetujuan Kantor Presiden untuk Status INPRES untuk PPSP,

yang semula dijadualkan untuk kuartal ketiga 2010; 12. Dukungan dan bantuan dalam penyusunanan dan penyelenggaraan berbagai even nasional, seperti

lokakarya nasional terkait rekrutmen dan seleksi kota peserta PPSP 2012, Konvensi Sanitasi dan Air Nasional, KSAN, di bulan Oktober 2011, City Sanitation Summits X di Banda Aceh pada tanggal 29 Mei 2011, CSS XI di Problinggo yang direncanakan di bulan Oktober 2011, dll;

13. Bimbingan dan bantuan dalam penyusunan Panel PPSP untuk kajian dan analisis keluaran PPSP seperti BPS dan SSK;

14. Pengembangan lanjutan percontohan untuk meningkatkan kelembagaan dan kapasitas operasional Pokja Propinsi, agar bisa memberikan sumbangsih dalam pelaksanaan PPSP di tingkat Propinsi;

15. Partisipasi dalam beberapa konsultasi publik terkait BPS dan SSK, terutama di ibukota Propinsi, untuk memberikan umpan‐balik ke Pokja dan KMW.


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0.2 RENCANA KEGIATAN UNTUK TIGA BULAN BERIKUT: APRIL‐JUNI 2011

USDP memberikan layanan pendukung bagi PPSP. USDP bekerja dalam konteks dan dalam hubungannya dengan PPSP. Dengan demikian bab ini akan dimulai dengan bagian yang membahas rencana kegiatan PPSP untuk tiga bulan berikut sesuai dengan persepsi USDP berdasarkan pada berbagai pembicaraan dengan PMU dan PIU. PPSP diasumsikan akan menyusun laporan‐laprannya sendiri mengenai rencana kegiatan dan juga rencana kerja bagi Kementerian yang turut serta.

0.2.1 Program PPSP

Kegiatan‐kegiatan yang direncanakan oleh PMU dan PIU bagi PPSP untuk periode April‐Juni 2011 dapat diringkas sebagai berikut (daftar jadwal kegiatan yang lebih rinci tercantum pada Tabel 3.1):

Terkait pelembagaan PPSP: 1. Penyelesaian rencana kerja gabungan dari PMU dan PIU untuk PPSP 2011; 2. Internalisasi dan formalisasi Petunjuk Pengelolaan Program; 3. Pertemuan Eselon 2 PPSP; 4. Memperkuat koordinasi PMU‐PIU dan jadual pertemuan terstruktur; 5. Penyusunan dan penyebaran Penjelasan Surat Edaran mengenai partisipasi PPSP, untuk Pemerintah Daerah; 6. Pelatihan tentang aspek komunikasi dan pengelolaan untuk Pokja Propinsi; 7. Persiapan Konvensi Sanitasi dan Air Nasional (KSAN) berikutnya (Oktober 2011); 8. Pemutakhiran kebijakan investasi sanitasi yang mendukung Roadmap PPSP; dan 9. Memperkuat koordinasi PMU‐PPSP dan jadual pertemuan terstruktur.

Terkait pelaksanaan tahap‐tahap PPSP: 1. Pengujian lapangan, penyelesaian dan penerapan metodologi EHRA yang disesuaikan; 2. Pelatihan staf dan Satker Cipta Karya propinsi (33 Propinsi), terkait PPSP; 3. Pelatihan staf KMP di 11 propinsi; 4. Pelatihan staf Pokja (Kota / Kabupaten) dan CF, terkait metodologi EHRA yang disesuaikan; 5. Persiapan City Sanitation Summit XI di Probolinggo, bekerjasama dengan AKKOPSI; 6. Finalisasi prosedur dan dokumentasi INPRES untuk diserahkan kepada Presiden; 7. Penyebaran penyusunan Anggaran Daerah (APBD); 8. Seminar tingkat Propinsi tentang pengembangan jaringan Kota / Kabupaten.

0.2.2 Dukungan USDP bagi kelembagaan dan penerapan PPSP

Pada tri wulan mendatang, kegiatan‐kegiatan dukungan utama berikut ini diramalkan untuk setiap Sel USDP (daftar jadual kegiatan‐kegiatan yang lebih rinci dapat dibaca pada Tabel 3.1):

Sel USDP di PMU (Bappenas): 1. Membantu Pemerintah, melalui Pokja AMPL, dalam sosialisasi INPRES tentang percepatan pembangunan

sanitasi permukiman dan ketetapannya menurut hukum (INPRES); 2. Membantu dan mendukung PMU, juga Pokja untuk Air Minum dan Penyehatan Lingkungan (AMPL), terkait

kerangka regionalisasi Pokja; 3. Mendukung dan membantu Pokja AMPL Nasional dalam menyiapkan Konperensi Nasional tentang

Pembangunan Sanitasi; 4. Terus mendukung PMU dalam pelaksanaan kegiatan dalam kontek pengelolaan pengetahuan; 5. Mendukung PMU dalam menjaga pelaksanaan Monev berbasis web; 6. Mendukung PIU‐AE dalam melaksanakan sosialisasi kebijakan hukum dan yang ditetapkan terkait PPSP; 7. Melanjutkan dukungan untuk PIU‐AE dalam mempersiapkan program pengguliran PPSP di Kota 2012, terkait

penyusunan SSK; 8. Melanjutkan dukungan untuk PIU‐AE dalam fasilitasi Kementeriannya untuk membantu AKKOPSI dalam

penyelenggaraan City Sanitation Summit pertama di tahun 2011, yang akan diselenggarakan di Banda Aceh; 9. Mendukung PIU‐IF dalam fasilitasi Kementeriannya dan keputusan untuk mendapatkan komitmen

pelaksanaan kewajiban semua kewajiban pemerintah di semua tingkat, serta kewajiban masyarakat dan pihak swasta untuk mengalokasikan anggaran bagi sektor sanitasi;


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10. Terus mendukung UC‐IF dalam fasilitasi terkait program peningkatan kapasitas untuk meningkatkan mutu dan layanan profesional dari semua unit kelembagaan PPSP, di Pokja propinsi terpilih.

Secara khusus terkait dengan Tim 6:

1. Meningkatkan lebih lanjut pemakaiaan sistim Monev berbasis web untuk mengembangkan CSS: promosi tahap pengembangan SSK;

2. Menelaah draf WB yang diserahkan oleh Pokja; 3. Mempromosikan hasil Monev ke PMU dan PIU melalui pertemuan inisiasi berkala dan web sanitasi; 4. Konsultasi regional untuk draf WB; 5. Kunjungan lapangan ke beberapa Propinsi terpilih, dan mengembangkan pelajaran yang ditarik di triwulan

ketiga; 6. Membantu pelaksanaan jejaring dan konsultasi pelatihan (coaching clinic). Sel USDP pada PIU‐AE (Kementerian Kesehatan), termasuk Tim 1:

1. Berbagi dan alih pengetahuan ke tim PIU‐AE, terkait pelaksanaan peran dan tugas mereka; 2. Bantuan teknis dan analisis mutu materi / alat, kampanye, dan promosi pengembangan untuk PMU dan tim

pelaksana PPSP lainnya; 3. Pelaksanaan pengarus‐utamaan PMJK, Promosi Kebersihan dan Kerjasama Pemerintah‐Swasta; 4. Mengembangkan dan memproduksi materi dan alat komunikasi; 5. Membantu tim PIU‐AE dalam menganalisis WB, CSS dan PM (mutu isi dana kepemilikan); 6. Mengembangkan kapasitas anggota PIU‐AE untuk memantau, mengevaluasi dan menngembangkan semua

komunikasi, advokasi dan penguatan visi dan misi PPSP (mini participative coaching); 7. Memfasilitasi peningkatan disain kelembagaan PIU‐AE; 8. Pelatihan dan lokakarya ketrampilan komunikasi untuk unggulan (champion) PPSP dan agen advokasi dan

komunikasi; 9. Internalisasi prinsip komunikasi, advokasi dan penguatan ketrampilan / pengetahuan, serta melaksanakan

stusi / analisis dan penyusunan draf SSK; 10. Membantu PIU‐AE dalam memakai sistim pemantauan dan evaluasi PPSP; 11. Membantu dalam even‐even PIU, PMU dan AKKOPSI serta pelatihan dan pemantauan mutu materi / alat

komunikasi; 12. Membantu dalam penyusunan konsep dan disain, silabus peningkatan kapasitas komunikasi, dan dalam

pelaksanaan pelatihan pelatih (TOT) terkait WB dan CSS untuk tim‐tim PMU dan PIU; 13. Memberikan masukan dan dukungan untuk UC PIU‐AE dan PIU serta PMU lain, dalam penyelenggaraan dan

pelaksanaan lokakarya tingkat nasional dan/atau regional untuk sosialisasi peraturan PPSP dan penyusunan kelembagaan PPSP di tingkat nasional, regional dan kota / kabupaten;

14. Mendukung UC PMU untuk membantu PMU dalam menyelenggarakan daan melaksanakan lokakarya, pelatihan dan even pengetahuan;

15. Membantu UC PMU untuk memastikan bahwa semua petunjuk / alat yang telah dibuat serta disain dan pedoman konseptual telah disebar dan dibagi secara benar dengan para pemangku kepentingan terkait;

16. Memberikan bantuan untuk fasilitator 2011 (CF / PF dan tim bantuan teknis) dalam sejumlah pelatihan dan konsultasi pelatihan (coaching).

Sel USDP pada PIU‐IF (Kementerian Dalam Negeri)

1. Penyusunan Disain Besar Peningkatan Kapasitas PPSP; 2. Peningkatan mutu modul pelatihan, berdasarkan hasil TOT; 3. Fasilitasi pertemuan persiapan pelatih, sebagai tindak‐lanjut TOT tentang WB dan CSS; 4. Penyusunan disain, silabus dan koordinasi fasilitasi pelaksanaan program pelatihan untuk KMW dan KMP; 5. Penyusunan disain, silabus dan koordinasi fasilitasi pelaksanaan program pelatihan untuk Pokja propinsi,

terkait fasilitasi pengembangan WB, CSS dan Memorandum Program Sanitation Sector (MPSS); 6. Penyusunan disain dan fasilitasi pelaksanaan pengembangan tim USDP, PMU dan PIU; 7. Mengevaluasi program pelatihan PPSP; 8. Memberikan masukaan untuk Draf INPRES PPSP; 9. Melaksanakan pemetaan kelembagaan, pelatihan tematik, penguatan kelembagaan dan Monev di 6 propinsi

percontohan: Sumatera Selatan, Jawa Tengah, Jawa Timur, Bali, Kalimantan Barat dan Kalimantan Selatan;


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10. Menyusun pedoman penguatan kelembagaan untuk Pokja propinsi; 11. Memberikan bantuan dalam pemutakhiran Pedoman Penyusunan Kelembagaan dan indikasi kegiatan

program PPSP di tingkat lokal; 12. Memberikan bantuan dalam sosialisasi Surat Edaran Menteri Dalam Negeri bagi propinsi dan

kota/kabupaten terpilih untuk PPSP 2012, terkait pembentukan Pokja dan alokasi anggaran; 13. Menyusun pedoman tentang regulator dan operator sektor sanitasi; 14. Membantu pemutakhiran Identifikasi Sumber Pedoman dan Mekanisme Pendanaan untuk Sektor Sanitasi; 15. Membantu fasilitasi program pelatihan tentang Identifikasi Sumber Pedoman dan Mekanisme Pendanaan

untuk Sektor Sanitasi; 16. Tambahan: penyusunan disain, silabus dan koordinasi fasilitasi pelatihan PF dan CF tentang pengembangan

fasilitasi WB, CSS dan Memorandum Program Sanitation Sector (MPSS); 17. Memberikan bantuan pelaksanaan umum dalam memperkuat organisasi AKKOPSI dan pusat pelatihan

sektor swasta; 18. Membantu rekrutmen fasilitator; 19. Membantu dalam analisis mutu WB dan CSS; 20. Membantu pengembangan Pedoman Program Memorandum untuk aspek kelembagaan dan keuangan

(Guidance Note); 21. Membantu penyusunan pedoman penguatan kelembagaan Pokja kota / kabupaten dalam tahap

memorandum program; 22. Menyusun pedoman PPP (Public Private Partnership / Kemitraan Pemerintah‐Swasta) untuk aspek

kelembagaan dan keuangan; 23. Memberikan masukan mengenai pengembangan dan operasi pelatihan web PPSP; 24. Memastikan bahwa semua petunjuk / alat yang telah dibuat serta disain dan pedoman konseptual telah

disebar dan dibagi secara benar dengan para pemangku kepentingan terkait. Secara khusus untuk Tim 2:

1. Melaksanakan pelatihan tematik di 6 propinsi percontohan: Sumatera Selatan, Jawa Tengah, Jawa Timur, Bali, Kalimantan Barat dan Kalimantan Selatan;

2. Melanjutkan penyusunan pedoman penguatan kelembagaan Pokja propinsi; 3. Memberikan bantuan pemutakhiran pedoman penyusunan kelembagaan dan kegiatan program indikasi

PPSP di tingkat lokal; 4. Memberikan bantuan penyusunan pedoman penguatan kelembagaan Pokja kabupaten / kota dalam tahap

memorandum program; 5. Memberikan masukan untuk INPRES PPSP; 6. Mengembangkan masukan strategis untuk Permendagri, dengan penekanan pada dukungan anggaran lokal

yang wajib diberikan untuk pelaksanaan PPSP di tingkat lokal; 7. Memberikan bantuan dalam sosialisasi SE Mendagri untuk propinsi dan kota / kabupaten terpilih untuk PPSP

2012, terkait pembentukan Pokja dan alokasi anggaran.

Sel USDP pada PIU‐T (Kementrian Pekerjaan Umum):

1. Membantu penyusunan TOR KMW untuk rekrutmen KMW 2012; 2. Membantu mengidentifikasi dan memutuskan kebutuhan fasilitator untuk PPSP 2012 (Tahap 3); 3. Mengkaji petunjuk dan pedoman terkait mengenai tahapan CSS; 4. Memberikan konsultasi pelatihan berkala ke KMW, dan secara tidak langsung ke CF/PF (di tingkat regional); 5. Memberikan bantuan dalam pelaksanaan Analisis Mutu WB dan CSS melalui forum panel; 6. Memberikan bantuan pelaksanaan Even Pengetahuan‐Pendekatan Penentuan Prioritas, terkait

pengembangan WB; 7. Membantu dan memberikan masukan terkait Lokakarya Regional tentang WB dan CSS (secara berkala

dan/atau di kota/kabupaten terpilih); 8. Dukungan pelaksanaan “Sistim jejaring (Hub‐system)” berbasis web – Tanya dan Jawab; 9. Penyelesaian dang penyempurnaan lingkup kegiatan dan rencana kerja untuk penyediaan bantuan USDP

untuk KMP dan PF/CF; 10. Terus mengumpulkan dan menyelesaikan dokumen pendukung untuk tahap pelaksanaan yang terkait

dengan pengadaan, manajemen kontraak, supervisi kontruksi, analisis mutu serta pengendalian, pemantauan dan evaluasi;


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11. Penyusunan TOR dan Pedoman untuk konsultasi pelatihan (coaching clinic) yang akan diselenggarakan untuk mendukung daan meningkatkan usaha KMP dan PF/CF;

12. Membantu PIU‐T dalam identifikasi 3 proyek percontohan yang cocok dan pemilihan opsi teknologi (alternatif yang mungkin);

13. Terus membantu pelaksanaan pemantauan PPSP (WB, CSS, pengembangan PM); 14. Membantu UC‐AE agar diseminasi manual dan pedoman kepada pemangku kepentingan terkait efektif. 15. Membantu UC‐AE, bersama PIU‐AE, dalam penyelenggaraan road show / lokakarya untuk membangun

komitmen kota untuk berpartisipasi dalam PPSP 2012; 16. Mengkoordinasikan penyelesaian survey DEWATS dan penyebaran kesimpulan dan rekomendasi secara

efektif.

Secara khusus Tim 3:

1. Membantu penyusunan TOR KMW untuk rekrutmen KMW 2012; 2. Membantu mengidentifikasi dan memutuskan kebutuhan fasilitator untuk PPSP 2012; 3. Mengkaji petunjuk dan pedoman terkait, termasuk perampingan prosedur dan keluaran; 4. Memberikan konsultasi pelatihan berkala ke KMW, dan secara tidak langsung ke CF/PF (di tingkat regional); 5. Memberikan bantuan dalam pelaksanaan Analisis Mutu WB dan CSS melalui forum panel; 6. Memberikan bantuan pelaksanaan Even Pengetahuan‐Pendekatan Penentuan Prioritas, terkait

pengembangan WB; 7. Membantu dan memberikan masukan terkait Lokakarya Regional tentang WB dan CSS (secara berkala

dan/atau di kota/kabupaten terpilih); 8. Membantu pelaksaan web‐based “Hub‐system”‐ Tanya jawab; 9. Mengumpulkan pelajaran yang ditarik dan memberikan umpan‐balik yang diperlukan untuk meningkatkan

program; 10. Dukungan berjalan untuk memberikan masukan ke sistim/alat pemantauan kinerja PF/CF; 11. Bantuan dalam memanatau kemajuan pengembangan WB dan CSS; 12. Dukungan berjalan untuk memberikan masukan bagi pemutakhiran FAQ terkait WB dan CSS di website; 13. Memberikan catatan tentang pengembangan rencana SSK, dengan memakai pendekatan modular yang

cocok untuk perencanaan jangka pendek, menengah dan panjang; 14. Menyelesaikan pedoman mengenai “Langkah dan biaya standar dalam pembangunan sanitasi”; 15. Menyelesaikan pedoman mengenai “Layanan Air Limbah Berbasis Masyarakat”; 16. Pemantauan PPSP BP, SSK dan penyusunan MPSS di delapan kota/kabupaten; 17. Merumuskan dan mengembangkan proyek percontohan dan pengembangan.

Secara khusus untuk Tim 45:

1. Penyelesaian dang penyempurnaan lingkup kegiatan dan rencana kerja untuk penyediaan bantuan USDP untuk KMP dan PF/CF;

2. Terus mengumpulkan dan menyelesaikan dokumen pendukung untuk tahap pelaksanaan yang terkait dengan pengadaan, manajemen kontrak, supervisi kontruksi, analisis mutu serta pengendalian, pemantauan dan evaluasi;

3. Penyusunan TOR dan Pedoman untuk konsultasi pelatihan (coaching clinic) yang akan diselenggarakan untuk mendukung daan meningkatkan usaha KMP dan PF/CF;

4. Menyusun TOR dan pedoman untuk lokakarya evaluasi kinerja dan keluaran KMP dan PF/CF dengan tujuan untuk menarik pelajaran dan, jika diperlukan, untuk meningkatkan / memodifikasi prosedur serta pedoman dan petunjuk pelaksanaan;

5. Membantu PIU‐T dalam identifikasi 3 proyek percontohan yang cocok dan pemilihan opsi teknologi (alternatif yang mungkin);

6. Membantu penyelenggaraan dan pelaksanaan konsultasi pelatihan tersebut; 7. Membantu UC‐AE untuk secara efektif menyebarkan semua Petunjuk dan Pedoman yang telah selesai ke

para pemangku kepentingan terkait; 8. Secara efektif berbagi pengetahuan dan pengalaman pelaksanaan PPSP Tahap 4, melalui website, mass

media, lokakarya, seminat dll.; 9. Mengkoordinasikan penyelesaian survey DEWATS dan penyebaran kesimpulan dan rekomendasi secara

efektif;


6

10. Membantu Tim Monev dalam pemantauan pelaksanaan PSP 4 dan 5; 11. Terus mengevaluasi Sanimas dan mengembangkan konsep peningkatan agar banyak diterapkan di daerah

perkotaan; 12. Pemantauan PPSP BP, SSK dan penyusunan MPSS di delapan kota/kabupaten; 13. Merumuskan dan mengembangkan proyek percontohan dan pengembangan.

0.3 MASALAH DAN REKOMENDASI

Masalah utama yang muncul pada triwulan terakhir disajikan pada Tabel 0.1. Masalah‐masalah dan rekomendasi yang dilaporkan pada Laporan Kemajuan Triwulanan (Quarterly Progress Report/QPR) yang lalu, dan juga yang masih relevan yang masih belum ditutup dari QPR yang lalu, kini disajikan pada Lampiran 1 laporan ini, lengkap dengan status mereka saat ini sejauh yang kami ketahui. Beberapa dari masalah‐masalah tersebut masih sangatlah penting disaat sekarang bagi keberhasilan PPSP.

Table 0. 1 Masalah dan Rekomendasi

No Isu / Hambatan Rekomendasi Tindakan Perbaikan Pelaksana Utama

Kemajuan Juni 2011 dan Komentar dari

USDP

POKJA AMPL Nasioal (dahulu TTPS) dan Kementerian anggota

1 Secara umum, kota mengalami kesulitan dalam mendapatkan dana Pemerintah Pusat. Tampaknya kesulitan utamanya adalah kota harus menyediakan dana pendamping proyek, dan kota tidak yakin apakah usulan proyek mereka akan disetujui oleh Pusat. Mungkin akan terlambat untuk mengalokasikan dana pendamping ke kegiatan lain, yang dengan demikian akan membekukan sebagian anggaran lokal hingga revisi anggaran lokal selesai. Mempertimbangkan ketidak‐pastian ini, beberapa kota enggan untuk mengalokasikan dana pendamping. Propinsi Jawa Tengah dan Timur telah menunjukkan bagaimana perencanaan SSK / PM bisa dipadukan kedalam pembuatan keputusan terkait RPIJM.

