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PUNJAB STATE POWER CORPORATION LIMITED SECTION:1 (Regd. Office:- PSEB H.O. Building, The Mall, Patiala-147001)
GURU GOBIND SINGH SUPER THERMAL PLANT, ROOPNAGAR e-tendering website-https://pspcl.nprocure.com
1. Address of issuing authority Superintending Engineer/Fuel, Efficiency & Training, GGSSTP, Room No 5 , Main Service Building, VPO-Ghanauli, Distt. Ropar-140113 (Pb).India.
2. Tender Enquiry No 69/GGSSTP/SE(FE&T)/D-41.B.Vol.IV (L) dated 23 .01.2014.
3. Scope/Short description of work Beneficiation of raw coal to be supplied by SECL as per linked quantity ( about 60,000 MT per month or subject to variation of raw coal or as per allocation by SECL) by Road mode. SECL- South Eastern Coalfield Limited
4. Downloading of Specification/Tender documents from PSPCL website. https://PSPCL.nprocure.com.
Start date
: Date of tender uploading.
Last date : 06.02.2014 upto 1700 Hrs.
5. Last date & time for submission of request for registration
: 03.02.2014 upto 1700 Hrs.
6. Last date & time for bid submission : 11.02.2014 upto 1100 Hrs. 7. Date & time for tender Document
Fee/EMD stage opening of bid : 11.02.2014 at 1130 Hrs.
8. Date & time for opening of price bid : will be informed later.. 9. Bid document fee/bid processing fee Rs. 2500/- (Two thousand five hundred
only) Non-Refundable
10. Mode of tendering E-tendering only. 11. Tender specification can only be downloaded from website https://PSPCL.nprocure.com.
Further details regarding e-tendering are available on website www.pspcl.in. Venders are requested to get their digital signatures and complete process of registered well in time. . No request for extension in the due date of tender opening on the above grounds shall be entertained.
12.
TELEPHONES / CONTACTS
(i) Superintending Engineer/FE&T Mobile: 075895-17706,Ph.01881-274114
Email: [email protected]
(ii) Fax No. 01881-274232
TERMS AND CONDITIONS
1. PLEASE NOTE THAT THE TENDERS AGAINST THIS TENDER ENQUIRY ARE BEING INVITED IN E-TENDERING FORMAT. IN CASE OF ANY CLARIFICATION, THE PROSPECTIVE BIDDERS MAY CONTACT THIS OFFICE OR M/S (n) CODE SOLUTIONS AT TOLL FREE NUMBER: 1800-233-1010 /AS MENTIONED ON THE PSPCL WEBSITE WELL IN TIME BEFORE THE DUE DATE FOR SUBMISSION OF TENDER.
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2. The prospective bidders are requested to get their digital signatures well in time for
participation in the tender and no request for extension on this account will be entertained.
3. E-tenders document can only be downloaded by those parties/firms who comply with the following Pre Qualification Requirement (PQR)
a. The bidder should have its own beneficiation plant / washery of capacity not less than Two (2) million tonne per year in SECL area.
b. The bidder must have railway siding available in SECL area for dispatch of beneficiated/washed coal to the power houses of purchaser (PSPCL).
c. The bidder should have an average annual turnover of Rs. 40.00 Crores during last three
Years ( 2010-11, 2011-12 & 2012-13) for which audited annual reports shall be furnished.
d. The bidder should have experience for beneficiation of raw coal for utilities for atleast one (1) million ton per year in the preceding year (April-12 –March-13) in power utility.
e. The bidder should supply / furnish organizational chart indicating number of Technical & non-Technical personnel posted to carry out the works relating to the Washery.
4. REGISRATION: Prospective bidders who fulfill above mentioned PQR (Pre Qualification
Requirements) should get themselves registered in the office of SE/FE&T, GGSSTP, Roopnagar by submitting the following documents and fee of Rs.1000/- ( one Thousand only) in the shape of demand draft in favour of Accounts Officer/O&M,GGSSTP, Ropar, payable at Ropar before getting the bid documents downloaded.
a. Application for registration.
b. Registration fee for Rs.1000/-( Rs. One thousands only) in shape of demand draft in favour of Accounts Office,O&M,GGSSTP, Ropar payable at Ropar.
c. Documentary proof of EPF number.
d. Documentary proof of service tax number.
e. Income tax (PAN) Number. Documentary proof is to be attached.
f. ESI Registration proof.
g. Balance sheet for the last three years .
h. Copies of work orders for carrying out similar nature of jobs .Documentary proof in support of PQR are to be attached.
i. Financial soundness :Solvency/Banker’s certificate (Min. for Rs.5.00 Crores) be attached.
j. Income Tax clearance upto date (Income-Tax clearance certificate for FY 2011-12 is to be attached )
k. Details of staff.
5. The firm should not be black listed by any Govt./Public sector utility during the last three years .A self attested undertaking will be given by the bidder.
6. The firms registered with GGSSTP/PSPCL may download tender specifications from PSPCL website https://pspcl.nprocure.com and send demand draft of Rs.2500/- (Rupees two thousands five hundred only) in favour of Accounts Officer/O&M ,GGSSTP, Roopnagar as cost of tender specification. It shall be clearly indicated on the envelope that “DD of cost of tender specifications is enclosed therein”. Tenders of the firms, which do not upload the copy of demand draft/ submit the original demand draft(s) towards “cost of tender specification” before the last date and time of bid submission shall not be opened/accepted. Tender document fee should be sealed in envelope containing Part-I of the bid at rates as mentioned in the NIT.
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7. The tenderer shall be required to deposit the Earnest Money amounting to Rs. 15.00
Lacs in the form of Demand Draft drawn in favour of Accounts Officer/ O&M, GGSSTP, Roopnagar, payable at Roopnagar. The deposit of Earnest Money is required to be submitted as per rules & regulations of the Corporation. However public sector undertakings fully owned by the Punjab Government/Central Government/Other state Government shall be exempted from depositing earnest money, provided that a certificate of Government Ownership shall be submitted in the envelope for Earnest Money. In case of tenders of unsuccessful bidders not accepted, the earnest money shall be refunded within 30 days of the award of order/contract or after the expiry of validity period of the bids, whichever is later. Tenders of the firms which do not submit the original Demand draft(s) towards Earnest Money shall not be opened/accepted. Earnest Money is to be sealed in envelope containing Part-I of the bid at the rates prescribed above.
8. Bid should be uploaded and submitted in three parts:- Part-1: Tender document fee & Earnest Money Deposit. Part-II: Techno Commercial Bid. Part-III: Price Bid.
9. The tenders of only those technically suitable firms will be considered who are registered with GGSSTP/PSPCL for beneficiation of raw coal.
10. E-tenders received through telegraph/telex/FAX, conditional tenders or manuall shall not be considered at all .Conditional and incomplete tenders shall also not be accepted.
11. In case the due date of opening of the tender happens to be a holiday, the tenders will be received and opened on the next working day at the same time and place.
12. The offers shall be firm and must be valid for atleast 120 days from the date of opening of tenders. Any withdrawal or modifications of the offer shall not be permitted. The tenderers revising their offer or withdrawing the same within the validity period after opening of the tenders are liable to be rejected. It may also lead to forfeiture of the Earnest Money without assigning any reason.
13. PSPCL reserves the right to increase or decrease the estimated cost or to reject any or all tenders without assigning any reason and no claim on this account will be accepted. PSPCL will not be held responsible for this and will not pay any expenses or losses that may be incurred by the tenderers in the preparation of tender.
14. All other terms and conditions are as per tender specifications. 15. The tenderers are required to submit the tenders in accordance with the Notice Inviting
Tender (NIT)/ PSPCL’s Tender specification clearly stating that all the terms and conditions of the PSPCL’s Tender specification/ NIT are acceptable to them. Any deviation from PSPCL standard terms and conditions (Technical & General Conditions) should be clearly mentioned in “Deviations Schedule” (Annexure-V) otherwise all terms and conditions will be deemed to have been accepted by the tenderer.
