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Promote & Save. School Counseling. Jean Greco, Patricia Nailor & Karl Squier Rhode Island School Counselor Association ASCA 2005 Annual Conference. Activity. Do people in your community know what counselors do? Why are counseling positions an easy target for budget cuts? - PowerPoint PPT Presentation
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Jean Greco, Patricia Nailor & Karl SquierRhode Island School Counselor Association
ASCA 2005 Annual Conference
Jean Greco, Patricia Nailor & Karl SquierRhode Island School Counselor Association
ASCA 2005 Annual Conference
Promote & SavePromote & Save School Counseling
School Counseling
2
ActivityActivity
Do people in your community know what counselors do?
Why are counseling positions an easy target for budget cuts?
Have you used data to promote your school counseling program?
Have you used data to try and save counselor jobs?
Do people in your community know what counselors do?
Why are counseling positions an easy target for budget cuts?
Have you used data to promote your school counseling program?
Have you used data to try and save counselor jobs?
3
What Do You Think of When You Hear the Word
Data?
What Do You Think of When You Hear the Word
Data?
4
What Is Data?What Is Data?
Factual information, especially information organized for analysis or used to reason or make decisions.(www.dictionary.com)
Factual information, especially information organized for analysis or used to reason or make decisions.(www.dictionary.com)
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Types of DataTypes of Data
Process― What did you do for whom?
Results― What are the outcomes?
Perception― What do people think they
know?What do they believe?What can they do?
Process― What did you do for whom?
Results― What are the outcomes?
Perception― What do people think they
know?What do they believe?What can they do?
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Sample Process Data
Elementary Developmental Guidance
Lessons
Sample Process Data
Elementary Developmental Guidance
Lessons
0
500
1000
1500
2000
2500
3000
95- 96 99- 00 02- 03 03- 04 04- 05
Lessons
0
500
1000
1500
2000
2500
3000
95- 96 99- 00 02- 03 03- 04 04- 05
Lessons
Cranston (RI) Public Schools
(2899)(2476)(2886)
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Sample Process Data
Cranston EOY Stats FY05
Sample Process Data
Cranston EOY Stats FY05
SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN TOTALS
# Seen for Individual Counseling 181 176 179 194 194 210 212 186 223 176 1,931
# Individual Counseling Sessions 258 280 372 341 383 335 466 346 435 241 3,457
# Individuals in Group Counseling 539 512 513 536 587 622 602 667 654 617 5,849
# of Group Counseling Sessions 229 414 371 370 434 345 546 421 539 267 3,936
# SPED IEP students 105 108 133 129 111 126 131 134 136 144 1,257
# of Consult/ Monitor pupils 184 165 171 153 156 91 97 109 103 96 1,325
# of Developmental Lessons 226 312 334 313 296 262 403 317 337 99 2,899
# students seen in Devel Lessons 3,550
4,725
4,636
4,746
4,348
4,307
4,570
4,383
4,175
2,181
41,621
TST Meetings 2 4 6 11 10 9 10 8 6 1 67
TQP Meetings 59 56 51 57 50 41 61 42 61 29 507
Total Parent Contacts 446 1,227
765 229 238 174 236 206 221 147 3,889
Parent Conferences 98 75 73 82 82 67 91 75 80 49 772
Telephone Contacts 81 69 137 93 93 54 97 74 82 77 857
Written Contact 225 1,064
549 39 76 36 36 37 30 94 2,186
IEP Meeting 10 30 22 18 15 22 33 27 41 36 254
Teacher Meet/Conf 532 499 496 539 473 480 555 463 472 257 4,766
Principal Meet/Conf 283 266 289 293 222 149 216 209 213 148 2,288
Other Staff Meet/Conf 188 206 195 233 226 130 191 179 192 147 1,887
Spec Services Personnel Meet/Conf 146 189 165 166 173 98 161 124 121 77 1,420
Outside Agency Meet/Conf 15 38 33 37 34 29 23 26 40 19 294
Full Core Staffing 4 2 0 1 2 2 0 4 2 0 17
Other Meet/Conf 1 0 2 4 13 2 8 2 0 0 32
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Sample Process DataProvidence Public Schools
Counseling Activity Log
Sample Process DataProvidence Public Schools
Counseling Activity Log
Date Student Name ID# Grade Class SessionLength
(in min.)