Disarankan untuk mempelajari kemungkinan bahwa model ini bisa diterapkan di kementerian lain (dalam kaitannya dengan peran dan posisi Satker), dan di semua propinsi (dalam kaitannya dengan koordinasi antara kebutuhan lokal dan peluang untuk mendapatkan bantuan pemerintah pusat).

POKJA AMPL dan Kementerian anggota

Jika ini ada kaitannya dengan pelaksanaan WASAP‐D, maka akan ada beberapa hambatan dalam pelaksanaan hibah karena kurangnya peraturan yang diperlukan. Tapi jika ini ada kaitannya dengan APBN, maka ada mekanisme untuk mendapatkan anggaran Pusat untuk membantu investasi lokal, melalui proses dan prosedur RPIJM.

2 PPSP harus mengidentifikasi isu‐isu peraturan perundang‐undangan yang perlu diperhatikan, dan mengkaitkannya dengan usaha harmonisasi Sumberdaya Air. Khususnya, PPSP perlu mengidentifikasi instrumen peraturan perundang‐undangan agar Pusat bisa memastikan bahwa pemerintah kota/kabupaten dan propinsi memperhatikan pembangunan sanitasi.

Membentuk gugus kerja bersama Pokja AMPL untuk menangani isu ini. Mengusahakan bantuan keahlian jangka pendek dari USDP

Pokja AMPL Nasional, PMU Kementerian anggota

USDP telah mengikuti pemikiran ini, dengan jalan melakukan koordinasi yang bagus antar kementerian‐kementerian terkait, karena ini disebutkan di kegiatan aksi dalam draf INPRES.

Unit Pengelolaan Proyek (PMU) 1 Mekanisme pelaporan untuk lembaga‐

lembaga PPSP (PMU / PIU) tidak disusun dengan jelas. Ini mengakibatkan pelaksanaan kegiatan PMU/PIU menjadi tidak terkontrol seperti yang disepakati dalam rencana kerja PPSP, dan pencapai menjadi tidak bisa diukur.

PMM harus menetapkan mekanisme pelaporan antar lembaga‐lembaga PPSP (PMU/PIU). Mekanisme ini harus dinyatakan dan disebar‐luaskan melalui surat resmi dari Ketua Pokja AMPL ke semua lembaga PPSP (PMU/PIU). )

PMU/PIU Pokja AMPL

Utamanya, draf PMM disepakati oleh semua lembaga PSP, dan hanya koreksi dan editing kecil yang dicantumkan, tapi aksi pelaksanaan harus mengikuti draf.


7

No Isu / Hambatan Rekomendasi Tindakan Perbaikan Pelaksana Utama

Kemajuan Juni 2011 dan Komentar dari

USDP

2 Kurangnya pemanfaatan webmonev oleh PMU dan PIU sebagai sistim pendukung keputusan.

Pertemuan webmonev bulanan disarankan untuk PMU dan wakil PIU untuk mempelajari dan menganalisis hasil dari web Monev.

PMU – PIU Tidak ada perubahan hingga kini

Unit Pelaksanaan Program (PIUs) 1 Jadual pengadaan saat ini untuk KMW

dan CF/PF serta ketidak‐mampuan untuk mengadakan layanan ini melalui kontrak multi‐tahun, menyebabkan waktu yang tersedia hanya 6 hingga 7 bulan untuk menyusun BP dan SSK, yang dianggap terlalu pendek untuk menyelesaikan dan mengorbankan mutu keduanya.

PIU‐T (PU‐PPLP) harus mengadakan dan melatih KMW dan CF/PF sebelum akhir 2011, dan melaksanakan mobilisasi secara lebih awal (paling lambat Februari 2011).

PIU‐T

2 Keterlambatan proses seleksi kota untuk pelaksanaan PPSP 2011 mengakibatkan jumlah kota peserta PPSP 2011 menjadi tidak pasti.

Konsolidasi PMU dan PIU untuk mempercepat proses seleksi kota dan menentukan jumlah kota yang memenuhi syarat, diperlukan segera untuk menghindari keterlambatan rekrutmen KMW dan CF/PF.

PMU/PIU

3 Terbatasnya jumlah staf PIU‐T yang membantu pelaksanaan PPSP secara aktif (terutama dalam pengelolaan sekretariat PIU‐T), harus lebih diperhatikan jika PIU‐T sadar bahwa program ini akan ditingkatkan dan menjadi lebih besar.

Menambahkan beberapa konsultan (individual) yang bisa membantu PIU‐T dan sekretariatnya, dianggap bisa mengoptimalkan peran PIU‐T dan pengelolaan pelaksanaan PPSP.

PIU‐T

USDP 1 Dalam melaksanakan kerangka PPSP

yang ada, tanggung‐jawab utama untuk menyusun BP/SSK dan MPSS yang bermutu dan untuk memastikan partisipasi efektif dari para pemangku kepentingan terkait, berada di tangan Pokja Kota/Kabupaten. Untuk mewujudkan ini Kota/kabupaten diberi berbagai macam bantuan dari CF, PF, Pokja Provinsi, KMW dan KMP serta masing‐masing dari PMU/PIU.

Kegiatan pemantauan di lapangan diusulkan untuk penyusunan BP/SSK dan MSS oleh Pokja. Harus ditentukan apakah susunan Pokja dan kerangka bantuan serta fasilitasnya, pelatihan dan coaching yang diberikan bisa memberikan BK/SSk dan MPSS yang bermutu bagus, dan apakah rasa kepemilikan yang kuat terbentuk terhadap isi dokumen tersebut diantara para peserta Pokja.

Pengurus Tim USDP USDP Sel T

2 Petunjuk yang disusun oleh ISSDP dan dipakai oleh PPSP untuk mengembangkan BP dan SSK sudah bersifat komprehensif dan bermutu tinggi. Namun prosedur dan kerangka waktu yang ditetapkan masih dianggap menyulitkan dan memakan waktu, yang secara umum tidak cocok dengan durasi kontrak konsultan yang diperbolehkan dan dengan tujuan percepatan pembangunan sanitasi.

Membentuk Gugus Tugas untuk mengkaji petunjuk‐petnjuk yang ada dan menyarankan cara untuk menyederhanakan prosedur dan mempersingkat waktu penyusunan BP dan SSK.

Pengurus Tim USDP Gugus Tugas

3 Di tahun 2012, setelah kontrak staf USDP banyak dikurangi, maka tahun 2010 dan 2011 akan menjadi tahun‐tahun dimana semua sistim dan pelatihan akan mengikuti disain program USDP. Ini mungkin tidak akan bisa terwujud sepenuhnya; lihat isu‐isu yang disebutkan diatas.

Disarankan untuk menyelenggarakan Kajian Paruh Proyek (Mid Term Review) bersama di bulan Oktober 2011, dan memperbolehkan berbagai rekomendasi terkait rencana kerja USDP dan rencana penempatan staf untuk diselesaikan sebelum dan dilaksanakan di 2012 – PPSP Tahun 3.

Pokja AMPL ‐ EKN

Draft ToR on Mid Term Review is submitted for comment to Pokja‐PMU and EKN.


8

1 INTRODUCTION

1.1 BACKGROUND

Indonesia’s commitment to the MDGs, as well as a World Bank report on the adverse economic impacts of poor sanitation in Indonesia, brought the sector under increased attention of the authorities, although these drivers did not result in increased funding allocations until the current Medium Term National Development Plan. They did, however, contribute to the creation of the Sanitation Technical Team (Tim Teknis Pembangunan Sanitasi, or TTPS), a grouping of 8 Ministries with responsibilities regarding sanitation, with Bappenas as leading Agency. In 2009 TTPS launched a challenging program to scale up and accelerate sanitation planning and investments during the period 2010‐2014: Percepatan Pembangunan Sanitasi Permukiman (Accelerated Sanitation Development for Human Settlements), or PPSP. This program targets 330 cities experiencing sanitation problems and focuses on particular goals to be achieved by 2014.

PPSP provides a framework for all stakeholders in sanitation development (government departments as well as foreign donors and private sector) to align their programs and projects in the tree sub‐sectors with the goals of this national sanitation program. To accelerate urban sanitation improvements and increase the effectiveness of investments in the sector, GOI has decided to encourage all cities to apply a five‐stage process leading to the implementation of an integrated sanitation strategy (Strategi Sanitasi Kota, or SSK). In effect, the availability of an SSK has become a criterion for allocating shares in the GOI’s specific allocation grants to local government (Dana Alokasi Khusus, or DAK).

The role of the USDP will be to facilitate and further strengthen GOI institutions at the national, provincial and, indirectly, at the local level involved in implementing the PPSP. USDP will also support the TTPS with the further development of a national sanitation strategy including convincing national budget holders and international donors to invest in sanitation development based on the integrated plans prepared by the city authorities. As per Administrative Arrangement, USDP will provide technical assistance to the urban component of PPSP.

The USDP Program is a co‐operation between the State Ministry of National Planning (Bappenas), as the lead agency of TTPS, and the Government of the Netherlands represented by the Royal Netherlands Embassy. USDP provides technical assistance to PPSP and its PMU and three PIUs as established by the core ministries of TTPS, i.e. Bappenas and the Ministries of Public Works, Home Affairs and Health. The Program started on February 1, 2010 and will be completed by December 31, 2014.

The context of the USDP is determined by the Government’s Medium Term National Development Plan which is, in effect, reflected in the Roadmap for the “Accelerated of Sanitation Development Program for Human Settlements” (“PPSP”). The PPSP is meant to provide the framework for all interventions in the sanitation sector. The PPSP program will be carried out in the period 2010‐2014.

To date the average allocation of sanitation funds in the local budget (APBD) has never been higher than 1% while less than 0.18% in the provincial budget and 0.036% in the national budget (APBN) respectively, including the funds that are allocated through DAK (specific transfer from national/central government). Notable developments have been the formulation of a policy for community based drinking water and sanitation, the introduction of urban strategic sanitation planning, and piloting approaches such as sanimas and community led total sanitation. As a result, the Ministry of Public Works became active in the sanitation sector through the Community‐Based Water Supply and Sanitation Program (Pamsimas) and the Community‐Based Sanitation Program (Sanimas). The Ministry of Health carried out Community‐Based Total Sanitation (STBM) and conducted Campaigns for Clean and Hygienic Behaviour (PHBS).

In 2007, the National Sanitation Conference‐I agreed on the government’s commitment to develop sanitation in line with the MDGs. The International Year of Sanitation in 2008 was used to increase the awareness and gage the commitment of local government authorities. Subsequently, the issues and targets for future sanitation development were identified and the introduction of an integrated approach of city sanitation planning and development was launched at the Urban Sanitation Convention in April 2009.

The Government set out a number of policies and strategies to overcome various structural constraints in sanitation development. These strategies are stated in the RPJMN 2010‐2014 (5‐Years National Medium Term Development Plan).

The Government’s 2014 milestones for sanitation development include:

• No open defecation in both urban and rural areas by providing access to off‐site sewerage systems to 10% and to on‐site sewerage facilities to 90% of the population;


9

• Reduction of waste generation at source, expansion of environmentally sounds solid waste manage‐ment through sanitary or controlled landfills and other safer technologies. These measures would affect 80% of the urban households;

• Reduction of water pounding in 100 flood‐prone cities/regencies with coverage of over 22,500 hectares.

PPSP aims at lifting sanitation conditions in urban and rural areas, in particular for some 330 cities that are faced most seriously with problems in one or several of the sanitation sub‐sectors. PPSP’s integrated sanitation planning and implementation approach is consisting of five more or less subsequent stages and one overall stage, i.e. 1. Awareness rising by Campaigns, Education and Advocacy activities, 2. Institutional and Regulatory Development, 3. Preparation of Strategi Sanitasi Kota (SSK), 4. Preparation of Program Memorandum, and 5. Program Implementation. The overall stage 6 relates to Monitoring, Evaluation and Guidance.

The overall aim of the USDP is to facilitate and support the implementation of PPSP. More specifically, the objectives are to:

1. Develop capacity in the PMU and PIUs responsible for implementing the PPSP in effectively managing the development of the sector together with the stakeholders at the provincial and local levels;

2. Consolidate the SSK approach for use by government facilitators and cities throughout the country, while ensuring that the SSKs address the needs of the poor and underserved citizens;

3. Support the implementation of fundable project proposals following the outcomes of the SSKs.

The USDP consultants will provide technical assistance to the PMU and the PIUs to strengthen their capacity in supporting the provinces and cities with the planning and implementation of sanitation improvements. More specifically, the technical assistance will ensure or support the following main activities:

a) The production and dissemination of technical, financial, administrative and operational guidelines for sanitation planning, program memorandum development and the implementation of sanitation improvement projects;

b) Capacity development and training of TTPS, PMU, PIUs and their facilitators and consultants at central and local government levels, such as for example the “Regional Management Consultants” which will guide and monitor the provincial facilitators and the city facilitators guiding the city working groups in SSK preparation;

c) The establishment of a national monitoring system to track progress in PPSP implementation; d) The organization of a range of national and regional meetings/workshops to exchange lessons learned and

disseminate information; e) The design of a sanitation investment strategy and framework; f) The provision of technical advice and support to a specific number of cities/regencies; g) Provide inputs for draft Presidential on PPSP as National Program (continuation). 1.2 PURPOSE OF THE QUARTERLY REPORTS

Quarterly Reports represent one of the reporting mechanisms of USDP. Quarterly Reports describe the progress and achievements of the past three months, and the scheduled services and activities for the next three months, within the context of the Annual Work Plan, each year prepared in December for the next calendar year.

This 6th Quarterly Report describes the progress of USDP over the period April‐June 2011, the 2nd quarter of 2011, and the scheduled activities for the period July‐September 2011.


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2 ACTIVITIES AND ACHIEVEMENTS OF THIS PAST QUARTER

USDP is providing support services to PPSP. It operates in the context of and in conjunction with PPSP. This chapter will therefore start with a section on the activities and achievements of PPSP during the reporting period from the perspective of USDP. PPSP is assumed to produce its own progress reports for the participating Ministries.

Section 2.1 present general projects PPSP with in table 2.1 the overall progress of PPSP supported by USDP on a semi‐annual basis. The structure of this table is the “USDP outputs” as specified in USDPs Consultants ToR. The nature of the outputs however mostly refers to PPSP achievements to which USDP provides support services.

The structure is maintained as the output indicators were defined to judge on the success of PPSP achievements, quantitative and qualitative. Achievements need to be reviewed (Mid Term quantities) and redefined so as to allow direct abstraction of progress from the PPSP Monev and NAWASIS monitoring systems. By Mid Term Review an improved PPSP Progress format will be available. Additional indicators will be considered for progress at national and provincial level.

2.1 GENERAL PROGRESS OF PPSP

Main activities and achievements of PPSP during the past quarter can be summarized as follows:

1. Start‐up of process of recruitment and selection of Cities to enrol in the PPSP program of 2012, including organisation of Regional Consultation Meetings (Konreg) to discuss the 2012 cities selection issues;

2. Panel, consisting of members of PMU and PIUs staff, completed the review and assessment of contents and quality of BPSs and SSKs;

3. Recruitment and selection of new PFs/CFs; 4. Participation in USDP’s training events on development of Training Modules and development of training

skills and experience through TOT workshop; 5. Procurement of Services for KMWs and KMPs; 6. City Sanitation Summit X in Banda Aceh was held from 29‐31 May 2011 at Ballroom of Hotel Hermes, Banda

Aceh; 7. Organization several Steering Committees meeting to discuss and decide strategic issues, such as: the

preparation of KSAN, the preparation of CSS‐XI, and the finalisation of draft INPRES covering Sanitation, CLTS (STBM) and Water Supply (scheduled to be send to the Office of the President by the end of September);


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Table 2.1 The Overall Progress of PPSP Supported by USDP on a Semi‐Annual Basis.

2012

unit WeightMidterm Target

June December June December

OverallUSDP Achievements

1Output 1: Large numbers of districts/cities are able to develop poor inclusive district / city wide sanitation strategies

0.2 90%

1.1 Support government in annual process of city selection

Four annual city selection processes facilitated cities 12 10 83%

1.2Review and streamline the SSK process to enable efficient scaling up of the SSK at city level while maintaining quality and local ownership

By mid term review, at least 48 cities mobilised and developing SSK SSK 48 40 83%

By midterm review, at least 32 cities have completed BP Buku Putih BP 32 30 94%

By midterm review at least 16 cities have completed SSK SSK 16 13 81%

1.3 Train PF/CF via training of trainers and provide subsequent coachingAt least 40 provincial/city facilitators trained and deployed by 2014 and provide ongoing technical support and guidance

PF and CF 40 35 88%

1.4Provide ongoing guidance and support to CF and PF to ensure that SSK are of high quality, poor inclusive, and lead to action plans for pro poor investment in priority areas

provinces 6 6 100%

cities 24 24 100%

2Output 2: Municipalities have access to skilled human resources for sanitation advocacy, planning, and the formulation and implementation of technical proposals

0.2 71%

2.1Ensure the technical capacity of the PMU/PIUs and of a high quality technical assistance to PF/CF and pokjas including assistance from technical consultants

By middle 2011 PMU & PIU operational and effectively coordinating their support to provincial governments and PPSP municipalitiesPMU & PIU annual workplan workplan 3 2 67%

PMM implementation completeness 1 0%

no. of meetings meetings 5 4 80%

2.2 Assist PMU and pIUs in providing ongoing support and guidance to all cities

PPSP website operational providing information and guidance to participating cities no. of hits 100 66 66%

By mid term, 48 cities receive regular support and guidance from various specialist cities 48 48 100%

By mid term at least four national/regional workshops be held workshop 4 4 100%

SSK are poor inclusive and hold sound technical analysis of sanitation priorities and of financial, institutional, social, and behavioural aspects of urban sanitationpoor inclusive cities 32 24 75%

technically sound cities 32 24 75%

financially sound cities 32 24 75%

institutionally sound cities 32 24 75%

3Output 3: Technical and andminsitrative guidelines and procedures for the preparation, financing, and implementation of urban sanitation investments in small to medium sized cities, developed or updated as necessary, are formally adopted and disseminated widely

0.2 88%

By mid term in at least 6 provinces with more than 4 cities each, the pokja is functioning to support the scaling up of the approach in the remaining cities and in monitoring progress

Source of Data MoVQuantified

Status to Date

2010 2011Indicators


12

� 2012

unit WeightMidterm Target

June December June December

3.1Ensure that municipalities/provincial governments have all necessary standard documents for city sanitation planning, preparation of technical propsals/program memoranda, procurement, and implementation

By end of inception, priority list of technical and operational guidance material agreed with TTPS cities 32 28 88%

Provisional list of documents to be produced and disseminated by Mid Term including:

Standard design cities 32 28 88%

Cost criteria cities 32 28 88%

Guidance of tenders cities 32 28 88%

Public private partnership cities 32 28 88%

3.2Advocate for and support government in the establishment of operational links between CSS formulation and access to finance for sanitation;

28

Clarify and communicate to local governments the available financing options and mechanisms cities 32 28 88%

Advocate for and support the development of an urban sanitation investment framework at national level

cities 32 28 88%

Document and disseminate nationally lessons learned from PPSP implementation cities 32 28 88%

Use lesson learned in advocacy to inform strategy and decision making at national levelBy midterm available financing options and mechanisms clarified and communicated to provincial governments and cities

cities 32 28 88%

By midterm interim lesson learned from PPSP implementation documente and disseminated widely cities 32 28 88%

4Output 4: Quality program memoranda, based on poor‐inclusive CSSs are developed and being implemented in (at least30) small to medium sized cities, with municipalities playing the lead coordinating role

0.2 75%

4.1Provide technical assistance and quality assurance to both locally funded and centrally co‐funded proposals arising from SSKs, and to their implementation

By midterm, 16 cities have developed technically sound program memoranda/funding proposals based on their CSS

cities 16 12 75%

4.2Ensure that program memoranda are pro‐poor, address the expressed needs of under‐served customers and work towards the national target of eliminating open defecation

All proposals are realistic in terms of available technical and financial resources, include measures to address the needs of low income households and are sufficiently sounds and detailed for procurement purposes.

cities 16 12 75%

4.3 Facilitate small scale municipal pilot projects to resolve key challenges identified in SSK

5Output 5: Systems are operational at national, provincial, and city level for monitoring the progress and outcome of new (urban sanitation) investments with particular eference to quality and equity

0.2 74%

5.1 Assist with the design of a monitoring framework for PPSPPPSP monitoring system operational at national,provincial, city/district level by end 2010 cities utilises 32 28 88%

5.2Monitor the quality of PPSP activities: quality of city planning process, the program memoranda including ensuring the fostering of municipal ownership

Quality assurance system in place for CSS formulation and technical proposals by end 2010 cities 32 28 88%

5.3Monitor the implementation of the CSS by the cities/regencies for the full range of activities prioritised by CSS

cities 50 28 56%

5.4Establish a system for monitoring of the technical qualityof phisycal works being implemented (under DAK), as well as the effectiveness and equity of benefitsrelated to these works

cities 32 28 88%

5.5 Monitor the implementation of physical works and the outcome of new investments cities 32 28 88%

5.6Ensure that lessons are learned from the monitoring information are used to inform national strategy and decision making

Technical monitoring of investmens under DAK estabished at national and local levels by mid term cities 32 12 38%

Source of Data MoVQuantified

Status to Date

2010 2011Indicators


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2.2 USDP’S MAIN EVENTS AND RESULTS DURING THE PAST QUARTER

The main support services of USDP towards PPSP’s development and implementation in the past quarter can be summarized as follows (for a more detailed listing against outputs and tasks see section 2.3):

1. Support service towards the recruitment and mobilisation of new cities to enrol in the PPSP 2012 program, including review of selection criteria, review of the guidelines on institutional preparation; design and development of related advocacy and communication materials.

