PUMC Transforming For Tomorrow Summary 3-11-2018 CW · Transforming for Tomorrow Project Summary *All estimates are preliminary and non‐binding and are subject to change as detailed

PUMC Transforming for Tomorrow Project Summary: “Attachment A”

March 11, 2018

Transforming for Tomorrow Project Summary

*All estimates are preliminary and non‐binding and are subject to change as detailed quotes are received.

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Grace and Peace to you.

PUMC Friends,

As we consider this group of capital improvements projects, we have an opportunity. In our conversations you will learn about costs and fund-raising plans. You will hear about the timeliness of many of these improvements. We even plan to provide for future major capital repairs and maintenance by setting aside a portion of funds raised.

But that doesn’t answer the real question we all have. Why?

We do face an opportunity. But it’s not just an opportunity to make our facilities nicer. It’s about so much more. These projects will help us grow by removing barriers to newcomers’ full participation and by attracting newcomers.

We have an opportunity to make our facilities match our words about the grace and love of God. We can provide everyone, especially newcomers, a full experience of the grace and love of God that we talk about—so that all of their experience from ease of parking; wayfinding signs; a pleasant, current appearance; security for children; up-to-date restroom, etc., matches our words.

In Luke 5:17-26, we find the story of the four who brought their paralyzed friend to Jesus. They could not get him close to Jesus because of the huge crowd. They did everything in their power to give their friend a full experience of the love of Jesus. The best access was through the roof. They renovated it (tore a hole in it) in order for their friend to be lowered down right next to Jesus. They did not tell their friend that a glimpse from the back of the crowd would just have to do.

We have the same opportunity. We can make improvements to our facility that will serve to provide all those who encounter us with a complete experience of the warm and welcoming grace and love of God.

That’s why I’m excited about completing these projects. Once accomplished, we will more fully demonstrate the grace and love of God to everyone who comes to PUMC.

Shalom,

Rev. Charlie Wilfong, Senior Pastor



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The Key to Congregational Development “The key to congregational development

is the development of the spiritual life of the leaders in the church to the point where the mission of God

is more important than their own comfort or preferences when it comes to decision making, program planning, and new ministry initiatives.”

--Rev. Doug Anderson

Motion Approved by PUMC Church Council November 8,,2017 Whereas: there are needs for capital improvements which cannot be funded by the Basic Ministry Budget; and Whereas: many of these capital improvements serve to allow for growth; and Whereas: our current growth makes these improvements especially timely; and Whereas: some of the items are necessary and immediate maintenance items; Therefore: The PUMC Council moves that PUMC engage in a capital finance campaign soliciting gifts and pledges to be received up to a 5 year period, which shall be used to complete as many of the projects shown on Attachment A as may be accomplished with recorded gifts and pledges and which shall be commenced in the order specified by the Transforming for Tomorrow Steering Committee after considering suggestions by the PUMC congregation and the recommendations of the Transforming for Tomorrow Project Management, Fundraising, and Communications Committees. Ten percent (10%) of the campaign gifts received shall be placed in the PUMC Major Maintenance account to pay for future capital repairs and maintenance with costs exceeding ten thousand dollars ($10,000). Financing costs may be incurred where necessary to provide cash flow between the time when pledged gifts are received and the commencement and completion dates of a project. All project expenses and financing costs will be paid for by funds raised from the capital campaign. PUMC will incur no lasting debt in the accomplishments of these projects beyond its ability to fund the projects through recorded financial gifts and pledges.

Keep in mind that PUMC has not received firm quotes for many of these projects, nor have any contracts been signed since the projects themselves have not been formally approved by a Church Conference of Plainfield United Methodist Church.



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Contents Tier 1 ............................................................................................................................................................. 5

Parking Lot Resurfacing ‐ $145,522 .................................................................................................. 5

Additional Parking ‐ $106,000 ........................................................................................................... 6

Outdoor Electric Sign & Wayfinding ‐ $50,000 ................................................................................. 8

Interior Facelift ‐ $90,000 ................................................................................................................. 9

Tier 2 ........................................................................................................................................................... 10

Interior Wayfinding ‐ $TBD ............................................................................................................. 10

Restrooms ‐ $180,000 ..................................................................................................................... 10

Coffee Area Redesign ‐ $TBD .......................................................................................................... 10

New Day Glass Doors/Windows ‐ $1,800 .......................................... Error! Bookmark not defined.