16. The tenderer shall supply a list of two authorized persons with their signatures duly attested on the firm’s letter head so that they may represent on behalf of the firm and participate in the opening process of the tenders. The firm shall supply one such copy in the tender and one copy should be with the authorized person, otherwise he will not be allowed to participate in the opening of tender. Tender must bear full /complete signatures of a person authorized as per constitution and composition of the firm. Authenticating documents to prove authority of signatory (Legal power of attorney in favour of signatory) must be attached with the tender. Name and Designation of the so authorized signatory must be indicated with each signature. It may be noted that in case signatures do not tally or differ, such signatures shall not be considered authentic.All the correspondence with PSPCL shall also bear signature of the so authorized signatory, in this manner. Any correspondence with improper signatures shall not be entertained.
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17. Tenderers should submit their offer in unambiguous wording failing which PSPCL’s interpretation will be final
18. Tenderers must carefully study the technical specification and general terms & conditions before preparation of Tender. The rates should be quoted in the on line performa for quoting rates
19. No relaxation, whatsoever of any sort, would be given in the NIT specifications after the tenders have been received, opened / processed.’
20. The prospective bidders are requested to visit the PSPCL website periodically even after down loading the specification to check for corrigendum issued, if any.
21. In case of any dispute regarding issue of tender documents or any other dispute,EIC/CE/ GGSSTP, Roopnagar shall be final authority and no claim on this account will be accepted.
SE/FE&T GGSSTP, Roopnagar
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SECTION-2 PUNJAB STATE POWER CORPORATION LIMITED INSTRUCTION TO THE BIDDERS
1. PREAMBLE.
The Punjab State Power Corporation Limited (hereinafter called the Corporation) is generating electricity at various thermal power stations owned by it in the State of Punjab. The Corporation is using coal, as primary fuel to generate electricity at its coal based thermal power stations. The present thermal generation capacity is as under
i. Guru Nanak Dev Thermal Plant, Bathinda Distt. Bathinda (Punjab) (GNDTP)
:2x110= 220 MW :2x120= 240 MW
ii. Guru Gobind Singh Super Thermal Plant, Ropar Distt. Ropar (Punjab)(GGSSTP)
:6x210=1260 MW
iii. Guru Hargobind Thermal Plant, Lehra Mohabbat Distt. Bathinda (Punjab) (GHTP)
:2x210= 420 MW :2x250= 500 MW
Total :2640 MW
For operation of these thermal plants about 15-16 Million 5ones of coal is required annually. These power stations are receiving coal mainly from the following subsidiary companies of Coal India Ltd. and other suppliers.
i. Central Coal fields Limited (CCL) ii. Bharat Coking Coal Limited (BCCL) iii. South Eastern Coalfields Limited (SECL) iv. Panem Coal Mines Limited (PCML) v. Monnet Daniels Coal Washery Pvt. Limited (MDCWPL)
Thus the operation of the PSPCL thermal power plants is mainly dependent upon the receipt of adequate supplies of quality coal.
Besides others, PSPCL has been allotted with present linkage of approx. 60000 MT per month of raw coal (GCV band 4000-4300 Kcal/Kg) from Dipika/Gevera mines of Korba coal fields of SECL through road mode. The declared GCV band 4000-4300 Kcal/kg of these collieries with ash content around 40%. However, PSPCL Power Plants being distantly located from coal mines, are covered under Ministry of Environment & Forest (MOEF), Govt. of India notification and hence are bound to use the coal with ash content below 34% w.e.f. 01.06.2002. With this in view, SECL raw coal (GCV band 4000-4300 Kcal/kg) as on receipt basis is required to be beneficiated as per the conditions of the tender to meet with the following specifications:
a. Size of coal
:50 mm
b.i. Ash contents (Equilibrated basis) :31±1%
ii. Guaranteed monthly weighted average of ash content (EQ basis) :31%
c. Yield, for cleaning the coal to guaranteed monthly weighted average ash content of 31% (EQ Basis).
:80 % on ARB
d. Maximum limit of total moisture in the clean coal to be supplied to PSPCL.
:9.5% Max.(ARB)
e. Maximum limit of surface moisture allowed with respect to Equilibrated Moisture at 400 C & 60% RH in the coal to be supplied to PSPCL without penalty.
:2.5%
f. Maximum limit of fineness below 2 mm size in clean coal. :25 %
g. Minimum monthly weighted average GCV ( EQ basis) of beneficiated/ washed coal
:4600 Kcal/kg.
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2. EXPERIENCE AND COMPETANCE OF THE BIDDER (PRE-QUALIFICATION
REQUIREMENT). THE BIDDERS WITH THE FOLLOWING REQUIREMENTS ARE
ELIGIBLE TO PARTICIPATE.
i. The bidder should have its own beneficiation plant / washery of capacity not less than Two (2) million tonne per year in SECL area.
ii. The bidder must have railway siding available in SECL area for dispatch of beneficiated/washed coal to the power houses of purchaser (PSPCL).
iii. The bidder should have an average annual turnover of Rs. 40.00 Crores during last three year (2010-11, 2011-12 & 2012-13) for which audited annual reports shall be furnished.
iv. The bidder should have experience for beneficiation of raw coal for utilities for atleast one (1) million ton per year in the preceding year (April-12 –March-13) in power utility.
V The bidder should supply / furnish organizational chart indicating number of Technical & non-Technical personnel posted to carry out the works relating to the Washery
2A. OTHER RESPONSIBILITIES: i. The bidder should have experience of liaisoning and monitoring the movement of coal by
railways
ii. Bidder should have experience of dealing with coal companies from any or more of the subsidiary companies of CIL viz. CCL, BCCL, ECL, SECL, WCL.
iii. The bidder should produce an insolvency Certificate to show that the bidder is solvent to the extent of about Rs.5.00 Crores (Rs. Five Crores)
iv. The bidder should submit all the relevant documents as per para (2-i) to (2-v) & 2A (i to iii) above alongwith requisite copies of the certificates/work orders in support of their work experience and other details as well as information in the prescribed Annexure alongwith the offer/bid to establish his eligibility, experience and competency in benefication of ROM coal and other responsibilities entrusted to the bidder.
3. RATES.
i. The bidder should quote his rates in Annexure-IV i.e. “Price Schedule” in acceptance to the technical details given therein. The rates shall be quoted in words as well as in figures, and if any mistake is found between the words and figures, the rates quoted in words shall prevail and considered for evaluation.
ii. Any deviation from the format prescribed in Annexure-IV shall render the bid invalid and shall be summarily rejected without evaluation.
4. PAYMENT SCHEDULE:
Contractor shall raise Proforma Bills on weekly basis for services rendered by him in
quadruplicate directly to the Accounts Officer/GGSSTP, Roopnagar of PSPCL on rake to
rake basis as per RR quantity. GGSSTP authorities shall release 90% provisional
payment to the contractor within seven days from the date of receipt of Bill(s).
Contractor shall raise the final bills for the balance 10% payment in triplicate, based on
quality and weighment, moisture and reject details etc. shall be presented by the firm on
monthly basis to EIC/CE, GGSSTP, Ropar and the payments for which shall be released
by plant authorities within 15 days of its receipt after verification”.
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5. SPECIFIC TERMS & CONDITIONS:
1. The firm/Contractor will provide unconditional irrevocable Bank Guarantee (on the prescribed standard format of PSPCL enclosed herewith as Annexure-VII) equal to the cost of 10 days value of raw coal of GCV band 4000-4300 Kcal/kg.(viz. 20,000 MT G-11 band coal or so) inclusive of taxes, duties, levies etc. to be supplied by SECL on behalf of PSPCL to the contractor valid for a initial period of 18 months immediately on award of contract.
2. The weighment at the colliery end for receipt of raw coal will be witnessed & signed by the firm or his authorized representative on behalf of PSPCL and quantity accepted by the firm as per the weighment sheets shall be taken as quantity received by him on behalf of PSPCL.
3. It will be the responsibility of the firm/contractor to get right quality of raw coal from SECL once PSPCL/GGSSTP makes payment to SECL on declared colliery GCV band 4000-4300 Kcal/kg .