2. Support in revisions of PPSP Program Management Manual.

3. Development of adjusted EHRA methodology with stronger focus on priority areas and streamlined survey methodology. Preparation of draft manual and initial field testing.

4. Preparation of Draft Manual on MPSS – Memorandum Program Sanitation Sector, Stage 4 PPSP.

5. Support in recruitment, selection and training of PFs/CFs.

6. Finalisation of TORs for KMWs and KMPs based on GOI budgets available for these services.

7. Preparation of Training Materials and Training of Trainers event for four key PPSP job titles, in particular for the new PFs/CFs; networking with Indonesian training Institutes which could take the role of future organisers and implementers of various PPSP training events; initial steps towards the Grand design for a PPSP wide training program.

8. Training workshops or all CF, PF, KMW and KMP staff deployed in 2011 PPSP.

9. Further development of MONEV, including testing of QA tools for BPs and SSKs.

10. Development of the National City Sanitation Ranking NCSR in cooperation with AKKOPSI.

11. Support and assistance in getting the approval of the Office of the President for INPRES status for PPSP, which was originally scheduled for 3rd quarter of 2010.

12. Support and assistance to the preparation and organisation of various national events such as the national workshop on the recruitment and selection of cities to enrol in PPSP 2012, the National Sanitation and Water Supply Convention KSAN October 2011, City Sanitation Summits X Banda Aceh 29 may 2011 and planned CSS XI in Probolingo October in 2011, etc.

13. Guidance and assistance towards the preparation of the PPSP Panel for the review and assessment of PPSP output such as BPSs and SSKs.

14. Further development of the pilot on improvement of institutional and operation capacity of Provincial Pokjas to contribute to the implementation of PPSP from the Provincial level.

15. Participation in several public consultations for BPSs and SSKs, usually in Provincial Capitals, providing feedback to Pokjas and KMWs.

2.3 PROGRESS USDP VERSUS SPECIFIED OUTPUTS AND TASKS

The progress presented here in more detail concerns the activities implemented by USDP in the 2nd quarter of 2011, i.e. April–June 2011. Main activities of PPSP and USDP during this reporting period were presented in the previous sections 2.1. and 2.2.

USDP’s activities in said period are presented in Table 2.2 below. The structure in presenting the USDP activities is based on a functional division and follows the format of Table 3.1 Planned activities in next period of quarterly reports.

The relationship of USDP activities to outputs and tasks defined in USDP’s TOR is dropped as these outputs more are a reflection of the PPSP implementation. The progress on USDP outputs is presented in table format based on figures on the PPSP MONEV system; see table 2.2.


14

Table 2.2 Specific activities of USDP in the reporting period (April–June 2011)

No PPSP Program Activities

Scheduled for reported Period (April‐June)

Target Group

USDP Support Activities through USDP Cells and/or Teams Scheduled for reported Period incl.

General Support Services

Progress Until June 2011

PMU USDP Cell at PMU (UC‐PMU)

1 Support National Pokja AMPL as well as Steering Committee Team on finalization of the Draft of INPRES that now intends to address jointly the acceleration of the national programs for sanitation and water supply.

The small team of Pokja AMPL

Support and assist the input of legal language from related legal bureau of Ministries.

Convincing to the Steering Committee member about the ready draft of INPRES to be transferred to the related Minister for having stipulation from the President.

Having initiative to prepare a draft of the implementation of regulation of the INPRES.

On going, Waiting confirmation the complete final concept from Water Sector.

2 Networking with cities preparing SSK in 2012.

PMU and PIUs Support PMU and PIUs in terms of preparing and transferring the selection process to provincial level of government.

Building a new network of provincial expertise in doing the city selection for participation in PPSP, starting from 2012.

On going in the Coordination with PIU AE and PIU UF.

3 Networking with AKKOPSI. The leaders and members of AKKOPSI

Continuing to support AKKOPSI for the development of their institutional capacity of national secretariat through technical assistance.

Continuing to support PIU AE and AKKOPSI for the preparation of the City Sanitation Summits for the year of 2011.

Continuing to assist PIU‐AE and AKKOPSI in development of the concepts for a city sanitation rating system at national level.

On going with intensive meeting with the Leaders.

4 Hands‐on capacity building and training for PMU and PIUs at national level.

PMU and PIUs’ staffs

Providing support to the development of capacity building and forming the mechanism of coordination and consolidation.

On going on EHRA Study and implementation of PMU‐PIUs coordination meetings.

5 Hands‐on capacity building and training for Provincial and City/Regency Pokjas.

Selected Provinces and City/ Regency

Continuing to support the development of training modules and resource persons.

Involved in activities on Pilot Provincial Pokja Capacity Buildings and Trainings.

6 Support the implementation phase of Monev and further development of the web based system.

All Pokjas at Provinces and City/regency

Support and assist the other program in integrating the PPSP Monev to the WATSAN Monev that is coordinated by WASAP‐E.

On going with the special activities the implementation at Kabupaten/Kota POKJAs.

7 Support Pokja AMPL and PMU to develop proper data regarding obligations for the funding and investment planning at all levels of government.

National Pokja AMPL

Continue to support and assist the development of funding mechanism to support the effectuation of the ongoing policy and strategy through budget and investment policy.

Preparing workshop, including TOR and Agenda for budget policy preparation.

8 Further monitor use of web‐based MonEv system and remove bugs found.

Continue to assist PMU in monitoring results of web‐based Monev and to support in developing the activities of National Information centre (PIN).

On going to support the system of National Information System.

9 Assess document quality of SSK 2011 cities, focusing on cities reporting to complete SSK documents in the web‐based Monev.

Manage quick assessment of SSK so as to enable continuation to PM Stage. Assist PMU to manage response to city Pokja.

On going 22 SSKs completed and for the rest of 20 SSKs are on going to be review.


15



Target Group




10 Executing recruitment of PPSP Facilitators (CFs/PFs) 2011.

PPSP Facilitators

Provide suport to prepare TOR of PFs/CFs, evaluation tools for CFs/PFs selection.

Completed.

11 Orientation and training to Provincial Pokjas.

Provincial Pokjas

Support in preparing draft TOR/proposal, training materials and facilitating/organizing the training.

On going, implemented to Provinces and to be continued to the rest of 3 Provinces.

12 Training to the PPSP Facilitators. CFs, PFs Support in developing TOR of training and support in facilitating/organizing the training.

Completed.

13 Kick‐off PPSP 2011 by orientation and training to Provincial and Municipal Pokjas.

Pokjas Support in preparing draft TOR/proposal and facilitating the delivery of training.

Completed.

14 Realise a national water and sanitation Monev system.

Support to the further development of national water and sanitation Monev system particularly on the sanitation part. Role of USDP will be to ensure that the PPSP module on sanitation is properly applied into the new system.

On going, in the collaboration with WASAP E.

15 Programme initiation at 56 cities. Provide training to new cities, PF and CF in using the available Monev modules for SSK development as well as identified implementation.

Completed.

PIU‐AE USDP Cell at PIU‐AE (UC‐AE)

1 National workshop on city selection for PPSP implementation 2012.

Provincial Pokjas

Support in preparing TOR, workshop materials, facilitating the workshop.

It’s completed. As a note: preparation and implementation plan of city/district selection for PPSP 2013 must be finished before 2012.

2 City/District selection for PPSP 2012 & 2013 processes under responsibility of Provincial Governments (27‐28 April, 2011).

Provincial Pokja/Government

Conceptual event, materials and technical supports.

Formal letters from provinces are submitted in PIU AE. A long list candidates of PPSP 2012 attached in the letter that sent by the Secretary of Directorate General of PPLP, Health Ministry to PIU IF (Home Affairs Ministries) and PMU (Bappenas Ministries).

3 Action plan for quarterly activities of PIU AE in developing materials and conceptual note for piloting pro poor campaign and gender mainstreaming with private and media involvement (June 2011).

Serang and Bandung and was targeted for other Pokja’s

Conceptual event, materials and technical support.

Completed.

4 City Sanitation Summit X Banda Aceh (29‐31 May, 2011).

63 Cities /Districts 14 Provinces and Central governments/invitations

Conceptual event, materials and technical support.

Completed. However, AKKOPSI and Pokja National AMPL still waiting for proceeding from committee of CSS X (Banda Aceh).

5 PF/CF Training (18‐28 May 2011). PF/CF candidates

Support in communications, PMJK, Hygiene and PPP aspects.

Completed. Materials of training are submitted to CBT.

6 Joined facilitation on QA of “BukuPutihSanitasi& SSK”.

QA Panel Team

Technical assistance. Completed. All results of review are submitted to PMU.

7 Adjusted EHRA Implementation Trial. PIU AE, PokjaProvinsi

Capacity Building and Technical assistance.

Completed.

8 On‐Going preparation Konferensi Air PMU/Pokja Member of Organizing Committee. A number of pre‐events


16



Target Group




& Sanitasi Nasional (KASN) AMPL of KSAN that contributed by USDP are on going. Some of conceptual notes and TOR of side events, media plan and substance of conference’s topic are delivered and developed in committee.

Some of stakeholders that involve in the event also synergized‐collaboration on their preparation supports for KSAN.

9 Community participation and PPP Pilot Project on community based integrated solid waste processing.

PIU AE, private sectors and Communities

Facilitation

Postponement of pilot selection, due to adjusted EHRA priority in this quarter.

10 Campaign and Strategic Communication training for PPSP’s Cities/Districts

Pokja members of communication team

Conceptual, materials and sources contributions (including sub‐sub modules of sanitation and hygiene communication strategy).

It’s done for batch 1 training in Yogyakarta (25‐28 of June). For the batch 2 is scheduled on September.

11 On going support for “Pilot Strengthening Provincial Pokja”

Pokja Pilot targeted for 6 provinces

Conceptual substance, facilitations and advocacy training materials

It’s done for 3 provinces of training‐1 (related to stage 1‐3 PPSP, including advocacy roles of in provincial levels.

PIU‐IF USDP Cell at PIU‐IF (UC‐IF)

1 Provide support to PIU AE on city selection.

Provide support on socialization of circular letter Minister of Home Affairs to provinces and municipalities selected for PPSP 2012 concerning Pokja preparation and budget allocation.

Until end of June 2011, socialization of circular letter could not be implemented yet due to delay in activities related to cities selection under PIU AE.

2 Verification of Governor decree for provincial working groups and mayor decree for cities working groups and financial readiness of provinces and cities for PPSP.

Develop capacity members of PIU‐IF to monitor, evaluate, and develop strategic inputs in developing Pokja and ensuring financial support at provincial and local levels by regular mini coaching (continuation from previous quarter).

Provide support to implementation of monitoring and ensuring institutional and financial readiness of local government to engage in PPSP in the year 2011 and 2012 (continuation from previous quarter).

Support to PIU‐IF related to monev on 41 cities Pokja PPSP 2010 which will start MPSS in this year, including the following: 1. Preparing monev tools

related to institutional to be used by PIU IF for monev cities Pokja condition

2. Provide advice on human resources/staff to be involved in monev implementation in cities

3. Preparing draft speech of DG Bina Bangda for coordination monev cities pokja meeting at provincial level.

4. As resource person and/or facilitator in coordination meeting at provincial level.

5. Preparing draft compilation format or monev result

3 Strengthening the provincial and cities working group to be able to

Carry out institutional mapping, identify thematic training,

1. Pilot Strengthening Provincial Pokja


17



Target Group




implement PPSP Program through guidance/visits to provincial and cities working groups.

institutional strengthening and Monev in 6 pilot provinces: South Sumatera, Central Java, East Java, Bali, West Kalimantan and South Kalimantan (continuation from previous quarter).

Develop strategic inputs to the Regulation of Minister of Home Affairs in emphasizing compulsory local budget support for PPSP implementation at local level (continuation from previous quarter).

Prepare guidelines on institutional strengthening of provincialPokjas (continuation from previous quarter)

Note: USDP will only visit the provincial level.

Completed Institutional Mapping has been done in South Sumatera (20th Apr), South Kalimantan (4th May), West Kalimantan (12th Apr), and Bali (3rd May).

Institutional Mapping must be continued at Central Java, and East Java in next quarter

The result of Institutional Mapping has been informed and consulted to Chief of National Pokja AMPL at 20th Apr 2011.

Theme of Training I is the Role of Provincial Pokja in supporting the Provincial Government in sanitation development. The training have been done in South Sumatera (9th‐10th June), and South Kalimantan (21st – 22nd June). The rest of Provincial Pokja will get the Training I in next quarter.

Strategic Inputs to the Regulation of Minister of Home Affairs. The Input of USDP to PIU IF has been delivered to PIU IF. The input is the clausal emphasizing PPSP as national program, and the provincial and city/district government must allocate sufficient local budget to implement PPSP.

Guidelines on Institutional Strengthening of Provincial Pokjas. The development of guideline is still on going, and it will be completed on November (after the internalization step is completed in the pilot

4 Prepare and agreed on tools for verification of institutional and financial readiness for province and cities working groups for implementation of PPSP Program 2011 and 2012

Provide support to implementation of monitoring and ensuring institutional and financial readiness of local government to engage in PPSP in the year 2011 and 2012 (continuation from previous quarter).

Support in improvement of draft Program Management Manual of

Support PIU‐IF on how to check cities Pokja decree as an indicator of institutional readiness of pokja to implement PPSP program

Support PIU‐IF on how to check budget readiness of cities by


18



Target Group




PPSP development (continuation from previous quarter).

Develop capacity members of PIU‐IF to monitor, evaluate, and develop strategic inputs in developing Pokja and ensuring financial support to provincial and local level by regular mini coaching (continuation from previous quarter).

checking ‘RKA, Rencana Kerja Anggaran or DPA” as an indicator of budget readiness to implement PPSP program

Provide advice on institutional and budgetary feasibility

Joint coordination meetings of PIU‐IF and cities PPSP at Jakarta

Provide input on draft Letter Appointment of Cities PPSP 2011 to be signed by DG Bina Bangda, MOHA

5 Quality assessment of WB and CSS in institutional and financials aspects.

Provide support to quality assessment of WB and CSS.

Provide support to ‘Tim Panel’ of WB and CSS in PIU‐IF in using the tool to assess quality of documents WB and CSS of cities PPSP 2010

6 Finalization of draft INPRES PPSP Program.

Provide input if needed No activity

7 Provide guideline related to institutional development and financial aspects.

Prepare guideline on regulator and operator of sanitation sector.

Support in development of Guideline of Program Memorandum for institutional and financial aspects (Guidance note).

Provide support for the guideline on institutional strengthening of district and city Pokjas in program memorandum phase.

Prepare guideline on PPP (public private partnership) for institutional and financial aspects.

The development of guideline on regulator and operator of sanitation sector is postponed to the forth quarter.

Support in development of Guideline of PM and guideline on institutional strengthening of district and city in PM phase has been combined and done.

The input of institutional and financial aspect on guideline of PPP has not been done; as the initial process is still proceed in the UC AE. UC IF is waiting the process in UC AE.

8 Training for Provincial Pokjas on facilitation PPSP, for KMW and KMP.

Preparing Grand Design Capacity Building PPSP.

Improve the training modules based on TOT results.

Facilitate Trainers preparation meeting as a follow up of TOT.

Prepare design, syllabus, and coordinate facilitation of training program for province Pokja on facilitation development of WB, CSS and Memorandum Program Sanitation Sector (MPSS).

Prepare design, syllabus, and coordinate facilitation of training program implementation for KMW and KMP.

Prepare design and facilitate

Draft Grand Design Capacity Building PPSP is in progress development

Improvement of 24 generic sub‐modules developed by PPSP with support from USDP had been done in line with training implementation. Therefore, it was not only based on, ToT results. (See Table ... training delivered)

Trainers preparation meetings had been done in line with implemented trainings. (See Table ...


19



Target Group




implementation of team building USDP, PMU and PIUs.

Evaluate training program PPSP 2011.

Provide input on development and operation of web Training PPSP.

training delivered) Training design, syllabus,

and coordination of facilitation training had been done for the 5 implemented trainings (see Table 2.3. training delivered)

Design of team building USDP, PMU and PIUs has been done, but its implementation is postpone due to PMU/Bappenas team building implementation which invited all program stakeholder under Bappenas.

Evaluation of training program had been done and the result is used for recommendation of the future PPSP training program

Web training of PPSP is under construction.

9 Support to PIU‐T on recruitment and training of PF and CF.

As member of team recruitment PF and CF.

Prepare design, syllabus, and coordinate facilitation of training program for PF and CF on facilitation development of WB, CSS and Memorandum Program Sanitation Sector (MPSS).

Recruitment of CF and PF has been done on May 2011, late from the schedule. It was coordinated by PMU and assisted by all PIUs

Preparation of design and sylablabus of CF and PF training had been done and also its implementation (see Table 2.3. delivered training)

10 Provide guideline Source identification and Funding Mechanism sanitation sector

Support updates Guideline Source identification and Funding Mechanism sanitation sector.

Support to facilitate training program of Source identification and Funding Mechanism sanitation sector.

Support update Guideline Source identification and Funding Mechanism sanitation sector is on going

Training program of Source identification and Funding Mechanism sanitation sector is schedule for the next quarter.

PIU‐T USDP Cell at PIU‐T (UC‐T)

1 Organize the secretariat PIU‐T to prepare the smooth implementation of PPSP in the year 2010 – 2014 (as follow up to the SK of PIU‐T by DG of Cipta Karya) to effectuate the PIU‐T’s roles and tasks.

PIU‐T Continued discussions with Directorate of Environmental Sanitation regarding operational PPSP issues, and manning of the PIU‐Technical; assist PPLP and PIU‐T in further internalizing the commitments and requirements from MPW for the successful implementation of PPSP.

Reference Surat Keputusan issued by DG CK in April 2011 provising outline role and responsibilities PIU‐T plus staffing schedule and task descriptions of 5 Technical and 8 Support Staff.

2 Organize/Facilitate the panel to Municipal Provide support to internalize the QA On‐going. USDP Team


20



Target Group




assess the quality of SSKs. Pokjas tools to PIU‐T’s Panel Team to assess the quality of SSKs for the technical aspect.

supported PIU‐T’s panel team in internalizing QA tools (technical aspect) during the assessment of 22 WBs abd SSKs by PIU‐T’s panel team. The 20 of rest WBs and SSKs are targeted to be completed in July 2011.

3 Executing tender process of KMWs recruitment (for SSKs development 2011) started in January 2011.

KMWs PPSP 2011

Provide support to ensure TOR of KMW (consultants for SSKs and MPs facilitation) has been properly developed and updated for processing tender in the year of 2011 (the tender process is ongoing and will be finished in the end of May 2011).

Completed

4 Executing tender process of KMPs recruitment (for PM development) at the provincial level by the Provincial PU Satker.

KMPs PPSP 2011

Provide support to PIU‐T in developing KMP’s TOR and update (consultants for PM development).

Completed

5 Prepare the budget proposal for PPSP implementation in 2012.

PIU‐T Provide support in developing KMW’s and KMP’s TOR for PPSP implementation 2012.

3rd Quarter 2011

6 Support PMU in organizing/facilitating the recruitment of PFs/CFs.

PFs/CFs of PPSP 2011

Develop performance evaluation tools for evaluating existing facilitators and develop evaluation tools for recruitment the new facilitators.

PFs/CFs recruited with assistance from USDP consultants

7 Support PMU in organizing/facilitating the training to CFs/PFs.

PFs/CFs PPSP 2011

Support in developing TOR of training and support in facilitating the training.

Completed

8 Mobilize the KMWs. Experts/Specialists of KMWs PPSP 2011

Support in preparing orientation and training to Experts/Specialists of KMWs.

Completed

9 Organise/Facilitate training to KMWs.

Experts/Specialists of KMWs PPSP 2011

Provide support in preparing TOR, training materials, organizing the training for KMWs Experts/specialists.

Completed

10 Support KMWs/PFs and CFs in facilitating Provincial Pokjas and City Pokjas.

KMWs, CFs, PFs

Coaching clinics to KMWs Provide guidance and support to KMWs, CFs, PFs through HUB System/Help‐desk.