Video Bulletin Boards / Displays ‐ $3,800 ....................................................................................... 11

Tier 3 ........................................................................................................................................................... 12

Kitchen Refresh ‐ $200,000 ............................................................................................................. 12

Cameras ‐ $9,000 ............................................................................................................................ 12

Room Furnishings ‐ $TBD ................................................................................................................ 12

Sanctuary Lighting ‐ $9,700 ............................................................................................................. 12

Wesley Woods surface Preparation ‐ $TBD .................................................................................... 12

Tier 4 ........................................................................................................................................................... 13

Storage ‐ $TBD ................................................................................................................................ 13

Garage ‐ $100,000 ........................................................................................................................... 13

(Undesignated)............................................................................................................................................ 14

HVAC ‐ $TBD .................................................................................................................................... 14

Door Security ‐ $TBD ....................................................................................................................... 14

Security Cameras ‐ $TBD ................................................................................................................. 15

Other ........................................................................................................................................................... 16

Financing ‐ $79,325 ......................................................................................................................... 16

Contingency – 20% .......................................................................................................................... 16

Major Maintenance – 10% .............................................................................................................. 16

Appendix ..................................................................................................................................................... 17



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Tier 1

Parking Lot Resurfacing ‐ $145,522 Through the years, normal maintenance of the parking lot has been ignored due to financial constraints. Normal maintenance would include sealing of the asphalt surface and re‐striping parking areas every 2 to 3 years. By not sealing the asphalt surface, the same situation that we see on our city streets is created, when water is allowed to

penetrate through cracks on the asphalt surface. In the winter the water will freeze and thaw causing the surface to break apart creating potholes or other larger imperfections in the parking surface. When the parking surface degrades, it creates issues with drivability, safety issues for people walking on it, but something that may not be immediately thought of, is the image our church portrays to our community or potential new members.



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Since the normal maintenance of the parking lot has been postponed for so many years, and has been patched so many times, the only way to rectify the problem is to totally repave the entire parking lot. All parking areas will be re‐striped at the same time. Subsequent plans will include budgeting for normal sealing and re‐striping at intervals recommended by the paving contractor.

Additional Parking ‐ $106,000 With the continuing success of the New Day Praise service coupled with the new worship schedule, there is a need for additional, convenient close‐in parking during the time between Sunday services and special high‐attendance events. A plan is being developed to add up to 87 new parking spaces on the west side of the building in the area between the existing driveway and the tree line on the church property. The existing parking spaces on the west side of the building, with the exception of staff parking, will be converted to handicapped parking, allowing easier and safer access to the Narthex entrance for those using those handicapped spaces. This project will also include installation of lighting in the new parking area.



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Outdoor Electric Sign & Wayfinding ‐ $50,000 Problem: Current signage is limited in communication of content. The purchase and updating of program specific signage (such as for Weekday Children’s ministries, Blood Drives, etc.) is expensive and it is against Plainfield Town ordinances to display multiple signs at any given time. A changing message encourages engagement. People cease noticing static signs because they don't change and become part of the landscape. For a congregation looking to grow, and is out of the normal traffic flow, engaging people as they pass by is very important. Solution: The use of electronic signage has become widespread and popular. Using this medium, churches publicize activities to the local community and reminders to church members in a timely and effective manner. In addition, signage such as this eliminates the need for ’specialty’ signs for Pre‐School signups, Christmas Eve services, etc. This electronic sign should be capable of adjusting the scrolling speed of the message. Also, the letter size and contrast, so it can be easily read. In addition, it should be protected from invaders/hackers

“Wayfinding”, Exterior and Interior: $TBD Problem: Exterior signage is inadequate for directing visitors to the appropriate entrance to be used to accomplish the purpose of their visit. Once inside, the interior



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signage needs to direct visitors to the appropriate room. Whether it’s to drop off their children at the Nursery, or find the specific Worship area, both interior and exterior signage will help to keep visitors from feeling lost. Solution: Highly visible, appealing and informative signage, both exterior and interior should be installed which will easily direct the new comer to their destination.

Interior Facelift ‐ $90,000 It is estimated that a medium grade carpet will last from five to 15 years in the average home. A high‐end carpet may last 15 to 25 years. As you can imagine, the church receives much more traffic than the average home. Commercial carpet is often advertised to last 20‐40 years, however according to one source commercial carpet is usually replaced every six to nine years and is often considered ’old looking’ at about year three to five. Most of the current church carpeting was installed in 1994. Twenty three years is an admirable life for our carpet and in many areas it is ready for replacement. This project includes the replacement of carpet in all hall and entry ways (not individual rooms) as well as the baseboard border. Other items to include in a ‘makeover’ include fresh paint and wall hangings. Even things like having all the door knobs the same style serve to make a building feel cared for.