4. The firm shall be responsible for the safe transportation of the raw coal from colliery to the beneficiation plant.
5. The PSPCL proposes to assign the job of cleaning of coal to meet the Ministry of Environment & Forest (MOEF), Govt. of India notification norms and in no way is interested to get ash below the specified limit of 31±1% at the cost of yield. As such in case the contractor supplies the clean coal with ash below 30%, no additional compensation on account of beneficiation charges or yield etc. would be paid/ payable to the contractor.
a. The Guaranteed weighted average of ash taken on monthly basis shall not be more than 31%. If this limit of monthly weighted average of ash is exceeded, the yield and payments shall be regulated as per Sub Clauses-5 (b) to (f) as detailed below:-
b. If the ash content in clean coal varies from 31% of monthly weighed average then adjustment towards yield shall also be made on pro-rata basis @ 2.5% increase/decrease in yield on rake to rake basis for every 1% increase/decrease in ash as per following table:
i. ii. iii. iv. v.
For 30% ash on equilibrated conditions, the yield shall be 77.50% on ARB. For 31% ash on equilibrated conditions, the yield shall be 80.00% on ARB. For 32% ash on equilibrated conditions, the yield shall be 82.50% on ARB. For 33% ash on equilibrated conditions, the yield shall be 85.00% on ARB. For 34% ash on equilibrated conditions, the yield shall be 87.50% on ARB.
( ARB-mean As on received basis)
c. The upper ash content limit for beneficiated coal is 34% to meet with the requirements of Ministry Of Environment and Forest, Govt. of India (MOEF) as such the contractor is to ensure that no coal rake above 34% ash is dispatched to PSPCL Power Plants.
d. However to take care of marginal adjustments, the 20% of the total rakes on monthly basis reaching the power plants with ash content above 34% but below 35% shall be accepted by PSPCL/GGSSTP by reducing its beneficiation charges including surface transportation and loading charges etc. to 50%.
e. If however under some specific circumstances still some more rakes (more than 20% during the month) with ash above 34% but below 35% arrives at Power Plant, the coal will be considered as received un beneficiated. No charges on account of transportation, handling and beneficiation will be payable to the contractor for such rakes and the yield will be taken as 100% without any allowance for rejects.
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f. The contractor is to ensure that no rake with ash content of 35% or above reaches PSPCL Power Plants under any circumstances as no rake with ash content of 35% or above shall be accepted being upper rejection limit and such coal invariably needs to be re-beneficiated by the contractor. However in case PSPCL had to accept under forced circumstances the coal rakes with ash content 35% or above then in that event such coal rakes shall be treated as unprocessed and no beneficiation and road transportation/handling charges for the same shall be admissible and also yield will have to be given 100 percent.
6 Contractor to ensure that guaranteed limited value of total moisture is 9.5% max. (ARB) and does not exceed and if it happens, then proportionate adjustment in the weight of coal receipt shall be made.
7. The weighment of clean coal will be done on in-motion weighbridges installed at Power Plants of PSPCL which will be final. The contractor shall have the right to witness the weighment and check up the calibration of the weighbridge. However in case in-motion weighbridge of PSPCL goes defective or weighment at Power Plant of PSPCL is higher than RR weight then RR weight shall be considered as final for payments.
8.
Firm/Contractor shall ensure that no diversion of rakes enroute takes place. Diversion of beneficiated /washed coal rakes by railways within Thermal Power Plants of PSPCL may be considered as beneficiated/ washed coal rake.
In case any diversion of rake takes place enroute to any party other than PSPCL power plant, the coal rake will be considered as received at PSPCL power plant as un-beneficiated coal rake. The loss on account of beneficiation charges, surface transportation, Pay loader charges, compensation on account of yield etc. etc. shall be borne by firm/contractor as railways do not provide any compensation towards such loss” but contractor shall not be held responsible for to pay the cost of raw coal drawn against such diverted rake since railways make wagon to wagon adjustment for diverted rakes for the quantity of coal.
9. The freight charges including surcharge if any on account of under loading of the
wagons/rakes paid to the railways as per RR by PSPCL shall be recovered from the firm/contractor.
10. The penalty on account of overloading of the wagons/rakes including surcharge if any, if charged by the Railways as per RR at any time shall be recovered from the firm/contractor.
11. The cycle for transportation of coal from colliery to beneficiation plant, its beneficiation and thereafter transportation of washed coal to railway siding and loading into railway wagons will be of maximum four days to work out monthly expected targeted quantity of washed coal. This is however subject to Force Majure Clause.
12. “If the contractor fails to receive the raw coal as per monthly linkage and deliver the clean coal as per PSPCL requirement described as below, a penalty on beneficiation charges including transportation and handling charges for deficiency in service equal to %age shortfall in the targeted expected quantity during the calendar month/ quarter shall be imposed on the monthly/quarterly quantity of raw coal released to the firm/ contractor for beneficiation. The same shall be adjusted in the balance 10%, balance monthly payment of the firm/contractor”. “If the supply is made upto 80% of the linkage on monthly basis of 100% of the linkage on quarterly basis, no penalty will be imposed. However, if the supply falls short of this limit of 100% the penalty will imposed on the quantity that falls short of 100% quarterly linkage quantity. Any quantity short supplied during the quarter will be carried forward”.
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13. The Annual Contracted Quantity from SECL via Road/Rail is 10.05 Lac Ton per year account GGSSTP, Ropar and is divided into quarterly quantity (QQ) expressed as follows:-
1st Quarter (Apr-June) : 25% of ACQ
2nd Quarter (July to Sept) : 22% of ACQ
3rd Quarter (Oct-Dec) : 25% of ACQ 4th Quarter (Jan-Mar) : 28% of ACQ
The monthly scheduled quantity shall be one third of the QQ. Out of the above allocated quantity approx. 60,000 MT per month is allocated through road mode and are considered as ACQ for the contractor. These allocated coal quantities are subject to variation depending upon the requirement of PSPCL and mining of coal by SECL.
14 If the firm/contractor fails to lift raw coal by road mode released by M/S SECL against the delivery order within validity period, penalty if any, is imposed by M/S SECL on PSPCL as per Fuel supply agreement (FSA) the same will be imposed on Contractor.
15. PSPCL will allow a maximum of 1.0% transit loss as per RR weight to be computed twice a year i.e. on two linkage quarter basis (viz. April to September and Oct to March) as under:-
a In case the total receipt quantity in two linkage quarters as per weighment at plant is less than the RR weight, the weight so recorded at plant shall be increased by 1.0% of RR weight subject to a maximum limit of RR weight.
b. In case the total receipt in two linkage quarters as per weighment at power plant is more than the RR weight, the weight so recorded at the power plant shall be final and no transit loss shall be permissible.
c. Any shortfall in quantity of clean coal received by PSPCL as computed in reference to yield from raw coal quantity supplied to firm and transit loss worked out as above, the same shall be made good by firm by supplying an equal quantity of clean coal to PSPCL at their cost including railway freight in next quarter.
d. Any excess quantity of clean coal received by PSPCL computed in reference to yield from raw coal quantity supplied to the firm and transit loss worked out as above, the same may be adjusted by the firm in the subsequent quarter.
16. Firm / Contractor will take the delivery of raw coal from M/S SECL of size -100 mm at the mine.
17. Firm/Contractor is to ensure that no foreign material like plastic Turpal, Sand, stones, Bajri etc. are loaded into the wagons failing, which the cost of beneficiated coal which will include cost of raw coal, beneficiation charges, STC, freight etc. proportionate to the quantity of foreign material and occurred due to delay in unloading of rakes and damage caused to the machinery shall be deducted from the contractor’s bill.
18. Size of beneficiated /washed coal to be supplied shall not exceed 50 mm with fines ( 0-2mm) not exceeding 25%.The quantum of fines shall be evaluated in every rake delivered at the thermal power station of PSPCL .In case the quantities of fines is in excess of 25% , then the penalty @ 25% of beneficiation charges on excess fines beyond 25% shall be deducted. The quantum of such fines shall be calculated for every rake delivered by the firm/ contractor at the power plant of GGSSTP/PSPCL.
19. GGSSTP/PSPCL reserves the right to split-up the tender quantity ,as it deems fit amongst qualified/successful bidders. The part order should be acceptable to the tenderer at the same quoted rate, terms and conditions .Moreover, in the event of placement of part order ,the distribution of tender quantity shall be at the sole discretion of GGSSTP/PSPCL and same shall be binding to bidders
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20.
GGSSTP/PSPCL reserves the right to increase or decrease the total ordered quantity. The contractor shall carryout the beneficiation works on the same rates, terms and conditions .
In case there is any conflict in the interpretation of provision given in the section and
the Annexure then provisions laid down in the sections shall have over riding effects.