Under development

11 Review the WBs and CSS Manual. PIU‐T Provide support in desk review and observation on the utilization of the Manual B and Manual C at city level.

Pending

12 Province wise consolidation of the scope of work related to identified additional studies and designs for cities that are eligible to continue with PM phase.

PIU‐T Assist the city Pokjas concerned with finalizing Draft Program Memorandum in 9 cities (former ISSDP + Banda Aceh and Pekanbaru).

Assist with assessing completion status of SSKs in 41 cities (2010 PPSP Batch) in order to determine scope of work for completion of SSK and preparation of DPM by KMPs covering 10 provinces/32 cities and the KMWs covering 4 provinces/9 cities.

Completed On‐going

13 Delegation of KMP procurement, contract management and monitoring & evaluation of the PM

Prov. Satkers Consolidate mechanism and seek consensus with PIU‐PU to provide assistance to the offices of the

On‐going


21



Target Group




Phase to Provincial Satkers. Provincial Satkers in KMP procurement, contract management, quality assessment for which training programs will be developed.

14 Tendering and recruiting KMPs (including PM City and Provincial Facilitators) for 2011 PPSP program.

KMP Assist with tendering process, including public consultations, tender evaluation and contracting as requested.

Assist with preparing detailed task descriptions of those CFs and PFs (recruited to facilitate preparation of BP and SSK) with additional responsibilities to support 9 cities with finalizing the SSK and preparing the Draft Program Memorandum.

Completed Completed

15 Ensure that KMPs follow standard procedures in preparing a Draft PM.

PIU‐T KMP Pokjas

Submission, processing of comments from PIU‐T and finalization of Manual and Guidelines for the preparation of a Draft Program Memorandum.

Finalize related training material for training of City and Provincial Facilitators and consultants mobilized under KMP contract on proper use of the Manual and Guidelines and quality of the DPMs.

Assist with the delivery of the training.

Finalize the development of effective and measurable indicators to assess quality of DPM.

Seek consensus with PIU‐PU on the procedures to monitor preparation, completeness and effectiveness of Draft PM, obtain feed back to ensure refinement of procedures, manuals and guidelines and general quality of the document produced.

Prepare a work plan and TOR for coaching clinics aimed to provide support to the City/Regency Pokjas, Provincial Satkers, KMPs and Facilitators and PIU‐T in getting feed back on the implementation procedures and effectiveness of Manuals and Guidelines with the aim to obtain feed back and lessons learned as input for improving the Manuals and Guidelines.

Completed Completed Training schedules & lesson plan prepared On‐going Pending Under preparation

16 Ensure that KMPs follow standard formats for master planning, feasibility studies and detailed engineering designs.

PIU‐T KMP Pokjas

Initiate and finalize preparation of a Manual and related Guidelines to support the planning and implementation of the required additional studies and detailed engineering designs.

Finalizing Manual and Guidelines (including translations) for the preparation of Master Plans, Feasibility Studies (for 3 sub‐

Completed Under preparation


22



Target Group




sectors), AMDAL and LARAP and Detailed Engineering Designs.

17 Organize/Facilitate a panel to assess the quality of DPM and the identified Master Plans, Feasibility Studies, AMDAL+LARAP and Detailed Engineering Designs.

Pokjas KMP

Provide continued support to assess the quality of DPM and Studies and Designs through a Pannel Forum on Quality Assessement and Quality Assurance of documents prepared under PPSP.

Pending

18 Develop standard procedures and standard documents for procuring works, goods and services under PPSP Phase 5.

PIU‐T Continue preparation of standard procedures and documents for procuring works, goods and services under PPSP Phase 5.

On‐going

19 Contract management, construction supervision, quality assessment and control of works and goods contracts, including commissioning procedures under supply and installation of goods contracts.

PIU‐T Start developing standard procedures, manuals and guidelines related to contract management, construction supervision, quality assessment and control of works and goods contracts, including commissioning procedures under supply and installation of goods contracts.

On‐going

20 Contract management, quality assessment and control of service contracts.

PIU‐T Start with developing standard procedures, manuals and guidelines related to contract management and quality assessment and control of service contracts.

On‐going

21 Measure the quality of SSK documents from 41 cities.

Support panel team of PPSP in measuring the submitted documents. Support panel team of PPSP in internalising the process of QA within the PPSP system.

USDP team has assessed the quality of 7 WBs and SSKs randomly (from 41 documents). General report of the assessment has been incorporated in the USDP Annual Report 2010. USDP Team supported PIU‐T’s panel team in internalizing QA tools (technical aspect) during the assessment of 22 WBs abd SSKs by PIU‐T’s panel team. The 20 of rest WBs and SSKs are targeted to be completed in July 2011.

2.4 PROGRESS ON USDP‐PPSP TOPICS OF JUNE 2011

2.4.1 Preparation INPRES Sanitation and Water Supply

Previously the draft of INPRES was designed and prepared to provide legal status for PPSP that will drive all related Ministries as well as Provincial and Regencies/Municipalities committed their obligation not only to support the acceleration of planning, programming and implementation processes but also oblige their spending priority at their budget allocation to meet the investment target on sanitation development until 2014.

End of last year (2010) a complete draft which also accommodates the planning and programming of STBM (Community based total sanitation) was completely accomplished. Related Ministries which are a member of PPSP institution agreed to the final concept including all annexes.

Early January of 2011 emerged the intension from Director of Drinking Water at Directorate General Cipta Karya, that the development of water supply services should be incorporated to the existing draft INPRES for PPSP. Their proposal rose based on the actual status of law, the Government Regulation No 16 year 2005, that sanitation should be in a system of SPAM (Drinking Water Provision System).


23

This proposal has been approved by Steering Committee, and Pokja AMPL was asked to prepare the appropriate text for incorporation in the previous draft INPRES on PPSP. In terms of substance, initially, there was not any change to the first draft INPRES on PPSP. The issue still was on how to integrate the PPSP text with PPAM (Acceleration Development for Drinking Water). At last the working team of POKJA AMPL decided on two separate instructions, bundled in one INPRES package.

The progress to develop the substance of PPAM is not an easy matter, because the system of Water Supply development is distinctly different to Sanitation. So that is why the progress of developing the integrated draft has taken a lot of time.

At last, in July 2011, the final draft of INPRES for PPAMSP (Acceleration Development for Drinking Water and Human Settlement Sanitation) as an integrated instruction was completely accomplished. This final draft now is being distributed to all related Ministries; not only to PPSP Institution but to all Ministries related to infrastructure development, financing and legal matters such as Sector Ministries, Ministry of Finance and Cabinet Secretary.

Remarks and notes from Ministries will be collected before 5 August and the relevant input will be compiled and incorporated into the final legal draft and send to President Office soonest. Hopefully the legalized INPRES can be launched at KSAN, on middle of October this year by the President.

2.4.2 Web‐based Monev PPSP

The PPSP Monev system is developed to meet several purposes: guiding and measuring performance of cities in developing a sanitation strategy as well as its implementation. The system was introduced in 2010 with 35 of 41 cities participating in the system.

In 2011 the Monev system was extended with progress monitoring as well as investment and implementation monitoring. The investment captures information about programs and activities including funds planned or invested, sources of funds, relation to city’s target, use of specially allocated fund (DAK) and others. In 2011 all 63 new cities participating in PPSP are included in Monev.

The username and password for each city is available to the 63 cities, and currently distributed to cities through the Provincial Pokja and regional management consultant (KMW).

This year’s challenge will be to market to cities the system use. A new approach has been initiated to invite cities in using the system. The approach is to collaborate with KMW and its CFs and PFs to provide training and support on regional basis. These trainings are additional to the Jakarta trainings.

Two activities are undertaken:

1. Training to KMW 1 and 2 Monev experts on system utilization, at USDP office in Jakarta, 2. Regional training of Pokja of Kota Tangerang Selatan, Kota Serang, Kabupaten Serang and Kabupaten

Pandeglang. These four cities belong to Banten Province by USDP at Serang. NAWASIS: the PPSP 2011 Monev system contributes all of its modules to the National Water and Sanitation Information System (NAWASIS).

2.4.3 Facilitation to AKKOPSI

AKKOPSI was established and declared at the sixth ’Summit Meeting on Urban Sanitation’ convened in Jambi City in 2009. Under facilitation of PIU‐AE and supported by USDP, AKKOPSI emerging as new active organization.

Scope of AKOPSI includes cooperation in the development of urban sanitation and includes among other cooperation in information exchange, transfer of knowledge, experience exchange, technical and managerial assistance, internship as well as collective funding and various cooperation based on agreement among parties.

In AKKOPSI’s Articles of Association/By‐Laws more stipulate among others Strategic Plan, Action Plan and Annual Work Plan. It means that as organization they have a strong foundation to provide any formal activities cooperate with all level of governments and other formal and legal organization.

Each year, AKKOPSI provides regular two Sanitation Summits and at least one National Convention. All events are designed to implement the main role of communication and transfer of knowledge and develop activities as well as commitment among members. The registered member of AKKOPSI (2010) is 63; in 2011 about 58 new members this year will be added to the total of 121.

In terms of organisation, AKKOPSI is proposing to SDG (Sanitation Donor Group) for having special technical assistance to support the activities related capacity building and knowledge management that cannot be financed from their revenue / income.

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25

PIU AE invited 4 mainstream SKPD of each provinces: 1) Sekretaris Daerah (Setda); 2) Kepala Bappeda; 3) Kepala Dinas Pekerjaan Umum / Cipta Karya; and 4) Kepala Dinas Kesehatan in provincial level. All of them participated in two days event of the Lokakarya Nasional in Jakarta. These key actors from official government or Provincial Pokja will follow‐up on the selection process in their provincial level.

The Lokakarya would be followeded by the provinces involving their districts/cities to Rapat Kerja Daerah (Rakerda) / Lokakarya Daerah, road shows or/and formal letter to priority candidates as mentioned in Provincial PPSP’s Road Map. Due to lack of budget for the selections process, some of them also will make use of their regional coordination meeting (SKPD forum) for this purpose. Additionally various advocacy activities will be rolled out and promote PPSP principles and regulation in national, provincial and city levels.

Currently, each PIU and PMU participated in the Lokakarya National with resource persons. The General Director of PP & PL of the Health Ministry, as keynote speaker, opened and gave his remarks. Echelon‐2 from related ministries (Bappenas, Home Affair, Public Works, and Health) presented various issues of PPSP.

USDP involvement for this event has strengthened PIU AE coordination roles as well as partnership and cross‐cutting activities on district/city selection of PPSP.

In the next quarter, Provincial governments have to follow‐up with PPSP advocacy activities, especially to achieve the target of PPSP selection process at provincial level. Immediate actions is the roll‐out at provincial and district/city level to ensure Head of District/Mayor’s commitments, budget plan (RKA / KAU‐PPAS), and draft of formal letter (SK) Pokja Kabupaten/Kota with its structure.

2.4.6 Kota‐Kabupaten Environmental Health Risk Assessment Study (EHRA) 2011

The EHRA Study Method

The EHRA study is comprehensive study with a participative survey on sanitation condition and community behavior in Kota/Kabupaten level. Comprehensive means that the information obtained from the survey will accurately depict sanitation conditions in each municipality where the PPSP is active. This information represents first‐hand findings on real conditions on the ground (primary data), and will be of great importance in complementing the information contained in the Sanitation White Book as prepared by the Kota/Kabupaten Sanitation Working Groups (POKJA SANITASI/AMPL).

The objective and focusing of EHRA is to identify the availability, access and condition of sanitation facilities, such as clean water sources, latrines, wastewater and grey water disposal, solid waste collection and management, micro drainage condition and flood. Also included are the use of sanitation facilities and the status of hygiene related behaviour based on the 5 (five) pillars of STBM (Sanitasi Total Berbasis Masyarakat ): (1) Open Defecation Free, (2) Hand washing with soap, (3) Drinking water and food hygiene, (4) Solid waste collection and (5) Micro drainage at household level.

The EHRA is conducted for the following purposes:

a. One of the primary data sources for City Sanitation White Books, b. As input for the design of urban and rural sanitation development strategies, c. As a instructive tool, particularly for the Sanitation Working Group if they will conduct similar surveys in

the future, d. To improve the level of stakeholders’ awareness and concern on sanitation issues, e. As input for design of public awareness campaigns, f. And as source of information for national analyses of urban and rural sanitation condition.

The survey is conducted using quantitative methods. Its instruments consist of a questionnaire and an observation sheet which have been designed by the USDP EHRA Team. The primary analysis unit is the household, with the principal source of information (respondent) may be husbands, housewives or any adult family members who are assumed to be the “sanitation managers” at their home. The respondents (households) are selected based upon the agreed methodology to ensure that they are representative for the Kota/Kabupaten as a whole. The study shall be conducted by POKJA, in the Kota/Kabupaten where the PPSP is being undertaken.

It is preferable that the EHRA Study team, including enumerators, have various experience backgrounds. The enumerators should be active PKK or Health Centre (Posyandu) cadres at the village/kelurahan level, as they will be familiar with and well recognized by the communities especially respondents. The Study Team can provide a feedback mechanism from the communities regarding the study results by which it provides social accountability to the study validity. This is also a way of sanitation awareness development.

The EHRA Study team should provide training for the enumerators on how to carry out the survey. Districts, villages/Kelurahan for the study areas are selected by means of Cluster Sampling Method, while respondents are selected by Proportionate Stratified Random Sampling method.


26

Data processing and Report

Data processing includes data entry and data analysis. USDP has provided a software package under EPI Info as data entry tools which fits with the questionnaire logical sets, and a set of SPSS (Statistical Package for Social Sciences) program syntax for crosstab analysis. The data processing output formats have been set to fit with the requirement of the next steps of PPSP processes. The EHRA Study team then composes a study report in a narrative format.

2.4.7. Overview training delivered April – June 2011

During the quarter, five (5) training programs were implemented for various target groups as can be seen in Table 2.3. The training was organized by joint team of PMU, PIUs and USDP. The administration of training was responsibility of PIU which lead for the training organization including budget; whilst substantial materials was responsibility of USDP. The trainers (facilitators) were team up between PMU/PIUs staff who followed ToT program PPSP and USDP experts.

Table 2.3 PPSP Training delivered April – June 2011 No. Training activity Participant Venue

1. Training of Provincial and City Facilitator for Cities to develop White Book and CSS, Bach I, 18 – 26 May 2011.

Totally 49 participants:

• 45 persons are candidate CF and PF.

• 4 are staff of PLP, MPU.

Balai Diklat Air minum dan sanitasi PU Cipta Karya, MPU, Bekasi Divided into 2 classes parallel.

2. Training of City Facilitator for Cities to develop MPSS and PF, 27 – 28 May 2011.



• 4 persons are staff of PLP, MPU.


3. Training of Provincial and City Facilitator for Cities to develop White Book and CSS Bach II, 30 May – 8 June 2011.



• 4 are staff of PLP, MPU.


4. Training of KMW on the subjects of White Book, CSS and introduction of MPSS, 20 – 22 June 2011.


• 51 persons are experts/ specialist under KMW.


Hotel Amoz Cosy, Jakarta Organized in one big class and in 6 classes parallel for related subjects of expertise related to CSS

5. Training of Satker PLP Province on the subjects of White Book, CSS and MPSS, 23 – 24 June 2011.

Total 90 persons represented from 30 provinces.

Hotel Amoz Cosy, Jakarta Organized in 4 classes parallel

2.4.8 Organization Training 2012 and Beyond

The four implementing ministries represented by the PMU and PIUs comprise the national‐level support system for PPSP implementation. One of USDP’s main roles is to strengthen that support system. This comes down to further fine‐tuning and documenting the integrated sanitation planning and implementation methodology. It will support the integration of the methodology into regular government operations, transferring the knowledge and hands‐on experience of the USDP consultants to GoI staff members. It will identify local institutions that could incorporate functions of the support system which are difficult to be delivered by government institutions, and designing (and supporting the implementation) of training programs to strengthen the capacity of key stakeholders. To enable the PMU/PIU’s to carry out the training function in the future, USDP has earlier proposed a transfer‐of‐training skills concept that would include the following elements:

1. USDP prepares the overall training program 2011 for submission by October 2010 on the basis of which PMU/PIU would seek appropriate funding.

2. USDP develops ‘generic’ training modules; the modules would include all the necessary materials (training session plan, content description, handouts) to conduct the training sessions. Depending on the training target group, minor adaptations would need to be made in the materials of these ‘generic’ modules.


27

3. PPSP (PMU/PIUs) selects staff members from the implementing units the PMU/PIUs represent, and formally (SK) appoints these as “Trainer Pokja AMPL Nasional 2011”.

4. USDP designs and conducts a Training‐of‐Trainers with the aim to test the training modules and to train the appointed GoI staff to become a “Trainer Pokja AMPL Nasional”.

5. For each scheduled training program, (see Training Calendar 2011) training preparation workshops would be initiated by USDP. During these workshops the USDP specialists would coach the GoI staff in the details of each (sub) module selected for a particular course and agree on a distribution of tasks during training implementation.

6. The 2011 training programs would be implemented through a team‐teaching approach by which each sub‐module would be trained by a combination of a “Trainer Pokja AMPL Nasional 2011” (participants ToT) and a USDP specialist. Gradually during 2011, the role of the USDP specialists as co‐trainers would be reduced and be completely phased out by the end of 2011.

In addition to that, it had been agreed that the following training implementation concept would be applied for the 2011 training programs.

1. PMU‐PIU‐T would complete the selection of the PF‐CF, KMW, KMP at least one month before the start of the training program.

2. Upon selection, PMU would sent the PPSP Manuals to the participants and request them to study these in‐depth.

3. One week before the training, the participants would conduct an online test based on the content of the PPSP Manuals. This would be organized by the PMU. The reason for disseminating PPSP material before the training and to test the participants’ comprehension of it was to increase the effectiveness of the training: training time would not be used to convey information (that people can do in their own time), but to skill participants in the PPSP methodology including the effective facilitation of it.

4. The training programs would focus on “How to DO”; exercises would comprise a major part of the training. Only in exceptional cases more subject matter knowledge would be provided.

Based on the experiences of the PF/CF, KMW and Satker training programs so far, a few observations can be made: • USDP submitted Proposed Training Program 2011 in October 2010; funding for the selection of the PF/CF and

for their training could not be made available; PF/CF training was conducted by EKN funds. As this budget was insufficient to include both the selection costs and a full implementation of the originally designed training program, the training had to be shortened

• As of May 15 2011, USDP had prepared 24 ‘generic’ sub‐modules • Bappenas (PMU) and formally appoint the trainers (“Trainer AMPL Pokja Nasional 2011”) was only followed

up by Bappenas (PMU) and Bangda (PIU‐K) submitted a list of trainers to be included in the ToT and to become “Trainer AMPL Pokja Nasional 2011”

• USDP conducted a ToT (42 participants) in March 21‐14, 2011 • Despite the existence of a PF/CF Selection and Training Plan prepared by PIU‐T/PMU selection and PF/CF

training preparation came under intense time pressure as a result of which the proposed training concept had to be largely ignored. This major slippage of the Plan had many adverse implications for the quality of selection and for the PF/CF training preparation and implementation:

o The proposed training concept had to be cancelled: no studying of the PPSP manuals by the participants prior to the training. Also, no testing was done. This has implied that much of the training had to be focused on providing information about the PPSP approach, something the trainees could have done before arriving at the training site.

o Participants only knew 3 days before the training whether they were selected. Apart from the stress factor it unnecessarily increased the costs for travelling to the training.

o Trainer teams could not be timely and adequately formed and prepare themselves. As a result, the USDP trainers had again to take a disproportionate responsibility for the preparation and implementation of the training and so, little transfer of training capacity could be realized.

• The number of GoI’s “Trainer AMPL Pokja Nasional 2011” actually working as a trainer was limited Because of the lack of clarity about the training implementation arrangements, the Ministry of Home Affairs withdrew its training staff.

• the Organizing Committee (Panitia) for the CF/PF training was put together at the last minute; the active members were junior PU staff. As a result several of the activities normally belonging to the tasks of the Panitia, had now to be done by the USDP CBT.

• A number of potential trainers who participated in the ToT program were not proposed to work as a co‐trainer in the PF/CF training. Certain GoI co‐trainers were training sub‐modules which did not bear a relationship with the role of their units.

• Following the evaluation outcomes, several of the GoI co‐trainers still showed lack in‐depth practical/ field knowledge of their part of the methodology.

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29

Detailed implementation of the pilot Pokja Strengthening is depicted in Table below.

Observation Items

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Based on the facilitation process during April ‐ June, there were two obstacles in the implementation of these activities:

• Absence of provincial facilitator in each province, due to the delayed mobilization. • Provincial Pokja members were busy with their task in their structural organization of Provincial Government.

2.4.10 NAWASIS

NAWASIS stands for National Water and Sanitation Information System.

System Goal: to be used by cities in documenting activities in water and sanitation development.

NAWASIS system is a web‐based monitoring and management tool.

It enables users to enter data on cities’ sanitation development plans as well as to monitor implementation of planned investment, based on the city sanitation strategy.

NAWASIS is designed as an open platform to provide space for water and sanitation programs in terms of entering data on plan and implemented activities in ‘real time’ mode.

Currently the system may be accessed on ams.trial.irwansembiring.net.