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Tier 2

Interior Wayfinding ‐ $TBD

See case statement above.

Restrooms ‐ $180,000 Most of the restrooms on the first floor need some form of refresh or modernization. The restrooms across from the Koinonia room are largely the same as they were when built in the late 1950’s. As such, they do not do well to accommodate those with mobility issues. These require the most work. Moving a wall to widen the hallway in the women’s restroom, replacing flooring to eliminate the marble step at the entry and a general update of fixtures and stall walls. The current proposal being considered includes making some plumbing changes to create one ADA compliant stall in each of the restrooms.

The restrooms across from the kitchen require some freshening, too. Primarily replacing the stall walls, vanity/counter, paint and power assisted door operators. The restrooms in the Education Wing could make use of the power assisted doors, but need no further updates.

Coffee Area Redesign ‐ $TBD This item has yet to be fully defined. The desire is to give the area have a contemporary coffee‐shop atmosphere.



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Video Bulletin Boards / Displays ‐ $3,800 Problem: For all churches, communication is always a concern. Commonly, this is accomplished through the use of displays (cork bulletin boards). Announcements and notices are posted and must be maintened. Displays frequently become ‘single use’ or ’targeted’. The display in the Children’s area is related to the children’s activities. The Youth display includes signups for Youth activities, etc. If there is a need to display UMW or Encore information, another bulletin board is added. Solution: Through the use of large video monitors in several locations throughout the building, announcements can be keyed to specific areas, changed frequently, and contain much more content than can be included on a standard bulletin board. When appropriate these displays can be used to show the camera feed from Worship.



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Tier 3

Kitchen Refresh ‐ $200,000 Problem The kitchen has outdated equipment that doesn’t always function properly, lack of storage space and poor organization. The space is used for numerous missions in the church and often offers challenges for those serving. Solution Forming a committee of persons from the groups using kitchen most often to decide what equipment is necessary to perform their mission more efficiently, how to effectively reorganize and revamp the storage space in an economical way.

Cameras ‐ $9,000 A/V equipment for the Sanctuary. (Capability? Purpose?)

Room Furnishings ‐ $TBD Furniture and furnishings in various classrooms are often a mixture of castoffs from other rooms. Often worn and stained, they do not project a good image and often are not comfortable. Things like updated and matching furnishings give the impression of a stable, successful, vibrant and caring church.

Sanctuary Lighting ‐ $9,700 Some of the older halogen theatre‐style lighting is burned out and needs replaced. The appeal of LED lighting is in smaller, less visible lights that use less energy and generate less heat. Rather than simply replacing the current lighting, this project seeks to replace the light fixtures with ones requiring less maintenance and perform better.

Wesley Woods Surface Preparation ‐ $TBD

The PUMC Youth has requested that the acreage to the West (known as Wesley Woods) be cleared and smoothed to enable the space to be used as a game field for softball, Frisbee football, and more.

The current condition of the field makes running games dangerous.

Preparation will include removal of sod, tree stumps and roots.



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Tier 4

Storage ‐ $TBD Problem Lack of or ineffective use of storage space throughout the church. Solution Address which groups in the church have storage issues. Reorganize current storage areas and possibly create new areas by adding shelving and/or walls to create more area. Also purging unnecessary items. We also need to create an area for archiving our church history.

Garage ‐ $100,000 The current garage was built by enclosing the old shelter house, which is why garage #2 has a fireplace. It currently is used to store two vans, and a large number of items for the Fish Fry, Christmas Tree sales, the Boy Scouts, tables and chairs, and lawn care equipment. As within the church, storage outside the church is also at our maximum limit. The Trustees approved purging many old and unused supplies but storage is still at capacity.

o The bus should be parked inside o The vans fit VERY tight in the available space. o Additional storage space could be used for excess from inside the

church. This project will serve to recommend a garage solution.



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(Undesignated)

HVAC ‐ $TBD The PUMC building utilizes several types of heating and cooling systems. Portions of the system were originally installed in 1958, while additions and upgrades were done in 1983 and 1994. Some rooms are served by forced air systems, recirculating water or both. Upgrades as innocent as adding suspended ceilings have disrupted the original designed air circulation thus interfering with the efficient heating and cooling of many of the rooms. Some classrooms are too hot, while adjacent classrooms are too cool. Individual control is not possible in many cases. Some components of the system (such as the tube bundle of the boiler and the rooftop A/C units above the kitchen) have been ‘expected to fail’ for the past 10 years or more, yet continue to operate with an acceptable amount of maintenance. If a component should fail, the emergency solution is to replace the system with a similar unit, which does not fix the current control problems. This project will investigate options to replace or upgrade systems in order to provide localized or individual control for temperature and humidity where possible.