Other details of tender specifications are given in Annexure-1 to Annexure-VIII
hereunder:-
1. Annexure-I :Details of scope of work.
2. Annexure-II :General terms & conditions of the contract. 3. Annexure-III :Technical bid to be completed and uploaded/and returned by the
bidder with tender. 4. Annexure-IV :Price bid to be completed and uploaded and returned by the
bidder with tender. 5. Annexure-V :Deviations schedule to be completed and uploaded and returned
by the bidder with tender. 6. Annexure-VI :Format for Contract agreement 7. Annexure-VII :Format for Bank guarantee. 8. Annexure-VIII :Performa for Service Tax.
SE/FE&T GGSSTP-Roopnagar
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ANNEXURE-I
PUNJAB STATE POWER CORPORATION LIMITED SCOPE OF WORK
The scope of work under this Work Order covers the job from receipt of raw coal from South Eastern Coalfield Limited (SECL) on behalf of PSPCL/GGSSTP its beneficiation and then dispatch of the beneficiated coal to PSPCL/GGSSTP Power Plants by rail. Details of works & responsibilities of the contractor are as under:-
1. The contractor shall take the delivery of raw coal of -100 mm size at the mine on the basis of release orders issued by the authorized representative of GGSSTP on behalf of PSPCL, from SECL as per the requirement of PSPCL based on Monthly Scheduled Quantity/Annual Contracted Quantity allocated by the SECL by Road Mode. 'Release Order' for SECL Raw Coal by Road Mode shall be issued on 1st , 11th and 21st of the month or as per Schedule resettled between SECL and PSPCL.
2. The contractor shall follow up the release orders and obtain the delivery orders and delivery schedule from SECL for placement of Trucks etc. on behalf of PSPCL/GGSSTP viz-a-viz contractor at colliery loading point to receive and transport the coal. The contractor shall adhere to the given schedule.
3. The contractor shall check the quality and quantity of coal received from SECL and shall be responsible for the quantity measurement i.e. weighment of raw coal supplied by SECL to the contractor on behalf of PSPCL and will authenticate/sign the weighment sheets in token of quantity received.
4. For road transportation, the SECL supplies coal only on colliery declared GCV bands basis. It will be the responsibility of the contractor to get the right quality of raw coal from SECL as the GCV band of raw coal delivered by SECL to the contractor on behalf of PSPCL/GGSSTP will be the same as notified declared GCV band of that colliery viz. G11 GCV band (4000-4300 kcal/kg).
5. Quality determination of the Raw Coal shall be carried out by the independent agency
on behalf of PSPCL. 6. Raw coal as received from the collieries shall be transported/shifted to the
beneficiation plant by the contractor. 7. The coal will be got sized to 50 mm size and beneficiated by the contractor in his own
plant so as to achieve the technical parameters strictly as given at page No.5 (Section-2) and in Annexure-IV .
8. The contractor shall be responsible for loading of beneficiated coal in the wagons. The contractor will ensure the proper loading of wagons/rake in such a way so that there is no under loading or overloading of wagons is made to avoid levy of any under loading/overloading charges by the Railway authorities. Failing which the freight charges including surcharge if any on account of under loading or overloading of the wagons/rakes, if any, charged by the Railways as per RR at any time shall be recovered from the firm/contractor.
9. Contractor shall maintain liaison and follow up with coal companies and shall monitor the release of coal for beneficiation as per release orders issued by PSPCL.
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10. The contractor shall maintain liaison with Railways for allotment of rakes/ wagons as per requirement for transportation of coal to PSPCL Power Plants.
11. The contractor shall follow up and arrange for issue of RRs from the Railway
authorities and shall deliver the same to concerned plant authorities of PSPCL/GGSSTP by fax and original through courier at the earliest possible.
12. The sampling & quality determination of clean coal on rake to take basis will be
carried out at GGSSTP/ PSPCL Power Plants jointly by GGSSTP/PSPCL and the contractor and the results shall be final for all payment/intents and purposes.
The contractor shall deploy his staff to witness jointly the weighment, sampling and analysis of beneficiated coal at power plants of PSPCL.
13. The rejects from the beneficiation plant, although property of PSPCL/GGSSTP, will be
disposed off by the contractor at his own level and its credit shall be given to PSPCL/GGSSTP on monthly basis in the bills. GGSSTP/PSPCL reserve the right to witness the process of beneficiation/ washing of coal at beneficiation plant/washery and disposal of rejects carried out by the contractor.
The scope of work has been detailed as above but in case any item is omitted from the Scope of Work but otherwise required to complete the work then such items shall be deemed as included in the Scope of Work without any additional financial liability to PSPCL.
SE/FE&T, GGSSTP, Roopnagar
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Annexure-II GENERAL TERMS and CONDITIONS
1. SUBMISSION OF TENDERS
Notwithstanding anything contained to the contrary in the specifications of tenders or in subsequent exchange of correspondence, these conditions of contract shall be binding on the contractor and any change or variation expressed or implied, however, made in the said conditions shall not be valid or operated unless expressly approved by the competent authority. The contractor shall be deemed to have fully apprised himself and to have special knowledge of the provisions of the conditions of contract herein contained.
The following instructions must be carefully observed by all Tenderers: Quotations/tenders not strictly in accordance with these instructions will be liable to be rejected. Failure to comply with any of these instructions or to offer explanation for non-compliance is likely to render effective comparison of the tender as a whole impossible and may lead to rejection of an otherwise apparently lowest offer.
i) The e-tender must be complete in all respects. ii) Single e-tender copy complete in all respect shall be submitted in the office of SE/FE&T.
iii) Telegraphic/telefax/telex quotations will not be accepted. iv) The tenders shall be submitted in three parts i.e. Part-I, Part-II & Part-III. Each part will be enclosed in a separate envelope duly super-scribed on the envelope as Part-I (Tender document fee & Earnest Money), Part-II (Technical/Commercial Bid) and Part-III (Price Bid). All the three envelopes will be further enclosed in a large envelope. The following procedure shall be followed for opening of tenders.
(a) Part-I Earnest Money: The first part will consist of Tender document fee & Earnest Money deposit in the form of demand draft drawn in favour of Accounts Officer, GGSSTP, Roopnagar will be opened first.
(b) Part-II Technical/Commercial bids: The second part will consist of technical specification, schedule of deliveries and all other terms and conditions except prices. All commercial terms and conditions including discount if any, rates of Excise duty, CST, VAT, Punjab Sales Tax , service tax (if payable) and Entry Tax etc. shall be specified in the Part-II of the bid, so that any ambiguities relating to General Terms & Conditions Technical details and commercial terms and conditions can be sorted out before the opening of Part-III i.e. Price Bid. Technical bid shall be opened if the tender document fee & Earnest money in conformity to the terms and conditions of the tender.
(c) Part-III Price Bids: The third part will consist of the quoted prices for each item as well as other related terms like freight, insurance, taxes and duties etc. and other incidentals relevant to the price. No correspondence/clarifications shall be entertained after the opening of Part-III.
Firstly, the main envelope containing the bids will be opened in the presence of the bidders’ representatives who may like to be present at the notified date and time and at the given address. After opening the main envelope, the envelope marked Part-I (Tender document fee & Earnest money) shall be opened first and if the tender document fee & earnest money is found to be as per the requirement of the specifications, only then the envelope marked Part-II shall be opened. The bids without tender document fee & earnest money shall be out rightly rejected.
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After opening Part-II of the bids (technical/commercial), the bids shall be technically & commercially evaluated by PSPCL. The third part of the bids (Price bid) shall be opened in case of only those firms whose part-II of the bids after evaluation is found to be conforming to the specifications. The date and time for opening Part-III of the bids will be intimated to the qualifying bidders. The price bids (Part-III) will be opened in the presence of the representative of the qualifying bidders who like to be present.
v) Quotations/tenders should be enclosed in double covers both addressed to SE/FE&T,GGSSTP, PO: Ghanauli, Distt. Roopnagar 140113.(Punjab) . Both inner & outer covers shall be sealed and subscribed with tender specification No. as given in the enquiry/tender notice together with the date on which the tender opening is due and the name of work.
vi) Quotations/Tenders shall be received in the office of SE/FE&T,GGSSTP, Main Service Building upto 11.00 hrs. on the due date given in the tender notice and shall be opened/downloaded at 11.30 hrs. in the presence of tenderers or their authorized representatives who may like to be present. In case the due date of opening of tenders happens to be a holiday, tenders shall be received upto 11.00 hrs. and opened at 11.30 hrs. on the next working day.