The Government of Indonesia will specify site address in the near future.

NAWASIS has eight modules available namely: home, profile, planning, investment, recapitulation, notes by pokja, and others.

The ‘Home’ module is the template entry page once logged‐in. It presents information on 21 consolidated indicators of water and sanitation on a mid‐term (5 year) base. The ‘Profile’ module consists of city profile, workgroup profile, and consolidated indicators. The consolidated indicators capture the logical framework of sanitation development in a city, structuring their local goals and national goals.

The ‘Planning’ module captures the planning part of water and sanitation programs currently managed by the Bappenas. One of the programs is PPSPS ‐ Accelerated Sanitation Development in Settlements. PPSP applied in cities and districts, comprises documents developed by the city as white book, city sanitation strategy, and memorandum program.

Slots for other programs are also available and may need further effort to invite the implementing parties.

‘Investment’ module captures data of sanitation development plan such as a) programs and activities, b) amounts, sources and type of funding, c) location, d) outputs and relation to specified goals (outcomes). Information will be aggregated in the ‘recapitulation’ module once indicated activities are ticked.

‘Recapitulation’ module aggregates implemented activities and finances based on source, use, type of fund, year as well as sector and subsector. Aggregation of output and location are also available in this module.


30

The ‘Pokja Notes’ module records correspondence that are delivered by cities to the system operator. ‘Questions and answers’ may be included.

The ‘Others’ module consists of guest book and glossary used in the system.

NAWASIS is scheduled to be launched and endorsed in October 2011 by the Government of Indonesia, during the Water and Sanitation Convention. The system has a test period from August to September 2011.

NAWASIS goal, again, is for the cities to be used in documenting activities in water and sanitation development.

2.4.11 Conference on Decentralized Wastewater Treatment Systems (DEWATS) for Urban Environments in Asia

From 25‐28 May 2011 the DEWATS (Decentralized Wastewater Treatment Systems) for urban environments in Asia Conference was held in Manila, Philippines. This conference discussed the latest developments in policy and practices related to decentralized wastewater management with a view to expanding the range and scale of wastewater initiatives and developing appropriate financing mechanisms to support the necessary investments. The Manila Conference was the third of a series organized by International Water Association (IWA) in the Asia‐Pacific, following on from the ‘Sanitation Options’ Conference in Hanoi in 2008 and the ‘DEWATS in Developing Countries’ Conference in Surabaya in 2010. The following topics were discussed during this Manila conference; (i) Institutional and regulatory frameworks, (ii) Cost and financing mechanisms, (iii) Community‐based sanitation aspects, (iv) Promotion of decentralized systems, (v) Technical decentralized sanitation options and (vi) Up‐scaling and integration of decentralized systems.

Thirty nine (39) experiences and studies on the DEWATS from several countries were presented and discussed in two parallel sessions during the conference. These experiences range from successful implementation of the DEWATS as complementary to conventional sewerage system to the DEWATS as a successful standalone system for small scale sewage management. Four specific topics on the DEWATS experiences in Indonesia below were explained. These experiences were gathered from activities which were supported by WSP, USDP or under umbrella of PPSP in general.

The Banda Aceh experience on “Strategy for Phased Implementation – Off‐Site Sanitation Development” was shared which describes an important lesson on the need to apply a staged approach (short term‐long term) in the design of a feasible sanitation infrastructure. This staged approach helped the Municipality of Banda Aceh to allocate their annual budget since the required investment is spread over a longer period. The DEWATS has also been selected as a sewage management system for the first stage of off‐site sanitation development in peri‐urban areas.

In other discussion session, the DEWATS evaluation study in Java showed a strong “economy of scale” with the size of DEWATS. Small DEWATS (50 – 100 households) are relatively much more costly compared to bigger system (200 households). This finding might be driver for communities to work together.

Successful implementation of the DEWATS is supported not only by its technical solution but also acceptance from the community. Environmental Health Risk Assessment (EHRA) was presented as a tool for advocacy and monitoring to promote and sustain the implementation of DEWATS in Indonesia.

And in bigger scale, findings from a study on “The Economic of Sanitation Initiative: Sanitation Costs and Financing Mechanism in Indonesia” were presented. It shows that the economic opportunities are a multifold of the financial costs of the realization of the DEWATS.

Finally, the conference concluded that the successful of DEWATS implementation will depend not only on technical solutions but also on the non‐technical aspects, ie. comprehensive sanitation planning, community participation and clear cost and financing mechanism.

�


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3 PLANNED ACTIVITIES FOR NEXT THREE MONTHS: JULY‐SEPTEMBER 2011

USDP is providing support services to PPSP. It operates in the context and in conjunction with PPSP. This chapter will therefore start with a section on the planned activities of PPSP during the next three months as perceived by USDP based on discussions with PMU and PIUs. PPSP is assumed to produce its own reports on planned activities as well as work plans for the participating Ministries.

3.1 PPSP PROGRAM

The activities planned by PMU and PIUs for PPSP for the period July‐September 2011 can be summarized as follows (for a more detailed listing of scheduled activities see Table 3.1):

Regarding PPSP institutionalization:

1. Completion of consolidation of work plans of PMU and PIUs for PPSP 2011. 2. Internalisation and formalisation of Program Management Manual. 3. PPSP Echelon 2 meeting. 4. Strengthen PMU‐PIU coordination and structured meeting schedule. 5. Preparation and distribution of Explanatory Letter to Circular Letter on PPSP participation to Local

Government. 6. Training on communication on management aspect for Provincial Pokjas. 7. Preparation of next National Sanitation Convention KSAN (October 2011). 8. Update on investment policies in sanitation in support of Roadmap PPSP. 9. Strengthen PMU‐PPSP coordination and structured meeting schedule.

Regarding implementation of PPSP Stages:

1. Field test, finalise and apply adjusted EHRA methodology. 2. Training of Cipta Karya Provincial Satkers and staff (33 provinces) on PPSP. 3. Training of KMP staff in 11 provinces. 4. Training of Pokja staff (Kota/Kabuapaten) and CFs in adjusted EHRA methodology. 5. Preparation of City Sanitation Summit XI in Probolingo in collaboration with AKKOPSI. 6. Finalisation of INPRES procedures and documentation for submission to the President. 7. Distribution of the preparation of Regional Budget (APBD). 8. Provincial seminar on Regency/City networking. 3.2 USDP SUPPORT FOR PPSP INSTITUTIONALIZATION AND IMPLEMENTATION

In the next quarter the following main support activities are foreseen for each of the USDP Cells (for a more detailed listing of scheduled activities see Table 3.2 u/i Table 3.5): USDP Cell at PMU (Bappenas):

1. To support the government, through the Pokja AMPL, in socialization of the INPRES regarding the accelerated of the development of human settlement sanitation and its stipulation by law (INPRES).

2. Support and assist PMU, as well as the national working group for Water and Sanitation (POKJA AMPL), on the framework of regionalization of the Pokja.

3. Support and assist National Pokja AMPL to prepare the National Conference of Sanitation Development. 4. Continue to support PMU in carrying out activities in the context of knowledge management. 5. To support PMU in the guarding the implementation of Web‐based Monev. 6. To support PIU‐AE in carrying out the socialization of the legal and stipulated policy of PPSP. 7. Continue to support PIU‐AE in the preparation of the PPSP roll out program for 2012 cities in preparing SSK. 8. Continue to support PIU‐AE in facilitating its Ministry to assist AKKOPSI in conducting the first City Sanitation

Summit in year 2011 that will be held in Banda Aceh. 9. To support PIU‐IF in facilitating its Ministry to prepare regulation as well as decree in getting commitments

for the setting up of the obligations of all level governments, as well as the community and private parties to allocate their investment budgets for the sanitation sector.

10. Continue to support UC‐IF in facilitation related to capacity building program to improve the quality and professional services of all units of PPSP institutions, and at selected Provincial Pokjas.


32

In particular with regard to Team 6: 1. Further enhance the utilization of web based Monev system to develop CSS: promotion of SSK development

phase. 2. Assess WB draft submitted by Pokja. 3. Promote Monev results to PMU and PIU leads through regular meeting initiation and sanitation web. 4. Regional consultation for WB drafts. 5. Site visit to selected cities and develop lessons learned at third quarter. 6. Assist as implementation of hub and coaching clinics.

USDP Cell at PIU‐AE (Ministry of Health), including Team 1:

1. Share and transfer knowledge to PIU‐AE team on implementation their roles and tasks. 2. Technical assistance and quality assessment of material / tools, campaign, and promotions development for

PMU and other implementation team of PPSP. 3. Implementation of mainstreaming PMJK, Hygiene Promotions and Public Private Partnership aspects. 4. Develop and re‐produce materials and tools communications. 5. Assist PIU‐AE team in assessing WB, CSS and PM (content quality and ownership). 6. Develop capacity the members of PIU‐AE to monitor, evaluate, and develop all of communications and

advocacy and empowerment of PPSP’s principals and mission (mini participative coaching). 7. Facilitate the improvement of institutional design of PIU‐AE. 8. Communications skill trainings and workshop for PPSP champions, agent advocacy and communicators. 9. Internalize communication principles, advocacy and empowerment skill / knowledge implement studies /

assessment and drafting SSK. 10. Assist PIU‐AE in using monitoring and evaluations system of PPSP. 11. Contribute to PIUs, PMU and AKKOPSI events and trainings and monitoring quality of materials/tools

communications. 12. Contribute in conceptual preparation and design, syllabus of capacity building for communication, and

support implementation of training of trainers (TOT) of WBs and CSS for PMU and PIU team. 13. Provide inputs and support to UC PIU‐AE and other PIUs and PMU in organizing and implementing workshop

at national and/or regional level in dissemination / socialization PPSP regulation and preparation of PPSP institutional at national, provincial and city / regency level.

14. Support UC PMU to support PMU in organizing and implementing national workshops, trainings and knowledge events.

15. Support to UC PMU to make sure all produced manuals/tools; design and conceptual guidelines are properly disseminated and shared with relevant stakeholders.

16. Provide support to facilitator 2011 (CF / PF and technical assistance team) in a number of trainings and coaching.

USDP Cell at PIU‐IF (Ministry of Home Affairs):

1. Preparing Grand Design Capacity Building PPSP. 2. Improved the training modules based on ToT results. 3. Facilitate Trainers preparation meeting as a follow up of ToT of WB and CSS. 4. Prepare design, syllabus, and coordinate facilitation of training program implementation for KMW and KMP. 5. Prepare design, syllabus, and coordinate facilitation of training program for province Pokja on facilitation

development of WB, CSS and Memorandum Program Sanitation Sector (MPSS). 6. Prepare design and facilitate implementation of team building USDP, PMU and PIUs. 7. Evaluate training program PPSP 2011. 8. Provide input for draft INPRES PPSP. 9. Carry out institutional mapping, thematic training, institution strengthening and Monev at 6 pilot provinces:

South Sumatera, Central Java, East Java, Bali, west Kalimantan, and South Kalimantan. 10. Prepare guideline on institutional strengthening of province Pokja. 11. Provide support in updating Guideline on institutional preparation and indication program activities of PPSP

at local level. 12. Provide support on socialization of circular letter Minister of Home Affairs to province and municipalities selected for

PPSP 2012 concerning Pokja preparation and budget allocation.


33

13. Prepare guideline on regulator and operator of sanitation sector. 14. Support updates Guideline Source identification and Funding Mechanism sanitation sector. 15. Support to facilitate training program of Source identification and Funding Mechanism sanitation sector. 16. Addition: Prepare design, syllabus, and coordinate facilitation of training program for PF and CF on facilitation

development of WB, CSS and Memorandum Program Sanitation Sector (MPSS). 17. Provision general implementation support in strengthening organization of AKKOPSI and private sector

training centre. 18. Support to facilitator recruitment. 19. Provide support to quality assessment of WB and CSS. 20. Support in development of Guideline of Program Memorandum for institutional and financial aspects

(Guidance note). 21. Provide support the guideline on institutional strengthening of district and city Pokja in program

memorandum phase. 22. Prepare guideline on PPP (Public Private Partnership) for institutional and financial aspect. 23. Provide input on development and operation of web Training PPSP. 24. Make sure all produced manuals and guidelines are properly disseminated and shared with relevant

stakeholders. In particular for Team 2: 1. Carry out thematic training at 6 pilot provinces: South Sumatera, Central Java, East Java, Bali, west

Kalimantan, and South Kalimantan. 2. Continue to prepare guideline on institutional strengthening of province Pokja. 3. Provide support in updating the guideline on institutional preparation and indication program activities of

PPSP at local level. 4. Provide support the guideline on institutional strengthening of district and city Pokja in program

memorandum phase. 5. Provide input for draft INPRES PPSP. 6. Develop strategic inputs to the Regulation of Minister of Home Affairs in emphasizing compulsory local

budget support for PPSP implementation in local level. 7. Provide support on socialization of circular letter Minister of Home Affairs to province and municipalities

selected for PPSP 2012 concerning Pokja preparation and budget allocation.

USDP Cell at PIU‐T (Ministry of Public Works):

1. Assist the preparation of TOR KMWs for KMW’s recruitment in 2012. 2. Assist in identifying and determining the needs of facilitators for PPSP 2012 (stage 3). 3. Review the related manuals and guidelines on CSS stage. 4. Provide regular coaching clinic to KMWs, indirectly CFs/PFs (at regional level). 5. Provide support to implement Quality Assessment of WB and CSS through panel forum. 6. Provide support in implementing Knowledge Event‐Priority Setting Approach on WB development. 7. Support and provide inputs on WB and CSS Regional Workshop (on regional basis and/or in selected cities). 8. Support to implement the Web‐based “Hub‐system”‐Question and Answer. 9. Finalizing and further refining the scope of activities and work plan for the provision of USDP support to the

KMPs and PFs/CFs. 10. Continue compiling and finalizing supporting documents for the implementation stage related to

procurement, contract management, construction supervision, quality assessment and control and monitoring and evaluation.

11. Prepare TORs and Guidelines for coaching clinics to be organized to support and improve the efforts of the KMPs and PFs/CFs

12. Assist PIU‐T with the identification of 3 suitable pilot projects and the selection of (possible alternative) technology options.

13. Continuous support to implement monitoring of PPSP (WB, CSS, PM development). 14. Assist UC‐AE with the effective dissemination of all completed Manuals and Guidelines to relevant

stakeholders. 15. Assist UC‐AE in support PIU‐AE in organizing workshop / road show to build the commitment of cities in their

participation on PPSP 2012.


34

16. Coordinate the finalization of the DEWATS survey and effective dissemination of the conclusions and recommendations.

In particular for Team 3: 1. Assist the preparation of TOR KMWs for KMW’s recruitment in 2012. 2. Assist in identifying and determining the needs of facilitators for PPSP 2012. 3. Review the related manuals and guidelines including streamlining procedures and outputs 4. Provide regular coaching clinic to KMWs, indirectly CFs/PFs (at regional level). 5. Provide support to implement Quality Assessment of WB and CSS through panel forum. 6. Provide support in implementing Knowledge Event‐Priority Setting Approach on WB development. 7. Support and provide inputs on WB and CSS Regional Workshop (on regional basis and/or in selected cities). 8. Support to implement the Web‐based “Hub‐system”‐Question and Answer. 9. Compile lessons learned and provide necessary feedback in improving the program. 10. Ongoing support to provide inputs to PFs/CFs performance monitoring tools/system. 11. Support in monitoring the WB and CSS development progress. 12. Ongoing support to provide inputs to update the FAQ re WB and CSS in the website. 13. Provide notes on SSK plan development using a modular approach suitable for short, medium and long term

planning 14. Complete guideline on ‘Standard measures and cost in sanitation development’ 15. Complete guideline “Community Based Sewerage Services” 16. Monitoring of PPSP BP, SSK and MPSS preparation in eight kotas/kabupaten 17. Formulate and develop pilot projects and developments

In particular for Team 45: 1. Finalizing and further refining the scope of activities and work plan for the provision of USDP support to the

KMPs and PFs/CFs. 2. Continue compiling and finalizing supporting documents for the implementation stage related to

procurement, contract management, construction supervision, quality assessment and control and monitoring and evaluation.

3. Prepare TORs and Guidelines for coaching clinics to be organized to support and improve the efforts of the KMPs and PFs/CFs.

4. Prepare TORs and Guidelines for workshops to evaluate the performance and output of the KMPs and PFs/CFs with the purpose to draw lessons learned and‐if so required‐to improve/modify procedures and implementation manuals and guidelines.

5. Assist UC PIU‐T with the identification of 3 suitable pilot projects and the selection of (possible alternative) technology options.

6. Assist with the organization and delivery of such coaching clinics. 7. Assist UC‐AE with the effective dissemination of all completed Manuals and Guidelines to relevant

stakeholders. 8. Effective sharing of knowledge and experience with PPSP Phase 4 implementation through dedicated

websites, mass media, workshops, seminars etc. 9. Coordinate the finalization of the DEWATS survey and effective dissemination of the conclusions and

recommendations. 10. Assist Team Monev with monitoring of the implementation of PPSP 4 and 5. 11. Continue evaluation of Sanimas and develop up scaling concepts for their wider application in urban areas. 12. Monitoring of PPSP BP, SSK and MPSS preparation in eight kotas/kabupaten 13. Formulate and develop pilot projects and developments.

3.3 QUARTERLY BAR CHARTS OF ACTIVITIES FOR PPSP AND USDP

The bar chart of activities for the period April‐June 2011 for PPSP, as prepared by USDP for the PMU and PIUs from available information, is presented in Table 3.1. The bar charts of activities for the four USDP Cells for the period April‐June 2011 are presented in Table 3.2 u/i Table 3.5.


35

2010

Decem

ber

Janu

ary

Februa

ry

March

April

May

June

July

Augu

st

Septem

ber

Octob

er

Nov

embe

r

Decem

ber

A PMUA.1 Consolidation of the PMU & PIUs work plan related to the implementation of 2011 PPSPA.2 Preparation of syllabus and orientation materialA.3 Advocacy at decision maker levelA.4 Advocacy mass media for PPSP promotionA.5 Conduct the 2011 program management workshopA.6 Training on PMM for Provincial Pokjas (including Monev web‐based)A.7 Issue the Appointment Letter of 2012 PPSP to Regency/City in each Province

A.8Conduct the Orientation of PMU and PIUs re the preparation of White Book and SSK (including Monev web‐based) workshop

A.9 Conduct the Orientation of PMU and PIUs re the preparation of White Book and SSK workshopA.10 Agreement on QA tools of White Book A.11 Launch the 2010 PPSP's ReportA.12 Training PMU and PIUs re PPSP Monev system

A.13 Assessment on Monev result of the PPSP's Implementation 1st QuarterA.14 Training on adult learning methods and facilitation technics A.15 Training on communication management aspect for Provincial Pokja

A.16 Assesment on Monev result of the PPSP's Implementation 2nd QuarterA.17 Practice of White Book QA mechanismA.18 Conduct the mid year evaluation of PPSP implementation workshopA.19 Agreement on QA tools of SSK

A.20 Assesment on Monev result of the PPSP's Implementation 3rd QuarterA.21 Training media relation for TTPS (PAN)A.22 Practice of SSK QA mechanismA.23 Conduct the end of year evaluation of PPSP implementation workshopA.24 Distribute the assesment result for White Book and SSK QA, with Action Plan for Regency/City to ProvinceA.25 Report writingA.26 Launch the 2011 PPSP's Report

A.27 Assesment on Monev result of the PPSP's Implementation 4rd QuarterA.28 Conduct the end of year evaluation of PPSP implementation workshop

B PIU‐AEB.1 Conduct small team meeting on city selection criteria B.2 Conduct meeting on provincial selection for the 2011 PPSP participantsB.3 Conduct Provincial seminar on Regency/City networkingB.4 Assesment of the additional criteria from each ProvinceB.5 Conduct small team meeting to identify material requirementB.6 Preparation and production of materialB.7 Dissemination communication and advocacy materialB.8 Preparation and absorption verification toolB.9 Assistance (roadshow) at Provincial level

B.10Conduct training for Provincial Pokja on White Book and SSK assesment related to communication, community empowerment and private sector

B.11Conduct PMU and PIUs orientation workshop on QA for communication aspects, community empowerment, gender and poor inclusive, as well as private sector for White Book and SSK

B.12 Conduct meeting on provincial selection for the 2012 PPSP participantsB.13 Conduct Provincial seminar on Regency/City networking

C PIU‐IFC.1 Verification at the Governor or Regent/Mayor Decree regarding Pokja formationC.2 Assistance (visit) Provincial Pokja in order to Strengthening the Institutional and Budgeting PlanC.3 Preparation and agreement verification toolC.4 Finalisation Draft Presidential Decree PPSP ProgramC.5 Consolidation of the institutional and budget plan statusC.6 Conduct training for Provincial Pokja on White Book and SSK assesment related technical aspect C.7 Conduct PMU and PIUs orientation workshop on QA Institutional and Financial aspect within White Book and SSKC.8 Distribution of the preparation of Regional Budget (APBD) Permendagri C.9 Distribution the Ministry of Home Affair Circular Letter regarding regional PPSP Implementation C.10 Distribution the Institutional Preparation and Indicative ActivitiesC.11 Conduct Provincial seminar on PPSP implementation

D PIU‐TD.1 Issue KMW and KMP assigment letter by TTPSD.2 Preparation of the tools and performance assesment mechanism D.3 Conduct KMW and KMP orientation workshop (TA coaching for KMW and other aspects)D.4 Conduct KMW and KMP orientation workshop for the implementation of EHRAD.5 Training Provincial Pokja on the White Book and SSK assesment related to technical aspectD.6 Conduct PMU and PIUs orientation workshop on QA Technical aspect within White Book and SSKD.7 Training Provincial Pokja on the EHRA study implementationD.8 Assesment on KMW performance

E Provincial PokjaE.1 Conduct Pokja internal meeting to set up the additional criteria for networkingE.2 Conduct regency/city networking interest workshop at Provincial levelE.3 Submission of Provincial Proposals

F City PokjaF.1 Develop EHRA and White BookF.2 Develop SSKF.3 Public consultation SSK

PPSP Workplan 2011

PPSP Stages/Activity DetailsNo.