Initia
l Con
tact
Follo
w-u
p C
on
tact
Ind
ivid
ual C
ou
nselin
g
Gro
up
Cou
nselin
g
Pare
nt M
eetin
g - S
ch
ool
Hom
e V
isit
Ph
on
e C
alls
Lette
r/Corre
sp
on
den
ce
CR
T/A
dm
in C
on
su
lt (ET a
lso)
Refe
rral to
Com
mu
nity
Ag
en
cy
Off
site
Meetin
g
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Sample Results Data
Time Management Lesson:Book Report Completion
Sample Results Data
Time Management Lesson:Book Report Completion
Grade 5 Students
On-time
Incomplete
Pre-activity 50 35 15
Post-activity 50 49 1
Cranston (RI) Public Schools
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Sample Results Data
Increased Purposeful Contact with School
Counselors
Sample Results Data
Increased Purposeful Contact with School
Counselors
0
10
20
30
40
50
60
70
80
2001-2002 2002-2003 2003-2004 2004-2004
Post Secondary Plans
0
10
20
30
40
50
60
70
80
2001-2002 2002-2003 2003-2004 2004-2004
Post Secondary Plans
Central High School, Providence (RI) Public Schools
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Documentation as Evidence of ResultsDocumentation as
Evidence of Results
May 2005
Framework forComprehensive School
Counseling in the Cranston Public Schools
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Documentation as Evidence of ResultsDocumentation as
Evidence of Results
Department of Counseling & Social Services
Providence (RI) Public Schools
August 2003
Administrative Handbook
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Sample Perception Data
Sample Perception Data
Competency Achievement― Every student (grades 9-12) completed a
four-year plan Knowledge Gained
― 91% of students acquired knowledge about how to handle bullying
Attitudes & Beliefs― 94% of 5th grade students felt their school
was safe Differences Measured Through:
― Pre-Post Tests― Completion of an Activity― Surveys
Competency Achievement― Every student (grades 9-12) completed a
four-year plan Knowledge Gained
― 91% of students acquired knowledge about how to handle bullying
Attitudes & Beliefs― 94% of 5th grade students felt their school
was safe Differences Measured Through:
― Pre-Post Tests― Completion of an Activity― Surveys
14
CPR Toolkit CPR Toolkit
A Counseling Preservation Response (CPR) Toolkit will help you promote your school counseling program
It will help you plan for gathering
and presenting evidence that demonstrates your impact on student success
A Counseling Preservation Response (CPR) Toolkit will help you promote your school counseling program
It will help you plan for gathering
and presenting evidence that demonstrates your impact on student success
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CPR Tool #1
Know Your AudienceCPR Tool #1
Know Your Audience
This tool helps you identify your audiences
It gathers this information:― Audience Name― Audience Informational Needs― Communication Vehicles― Expected Results― Contact Information
This tool helps you identify your audiences
It gathers this information:― Audience Name― Audience Informational Needs― Communication Vehicles― Expected Results― Contact Information
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CPR Tool #2
Develop a PlanCPR Tool #2
Develop a Plan
A results statement (goal) specifies an observable and measurable outcome
An action plan is developed for each results statement
Three data gathering templates:― 2A—Results Statement Planning Tool
― 2B—Action Step Planning Tool
― 2C—Plan Summary Tool
A results statement (goal) specifies an observable and measurable outcome
An action plan is developed for each results statement
Three data gathering templates:― 2A—Results Statement Planning Tool
― 2B—Action Step Planning Tool
― 2C—Plan Summary Tool
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#2A
Results Statements Tool
#2A
Results Statements Tool
This tool organizes information about results statements:― Results Statement― Action Step― Begin & End Dates― Owner― Cost― Funding Source
This tool organizes information about results statements:― Results Statement― Action Step― Begin & End Dates― Owner― Cost― Funding Source
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#2B
Action Step Planning Tool
#2B
Action Step Planning Tool
This tool offers the opportunity to take one action step from Tool #2A and write the steps needed to achieve the result
This tool offers the opportunity to take one action step from Tool #2A and write the steps needed to achieve the result
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#2C
Plan Summary Tool#2C
Plan Summary Tool
This tool organizes your results statements into a plan summary :― Results Statement― Action Steps― Begin & End Dates― Indicators― Owner― Cost― Funding Source
This tool organizes your results statements into a plan summary :― Results Statement― Action Steps― Begin & End Dates― Indicators― Owner― Cost― Funding Source
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PitfallsPitfalls
Not knowing your audience and what they expect
Overwhelming your audience with too much information
Being reactive rather than proactive
Not knowing your audience and what they expect
Overwhelming your audience with too much information
Being reactive rather than proactive
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Tips Tips
Be precise and concise
Link data to school accountability (e.g., attendance, discipline, graduation rates)
Use language that is meaningful to your audience
Use a variety of approaches to communicate your message
Package your message well
Be precise and concise
Link data to school accountability (e.g., attendance, discipline, graduation rates)
Use language that is meaningful to your audience
Use a variety of approaches to communicate your message
Package your message well
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Our Next StepsOur Next Steps
Standardize our data gathering and reporting system
Emphasize results data
Report on our successes throughout the school year to all audiences
Publish a School Counseling Report Card annually
Standardize our data gathering and reporting system
Emphasize results data
Report on our successes throughout the school year to all audiences
Publish a School Counseling Report Card annually
23
Tool #3
Personal Action PlanTool #3
Personal Action Plan
As school counselors, we are accountable for our own transformation
This tool helps you document the steps you will initiate when you return to work
― What do you need to do?
― What results do you expect to achieve?
― Who do you need to assist you?
― By when do you expect to complete each step?
As school counselors, we are accountable for our own transformation
This tool helps you document the steps you will initiate when you return to work
― What do you need to do?
― What results do you expect to achieve?
― Who do you need to assist you?
― By when do you expect to complete each step?
24
Contact InformationContact Information
Jean Greco, Cranston (RI) Public Schools
― [email protected] Patricia Nailor, Providence (RI) Public Schools
― [email protected] Karl Squier, Lady of the Lake Learning
Systems
RISCA Website― www.rischoolcounselor.org
Jean Greco, Cranston (RI) Public Schools
― [email protected] Patricia Nailor, Providence (RI) Public Schools
― [email protected] Karl Squier, Lady of the Lake Learning
Systems
RISCA Website― www.rischoolcounselor.org