2. INSPECTION OF SITE BY TENDERERS:
Tenderer should inspect the site and examine and obtain all information required and satisfy himself regarding all matters and things before submission of his tender such as:-
i. Whether any existing access to the site is available on the highway, its suitability for transporting his equipment and the extent of maintenance required to keep it into a serviceable condition.
ii. The type & extent of access to be provided by the bidder including its maintenance for the transportation of equipment.
iii. The type and number of equipment and facilities required for the satisfactory completion of work the quantities of various sections of the work, the availability of local labour, availability and rates of materials, local working conditions, extreme weather conditions, uncertainties of weather, obstructions and hindrances that may arise etc. all which may effect the work or cost thereof.
3. TENDER TO CONFORM TO SPECIFICATIONS
Tender which proposes any alternation in the work specified in the Tender Specification, or in time allowed for carrying out the work or which contains many other terms & conditions of any sort will be liable to rejection.
4. TENDERS TO BE INVALIDATED
The tenders must be complete in all respects. Conditional, incomplete or not properly sealed tenders and tenders received late due to any reason whatsoever will be rejected.
5. SIGNING OF THE TENDERS
All pages and tenders shall be signed by the owner or his authorized persons holding such authorization to do so. Necessary documents in support thereof should be enclosed/uploaded with the bid at the time of submission, failing which tender may not be considered.
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6. RIGHT TO REJECT ALL OR ANY TENDER
The officer inviting tenders/contracting agency/Corporation reserves the right to reject any or all the tenders received without assigning any reasons. PSPCL will not be responsible for and will not pay any expenses or losses that may be incurred by the bidder in preparation of the tender.
7. SEGREGATION OF WORK
The officer inviting tender/Board reserves the right to allot the work to a number of tenderers by segregating the items of work or same item of the work may be allotted to a number of agencies by distributing the work without any compensation or commitment to any of the bidder.
8. POST TENDER MODIFICATIONS No modification to the bid shall be made by the bidder after opening of the bids unless specifically requested by PSPCL/GGSSTP. The earnest money of any bidder who modifies after opening, without any specific reference from PSPCL shall be forfeited without any further reference to the bidder and bidder shall be liable to further action like suspension of business dealings/blacklisting.
9. ALL CUTTINGS/CORRECTIONS Each page of the tender document including the schedule of quantity and bid drawings be marked numerical numbers and signed and dated by tenderer in ink as a token of having examined the same. Any correction in the rates quoted in the schedule of quantities shall also be signed with date by tenderer before submitting the tender. All corrections and additions or pasted slips should be avoid but if any it should be initialed by the contractor. Non-compliance with these conditions will make the tender liable to rejection.
10. VALIDITY OF TENDERS
The tenders as submitted should be valid for acceptance for at least 120 days from the date of opening of tenders, unless specified otherwise.
11. EARNEST MONEY
The bidders are required to deposit the Earnest Money of Rs. 15.0 Lacs through Demand Draft drawn in favour of A.O./GGSSTP, Roopnagar, payable at Roopnagar. The deposit of Earnest Money is required to be submitted as per rules & regulations of the Corporation. However public sector undertakings fully owned by the Punjab Government/Central Government/Other state Government shall be exempted from depositing earnest money, provided that a certificate of Government Ownership shall be submitted in the envelope for Earnest Money. In case of tenders of unsuccessful bidders not accepted, the earnest money shall be refunded within 30 days of the award of order/contract or after the expiry of validity period of the bids, whichever is later.
12. RATES
The bidders should quote his rate, in Annexure-IV i.e. price schedule, after perusing the technical details given in Annexure-IV. The rates shall be quoted in the words as well as in figures, and if any mistake found between the words and figures, rates quoted in the words shall prevail and considered for evaluation. Any deviation, from the break-up of percentages prescribed in Annexure IV shall render the bid invalid and shall be summarily rejected without evaluation.
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13. TERMS OF PAYMENT
Contractor shall raise Proforma Bills on weekly basis for services rendered by him in
quadruplicate directly to the Accounts Officer/GGSSTP, Roopnagar of PSPCL on rake
to rake basis as per RR quantity. GGSSTP authorities shall release 90% provisional
payment to the contractor within seven days from the date of receipt of Bill(s).
Contractor shall raise the final bills for the balance 10% payment in triplicate, based
on quality and weighment, moisture and reject details etc. shall be presented by the
firm on monthly basis to EIC/CE, GGSSTP, Ropar and the payments for which shall be
released by plant authorities within 15 days of its receipt after verification”.
14. PERIOD OF CONTRACT
The contract will be for a period of one year from the date of allotment of work which may be extended upto three years without any extra liability to PSPCL/GGSSTP.
15. INCOME TAX CLEARANCE CERTIFICATE
The bidder shall furnish Photostat copy of Income tax clearance certificate from the competent authority alongwith his e-tender.
16. SOLVENCY CERTIFICATE
All bidders shall produce alongwith his e-tender a solvency certificate from a scheduled Bank. If he fails to produce such a certificate his tender may not be considered.
17. PLANT & EQUIPMENT
i. The bidder, shall at his own expense supply tools, plants & equipment (hereinafter referred to as T&P) required for the execution of the contract other than those listed in tender documents/contract agreement which subject to their availability may be hired from PSPCL to the contractor or issued free for use in the execution of the work, as specified in the tender documents.
ii. The details of plant, equipment & machinery available with the tenderer in working Order for deployment on the work shall be submitted alongwith relevant information on the capability, financial resources and experience about himself.
18. PATENT RIGHTS:
The contractor shall fully indemnify PSPCL/GGSSTP or the officer-in-charge against any action, claim or proceeding relating to infringement or the use of any patent or design or any alleged patent or design rights and shall pay any royalties which may be payable in respect of any article/or part thereof included in the contract. In the event of any claim being made or action brought against PSPCL or Officer-in- Charge in respect of the matters aforesaid, the contractor shall immediately be notified thereof for taking necessary action provided that payment on indemnity shall not apply when such infringement has taken place in complying with the specific directions issued by PSPCL but the contractor shall pay any royalties payable in respect of any such use.
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19. SPLITTING OF WORK
The PSPCL reserves the right to split up the work in the scope of this contract among
more than one contractor during the progress of work due to unsatisfactory progress
of work of the contractor. The PSPCL will not entertain any claim from any contractor
as a result of such splitting up. The PSPCL also reserves the right to exclude/include
any items of work from/into the scope of the contract during the progress of work
due to any reason whatsoever. The Engineer-in-charge reserves the right to inject
labor, T&P & materials at the contractor's cost at any stage of work if the progress is
not commensurate with the committed schedule and the contractor will not have any
right to object.
20. SIGNING OF THE CONTRACT
The contractor shall execute the contact agreement on stamp paper within specified
dates of the issue of such intimation failing which acceptance of his tender shall be
cancelled and his earnest money will be forfeited.
21. ASSIGNMENT OR TRANSFER OF CONTRACT, The contractor shall not without the prior written approval of the Accepting
Authority assign or transfer the Contract or any part thereof, or any share, or interest
therein to any other person.
22. SUB CONTRACT The contractor shall not sublet any portion of the contract without the prior
permission of the PSPCL.
23. POWERS TO VARY OR OMIT ANY ITEM OR WORK
No alternations, amendments, omissions, additions, suspensions or variations in
(hereinafter referred to as 'variation' in the work as shown in Annexure-I) "Scope of
Work " shall be made by the company except as directed in writing by the
SE/FE&T,GGSSTP in connection with the contract, but Punjab State Power
Corporation Limited /EIC/CE shall have full powers subject to the provision
hereinafter contained from time to time during the execution of the contract by
notice in writing, to instruct the company to make such variations and be bound by
the same conditions as far as applicable although the said variations occurred in the
specifications., If any suggested variation would, in the opinion of the company
carried-out, prevent the tenderer from fulfilling any of its obligations or guarantee
under contract, the company shall notify to the SE/FE&T,GGSSTP, thereof in writing,
and the Punjab State Power Corporation Limited shall decide forthwith whether or not
the same shall be modified accordingly with mutual agreement. The difference of
rates, if any, occurs by any such variations, shall be added to or deducted from the
contract rate as the case may require in accordance with the rate specified in the
work order, but the Punjab State Power Corporation Limited shall not become liable
for the payment of any charges in respect of any such variations unless instructions
for the performance of the same shall have given in writing by the SE/FE&T, GGSSTP.