Door Security ‐ $88,000 Problem:

Doors left unlocked increases concerns for the safety of staff, teachers, students and children. In recent years, the risk of loss due to vandalism or theft has increased. The recent replacement of playground equipment created a concern of damage to this new equipment. Vandalism to the new pipe organ and the electronic equipment used in the New Day Praise and Sanctuary Media Booth is a concern. When children are present during the weekday programs (Preschool, Before‐and‐After School, etc.) it is preferred that no strangers be allowed in the church halls.

Solution:

Technology exists that allows the doors to be locked electronically and monitored remotely. Security cameras, once an expensive solution, are now an affordable option for monitoring the use of the facility and parking areas.



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Security Cameras ‐ $30,000 Our building is large and is used by groups with differing requirements.

With any facility, there is always the risk of vandalism or defacing the property.

The recent replacement of playground equipment brought up the concern of damage to this new equipment.

Vandalism to the new and expensive pipe organ is a concern.

The amount of electronic equipment used in the Worship Annex and the Sanctuary Media Booth is both a blessing and a concern.

When children are present during the weekday programs (Preschool, Before‐and‐After School, etc.) it is preferred that no strangers be wandering our halls.

This project seeks to establish the requirements for monitoring and recording activity in specific areas. Perhaps even recording activity in the parking lots.

Building Monitoring and Automation ‐ $38,000 With the addition of electronic door locks and new thermostats, it is possible to monitor the temperature of the rooms and control them remotely. Thereby being forewarned if rooms are too hot or too cold prior to scheduled use. In addition, doors can be unlocked or locked down remotely and notifications sent to individuals when doors are opened, or cameras detect motion when none is expected.



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Other

Financing ‐ $79,325 In an ideal situation, donations would be received at the same rate as projects are completed. But since it is anticipated that donations will be pledged over three years, and it is hoped that the projects can be completed in the first year, it is likely that the church will make use of a Line of Credit to create a buffer between the timing of donations and paying for the completed projects.

The cost of securing this line of credit and paying the interest on the funds disbursed will be paid through the donations received.

Contingency – 20% Since most of these projects do not currently have firm quotes, a 20% contingency is included to allow for quotes exceeding budgetary estimates.

Major Maintenance – 10% 10% of funds received will be placed in a designated “Major Maintenance Fund” which will be designed to be used for facility maintenance related items exceeding a specified value.



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Appendix Tier 1 Tier 2

$ 145,552 Resurface Parking $ 10,000 Interior Wayfinding TBD

$ 50,000

Outdoor Electronic Sign /Wayfinding

$ 180,000

Restrooms (est)

$ 96,800 Interior Facelift (est) $ 50,000 Coffee Area Re-Design TBD

$ 106,000 Adding Parking $ 3,800 Video bulletin boards/displays

$ 398,352 $ 243,800

Tier 3 Tier 4

$ 200,000 Kitchen Refresh (est) $ 40,000 Storage TBD

$ 9,000 Cameras (est) $ 100,000 Garage (est)

$ 40,000 Room Furnishings TBD

$ 9,700 Sanctuary Lighting

$ 30,000

Level Ground in West Side Play Area

TBD

$ 288,700 $ 140,000

Undesignated Other

$ 100,000 HVAC TBD $ 79,325 Finance costs of line of credit (est)*

$ 88,000 Door Security $ 268,130 Contingency 20%

$ 30,000 Security Cameras $ 163,811 Major Maintenance 10%

$ 38,000 Monitoring & Automation

$ 256,000 $ 516,266

1,843,118.49 (est) Total

* (est) ‐ “Budgetary Estimates” from General Contractor * (TBD) – Waiting for estimates. * Finance Costs are based on borrowing the maximum loan amount at 5%apr for 3 years. Since the actual loan amount is unknown and will vary depending on project timing, this estimates of finance costs could vary between $28,000 and $105,000.

Documents

PUMC Transforming For Tomorrow Summary 3-11-2018 CW · Transforming for Tomorrow Project Summary *All estimates are preliminary and non‐binding and are subject to change as detailed