Upload
miranda-young
View
224
Download
1
Tags:
Embed Size (px)
Citation preview
Definition of Government Definition of Government ProcurementProcurement
Procurement by government agenciesProcurement by government agenciesPublic Sector OrganizationsPublic Sector Organizations
•With major Govt. Equity With major Govt. Equity •With minor Govt. Equity With minor Govt. Equity •Under control of Govt. (No Govt. Equity)Under control of Govt. (No Govt. Equity)•Orgs with other forms of Govt. fundingOrgs with other forms of Govt. funding
Objectives of Procurement Objectives of Procurement ReformsReforms
Economy (Value for money)Economy (Value for money)EfficiencyEfficiencyTransparencyTransparencyAccountabilityAccountabilityCompetitivenessCompetitivenessFairnessFairness
Past Regulatory EnvironmentPast Regulatory Environment
Procurement under GFR Procurement under GFR Procurements by Corporate SectorProcurements by Corporate SectorProcurements by Statutory BodiesProcurements by Statutory BodiesClassified Procurements Classified Procurements
Present Regulatory FrameworkPresent Regulatory Framework
Enabling Legislation Enabling Legislation PPRA Ordinance 2002PPRA Ordinance 2002Subsidiary LegislationSubsidiary Legislation
•Public Procurement Rules, 2004Public Procurement Rules, 2004•Public Procurement Regulations Public Procurement Regulations
Composition of PPRA BoardComposition of PPRA Board Secretary, Finance Division: Secretary, Finance Division: ChairmanChairman Secretary, MoI &P: Secretary, MoI &P: MemberMember Secretary, D P Division:Secretary, D P Division: MemberMember Secretary, MoW & P:Secretary, MoW & P: MemberMember Secretary, Mo H & W:Secretary, Mo H & W: MemberMember Secretary, M o C:Secretary, M o C: MemberMember Syed Nizam Shah: Syed Nizam Shah: Private MemberPrivate Member Mr. Javed Hussain:Mr. Javed Hussain: Private MemberPrivate Member Mr. Munawar Hameed: Mr. Munawar Hameed: Private MemberPrivate Member Managing Director (PPRA): Managing Director (PPRA): MemberMember
Functions of PPRAFunctions of PPRA Monitor application of the procurement laws, Monitor application of the procurement laws,
rules, regulations, policies and procedures;rules, regulations, policies and procedures; Monitor the implementation of and evaluate Monitor the implementation of and evaluate
laws, rules, regulations, policies and laws, rules, regulations, policies and procedures, inspections and quality of procedures, inspections and quality of goods, services and works and recommend goods, services and works and recommend reformulation thereof;reformulation thereof;
Recommend to the Federal Government Recommend to the Federal Government revisions in or formulation of new revisions in or formulation of new procurement laws, rules and policies;procurement laws, rules and policies;
Functions (Contd.)Functions (Contd.) Make regulations and lay down code of Make regulations and lay down code of
ethics and procedures for public ethics and procedures for public procurement;procurement;
Monitor public procurement practices and Monitor public procurement practices and make recommendations to improve make recommendations to improve governance, transparency, accountability governance, transparency, accountability and quality of public procurement;and quality of public procurement;
Monitor overall performance of procuring Monitor overall performance of procuring agencies and make recommendations for agencies and make recommendations for improvements;improvements;
Functions (Contd.)Functions (Contd.) Provide and coordinate assistance to Provide and coordinate assistance to
procuring agencies for developing their procuring agencies for developing their institutional framework;institutional framework;
Call any functionary of procuring agencies Call any functionary of procuring agencies to provide assistance.to provide assistance.
Steps Involved in Redesigning Steps Involved in Redesigning New ProceduresNew Procedures
Study of Existing ProceduresStudy of Existing ProceduresIdentification of Redundant & Non Identification of Redundant & Non Transparent ProceduresTransparent ProceduresRedesigning New ProceduresRedesigning New ProceduresEmergency ProceduresEmergency Procedures
Procurement CycleProcurement CyclePlanning/Designing
specifications
Solicitation of Bids
Bids opening and Evaluation
Contract Award
Grievance Redressal
Contract Administratio
n
Payments
Pre-qualification
Public Procurement Rules, 2004Public Procurement Rules, 2004 Main Features Main Features
Protection to Intergovernmental Protection to Intergovernmental commitments & International Agencies commitments & International Agencies Integrity Pacts. Rs 10 million and Integrity Pacts. Rs 10 million and aboveaboveProcurement PlanningProcurement PlanningLimitation on Splitting of TendersLimitation on Splitting of TendersPromotion of stipulating generic Promotion of stipulating generic specificationsspecificationsBid Evaluation Criteria to be stated in Bid Evaluation Criteria to be stated in Invitation to BidsInvitation to BidsMethods of AdvertisementMethods of Advertisement
Public Procurement Rules, 2004 Public Procurement Rules, 2004 Main Features Main Features
Limitation on NegotiationsDate of Exchange Rates to be prescribed in the bidding documentsGrounds for rejection of bids to be intimated to unsuccessful Bidders
Prequalification/Qualification & Prequalification/Qualification & Disqualification of ContractsDisqualification of Contracts
Relevant ExperienceCapabilities – Personnel/EquipmentFinancial Position Managerial capabilities of the contractorDisqualification & Blacklisting of consultants and contractors
Solicitation of ProposalsSolicitation of ProposalsSelection of Appropriate bidding processWide advertisement for competitive bidsEvaluation criteria declared in advanceSelection of Appropriate Bidding Documents
Procedures of Open Competitive Procedures of Open Competitive BiddingBidding
Open Competitive Bidding, Principal MethodSingle Stage. Two Envelope Procedure.Two Stage Bidding Process.
•Technical proposal without price for uniform specifications.•Price proposals on the basis of uniform technical specifications.
Two Stage Two Envelope Bidding
•First stage technical proposal & financial proposal•Second Stage – Revised Technical Proposal – Supplementary Financial Proposal.
Alternative Methods of Alternative Methods of ProcurementProcurement
Petty PurchasesRequest for QuotationsDirect ContractingNegotiated Tendering
ImplementationImplementation
Information Dissemination Advisory Services Complaint Redressal Preliminary Dispute Resolution Mechanism
MonitoringMonitoring
Internal Pre/Post Audit ProceduresAudit by the Auditor General Procurement Audits by Private Sector Auditors
Grievance RedressalGrievance Redressal
Committees within procuring entity 2nd tier grievance redressalMohtasib’s officeJudicial Remedy
Closing of ContractsClosing of Contracts
Resolution of Contractor’s ClaimsCompletion of Project ReportsHistorical Files to Retain: Requirements of Auditor GeneralPost Completion Evaluation
Contract AdministrationContract Administration
Execution & Management of ContractsAppropriate Funds Availability Payments to ContractorsTracking Supply SchedulesManagement of changes/variations to Procurements
Our ApproachOur ApproachTwo Step Regulations
•General Regulations applicable on all Public Sector Procuring AgenciesAdvertisement of Requirements, Time for submission of bids, Bid evaluation criteria and its publicity, level of advertisement, etc
•Organization Specific Regulations
Specific circumstances of PSE’s Delegation of Powers, Declaration of Emergency and Emergent Procurement Procedures, Payment Procedures etc.