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24. NEGLIGENCE AND DEFAULT
a. In case of negligence on the part of supplier/contractor to execute the order/contract
with due diligence & expedition to comply with any reasonable orders given in writing
by the PSPCL in connection with the Purchase Order/Contract or any contravention in
the provisions of the purchase order/Contract, the PSPCL may give 21 days’ notice in
writing to the supplier/contractor to make good the failure or neglect or contravention
and if the supplier/contractor fails to comply with the notice within time considered to
be reasonable by the purchaser, the purchaser will suspend business/dealing with
the firm for specific period.
b. Further in case of such default by supplier/contractor the purchase may also suspend
business dealing with the supplier/contractor apart from claiming reasonable
compensation/damages, forfeiture of security etc.
25. BANKRUPTCY
If the company shall commit any action of bankruptcy or being a corporation
commences to be, would be except for reconstruction purposes or carry on its
business under a receiver, the executors, successors or other representatives in law
of the estate on company or any such receiver, liquidator or any person in whom the
contract may become vested, shall forthwith give notice thereof in writing to PSPCL
and shall for one month during which the company shall take all reasonable steps to
prevent a stoppage of work, have the option of carrying out the contract subject to
the contract providing out the contract subject to the contract providing such
guarantee as may be required by all power plants but not exceeding the value of
work. In the event of the stoppage of work, the period of option under this clause
shall be of 15 days provided that, should the above option not exercised, the contract
may be terminated by PSPCL by notice in writing to the firm and the same power and
provisions reserved to PSPCL on the last proceeding clause, of taking the work out of
the Firm's hands, shall immediately become operative.
26. FORCE MAJEURE
If at any time during the continuance of the work the performance in whole or in part
by either party of any obligation under this contract, shall be prevented or delayed by
reasons, of any war, hostility, acts of public enemy ,Civil Commotion, sabotage,
floods, explosion, epidemics, fires or other acts of God, strikes and lockout
hereinafter referred to as "eventualities" then, provided notice of the happening of
any such eventuality is given by either party to the other within 15 days from the
date of occurrence thereof, neither party shall because of reasons of such eventuality
be entitled to terminate this contract nor shall either party have any claim for
damages against the other in respect of such non performance or delay in
performance under this contract and work shall be resumed as soon as practicable
after such eventuality has ceased. Appropriate extension in time of completion shall
be granted on submission of his request alongwith documentary evidences.
Unavoidable Delay in issue of release orders by SECL is also a part of this clause.
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27. SECURITY DEPOSIT
The earnest money deposited at the time of tender will be converted into security deposited and shall be considered as part of the security deposit. The bidder/contractor whose tender shall be accepted (hereinafter called the contractor) shall permit to the owner/Engineer-In-Incharge at the time of making any payments to the contractor for the works done under the contract to deduct an amount @ 5% (five percent) of gross value of work done. Such deductions are to be held by the owner/Engineer-in-Charge as security deposit. These deductions shall be made to retain the maximum security deposit of Rs.1.00 Crore. All compensation or other sums of money payable by contractor to the owner/Engineer under the terms of this contract may be deducted from or paid by the sale of sufficient part of security deposit or from any sums which may be due or may become due to the contractor by owner/Engineer on any account what-so-ever and in the event of his security deposit being reduced by reasons of any such deduction or sale as aforesaid, the contractor shall within 10 days thereafter make good in cash any sum or sums which may have been deducted from or raised by sale of his security deposit or any part thereof. The security deposit shall be refunded to the contractor after the expiry of defects liability period which is six months from the date of issue of completion certificate or payment of final bill which ever is later. No interest shall be payable to the contractor on the amount of security deposit. The security deposit is to be deducted on the gross amount of running bills.
28. ACTION WHEN WHOLE OF SECURITY DEPOSIT IS FOREFEITED
a. In any case in which under any clause or clauses of the contract, the contractor shall have rendered himself liable to pay compensation amount to whole of his security deposit (whether paid in lump-sum or deducted by installment,) or in case of abandonment of the work owing to serious illness or death of contractor or any other cause, the Engineer in charge on behalf of the Corporation shall have power to adopt any of the following courses as he may deem best suited to the interest of the Corporation:
i. To rescind the contract ( of which recession notice of 15 days in writing to the contractor under the signature of Engineer-in-Charge shall be conclusive evidence) and in that case the security deposit of contractor shall stand forfeited and be absolutely at the disposal of the PSPCL.
ii. To employed labour shall be paid by the Corporation, to supply materials to carry out
the works, or any part of the works debiting the contractor with the cost of the labour and the price of the material (as to correctness of which cost and price, the certificate of the Senior Executive Engineer shall be final and conclusive against the contract) and crediting him with value of the work done, in all respects in the same manner and at the same rates as if it had been carried out by the contractor under the terms of the contract and in that case the certificate of the Senior Executive Engineer as to the value of the work done shall be final and conclusive against the contractor.
iii. To order that the work of the contractor be measured up and to take such part thereof as shall be unexecuted out of his hands and to give it to another contractor to complete in which case any expenses which may be incurred in excess of the sums which would have been paid to the original contractor if the whole work had been executed by
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him (as to the amount of which excess expenses, the certificate in writing of the
Senior Executive Engineer shall be final, conclusive) shall be borne and shall be paid
by the original contractor and shall be deducted from any money due to him by the
Corporation under the contract or otherwise or from his security deposit or the sale
proceeds thereof or a sufficient part thereof.
In the event of the above courses being adopted by the Engineer-in-Charge the
contractor shall have no claim to compensation for any loss sustained by him by
reasons of his having purchased or procured any materials or entered into any
engagement, made any advance on account of or with a view to the execution of the
work or the performance of the contract. And in case the contract is rescinded under
the provision aforesaid the contractor shall not be entitled to recover or be paid any
sum for any works thereof actually performed by him under the contract unless and
until the Senior Executive Engineer have certified in writing performance of such work
and the amount payable to the contractor in respect thereof and contractor only be
entitled to be paid the amount as certified.
b. In any case in which the power conferred by clauses referred to above, shall have
become exercisable and the same shall not be exercised, the non-exercise thereof shall
not constitute a waival of any of the conditions thereof and such powers shall be
exercisable in the event of any future case of default by of the contractor when he is
declared liable to pay compensation amounting to the whole of his security deposit,
and the liability of the contractor for past and future compensation shall remain
unaffected.
In the event of the person conferred the power by clause referred to above putting in
force by any of the alternatives (i) to (iii) above vested in the Engineer-Incharge under
the preceding clause, Engineer-Incharge may, if so desires, take possession of all or
any tools plant, materials and stores, in or upon the work or the site thereof or
belonging to the contractor or procured by him and intended to be used for execution
of the work or any part thereof, paying or allowing for the same in account at contract
rates or in case of these not being applicable at current market rates to be certified by
the Sr. Executive Engineer whose certificate thereof shall be final and conclusive
Senior Executive Engineer may by notice in writing to the contractor or any of his
authorized agent required him to remove such tools, plants, materials or stores from
the premises (within a time to be specified in such notice) and in the event of the
contractor failing to comply with any such requisition, Senior Executive Engineer may
remove them at the contractor's expense or sell them by auction or private sale on
account of the contractor and at contractors risk in all respects and the certificate of
the Senior Executive Engineer as to the expense of any such removal and the amount
of the proceeds and expense of any sale shall be final and conclusive against the
contractor.
29. DEDUCTION OF INCOME TAX
Income tax at the prevailing rates shall be deducted at source from the monthly bills of the contractor as per the Income Tax Act and Rules. Necessary TDS certificate will be issued by the paying authority.
