Project ManagementProject Management

September 21, 2005September 21, 2005

Introduction Introduction

Eric LemmonsEric Lemmons

Your TurnYour Turn

What are you studying right now?What are you studying right now? When someone says ‘project’ what When someone says ‘project’ what

comes to mind?comes to mind? What is your project?What is your project? What is the hardest thing about your What is the hardest thing about your

project?project? What has been the biggest surprise What has been the biggest surprise

about your project?about your project?

Define for me ...Define for me ...

RequirementsRequirements AnalysisAnalysis DesignDesign Project MethodologyProject Methodology Project ManagementProject Management

What is a Project?What is a Project?

It is not ...It is not ...

You guys start coding and I’ll go figure out You guys start coding and I’ll go figure out what the customer wants.what the customer wants.

Project DefinitionProject Definition

A project is a temporary endeavor A project is a temporary endeavor undertaken to create a unique product undertaken to create a unique product or service.or service.

Project CharacteristicsProject Characteristics

Performed by PeoplePerformed by People Constrained by ResourcesConstrained by Resources Planned, Executed and ControlledPlanned, Executed and Controlled Temporary and Unique (as opposed to Temporary and Unique (as opposed to

operations, which are ongoing and operations, which are ongoing and repetitive)repetitive)

Successful ProjectSuccessful Project

Meets or exceeds the customers Meets or exceeds the customers requirementsrequirements

Delivered on timeDelivered on time Within BudgetWithin Budget

Project ManagementProject Management

The application of knowledge, skills, tools, The application of knowledge, skills, tools, and techniques to project activities to and techniques to project activities to deliver a successful project.deliver a successful project.

Sign in a PMs office ...Sign in a PMs office ...

Everyone who comes in here wants 3 Everyone who comes in here wants 3 things:things:

QuickQuick GoodGood CheapCheap

I tell ‘em to pick 2 and call me back.I tell ‘em to pick 2 and call me back.

Project Management Vs. Project Project Management Vs. Project MethodologyMethodology

Methodologies give you templates of Methodologies give you templates of things to dothings to do

Project management applies them to Project management applies them to this projectthis project

4 Project Stages4 Project Stages

Start UpStart Up PlanningPlanning ExecutionExecution Close DownClose Down

Project to Development Project to Development Relationship ModelRelationship Model

What?Why?

How?

Start-Up

Planning

Execution

Close-Down

Roles of a Project ManagerRoles of a Project Manager

CoordinatorCoordinator CommunicatorCommunicator LeaderLeader NegotiatorNegotiator PlannerPlanner

Project Management FunctionsProject Management Functions

Integration ManagementIntegration Management Scope ManagementScope Management Risk ManagementRisk Management Communications ManagementCommunications Management Schedule ManagementSchedule Management Human Resource ManagementHuman Resource Management Quality ManagementQuality Management Cost ManagementCost Management Procurement ManagementProcurement Management

Scope ManagementScope Management

Ensure that the project includes all the Ensure that the project includes all the work required, and only the work work required, and only the work required, to complete the project required, to complete the project successfully.successfully.

Change ControlChange Control

Insure that changes are agreed upon.Insure that changes are agreed upon. Determine when scope change is Determine when scope change is

desired/has occurred.desired/has occurred. Managing the change through all other Managing the change through all other

processes (schedule, cost, quality).processes (schedule, cost, quality).

Risk ManagementRisk Management

The process of identifying, analyzing, and The process of identifying, analyzing, and responding to project risk.responding to project risk.

Risk is an uncertain event or condition Risk is an uncertain event or condition that will have an effect on the project. that will have an effect on the project. It has a cause and an effect and a It has a cause and an effect and a consequence to cost, schedule, or consequence to cost, schedule, or quality.quality.

Communications ManagementCommunications Management

Ensure the timely and appropriate Ensure the timely and appropriate generation, collection, dissemination, generation, collection, dissemination, storage, and ultimate disposition of storage, and ultimate disposition of project information.project information.

Who needs to know what ? When do Who needs to know what ? When do they need to know it? How will it be they need to know it? How will it be communicated and by Whom?communicated and by Whom?

Schedule ManagementSchedule Management

Ensure the timely completion of the project.Ensure the timely completion of the project. Identify the specific activities that must be Identify the specific activities that must be

performed to meet deliverables.performed to meet deliverables. Document dependenciesDocument dependencies Estimate the time to complete an activityEstimate the time to complete an activity Schedule development (start and end Schedule development (start and end

datesdates Schedule controlSchedule control

Human Resource ManagementHuman Resource Management

Make the most effective use of the people Make the most effective use of the people involved in the project.involved in the project.

PlanningPlanning AcquisitionAcquisition DevelopmentDevelopment

Quality ManagementQuality Management

The processes required to ensure the The processes required to ensure the project will satisfy the needs for which it project will satisfy the needs for which it was undertaken.was undertaken.

Identify what to measureIdentify what to measure Periodically review the projectPeriodically review the project Monitor specific results to determine if Monitor specific results to determine if

they meet the relevant quality standards.they meet the relevant quality standards.

Cost ManagementCost Management

Ensure the project is completed within the Ensure the project is completed within the approved budgetapproved budget

Procurement ManagementProcurement Management

Acquire goods and services to attain Acquire goods and services to attain project activities from outside the project activities from outside the performing organization.performing organization.

(aka Vendor Management, Subcontractor (aka Vendor Management, Subcontractor Management, Supplier Management)Management, Supplier Management)

Characteristics of Effective Characteristics of Effective Project ManagementProject Management

Effectively plan the projectEffectively plan the project Accurately monitor and communicate the Accurately monitor and communicate the

project progressproject progress Ensure that all requirements are metEnsure that all requirements are met Ensure the project is on time and within Ensure the project is on time and within

budgetbudget Schedule resources effectivelySchedule resources effectively Manage changes to the projectManage changes to the project

What does all this mean to you?What does all this mean to you?

You know what you are supposed to be You know what you are supposed to be working on and when it is dueworking on and when it is due

You know what is going on in the project You know what is going on in the project You know how to communicate your You know how to communicate your

status status You know the critical path items and the You know the critical path items and the

critical success factors for the project.critical success factors for the project.

Benefits to Project ManagementBenefits to Project Management

Projects delivered on time and within Projects delivered on time and within budget that meet customers budget that meet customers expectations.expectations.

No more death marchesNo more death marches Success can be duplicated. Failures Success can be duplicated. Failures

can be learned from.can be learned from. Return businessReturn business

To be successful ...To be successful ...

Using a methodology and working with Using a methodology and working with the customer, develop a plan and the customer, develop a plan and execute it with defined tools and execute it with defined tools and procedures.procedures.

Piece of cake! :-)Piece of cake! :-)

RememberRemember

The objective of all dedicated employees should The objective of all dedicated employees should be to thoroughly analyze all situations, be to thoroughly analyze all situations, anticipate problems prior to their occurrence, anticipate problems prior to their occurrence, have answers for these problems, and move have answers for these problems, and move swiftly to solve the problems when called swiftly to solve the problems when called upon.upon.

However...However...When you are up to your rear in alligators it is When you are up to your rear in alligators it is

difficult to remember the initial objective was difficult to remember the initial objective was to drain the swamp.to drain the swamp.

Questions/Comments?Questions/Comments?