2011

Table 3. 1 Bar chart of activities for PPSP


36

Table 3. 2 Activities of USDP Cell at PMU

KEY TASKS AND ACTIVITIES Cell PMU Planned Ouput by CellStatus 30 June

2011Plan

01 AMPL011 AMPL Coordination & Implementation support ‐ Annual

Facilitating its Ministry in dissemination of the decree regarding the setting up of the obligations of the investment budget in coop with cell‐AE Memo, Plan, Implement not yet yes

Support the implementation of the national sanitation policy and strategy Memo, Plan, Implement ongoing yes

Support for the implementation activities of the national agenda Memo, Plan, Implement ongoing yes

Technical support to get TTPS approval on final draft of all manual needed, if any Report not yet not yetAssist PMU and TTPS to coordinate with other urban sanitation programs Memo, Plan, Implement not yet yes

AMPL Coordination & Implementation support ‐ SingleSupport the POKJA AMPL, in preparing the guidelines for the implementation of the INPRES of PPSP Memo ongoing yes

Support the development of Sanitation Technical Team institution at AMPL institution. Memo, Plan, Implement not yet not yet

Support the preparation of policy initiatives and sanitation strategy Memo, Plan, Implement not yet yes

Support PMU and PIU of AE in the development and implementation of the concept of city sanitation rating at national level, Memo, Plan, Implement ongoing yes

Support the establishment of national standards for the development and implementation of monitoring and evaluation system AMS Memo, Plan, Implement not yet yes

Develop specialist consultants database Memo, Plan, Implement not yet not yet

012 AMPL AdvocacySupport the government, through the POKJA AMPL, in socialization of the INPRES of PPSP and its stipulation by law (INPRES) Memo, Plan, Implement ongoing yes

Socialization of the legal and stipulated policy of PPSP in coop with Cell‐AE Memo, Plan, Implement ongoing yes

Advocate related ministries about the importance to make SSKs as major requirement in urban sanitation development program Memo, Plan, Implement ongoing yes

Advocate private sector and donors about the importance to make SSKs as major requirement in urban sanitation development ongoing yes

013 AMPL Lessons learnedSupport the implementation of SSK Preparation Learning Forum (lesson learned) Memo, Plan, Implement ongoing yes

Select lesson learned of PPSP progress to be published through Percik or other publication Memo, Plan, Implement not yet not yet

11 PMU111 Coordination & Implementation support ‐ Annual

Facilitate and assist PMU in preparing the decree of the obligations of the investment budget Memo, Plan, Implement ongoing yes

Support PMU and PIU of AE providing networking with AKKOPSI for the development of their institutional capacity building, Memo, Plan, Implement ongoing yes

Facilitate PMU and assist PIU of AE providing networking with AKKOPSI for the preparation and conducting of City Sanitation Summits Memo, Plan, Implement ongoing yes

Support PMU in coordinating the follow up activity to increase the capacity of the existing facilitator Memo, Plan, Implement ongoing yes

Support PMU in providing input to institutional readiness monitoring Memo, Plan, Implement ongoing yes

Provide consideration for PMU on the follow up the result from institutional readiness monitoring Memo, Plan, Implement ongoing yes

Support PMU in providing input to municipal selection conducted by provinces Memo, Plan, Implement completed 2011 yes

Provide consideration to determine cities to be selected on PPSP 2012 Memo ongoing yes

Facilitate PMU in supporting the selection of facilitator for PPSP 2012 Memo, Plan, Implement ongoing yes

Facilitate PMU in supporting sosialization of "Surat Edaran" Memo, Plan, Implement ongoing yes

Collect, documentation, and distribute lesson learned from PPSP cities Memo, Plan, Implement ongoing yes

Coordination & Implementation support ‐ SingleSupport and assist PMU and PIUs to establish new strong organization and its network, functional operation and its professional human resource involvement,

Memo, Plan, Implement ongoing yes

Support and assist PMU in the need of HRD and the applying the multidiscipline experts to perform the quality of services Memo, Plan, Implement not yet not yet

112 AdvocacySupport and assist PMU and PIU Cell‐AE to develop strategy communication for the socialization of the legal and stipulated policy of PPSP Memo, Plan, Implement ongoing yes

Support PMU to convince the well establishment of institutional set up of the local POKJA of AMPL in the framework of regionalization of the POKJA, Memo, Plan, Implement ongoing yes

113 Lessons learned

Support and assist PMU, as well as the national working group for Water and Sanitation (POKJA AMPL), the framework of regionalization of the POKJA, Memo, Plan, Implement ongoing yes

Support and assist PMU as well as PKJA AMPL in the development and implementation of communication strategy, Memo, Plan, Implement ongoing yes

Support and assist PMU in carry out issues in the context of knowledge management, Memo, Plan, Implement ongoing yes

Support in the implementation of MTM to coordinate and consolidate PPSP institutional Memo, Plan, Implement ongoing yes

Support the establishment of "communication forum" for coordinating with other urban sanitation sector projects and programs Memo, Plan, Implement not yet yes


37

� �

KEY TASKS AND ACTIVITIES Cell PMU Planned Ouput by CellStatus 30 June

2011Plan

12 Training

Support the consolidation with related training center (at MPW and MOHA) ongoing yes

13 ToolsCompile lessons learned and training material for workshops / knowledge sharing events Memo, Plan, Implement ongoing yes

Support to coordinate the development of guideline/manual/practical guideline needed Memo, Plan, Implement not yet not yet

Assist PMU to develop "A Case Study Book" Report not yet not yet

Support knowledge management Memo, Plan, Implement ongoing yes

Develop LFA to tracking the outcome of physical works Report not yet not yet

14 M & EImplementation of MONEV system and further effective utilization of the web based system ‐ Team 6 Memo, Plan, Implement ongoing yesAssist PMU in the applying system of Web‐based MONEV. Memo, Plan, Implement ongoing yesDevelop PFs/CFs performance monitoring system Report not yet not yet

Maintain and complete the monitoring system on SSK development conducted by municipal Memo, Plan, Implement ongoing yesDevelop PPSP monitoring and evaluation system Report ongoing yes

Develop monitoring systems to ensure that a holistic approach to sanitation improvement is maintained at the implementation stage Report, Plan, Implement not yet yes

Develop evaluation and monitoring system based on the LFA Report not yet not yet

Develop monitoring system for implementation under DAK Report not yet not yet

Develop system for outcome monitoring of investments under DAK in terms of effectiveness and equity of benefit Report not yet not yet

15 Website151 Website Annual Activity

Assist in identifying information on activities related to city selection and status readiness to be taken into PPSP Website Memo ongoing yes

Assist in maintaining and updating website related to city selection process Memo, Plan, Implement not yet not yet

Assist in maintaining and updating website related to SSK preparation Memo, Plan, Implement ongoing yes

Support in designing and assist implementation of the workshop or knowledge sharing event (learning forum) Memo, Plan, Implement not yet not yet

Select lesson learned of PPSP progress during 2010 ‐ 2012 in updating the PPSP website Memo not yet not yet

152 Website Single ActivityDeliver every latest manual/guideline/practical guideline into website Memo, Plan, Implement ongoing yes

Assist in developing web‐based Training Center administration/management Memo, Plan, Implement ongoing yes

Develop web‐based "hub‐system" in order to support CFs and PFs Memo, Plan, Implement ongoing yes

Maintain and update USDP website (public and internal user) Memo, Plan, Implement ongoing yes

Maintain and update PPSP website due to www.sanitasi.or.id Memo, Plan, Implement ongoing yes

Deliver guidelines/manuals/practical manual related to program memoranda into PPSP website Transfer not yet not yet

Deliver approved LFA into PPSP website Memo not yet not yet


38

Table 3. 3 Activities of USDP Cell at PIU‐AE

Planned Ouput by Cell Status 30 June 2011 Plan Next Quarter

21 PIU211 PIU Coordination and Implementation support

2111 Develop promotion and advocacy event for program memoranda Roadshow plan & materialsVarious materials (CD, leaflet, posters, etc) are developed. There is no specific event of PM yet by PIU AE. So far, The Cell supported PIU‐T and AKKOPSI events only that related to advocacy for PM).

yes

2112 Initiative to prepare a concept of CSR/PPP approach document 0n going process for drafting a summary of assessment for piloting‐site. yes

2113 Initiative to prepare a concept of partnership with Community Empowerment, Gender & Poor (CEGP) approach (community based approach) document&pilot? 0n going process for drafting a summary of assessment for piloting‐site. yes

2114 Support the review of SSK focusing on the program in the area of under served customer modified Manual Completed ‐

2115 Support in internal regular PPSP progress update and consolidation among PIU team and high ranking official government of Health Ministry meeting agenda & doc Regular coordination meeting of PIU members yes

212 PIU Advocacy

2121 Support PIU Advocacy and Empowerment to coordinate the districs/cities selection process Roadshow plan & materialsDue to roadshow, PIU members visited a number of areas. Some of presentations, disply and printed materials are developed and distributed.

yes for 2013 selection must be prepared in this quarter

2122 Support PIU Advocacy and Empowerment in developing general criteria for PPSP 2012 and 2013 district/city targeted Meetings, event, materials For the 2012 recruitment is completed and ready to submit to PIU‐IF and PMU PPSP yes

2123 Support PIU Advocacy and Empowerment in monitoring the municipal selection conducted by provinces Meetings, event, materials Completed yes

2124 Support PIU Advocacy and Empowerment in facilitating the additiional province or municipal, if any Meetings, event, materialsInvolving on piloting of empowering provincial roles in PPSP, especially on provincial advocacy and communications issues.

yes

2125 Support PIU Advocacy and Empowerment in preparing agenda for district/city selection PPSP 2012 and 2013 Meetings, event, materials For the 2012 recruitment is completed and ready to submit to PIU‐IF and PMU PPSP yes

2126 Support the advocacy and campaign materials and tools for socialization of "Surat Edaran" Meetings, event, materials Participants are listed and ready to submit to PIU‐IF and PMU PPSP yes2127 Contributing to advocacy, communication and social campaign materials in PPSP website as tool for PPSP stakeholders Materials Done ‐213 PIU Lessons learned

2131 Deliver lesson learned that experinced during undertake the PPSP facilitation annual report & workshopRegular reporting. PIU also used advocacy events and communications activities, such as media gahtering, CSS event, etc.

yes

22 Training221 Facilitate PIU AE in facilitator training by providing advocacy, communication, PMJK and private sector promotion materials Training materials Facilitators Completed ‐ 222 Provide materials and tools of training as needed Training materials

223 Develop practical guidance and act as trainer/resource person in pmjk campaign training, both theoritical and practical training PMJK Guideline, trainer instructionThere are some materials and draft manuals of training (strategy campaign and materials development). However, specific issu on PMJK campaigning on drafting.

yes

23 Tools

231 Coordinate support to provide advocacy and communication materials and tools needed in city selection process Materials & Tools City Selection Completed ‐

232 Support "hub‐system" implementation regarding communication, PMJK, and private sector participation aspects Communication Protocols On going yes233 Support in providing and developing display, sanitation campaign material and distribution materials in sharing event Display Materials Sanitation Campaign Some of materials are developed and distributed. yes24 M & E241 Support the White Book and CSS monitoring regarding communication, pmjk, and private participation aspects For PPSP 2010 period is completed. yes242 Support training preparations, and content of communications, PMJK and private sector participation aspects Meetings, event, materials Not yet yes

25 Pilot Project ‐ Facilitate small‐scale municipal pilot project to resolve key challenges identified in SSK251 Facilitate the social marketing and mobilization, also community preparation for the implementation of the pilot project Pilot Project implementation Not yet no

252 Provide "pilot project " for model of solution and best practices of 3 sub sector (waste water, solid waste and drainage) Pilot Project implementation Not yet no

KEY TASKS AND ACTIVITIES ‐ Cell AE


39

Table 3. 4 Activities of USDP Cell at PIU‐IF

Output Status 30 June 2011 Planned for next Quarter

31 PIU

311 Coordination and ImplementationSupport PIU Institutional in conducting institutional and financial readiness monitoring for PPSP 2011 municipals Memo, Plan, Implement implement for 41 municipals in MPSS stage and 56 in SSK stage

Support PIU Institutional in preparing draft Surat Edaran regarding budget allocation and requirement for PPSP 2012 support only on going on going

Support the socialization of the "Surat Edaran" on going on going

Facilitate province to monitor the absorption of SSK program in annual city development plan Memo, Plan, Implement plan and implement in 6 pilot provinces on going

Support the implementation of institutional readiness monitoring for PPSP 2012 municipal Memo, Plan, Implement on going on going

Support the implementation of workshop regarding financial sources and mechanism Memo, Plan, Implement ToR prepared on going

Provide input (guidance note material) to sanitation funding workshop Memo on going

Support the consolidation of program memoranda that funded by central or province Memo, Plan, Implement assist on going

Support the facilitation on revising the program memoranda funded by central or province Memo assist

Organize coordination event between central and provincial Pokja AMPL to consolidate commitment among all Memo, Plan, Implement under consideration

Provide input to the system of SSK absorption in the city planning process Report presentation materials prepared ongoing

312 Advocacy313 Lessons learned

Provide inputs to update the FAQ on website based on PPSP lesson learned 2010 Memo list of FAQ on going

32 Training321 TNA

Support TNA result to UC‐T Memo, Plan, Implement ditto ??? ditto ???

322 TOTSupport the implementation of TOT on White Book, CSS, EHRA and MPSS for province Memo, Plan, Implement plan (or completed for 2011) ongoing completed 2011??)

Prepare training module for PPSP 2011 (selected training program) Report generic training modules available improvement modules

Conduct TOT for PMU and PIU regarding facilitation on White Book, CSS, EHRA and MPSS preparation Memo, Plan, Implement implement completed 2011

323 CF‐PFDevelop PF/CF training plan Report Training plan available completed 2011

Develop province training plan Report Training plan available completed 2011

Develop cylabus for facilitator training Report Training cylabus available completed 2011

Support the development of training center (selected) training plan Memo, Plan, Implement plan ongoing

Provide institutional and financial training materials for PFs/CFs training Report incorporated in training modules completed 2011

Coordinate the collection of all training materials Memo, Plan, Implement done for several training programs on going

Develop facilitator training plan for PPSP 2011 and 2012 Report plan 2011 done on going

Support the implementation of facilitator training Memo, Plan, Implement implement ongoing

Support the refreshment training for facilitator Memo, Plan, Implement plan ongoing

Provide institutional and financial aspects training material for PFs/CFs program memoranda training Report incorporated in training modules ongoing

Support the implementation of program memoranda training for PFs/CFs Memo, Plan, Implement implement ongoing

324 Pokjas & OthersSupport the implementation of Pokja training for province Memo, Plan, Implement plan ongoing

33 ToolsReview White Book and CSS guideline and manual regarding strategic planning, institutional, and financial aspects Memo, Plan, Implement implement completed 2011

Review and complete the facilitating manual for facilitator Report on going ongoing

Support in updating Guideline of institutional preparation and PPSP indicative activities for province and municipals Report plan and implement in 6 pilot provinces ongoing

Support the preparation of the strengthening the Pokja provinces guideline in terms of PPSP facilitation to municipals Memo, Plan, Implement plan and implement in 6 pilot provinces ongoing

Support in updating the Guideline of financial sources and mechanism for sanitation development Report

Support in develop detail institutional arrangement of the program for under served customer Report

Support in develop detail funding arrangement of the program for under served customer Report

Prepare the guidance note of financial aspect to program memoranda preparation Report draft report available ongoing

34 M & ESupport the White Book and CSS monitoring regarding institutional and financial aspects Memo, Plan, Implement implement completed 2011

Provide input to the monitoring for implementation under DAK Memo input for monitoring system ongoing

35 Pilot Project ‐ Facilitate small‐scale municipal pilot project to resolve key challenges identified in SSK NOT THE CELL ‐ T pilot !!Facilitate institutional preparation for the implementation of pilot project Memo, Plan, Implement implement in 6 pilot provinces ongoing

Facilitate the development and preparation of funding mechanism for the pilot project Memo, Plan, Implement implement in 6 pilot provinces ongoing

Cell IF ‐ Lead Activities only


40

Table 3. 5 Activities of USDP Cell at PIU‐T

USDP USDP KEY TASKS AND ACTIVITIES Cell ‐ Technical OutputStatus 30 June

2011Planned for next

Quarter

41 IMPLEMENTATION SUPPORT TO PIU‐T

411 Local Consultants4111 KMW‐KMP‐ CF / PF: 2012 Cost Estimates Cost Estimates Completed4112 KMW‐KMP: ToR Preparation ToRs Yes4113 SSK & MPSS: Selection of CFs and PFs Assistance

412 BP & SSK4121 BP & SSK: Coaching Pokjas / PF /CF / KMW ToR, Plan, Implement On‐going Yes4122 BP & SSK: Quality Assessment ‐ Support to QA Panel Guidelines +Assistance On‐going Yes

413 MPSS4131 Pilot MPSS 13 cities 13 MPSS On‐going Yes4132 MPSS: Coaching Pokjas / CF / KMP / Prov Satkers ToR, Plan, Implement On‐going4133 MPSS: Quality Assessment ‐ support to panel and its operation Guidelines +Assistance On‐going Yes4134 MPSS: Road show for 56 cities (PPSP 2012 program) Assistance4135 MPSS: Workshop Lessons Learned Improved Manual MPSS Yes

414 Implementation Support Assistance Yes

415 Knowledge Event Workshop

42 TRAINING

421 Training City / Provincial Facilitators Modules + Assiatance Completed422 Training KMWs Modules + Assiatance Completed423 Training KMPs Modules + Assiatance Yes424 Training Provincial Satkers Modules + Assiatance Completed

43 TOOLS

431 Manuals4311 BP & SSK: Review and Streamlining Revised Manuals On‐going Yes4312 BP and SSK: Develop Guideline SSK Development (complementary to Training Modules) Guideline On‐going4313 MPSS: Develop Manual for Preparation MPSS Manual Completed4314 S&D: Develop Manual for Execution Studies and Designs Manual On‐going Yes4315 Procurement: Develop Manual for the Procurement of Works, Goods and Services Manual Yes4316 Unit Costs: Guideline on Unit Cost Commen Sanitation Development Measures Guideline Yes4317 Complet Guideline Community Based Sewerage Services. Guideline On‐going Yes

432 Quality Assessment Tools4321 BP and SSK: Develop QA tools and assessment program Guideline + Assistance On‐going 4322 MPSS: Develop QA tools and assessment program Guideline + Assistance On‐going Yes4323 S&D: Design QA tools for DED, Tender Documents, Contracts Guideline + Assistance Yes

44 M & E441 Monitoring PPSP Implementation Framework Report On‐going Yes442 MONEV: Support Assistance On‐going Yes

45 PILOT PROJECTS451 Facilitate small‐scale municipal pilot project to resolve key challenges identified in SSK ToR, Plan, Implement On‐going Yes


41

4 ISSUES AND RECOMMENDATIONS

Main issues that have developed during the past quarter are presented in Table 4.1. The issues and recommendations reported in the previous Quarterly Progress Report (QPR), as well as the relevant ones that are still open from earlier QPRs, are now presented in Annex 1 to this report, together with their current status as far as known to us. Several of those issues have today still the same crucial importance to the success of PPSP.

Table 4. 1 Issues and Recommendations

No Issues/Constraints Recommendations for

Remedial Actions Main Actors

Progress June 2011 and comments

by USDP

National POKJA AMPL (previously TTPS) and member Ministries

1 Cities have generally difficulties in accessing Central Government funds. The main difficulty appears to be that cities must budget counterpart funding for projects, but they remain uncertain whether the center will actually approve the project proposal. It may then be too late to reallocate the counterpart funds to other activities, which effectively freezes part of the local budget until the time of regular budget revision. Given this uncertainty, some cities are reluctant to allocate the counterpart funds. In the province of East Java that shows how SSK / PM planning can be integrated in RPIJM decision‐making.

It is recommended to explore the possibilities that this model be applied by other ministries (with regard to the role and position of the Satker) and in all provinces (with regard to coordination between local needs and opportunities for central government support.