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30. COMPLIANCE OF LABOUR LAWS
The firm shall comply with all the provisions of the contract labor (regulation and abolition) Act, 1970 and the rules made thereunder which may be applicable to them. The firm shall also comply with other labor and industrial laws and such other acts and statutes as may be applicable to them in respect of their employees and shall indemnify the Corporation and reimburse the Corporation against all the actions, claims, demands, costs and expenses whatsoever arising out of or in connection with any liability that the Corporation may be required to discharge on account of the default or otherwise on their part.
31. DEDUCTION FROM CONTRACT RATE
All costs, damages, or expenses, the PSPCL may have incurred, under the contract the firm is liable and such sums shall be deducted by the PSPCL from any money due or becoming due to the company under the contract or shall be recovered by action of law or otherwise from the company or his security money.
32. CHANGE IN CONSTITUTION OF FIRM AND ADDRESS
In case any change in partnership, any change in constitution of the firm it shall be forthwith notified by the contractor to the Corporation for information. Any change in the address of the contractor shall also be intimated to the EIC/CE ,GGSSTP.
33. ARBITRATION a. If at any time, any question/dispute or difference whatsoever shall arise between
the Purchaser/Corporation and the contactor upon or in relation to or in connection with purchase order/contract, either party may forthwith give to the other notice in writing of the existence of such question, dispute or difference and the same shall be referred for arbitration to a nominee of the PSPCL, who shall give a reasoned/speaking awards. The award of the sole arbitrator shall be final and binding on the parties under the provisions of the Indian Arbitration Act, 1996 and of the rules, there under. Any statutory amendment, modification or reenactment thereof for the time being in force, shall be deemed to apply and be incorporated in the contract. It will not be objectionable, if the Sole Arbitrator as an officer of the PSPCL and he has expressed his views on all or any of the matter in question of dispute or difference.
Such a notice of the existence any question or dispute or difference in connection with contract shall be served by either party within 180 days of the taking over the supplies failing which all rights and claims under this contract shall be deemed to have been forfeited and absolutely barred.
b. Upon every or any such reference, the costs of sole incidental to the references and award respectively shall be in discretion of the arbitrators so appointed who may determine the amount thereof or direct the same to be fixed as between solicitor and client or as between party and party shall direct by whom & to whom and in what manner the same is to be borne and paid.
c. The work under the contract shall, if reasonably possible, continue/during the arbitration proceedings and no payment due or payable by the Purchaser/PSPCL shall be with held on account of such proceedings.
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34. TERMINATION OF CONTRACT
In the event, the firm repeatedly defaults in rendering services to the satisfaction of PSPCL/GGSSTP, the PSPCL reserves its rights to terminate the contract after giving one month 's notice to the firm without assigning any reason.
35. JURISDICTION
All legal proceedings in connection with contract shall be subject to the territorial jurisdiction of local civil courts at Roopnagar.
SE/FE&T, GGSSTP,Roopnagar
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ANNEXURE-III
PUNJAB STATE POWER CORPORATION LIMITED TECHNICAL PARAMETERS:
1. Name of the Bidder
2. Postal address with Phone/Fax numbers.
3. Name, address, telephone / fax number with whom reference to be made.
4. The location/details of beneficiation plant with complete address and nearby Railway Station with code.
i. Distance of beneficiation Plant in Km from coal stock pile of SECL or the place of transfer of coal or delivery point for both collieries of Dipika and Gevera.
ii. Distance from Beneficiation plant to Railway siding for loading/ despatch of coal to PSPCL.
5. The bidder shall furnish documentary proof of rail distance between loading/booking point and GGSSTP/RTPR siding along with present applicable railway freight for this distance
6. Details of EMD paid:
Amount:__________________________________________________________________
DD No.__________________________ Date_____________________________________
Bank's Name:______________________________________________________________
Payable at ________________________________________________________________
7. Whether Income Tax is cleared Upto date (Income-Tax clearance Certificate for FY 2011-12 is to be attached)
8.i.
ii.
Annual turn over of the company for the last three financial years(copy of the audited balance sheet/annual account of last three years be attached. Whether documentary evidence furnished.
2012-13 Rs. ______Crores.
2011-12 Rs._______Crores.
2010-11 Rs._______Crores.
9. Confirm number of years for that you have experience of similar job viz. beneficiation of coal and the movement of coal by railways for utilities.
10. Give details in the format given below:
SNo. Name of work executed/under execution.
Department Quantity of coal beneficiated
Value of work done Period of contract
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11. Whether you have full fledged beneficiation plant in operation, in the location of coal linkage area. Give details alongwith capacity of such beneficiation plant.
12. State whether you have got sufficient man power to carry out the works. Furnish details of man-power available & Organization structure chart.
13. State whether all technical and commercial terms and conditions are acceptable to you. If any deviation, indicate in the Deviation, Schedule in Annexure-V.
14. Any other information the bidder may desire to furnish.
Note:
a. Please note that the offer of bidder is liable for rejection if the above information is not furnished in full and does not satisfy the minimum experience criteria specified by PSPCL.
b. Self attested copies of performance certificate, work orders and other certificates should be uploaded/attached. The same will not be returned.
Noted & Accepted Signature and Name of the Bidder Seal of Company
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ANNEXURE-IV
PUNJAB STATE POWER CORPORATION LIMITED
PRICE BID A.The bidder is required to give his firm technical parameters given below:
a. Size of coal
50 mm
b. i. Ash contents (Equilibrated basis) 31±1%
ii. Guaranteed monthly weighted average of ash content (EQ basis) 31%
c. Yield, for cleaning the coal to guaranteed monthly weighted average ash content of 31% (EQ Basis).
80 % on ARB
d. Maximum limit of total moisture in the clean coal to be supplied to PSPCL.
9.5% Max.(ARB)
e. Maximum limit of surface moisture allowed with respect to Equilibrated Moisture at 400 C & 60% RH in the coal to be supplied to PSPCL without penalty.
2.5%
f. Maximum limit of fineness below 2 mm size in clean coal. 25 %
g. Minimum monthly weighted average GCV ( EQ basis) of beneficiated/ washed coal
4600 Kcal/kg.
B. Assuming that the raw coal shall be supplied by SECL as per linkage/allocated quantity , from their Dipka/Gevra coal mines of Korba Coal Fields on colliery declared GCV band, the bidder is required to indicate above guaranteed technical parameters and also to quote his firm rates for various jobs as under. A: For Dipika mine
SN Particulars Quoted price Rs.PMT Distance in Km In words In Figures
I. a.
Transportation charges of raw coal from dipika mine/colliery to benefication plant/ washery by road mode including unloading at coal washery/ beneficiation plant (in Rs)
b. Distance from Dipika mine/colliery to washery/ beneficiation plant (in Km.)
2. *Beneficiation charges of raw coal including liaison services weighment of raw coal etc.and all other charges etc. ( in Rs.)
3.a Transportation charges of washed coal from beneficiation plant/ washery to the Railway siding (in Rs.)
3.b. Distance from beneficiation plant/ washery to railway siding
4. Loading charges for loading the clean coal into Rly. Wagons (in Rs.)
5. Service tax (specify the items ) Applicable rate-----%.
6. Total beneficiation charges PMT (1a+2+3a+4+5)
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SN. Quoted price Rs.PMT Distance in Km In words In Figures
7. Railway freight from loading /booking railway siding (s) to RTPR/GGSSTP ( loading of railway freight for evaluation purpose only)
8. Name of booking/loading railway siding and distance to GGSSTP/ RTPR siding.
9. Total landed cost at RTPR/ GGSSTP siding 6+7
10. **Rebate for reject
B: For Gevra mine
SN Quoted price Rs.PMT Distance in Km In words In Figures
I. a.
Transportation charges of raw coal from Gevra mine/colliery to benefication plant/ washery by road mode including unloading at coal washery/ beneficiation plant (in Rs)
b. Distance from Gevra mine /colliery to washery/ beneficiation plant (in Km.)
2. *Beneficiation charges of raw coal including liaison services weighment of raw coal etc.and all other charges etc. ( in Rs.)
3.a Transportation charges of washed coal from beneficiation plant/ washery to the Railway siding (in Rs.)
3.b. Distance from beneficiation plant/ washery to railway siding
4. Loading charges for loading the clean coal into Rly. Wagons (in Rs.)
5. Service tax (specify the items ) Applicable rate-----%.
6. Total beneficiation charges PMT (1a+2+3a+4+5)
7. Railway freight from loading /booking railway siding (s) to RTPR/GGSSTP ( loading of railway freight for evaluation purpose only)
8. Name of booking/loading railway siding and distance to GGSSTP/ RTPR siding.
9. Total landed cost at RTPR/GGSSTP siding 6+7
10. **Rebate for reject
Signature of the bidder
Name of the bidder
Seal of the company.