POKJA AMPL Member Ministries

If it is related to the implementation of WASAP‐D, there is some handicap to implement of the grant due to the lack of proper regulation. But if it is related to the APBN, there is a mechanism how to access central budget in supporting local investment through RPIJM process and procedure

2 PPSP should identify legal and regulatory issues of sanitation that require attention, and link up with the harmonization effort in DG Water Resources. Specifically, PPSP should identify regulatory / administrative instruments for the center to ensure that provincial and local governments take up the cause of sanitation.

Establish a Task Force with Pokja AMPL to address this issue Seek USDP short term expertise support

Pokja AMPL Nasional, PMU Member Ministries

USDP has followed up the idea, through making good coordination among related Ministries, as it is mentioned at the action activities on the draft of INPRES.

Program Management Unit (PMU)

1 The reporting mechanism among PPSP institutions (PMU/PIUs) are not clearly set up. It leads to uncontrolled implementation of PMU/PIU’s activities as agreed in the PPSP workplan, achievement can’t be measured.

The PMM has to stipulate the reporting mechanism among PPSP institutions (PMU/PIUs). The mechanism should be stated and distributed by formal letter from Chairman of POKJA AMPL to all PPSP institutions (PMU/PIUs)

PMU/PIUs Pokja AMPL

Principally the Draft of PMM is agreed by all members of PPSP Institutions, only small correction and editing should be incorporated, but the actions of implementation is follow to the draft.

2 Lack of webmonev utilisation by PMU & PIUs as decision support system.

Monthly webmonev meeting advised for PMU and PIUs representatives to look and analyse results generated from web Monev.

PMU ‐ PIUs No change so far


42

No Issues/Constraints Recommendations for

Remedial Actions Main Actors

Progress June 2011 and comments

by USDP

Program Implementation Units (PIUs)

1 Current procurement schedule of KMWs and CFs/PFs and inability to procure such services under multi‐year contracts currently allows only 6 to 7 months to prepare the BP and SSKs which is considered to short for completion and compromises quality

PIU‐T (PU‐PPLP) should procure and train the KMWs and CFs/PFs before the end of 2011 and secure an early mobilization (not later than February) in 2012.

PIU‐T

2 The delay of the city selection process for the PPSP implementation in 2012 leads to uncertain number of cities which will participate in PPSP 2012.

Consolidation among PMU and PIUs to speed up the process of city selection and decide the number of feasible cities is required soon to avoid the delay of CFs/PFs recruitment and KMWs procurement.

PMU/PIUs

3 Limited number of PIU‐T staffs who actively support in the PPSP implementation (especially to run the PIU‐T Secretariat) should get more attention if PIU‐T aware that the program will scale up and be bigger.

Adding some (individual) consultants who able to support PIU‐T and its secretariat could be considered to optimize role of PIU‐T in running the PPSP implementation.

PIU‐T

USDP

1 In the existing PPSP implementation framework, the primary responsibility for the preparation of good quality BP/SSK and MPSS and for ensuring effective participation by relevant sanitation stakeholders is in the hands of the Pokja Kota/Kabupaten. To achieve those results, the Pokja Kota/Kabupaten are provided with various types of support, namely from the CF, PF, Pokja Provinsi, KMW and KMP and from the PMU/PIUs respectively.

An on‐site monitoring activity is proposed of Pokjas’ preparations of the BP/SSK and MPSS. It should conclude whether the Pokja set‐up and support framework (including its regulations, working mechanisms and the facilities, the training and coaching that were provided during 2011) is able to deliver good quality BK/SSK and MPSS and whether it has established solid ownership of the content of those documents among the Pokja participants.

USDP Team Management USDP Cell T

2 The manuals prepared under ISSDP and used by PPSP to develop BPs and SSKs are comprehensive and of high quality. However, the prescribed procedures and time frame are considered cumbersome and time consuming, generally conflicting with permissible duration of consultancy contracts and with the objective of accelerating sanitation development.

Establish a Task Force to review existing manuals and recommend means to simplify the procedures and shorten the preparation time of BPs and SSKs

USDP Team Management Task Force

3 In 2012 following the USDP contract USDP staff will be reduced substantially; 2010 and 2011 would be two years in which all systems and training would follow the PPSP program design. This could not be fully realised; see above stated issues.

It is recommended to hold the joint Mid Term Review in October 2011 and allow any recommendations on USDP work plan and staffing plan to be concluded before and implemented in 2012 – Year 3 PPSP.

Pokja AMPL ‐ EKN

Draft ToR on Mid Term Review is submitted for comment to Pokja‐PMU and EKN.


43

5 MANAGEMENT

5.1 GENERAL

The regular monthly management meetings between PMU Management and USDP Management were re‐established with meeting held in July 12 a monthly meeting schedule is agreed. Similarly regular meetings now are held by PMU‐PIUs with USDP participation.

The second draft USDP Work Plan 2011 was submitted to EKN and PMU in May 2011 taking into account comments received from PMU/Bappenas and EKN.

5.2 STAFFING

USDP’s team manager Jan Oomen repatriated to the Netherlands and was succeeded by Bram van der Boon. An overlap of three weeks could be realised to have a smooth transition. In this period also the Annual Report and Quarterly Report No 5 were completed, a task that was postponed due to Jan Oomen travel to the Netherlands for urgent family matters.

The institutional/technical expert Suhendi was withdrawn from the project by his employer Haskoning per 31 March 2011, and will be replaced by Dyah Ernawati per 1st April.

The overview of mobilization and demobilization of international Consultants, during the period April‐June 2011, is presented in Table 5.1.

Table 5. 1 Engagement periods of international consultants in Q2‐2011

# Name Position Firm Assignment

Start End

1 Jan Oomen Project Manager DHV 09 Apr 2011 (IT) 09 May 2011 (IT)

2 Bram van der Boon (successor of Jan Oomen)

Project Manager DHV 14 Apr 2011 (IT)

3 John de Bresser Capacity Building Specialist DHV 24 Jan 2011 02 Apr 2011 (IT)

02 May 2011

4 Ingeborg Krukkert Hygiene Promotion Specialist

IRC 28 Mar 2011 22 Apr 2011

5 Christine Sijbesma Gender and Pro Poor Development Specialist

IRC 28 Mar 2011 22 Apr 2011

6 Mees van Krimpen Environmental and Sanitation Engineer

DHV 04 Apr 2011

7 Cees Keetelaar Sewerage Specialist DHV 16 May 2011 (IT) 21 Jun 2011

8 Rudolf van Ommen Institutional Specialist DHV 30 Apr 2011 (IT) 28 May 2011 (IT)

9 Sjoerd M. Kerstens DED Urban Drainage/Sewerage

DHV 5, 6, 25, 29 Apr 2011

19, 24, 25, 26, 27 May 2011

14 June 2011

10 Rik Dierx Water and Sanitation Specialist

DHV 10 Jun 2011

�


44

5.3 MEETINGS

An overview of the most relevant Meetings and Workshops in which USDP has participated and/or contributed is presented in Table 5.2 below.

Table 5. 2 Meetings/Workshops in April – June 2011 in which USDP has participated

No Date Meeting/Workshop Location

April

1 1 Consolidation programs and activities of the National Pokja AMPL Secretariat

Eagle Hill, Mega Mendung

Cipayung, Bogor. Jawa Barat

2 4 Discussion the concept of Water Safety Plan SG‐5 meeting room, Bappenas. Jl. Taman Suropati No. 2, Jakarta

3 7 Joint exercises to develop campaign strategy National Pokja AMPL meeting room, Jl. RP Soeroso No. 50, Jakarta

4 8 Internal Meeting to dicuss the 2011 workplan National Pokja AMPL meeting room, Jl. RP Soeroso No. 50, Jakarta

5 13 Internal Meeting to discuss reformulation of the main issues and plan the main activities of AWP 2011

National Pokja AMPL meeting room, Jl. RP Soeroso No. 50, Jakarta

6 13 Integration of AMPL Monitoring and Evaluation Follow‐up Meeting Ruang Direktur Permukiman dan Perumahan. Gedung Baru Lt. 3 Bappenas

7 15 Preparation meeting of the Conference of the National Water Supply and Sanitation 2011


8 15 Consolidated Results Review Meeting of Priorities City / Regency National Pokja AMPL meeting room, Jl. RP Soeroso No. 50, Jakarta

9 19 Internal Pilot Provincial Meeting National Pokja AMPL meeting room, Jl. RP Soeroso No. 50, Jakarta

10 19 Continuation meeting for the KASN 2011 Substance Formulation Team National Pokja AMPL meeting room, Jl. RP Soeroso No. 50, Jakarta

11 20 Quality Asurance meeting of WBs and SSKs of City / Regency Priority PIU‐T meeting room, Jl. Pambaru I No. 1, Jakarta

12 20 Discussion Meeting Material Readiness of WB, SSK and PM Training Material

PPLP meeting room, Jl. Pattimura 20, Kebayoran Baru, Jakarta

13 20 USDP Management Team Meeting‐15 National Pokja AMPL meeting room, Jl. RP Soeroso No. 50, Jakarta

14 21 Draft Adjustment EHRA Meeting Bookmark by Ms. Christine National Pokja AMPL meeting room, Jl. RP Soeroso No. 50, Jakarta

15 26 Meeting Pilot System PPSP Hub ‐ Help Desk National Pokja AMPL meeting room, Jl. RP Soeroso No. 50, Jakarta


17 29 Networking Workshop for 2012 and 2013 PPSP Program Participants Merlynn Park Hotel. Jl. KH. Hasyim Ashari No. 29‐31. Jakarta

18 29 Meeting Preparation for the Implementation of CCS X, Banda Aceh National Pokja AMPL meeting room, Jl. RP Soeroso No. 50, Jakarta

May

1 2 Consolidation Meeting of Provincial Management Consultant (KMP) in Direktorat PPLP meeting room,


45


the Document Memorandum Program Preparation (PPSP Orientation Program)

Building B1‐C, Lt. 7 Kementerian PU

2 3 Meeting Annual Work Plan Direktur Perkim meeting room, Bappenas. Jl. Taman Suropati No. 2, Jakarta


4 5 SSK assessment meeting for City / Regency Priority 1 PIU‐T meeting room, Jl. Pambaru I No. 1, Jakarta

5 6 Farewell party of Jan Oomen National Pokja AMPL meeting room, Jl. RP Soeroso No. 50, Jakarta

6 9 PPSP 2011 Provincial and City / Regency Facilitator Training Preparation


7 12 Experience discussion on the Implementation of STBM between Vietnam ‐ Indonesia

SS 4 meeting room, Bappenas. Jl. Taman Suropati No. 2, Jakarta

8 13 Preparation of CSS X between the Regional Team with Team Center Banda Aceh Bappeda Hall

9 13 USDP Management Team Meeting‐16 PIU‐T meeting room, Jl. Pambaru I No. 1, Jakarta

10 25 Coordination meeting of the WBs and SSKs Panel Review Team National Pokja AMPL meeting room, Jl. RP Soeroso No. 50, Jakarta

11 25 USDP internal meeting for final check on the preparation of CSS X, Banda Aceh


12 29 City Sanitation X, Banda Aceh Hermes Palace Hotel, City of Banda Aceh

June

1 2 Coordination Meeting of the Conference on Water Supply and Sanitation (KASN) 2011

SS 1‐2 meeting room, Bappenas. Jl. Taman Suropati No. 2, Jakarta

2 6 EHRA Discussion Meeting National Pokja AMPL meeting room, Jl. RP Soeroso No. 50, Jakarta

3 10 Coordination Meeting of the PPSP PMU‐PIU National Pokja AMPL meeting room, Jl. RP Soeroso No. 50, Jakarta

4 13 Institutional Environment Analysis Seminar Related to the Introduction of Reforms and other BLUD into Regional Cities

Kaisar Hotel, Jl. PLN No. 1, Duren Tiga, Jakarta Selatan

5 13 USDP Management Team Meeting‐17 PIU‐T meeting room, Jl. Pambaru I No. 1, Jakarta

6 14 KMW and Expert Facilitator PPSP Mobilization Preparation Meeting Sesditjen Cipta Karya meeting room, 3rd floor. Jl. Pattimura No, 20 Kebayoran Baru

7 16 PPSP Training Preparation Meeting for Regional Management Consultants (KMW) and the PIU PPLP

Sesditjen Cipta Karya meeting room, 3rd floor. Jl. Pattimura No, 20 Kebayoran Baru

8 20 Training Consultants Expert to Assist the formulation of City Strategy Sanitation (SSK) and Expert Facilitator Candidate for Provincial and Regency / City of PPSP for year 2011.

Hotel Amos Cozy, Jl. Melawai Raya No. 83‐85 Kebayoran Baru. Jakarta Selatan

9 20 Discussion Draft Circular Letter of the Minister of Home Affairs On Sanitation Implementation Program to Accelerate Development of Settlement 2012.

Direktur Penataan Perkotaan meeting room, 2nd floor. Ditjen Bina Pembangunan Daerah. Jl. Taman Makam Pahlawan No. 20.


46


Kalibata Jakarta Selatan 12750

10 21 Workshop on Handling of Water Supply and Sanitation Banten Province in 2011

Hotel Istana Nelayan. Tangerang. Jl. Gatot Subroto No. 21 Km 5. Jatiuwung‐Tangerang

11 22 Continued Coordination Meeting KSAN 2011. Coordination cooperation and contribution in the Implementation of KSAN 2011


12 27 Kick‐Off Meeting Regional Area Management Consultant KMW I: Hotel Soechi Medan, KMW II: Hotel Grand Boutique Jakarta. KMW III: Novotel Surabaya, KMW IV: Hotel Zurich Balikpapan

13 27 USDP Team Manager Meeting with SImavi National Pokja AMPL meeting room, Jl. RP Soeroso No. 50, Jakarta

14 28 Final meeting for the completion guidance of EHRA study Ditjen PP & PL, Kemenkes. Ruang Rapat D2. Gedung D lt. 4. Jl. Percetakan Negara No. 29. Jakarta Pusat

15 30 Management Meeting between PMU and PIUs National Pokja AMPL meeting room, Jl. RP Soeroso No. 50, Jakarta

16 30 Meeting with USDP Consultants and MLD Management Seribu Rasa Restaurant, Jl. Agus Salim No. 124 Menteng


47

6 COLOPHON

This document was produced by the Urban Sanitation Development Program (USDP). USDP provides Technical Assistance to the ‘Accelerated Sanitation Development for Human Settlements” Program (PPSP), a Government of Indonesia Program implemented by the TTPS, a sanitation‐oriented collaborative program between eight Ministries, with Bappenas as lead agency. PPSP is implemented through a PMU at Bappenas and three PIUs at the Ministries of Health, Home Affairs and Public Works. USDP’s services focus on facilitation and capacity building and training targeting the principle stakeholders and actors in the PPSP Program. USDP is funded by the Embassy of the Kingdom of the Netherlands.

DHV BV in association with PT Mitra Lingkungan Dutaconsult, Royal Haskoning Indonesia, Witteveen + Bos Indonesia, MottMacDonald Indonesia, IRC International Water and Sanitation Centre and PEM have been contracted to provided a range of technical services in support of the implementation of PPSP.

Your letters, e‐mails, enquiries can be forwarded to:

Urban Sanitation Development Program (USDP) Jl. R.P. Soeroso No. 50, Gondangdia Jakarta 10350, Indonesia Phone: (62‐21) 319 35312, 319 31013, 237 28748 Fax: (62‐21) 392 4113 Email:[email protected]

For information, please also check our website: www.sanitasi.or.id

Client : Embassy of Kingdom of the Netherland, TTPS – Bappenas Project : Urban Sanitation Development Program Length of report : 64 Pages Including Annexes Author : USDP Management Team Project Manager : Bram van der Boon Project Director : Hans Zewald Date : 21 July 2011 Report Status : Final

Urban Sanitation Development Program Quarterly Progress Report No. 06. April‐June 2011

ANNEX 1

Status Rep

ort o

n Earlier Issues and

Recom

men

datio

ns�


A1 ‐ 1

Annex 1 Status Report on Earlier Issues and Recommendations

No Issues Recommendation Main Actors

Status per

30 June 2011

TTPS and member Ministries QPR2‐1 Improvement of coordination

between TTPS, PMU and PIUs, as well as with USDP team.

Regular meetings between said stakeholders with a formal and clear Agendas and Minutes of the coordination meeting.

TTPS PMU USDP

Regular meetings between PMU Management and USDP Management are now institutionalised; attendance from PMU Committee Members should be further uplifted; such regular meetings are not yet held between TTPS and PMU, between PMU and PIUs, and between PIUs and USDP Cells.

QPR3‐2 Limited involvement of member Ministries in organization structure of PPSP.

PPSP’s institutional set‐up demands for active participation of the member Ministries at the various levels in TTPS, PMU and PIUs. Gradually the PMU and PIUs are copying the structure of TTPS, having a (inter‐ministerial) Committee and a (professional) Secretariat. It is highly recommended that the Committees of TTPS, PMU and PIUs hold formal meetings at regular intervals in order to give more guidance to their Secretariats.

TTPS This may possibly be addressed as part of new SKs for PMU/PIUs.

QPR3‐3 Lack of clarity about the entity monitoring PMU‐PIUs activities/progress.

Formalize tasks and responsibilities of the entity supervising PMU and PIUs; monitor the tasks and responsibilities of PMU, PIUs and their subsidiary parties serving them.

TTPS Pokja Monev to be further developed.

QPR 3‐4 Establishment of a Guiding Committee for USDP, referred to as “Technical Team” in the Administrative Arrangement between GOI and EKN.

Consider to involve one Representative each of INDII, USAID and ADB, next to already earmarked member WSP, to be included in the Technical Team, so as to further stimulate the engagement of other donors in PPSP.

TTPS No progress.

QPR4‐2 Limited involvement of member Ministries in the implementation of the roles and functions of the divisions of the National Pokja AMPL (various working groups and 2nd Echelon).

Socialization of the new structure and organization of National Pokja AMPL, and pursuing optimum support from its members, particularly from each division, by agreeing on distribution of specific tasks within the system of the integrated activities.

Committees of Pokja AMPL, PMU and PIUs and their principals to hold formal as well as informal meetings at regular intervals in order to get better synchronized actions among them.

National Pokja AMPL

No formal institutionalisation of meeting schedules, agendas, attendance, etc.

QPR5‐1 Interactions between Steering Committee and PPSP, as well as coordinating operations by PMU and close cooperation between PMU

Implementation of an adequate system of communication, consultations and reporting among PPSP institutions with regard to operations, and solving any matter to effectuate the strategic

Pokja AMPL Nasional PMU and its

Program Management Manual PMM will greatly improve condition; PMM finalization and adoption expected in July 2011.


A1 ‐ 2


Status per

30 June 2011

and PIUs, are hampered by the lack of status and capacity of PMU.

issues and actions. Program Director.

QPR5‐2 Appropriate PPSP program and project digest are yet to be put in the Blue Book.

In depth consultations with PMU and Bappenas to formulate the said program and project digest.

Pokja AMPL

Already completed.

QPR5‐3 Implementation actions for the effectuation of INPRES as a new policy are yet to be formulated

Sound consultation between relevant actors at short notice.

Pokja AMPL

Draft prepared and awaiting approval by Minister.

QPR5‐4 Limited active involvement of member ministries in organization structure of PPSP.

PPSP institutional structures to be set up with representation of members of all relevant ministries in the specific Steering Committees for POKJA AMPL, PMU and PIUs; similar approach to be considered for PMU Secretariate.

POKJA AMPL Nasional

Improved with regular meetings PMU‐PIUs and PMU – USDP.

QPR5‐5 Budgets committed to PPSP are still far behind the earlier agreed outlay presented in the PPSP Roadmap.

Pro‐active initiatives are required to either increase considerably the funding commitment volume, or consider a downscaling of PPSP.

POKJA AMPL

Workshop and Advocacy are undertaken to increase PPSP funding.

QPR5‐6 Due to inadequate budgeting at the member ministries the actual expenditures for PPSP are considerably more lagging behind planning as per Roadmap than the already constrained budgeting.

Discussion between POKJA AMPL and PPSP members on how the budgeting for 2012 and subsequent years can be considerably improved so as to prevent the recurring funding constraints of 2011 and 2011.

POKJA AMPL Member Ministries

MoU between Bappenas and PU‐CK on PPSP funding to be finalised in October.

QPR5‐7 Informed choices and decisions on all relevant approaches and procedures for PPSP implementation, incl. its manuals and products, need to be clearly communicated to all parties.

POKJA AMPL Nasional should send information letter(s) to all PPSP stakeholders at central, provincial and city levels to socialize changes on a regular basis

POKJA AMPL Nasional

Manuals are presented to Provinces and Kota/Kabupaten by Pokja AMPL and supported by MoHA letters.

QPR5‐8 The current TOR of the Program Director contains no clear mandate for Program Director and its supporting staff.

Together with PMU take initiatives to formulate adequate TOR and mandates.

Pokja AMPL Nasional PMU, UC‐PMU

Adoption of PMM will resolve this matter.

QPR5‐9 No adequate platform exists to discuss main issues and TA activities, and review (potential) differences in expectations, perceptions, opinion and approaches on USDP’s services between USDP and Clients/Beneficiaries from the GOI side.