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Price Escalation Formula.
P1=P0(0.70x A1/A0+0.30xB1/B0)
Where P1 -Revised rates after completion of one year from the date of issue of work order.
P0 - Corresponding existing rates one month preceding the date of revision.
A1 - Latest All India Wholesale Price Index as published by RBI for the month preceding the date of revision.
B1 - Latest All India Consumer Price Index as published by RBI for the month preceding the date of revision.
A0,B0 - Corresponding values of the months for the previous year.
Note:
1. The bidder shall quote their PMT prices inclusive of all applicable taxes and duties at Serial No. BA.6 and serial No. BB.6 of bid price.
2. The bidder shall furnish documentary proof of rail distance between loading/booking point and GGSSTP/RTPR siding along with present applicable railway freight for this distance.
3. The bids will be evaluated on the basis of landed cost of coal at the power plant end.
4. *Rate for beneficiation charges for 1st year quoted by the tenderer shall be firm and shall be revised for 2nd year and 3rd year as per price escalation formula given .
5. **Credit for rejects should be corresponding to the yield after allowing 20% wastage [on ROM coal – ( minus) Yield] for moisture, loss in handling & other foreign material.
6. Presently M/S SECL is supplying coal in -100 mm size and PSPCL is paying sizing charges for -100 mm to SECL, so the firm must quote their rate keeping in view of getting the coal size as -100 mm.
7. No change in surface transportation charges (on raw coal & clean coal ) & loading charges for loading the clean coal in railway wagons shall be allowed during 1st year of the contract.
8. The rates for surface transportation and loading charges shall be based on SECL notified rates in respect of ex-servicemen transport company or rates quoted by the bidder whichever is lower.
9. If the rates quoted by bidder for surface transportation and loading charges are lower than ex-servicemen rates, then the rates shall be revised for 2nd & 3rd year at the same rate of escalation as is applicable for respective ex-servicemen rates.
10. The distance between coal piles of Dipika/Gevra collieries to washery shall be reviewed / verified jointly, if so desired at the start of respective year. The other distance from washery to railway being fixed may not require any verification.
11. The rate quoted for the reject coal will also be revised from second year of contract as per the formula applicable for revision of beneficiation charges.
12. Taxes and duties are payable as per actual. In the event of change in any applicable taxes or if any new taxes are introduced after submission of bid ,such new taxes shall be reimbursed by GGSSTP/PSPCL.
13. During the course of contract ,there could be change in freight/class of freight/slab of freight .In case there is change in freight or class of freight, the liability shall be borne by the PSPCL. But in case the slabs of freight are changed and due to this there is a change in freight then the liability will be borne by the firm.
Signature of the bidder Name of the bidder Seal of the company
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ANNEXURE-V PUNJAB STATE POWER CORPORATION LIMITED DEVIATION SCHEDULE Any deviation from the terms and conditions mentioned in this bid and not acceptable to bidder should be specifically mentioned hereunder: 1. 2. 3. 4. There are no other technical or commercial deviations, other than those stated above. PLACE: SIGNATURE OF BIDDER DATE: SEAL OF COMPANY
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ANNEXURE-VI
PUNJAB STATE POWER CORPORATION LIMITED
PROFORMA FOR CONTRACT AGREEMENT (To be entered on a Non-Judicial Stamped Paper of appropriate value).
This contract agreement made this ____________day of ____________in the year ___________ between the Punjab State Power Corporation Limited hereinafter called Corporation/'Purchasers' and M/S ______________ having their Registered Office at_______________here in after called 'Contractor' for the work of coal benefication, in accordance with Tender Enquiry No.________________ dated_____________ and Contractor's proposal No._____________ dated ______________.
This is in confirmation of the advance acceptances notified in the Purchaser letter No. _________Date ___________wherein the Purchaser has accepted the proposal of the contractor for the work of benefication as per Work Order No.__________Dt.__________.
In view of forgoing, the Purchaser and the Contractor have agreed to the scope of work and the terms and conditions of the order are settled between them.
The NIT/Tender Specification the Contractor's proposal and related correspondence and the Work Order acknowledged/accepted by the contractor form part of this agreement.
This agreement contains______pages.
In witness whereof the parties here to have affixed their signatures on the day month and year written as above. CONTRACTOR OWNER/Purchaser (Authorized Signatory) (Authorized Signatory) Name_________________ Name _____________ Designation_____________ Designation_______________ Witness by Witness by 1._________________________ 1.___________________ 2._________________________ 2.___________________
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ANNEXURE-VII
PUNJAB STATE POWER CORPORATION LIMITED
PROFORMA FOR BANK GURANTEE
(To be executed on a non judicial stamp paper of the appropriate value) Bank Guarantee No. Dated: The Bank _________________hereby agrees un-equivocally and unconditionally to pay, within 48 hours, on demand in writing from the office of FA&CAO ,GGSSTP, Roopnagar or any officer authorized in this behalf, of any amount upto and not exceeding Rs.______(in words, Rs.________________)to the Punjab State Power Corporation Limited who have entered into a contract or agreement date___________ who have unconditionally accepted the Purchase Order No._________dated_____for the processing & supply of beneficiate coal for order value of Rs._________ . 2. This Guarantee shall be valid and binding on this Bank upto and including_______and shall not be terminable for notice or on account of any change in the constitution of the Bank or the firm of contractors or by any other reasons what-so-ever and our liability hereunder shall not be impaired or discharged by any extension of time or variation or alterations made, given conceded or agreed with or without our knowledge or consent by or between the parties to the said contract/purchase order. 3. Our liability under this Guarantee is restricted to Rs.__________(in words Rupees________________). Our Guarantee shall remain in force upto 18 months unless a claim in writing is presented to us within six months from that date and if unpaid a suit or action to enforce a claim under the guarantee is filed against us within said eighteen months, all your rights under the said Guarantee shall be forfeited and we shall be released and discharged from all liabilities there under: 1. We hereby agree that any claim or dispute arising under this deed shall fall within the
exclusive jurisdiction of competent courts at Roopnagar.
2. We hereby further declare that this deed has been executed by our lawfully constituted legal attorney, competent to sign and executed such deeds.
WITNESS 1. __________________ Signed__________________
For Prop:________________ Bank:___________________
2.__________________
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Annexure-VIII CERTIFICATE OF SERVICE TAX 1. Certified that we M/s.______________________________are registered by Director
General, Service Tax Mumbai under the Section-69 of Finance Act, 1994 (32 of 1994).
2. Certified that the service tax claimed by us is payable and correct under the provision of the relevant and rules made thereunder.
3. Certified that the amount claimed from PSPCL has been/shall be paid to the concerned authorities.
4. Certified that we shall indemnify PSPCL in case it is found that wrong or incorrect
payment has been made on account of service tax at a later stage.
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CHECK LIST OF DOCUMENTS CONSISTING OF TENDER/OFFER
BIDDER TO ENSURE THAT FOLLOWING DOCUMENTS ARE MANDATORILY SUBMITTED/ UPLOADED/ FILLED ONLINE WITH THE TENDER FOR IT TO BE COMPLETE:-
Sr. No.
Details Part Remarks
1 Cost of tender Specifications . Part-I
Submit original DDs for cost of specifications and EMD in separate sealed envelopes in the envelope containing Part-I of bid, in the o/o SE/FE&T, GGSSTP, Roopnagar before the last date & time of submission of bids as well as fill up the DD details on line.
2 EMD
4 Annexure-III , Performa for Technical Bid duly filled up and signed by authorized official / Bidder complete in all respect.
Part-II
Fill on line. Submit & upload the relevant documents
5 Schedule of Deviations (Annexure-V) duly filled up and signed by authorized official complete in all respect.
6 Legally valid Authorization signed by Chairman & other Directors of the firm in case of Limited Companies & by all partners in case of partnership firms authorizing the signatory to sign the tender & deal with PSPCL.
Submit & upload.
7. Annexure- IV (Price Bid) as part III of offer.
Part-III Fill on line.