Establish as such Platform the Technical Team stipulated in the Administrative Arrangement between GOI and EKN re. USDP

Pokja AMPL Nasional, EKN

Technical Team not yet established.

Program Management Unit (PMU)

QPR1‐7 Legal Status of PPSP as a national program (Draft INPRES documentation prepared by USDP).

INPRES documentation to be processed urgently; is most relevant for required multi‐year budgeting.

TTPS PMU

Draft INPRES docs revised with addition of STBM; draft INPRES now scheduled to be submitted to Office of the President by end of May 2011

QPR1‐9 Resources, staff and funds, at PMU and PIUs need to be

Formation plans on staffing (2010‐2014) for PMU and PIUs to be

TTPS PMU

Not much progress; no SK exists for PIU‐AE members;


A1 ‐ 3


Status per

30 June 2011

expanded and increased in qualitative and quantitative terms for a program of the size of PPSP.

developed; in addition capacity building and training plan.

PIUs (USDP)

for PIU‐T some preliminary appointments were done, but no active attendance yet of staff of planned PIU‐T office at Pejompongan.

QPR2‐6 Development of PMM of PPSP.

Establish a procedure and division of tasks between PMU/PIUs and USDP; USDP can take care of most of the write up, but essentials of PMM components are to be formulated in consultations with PMU and PIUs.

PMU USDP

Draft PMM submitted to TTPS by USDP; needs further internalisation, updating, dissemination and application.

QPR2‐10 USDP Staff observe that KMW consultants need more training in order to prevent that valuable time and resources are lost in “re‐inventing the wheel”. Availability of ISSDP Manuals and Guidelines itself does not guarantee their proper and successful application. Need for more training is also expressed by KMWs.

Considering quality of intermediate products to date and the limited time available for “learning by doing”, USDP has proposed at several occasions that KMW and facilitators shall be called together more often for consultations and additional training. USDP can provide required training and coaching.

PMU PIU‐T

These observations are comprehensively addressed in draft TOR for KMW 2011; although these TOR were simplified by PU and budgets reduced, practice of 2011 will yield further information on the balance between adequate preparation and training versus quality of output.

QPR4‐5 The Monev system is not used for its ample opportunities to yield additional sets of lessons learned at regular intervals as improvement inputs.

Pursue that an active interdepartmental Monev “Panel” will meet at regular intervals and feed PMU and PIUs with relevant information, from the findings of the Monev system, enabling corrective measures and remedial actions by PMU and PIUs.

PMU Gradual improvements in active use of the system are ongoing.

QPR5‐1 The full involvement of PMU and PIUs members in direct advocacy and facilitation to local governments, in particular regarding public consultations.

Improve adequate capacity of the members to provide the said public consultation facilities in a proper way.

Head of PMU and PIUs

No change so far.

QPR5‐2 No clear formulation is available yet regarding the role and function of the senior advisor to the Program Director recently recruited by Pokja AMPL Nasional.

Initiate formulation of TOR with proper roles and functions.

PMU Appointment awaits approval of international donor.

QPR5‐3 Agreement among PPSP institutions on setting‐up a reporting and communication mechanism is not yet fully implemented.

Consider to apply the stipulations in PPSP’s Program Management Manual (PMM) shortly.

PMU PMM adoption will resolve this issue; finalization and adoption expected in July 2011.

QPR5‐4 Lessons learned of PPSP implementation will provide excellent inputs as basis for improvement of PPSP implementation in the next period.

Implement a workshop on lessons learned re. PPSP implementation to date.

PMU Workshop planned for September 2011.

QPR5‐5 Executing qualified staffing for coordination, programming, Monev etc is in very short supply at PMU Secretariat and PIUs.

Expand on staffing before PPSP runs into serious operational constraints

PMU No new developments

QPR5‐6 PIU AE members not on board yet.

Formal letter for PIU AE’s members must be assigned.

PMU, PIU‐AE

No new developments, but the replacing member of internal staff is work.


A1 ‐ 4


Status per

30 June 2011

QPR5‐7 The preparedness and capacity of PMU/PIUs in processing the recruitment and training of PPSP facilitators is very limited.

PMU/PIUs should consider recruiting a Recruitment Agency; in addition for long term institutionalisation of training a Training Provider should be provided to implement training programs together with, and under the guidance from, USDP’s CBT team.

PMU External agency not considered due to complexities in procurement. Selection in 2011 carried out by PPSP and USDP staff.

Program Implementation Units (PIUs) QPR1‐13 Resources, staff and funds, at

PMU and PIUs need to be expanded and increased in qualitative and quantitative terms for a program of the size of PPSP.

Formation plans for PMU and PIUs to be developed; in addition capacity building and training plan.

TTPS PMU PIUs (USDP)

A continuing concern, both regarding adequate budgeting and actual spending of budgets; CBT is preparing a grand design for training

QPR1‐19 For the further elaboration of SSKs and development of Program Memorandum the Local Governments are in need of Guidelines and criteria for investment and funding.

Formalization of Minimum Service Standards (SPM) by PU is urgently required.

PU PIU‐T

PU’s SPM are now completed; PPSP needs to translate those in guidelines for local governments.

QPR4‐5 Cities that have completed their Draft Program Memorandum (DPM) have to “shop around” for funding from PU Pusat, from Provinces and from possible other funding sources based on existing procedures of individual Ministries. PPSP has not yet established joint PPSP‐specific funding procedures and regulations that would truly be conducive to acceleration of sanitation development and more than “business as usual”.

Accelerate processes, procedures and regulations that truly address and support the challenges of acceleration pursued under PPSP.

PIU‐T, PMU

QPR5‐1 There is an agreement among PPSP institutions in setting‐up a reporting and communication mechanism, but this not yet fully implemented by PIUs (there is no reporting being provided to PMU).

Management Team Meetings at and between PPSP institutions at central level should be provided at least once in a month.

PMU and PIUs

Management meetings are initiated and improvements will show.

QPR5‐2 Although the SK of PIU‐T has been signed by DG, the PIU‐T management is not yet defined nor appointed, the assignment of PIU‐T staff to support the implementation and comments of PPSP is not realized yet, in particular the staff to run PIU‐T Secretariat.

It is strongly recommended that PPLP undertake the required actions urgently.

PPLP, PIU‐T

Staff has been appointed and is assigned particulat task following a letter NOMOR: 01.1/KPTS/DC/2011 Isued by the DG CK.

QPR5‐3 PIU‐T has decided that the scope of KMW’s work will not only be to facilitate Pokjas in developing WBs and CSSs, but also draft Program Memorandum.

The facilitation for Program Memorandum development should be clearly defined, to avoid the overburden of KMWs to focus in their facilitation. The facilitation for draft Program Memorandum should

PIU‐T KMW for BP and SSK and KMP for MPSS are fielded for 2011 Kotas/Kabupaten CFs are appointed and trained to handle the preparation of MPSS in 9


A1 ‐ 5


Status per

30 June 2011

preferably be assigned to dedicated KMPs, and not be included in KMW’s scope of work.

cities in 4 provinces, supervised by the KMWs.

QPR5‐4 To guarantee quality and sustainability of capacity building under PPSP, it is a needed to develop professional team trainers from PMU and PIUs. Learning from TOT implementation indicated most of participants are not ready yet to be a trainer due to their limited understanding of substantial matter of PPSP or their limited teaching experience. Teaming up with USDP consultants engaged in training programs for one to three times will improve their knowledge and skills.

It is recommended that each directorate of institutions involved in PPSP’s PMU and PIUs appoint staffs that have followed TOT and are considered qualified as member of the team of trainers. Budget allocation is needed to support improvement of quality of the potential trainers. Moreover, support to team trainers in terms of appreciation issued by the Director General’s decree is also consider important to make PPSP training more prestigious and sustainable.

PIUs Only a limited number of qualified PIU staff is available for the trainer function. PMU and PIUs have to decide how training is to be conducted from 2012 inwards when USDP staff active in this field is scheduled to phase out following the original project design.

QPR5‐5 PIU‐T lacks a clear internal contracts‐related mechanism for monitoring and evaluating performance of KMWs and KMPs incl. that of their respective city and provincial facilitators.

Team Monev , UC‐IF and UC‐T can provide tools to support PMU/PIUs monitoring and evaluating performance of KMWs, KMPs and CFs/PFs.

PMU and PIU‐T + Team Monev, UC‐IF, UC‐T

PIU‐T has a member to take in charge in this role, they have knowledge about the Monev system, but not yet actuated. New tool should be adopted.

QPR5‐6 PIU‐T lacks a clear internal mechanism for monitoring and evaluating the completeness and especially the quality of the WBs, CSSs and DPMs.

Team Monev, UC‐IF and UC‐T provide tools to support PMU/PIUs monitoring and evaluating the completeness and quality of the BPs, SSKs and DPMs.

PMU and PIU‐T + Team Monev, UC‐IF, UC‐T

PMU‐PIU staff involved in the panel team to evaluate the quality the output through PMU mechanism.

QPR5‐7 Tender process of KMWs and KMPs is delayed again, as was the case in 2010. Moreover, similar to 2010, budget allocations for these contracts are considerably underestimated.

PPSP has to develop alternatives to assist and encourage PPLP/PIU‐T to address these constraints and avoid similar delays in the coming years.

PIU‐T, PMU

PU‐PPLP intends to procure and train CFs/PFs and KMWs by the end of 2011. All documents required, like ToRs and advocacy are being prepared to avoid a similar situation in 2012. Meanwhile USDP will develop a simplified procedures to accelerate preparation of BP‐SSK‐MPSS.

QPR5‐8 Mobilization of PFs/CFs for both PPSP Stage 3 (WBs and CSSs) and Stage 4 (DPM) is delayed again.

PIU‐T, supported by PMU, has to find a structural solution to recruit and train the facilitator candidates earlier in the annual PPSP cycle, so as to avoid each time recurring delays.

PIU‐T, PMU

See above (No. 7)

QPR5‐9 Cities which have completed or those that will be in the process of completing their Draft Program Memorandum (DPM) have to “shop around” for funding from PU Pusat, from Provinces and from possible other funding sources based on existing procedures of individual

Accelerate processes, procedures and regulations that truly address and support the challenges of acceleration pursued under PPSP.

PIU‐T, PMU

Close monitoring in 2011 of MPSS preparation, strategic reporting, workshop and advocacy should improve these conditions.


A1 ‐ 6


Status per

30 June 2011

Ministries. PPSP has not yet established joint PPSP‐specific funding procedures and regulations, which would truly be conducive to acceleration of sanitation development and more than “business as usual”.

QPR5‐10 Lack of Pokjas’ awareness about PPSP and their roles.

Road shows of PIU AE need more focus on PPSP agenda, and meet related crosscutting SKPD in Pokja (not only city/district health officer).

PIU‐AE They should have a concrete Local workshop at Provincial level and directive by PIU‐AE.

QPR5‐11 QA Panel Team of BP & SSK was established with a formal letter. This was followed by 4 meetings for 13 participants for reviewing priority cities/districts. However, no PIU‐AE members attended the last 3 meetings.

Formal letter from PMU is needed for establishing the team (replacement of 2 members: Bu Ayu and Pak Wahanudin).

PIU‐AE The members have been changed, but not the number. So the involvement still very low. Suggestion to release the letter is needed.

USDP

QPR2‐15 Split between executing (PMU/PIUs) and supporting (USDP) tasks is sometimes not so clear; requires regular consultations.

Coordinators should have regular consultations to clarify USDP position and prevent misunderstandings; this is part of the dynamics of the different roles.

USDP Management

Improving, following regular consultations between PMU/PIUs and USDP Cells; USDP staff are also better equipped to explain what is within our services and what not.

QPR4‐1 Best interactions and benefits of the roles of Team 3 (SSK) and Team 45 (PM) in supporting PIU‐T and its consultants KMWs and KMPs are still not fully understood and developed; in particular with regard to support to PPSP stakeholders on capacity building and training, while PMU/PIUs don’t have resources or plans to implement required training and workshops for PPSP stakeholders concerned (KMWs, KMPs, CFs/PFs, Pokjas, etc.).

UC‐IF, in consultation with the UC‐T should prepare the grand design of capacity building and training activities in PPSP and propose and disseminate the design to PMU and PIUs (ongoing). In addition more exchange on these issues between PMU and PIUs.

USDP Management, UC‐IF, UC‐T PMU‐PIUs

Level of discussions and mutual understanding and willingness to cooperate have greatly improved in the past 6 months. Continuing discussions on tasks and responsibilities of PPSP members and USDP support services will gradually result in further clarity and improvement of cooperation.

QPR5‐1 Strategic issues requiring TA in support of PPSP are to be formulated in more detail.

Based on those periodical consultations are to be held between PMU‐PIUs and USDP to define what services USDP may and may not provide under its technical assistance program.

USDP Man. Team UC PMU

Strategic reporting requires ‘strategic research and analysis, hence seeing PPSP in action at all levels, including Kota/Kabupaten. USDSP to formulate strategic issues and related ‘research’

QPR5‐2 The regular management meetings between management of PMU and management of USDP have not been held during the past couple of months. This hampers proper

Reinstate the regular management meetings and related monitoring of agreed follow‐up activities.

USDP Team Manage‐ment PMU

Management meetings between PMU‐USDP are re‐established.


A1 ‐ 7


Status per

30 June 2011

consultations and planning of support services.

QPR5‐3 Roles of Team‐SSK and Team‐SDI are still insufficiently understood by some actors; a.o. regarding their support to PPSP stakeholders with capacity building and training, while PMU/PIUs don’t have fixed schedules to implement required training and workshop to PPSP stakeholders (KMWs, CFs/PFs, Pokjas, KMPs, etc.).

USDP Management team should hold consultations with said actors at regular intervals to further clarify the nature and extent of USDP services, and get a better understanding on the division of roles, tasks and responsibilities.

Management USDP USDP Cell Coordina‐tors

Discussions on‐going with pilot projects being considered. Program and resource requirements needs consideration in Mid Term Review.

QPR5‐4 PIU‐T doesn’t have clear mechanism in monitoring and evaluating KMWs’ performance and Facilitator’s performance yet.

Team Monev and UC‐IF provide tools to support PMU/PIUs as basis on monitoring and evaluating performance of KMWS, CFs/PFs.

Team Monev and UC‐IF

They have output based monitoring but not to the performance of the KMW’s facilitation. Input is needed to the facilitation performance.

QPR5‐5 USDP’s roles and services meet over‐expectations by PIU AE members and high‐level official of Health Ministry

Need regular management team meeting (between USDP and Pokja AMPL, including Health Ministry) for coordination of planning, budgeting, and scheduling.

USDP Team Manage‐ment

Meeting schedules PMU‐PIUs and PMU‐USDP are re‐established and should redress observed condition.


ANNEX 2

List of C

ompleted

USD

P Re

ports a

nd Docum

ents


A2 ‐ 1

Annex 2 List of Completed USDP Reports and Documents

Urban Sanitation Development Program

Number Issued Report Title Author

USDP‐R‐PMU‐10001 April 2010 Inception Report USDP Management and Coordinators

USDP‐R‐PMU‐10002 April 2010 Quarterly Progress Report 1 USDP Management and Coordinators

USDP‐R‐PIU.T‐10003 June 2010 Required additional Procedures and Guidelines related to implementation of Sanitation Development

Jan Kraaij

USDP‐R‐PMU‐10004 August 2010 Quarterly Progress Report 2 USDP Management and Coordinators

USDP‐R‐PIU.T‐10005 June 2010 Laporan Overview SSK dan Identifikasi Kebutuhan Studi Lanjutan Sektor Sanitasi di 13 kota , yaitu: Jambi, Payakumbuh, Blitar, Banjarmasin, Batu, Pekalongan, Pekanbaru, Tegal, Banda Aceh, Kota Bukittinggi, Kota Denpasar, Kota Surakarta dan Kota Kediri

Team 45

USDP‐R‐PIU.T‐10006 June 2010 Tabulasi Overview Strategi Sanitasi Kota_13 Kota (Juni 2010)

Team 45

USDP‐R‐PIU.T‐10007 April 2010 Laporan Kunjungan Lapangan Dalam Rangka Penyusunan Memorandum Program_Pekalongan_Kediri_Blitar (bulan April 2010)

Team 45

USDP‐R‐PIU.T‐10008 April 2010 Laporan Kunjungan Kota Pendahuluan Dalam Rangka Pengenalan USDP & Memorandum Program Sektor Sanitasi_Kota Pekalongan

Team 45

USDP‐R‐PIU.T‐10009 April 2010 Laporan Kunjungan Kota Pendahuluan Dalam Rangka Pengenalan USDP & Memorandum Program (DRAFT) Sektor Sanitasi_Kota Blitar

Team 45

USDP‐R‐PIU.T‐10010 April 2010 Laporan Kunjungan Kota Pendahuluan Dalam Rangka Pengenalan USDP & Memorandum Program (DRAFT) Sektor Sanitasi_Kota Kediri

Team 45

USDP‐R‐PIU.T‐10011 Outline dan Format Isian Memorandum Program

USDP‐R‐PIU.T‐10012 April 2010 Ringkasan Eksekutif Laporan Kunjungan Lapangan Dalam Rangka Penyusunan Memorandum Program_Pekalongan_Kediri_Blitar (bulan April 2010)

Team 45

USDP‐R‐PIU.T‐10013 30 July 2010 Laporan Review Strategi Sanitasi Kota (SSK)_13 Kota

Team 45

USDP‐R‐PIU.T‐10014 May 2010 Proceeding City Sanitation Summit VII‐Bukittinggi USDP Management and Coordinators

USDP‐R‐PIU.T‐10015 March 2010 Proceeding Rakernas Peran Provinsi USDP Management and Coordinators

USDP‐R‐PIU.T‐10016 April 2010 Proceeding Lokakarya Nasional – Penjaringan Minat Kab/Kota Peserta Program PPSP

USDP Management and Coordinators

USDP‐R‐PIU.T‐10017 4 August 2010 Pedoman Penyiapan Kelembagaan dan Indikasi Kegiatan Program Percepatan Pembangunan Sanitasi Permukiman Daerah

Team PPSP

USDP‐R‐PMU‐10018 15 October 2010 Quarterly Progress Report 3 USDP Management and Coordinators


A2 ‐ 2

Urban Sanitation Development Program

Number Issued Report Title Author

USDP‐R‐ USDP‐R‐PIU.T‐10019

October 2010 Draft Program Memorandum Preparation Team 45

USDP‐R‐PMU‐10020 October 2010 Draft Manual Pengelolaan Program Percepatan Pembangunan Sanitasi Permukiman (PPSP)

USDP‐R‐PIU.I‐10021 November 2010 Draft Laporan Penilaian Kebutuhan Pelatihan (Training Needs Assessment) dan Usulan Program Pelatihan

USDP‐R‐PIU.T‐10022 December 2010 Draft Program Memorandum Team 45

USDP‐R‐PIU.T‐10023 November 2010 Konsolidasi Data Usulan Program Kegiatan Hasil Road Show MP

Team 45

USDP‐R‐PIU.T‐10024 November 2010 Outline Draft Memorandum Program Sektor Sanitasi

Team 45

USDP‐R‐PIU.T‐10025 December 2010 Laporan Hasil Kunjungan Lapangan Penyiapan Penyusunan MP PPSP_periode Nov‐Dec'10

Team 45

USDP‐R‐PIU.T‐10026 December 2010 Draft Framework TOR KMP Team 45

USDP‐R‐PIU.T‐10027 December 2010

Rekapitulasi Program Kegiatan Studi dan Desain Tahun Anggaran 2011

Team 45

USDP‐R‐PIU.T‐10028 December 2010 Rekapitulasi Program Kegiatan Studi dan Desain Tahun Anggaran 2011 ‐ 2014

Team 45

USDP‐R‐PMU‐10029 Quarterly Progress Report 4 USDP Management and Coordinators

USDP‐R‐PMU‐10030 January 2011 Annual Report 2011 USDP Management and Coordinators

USDP‐R‐PIU.I‐10031 February 2011 Draft TOR INDII: Support to Provincial Pokjas

USDP‐R‐PIU.T‐10032 TOR KMW

USDP‐R‐PIU.T‐10033 Laporan Review 17 Buku Putih (The Assessment of 17 Draft WB)

USDP‐R‐PIU.T‐10034 Laporan Observasi Interim Pendampingan Penyusunan SSK tahun 2010

USDP‐R‐PIU.T‐10035 August 2010 Panduan Praktis Manual EHRA

USDP‐R‐PIU.T‐10036 Draft Kerangka Acuan Kerja (KAK) Bantuan Teknis Konsultan Fasilitas EHRA Draft Terms of Reference for the Provision of Technical Assistant by Environmental‐Health Risk‐Assessment Facilitation Consultant.

USDP‐R‐PIU.T‐10037 Panduan Aspek Keuangan dalam Penyusunan MP

USDP‐R‐PMU‐10038 Quarterly Progress Report 5 (1st quarterly of 2011)

USDP‐R‐PIU.AE‐10039 Guidelines CMSS Christine Sijbesma

USDP‐R‐PMU‐10040 May 2011 Annual Report 2010 USDP Management and Coordinatos

USDP‐R‐PMU‐10041 June 2011 Quarterly Progress Report 6

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