Procurements for Laboratory Works

Dilip K FernandoMarketing Manager

Avon Pharmo Chem (Pvt) Ltd

www.avonpclk.com

Wayamba University of Sri Lanka, Kuliyapitiya

Contents Introduction Purchase Decision (Research & Practical) Calling for Quotation (Local/Foreign) Direct Purchase (foreign) Import procedures (Licenses/Payments) Local Purchase (Different companies &

How they proceed) Concluding remarks

Introduction Laboratory needs

Reagents & Chemicals Consumables Glassware Equipments Services

How to satisfy Purchase Donations Rent

Purchase Decision

Current applications? Future Research or Practicals Quality & Qty required Budgets available Direct or Local Purchase Call for Quotes

Calling for Quotation

Publications for similar applications Catalogs & Internet search & Local

agents Specifications needed Options (keep open or closed)

Direct Purchase (foreign)

Benefits/Drawbacks Items Selecting Suppliers Proceed

Import procedure List of items

Forma Invoice (CIF C&F FOB) Sea Air Freight Currier, post, (by hand – illegal

mostly) Categorize whether licensed or not (Tariff

codes etc) Payment terms – TT, LC, DP, DA If prices are ok – Send money (TT within 3

months consignment should be received)

Before dispatching need license applied and obtained

Once they dispatched – docs are sent

Import procedure Take the docs (from shipper/ freight forwarder-

pay for that)

Get the stamp from banker – TT amount and invoice

(If terms LC – docs comes to bank directly – payment is made and docs released)

Import procedure Go to Customs with the authenticated

docs Let the items be entered (Entry) into the

systems and calculate the taxes, duties etc

If any needs license they also have to be produced with the docs

Pay the duties and taxes Get the consignment cleared

Have the goods in right conditionsVery important in Molecular biology works

Local Purchase

Different companies & How they proceed Import & Supply Import + Local Purchase & supply Locally purchase & supply ??? & Supply – (refuse at first glance)

Get the Quote request Match with available options Write to principals for Pro Forma (CIF & FOB) Costing (Approx..)

Local Purchase

Costs (Tax, VAT, duty, BTT, NBT, Provincial taxes, clearing charges, transport, storage, delivery,)

Profit margins Prepare quotes & send

How to Evaluate Quotes Specifications Options closer to need Quality/Precision (Research / Practical) Price Delivery & Service (company resources,

Knowledgeable)

Accessories prices availability etc Call back to verify Remember – import procedure

Concluding remarks

Importance of Reliable supplies Research levels in the country Results Publications (international) Less grants

Confidence

www.avonpclk.com

AvonPC’s Vision

To become

“ A genuine companion for Sri Lankan life science research community & A leader in research and medical laboratory supplies”.

www.avonpclk.com

Mission

“Avon strives to become a leader in providing qualified professional expertise and high quality products to meet the needs of world class life science research & medical laboratories in Sri Lanka”

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Types of items imported Lab reagents Enzymes Lab chemicals Serum Blood Radioactive materials Consumables Equipments Glassware Live animals/ Plant materials

Suppliers

Standards, certifications, past supplies, representations, end user testimonials Prices

Benefits/Drawbacks

Benefits Direct cost is low, Duty free

opportunities, clearing agents/ officers available, other benefits from principals (sometimes)

Drawbacks Very difficult procedures, time

takes, payment matters, transport

License Requirements

Licensed items (Tariff CD) Hazardous Chem Nitrates Radioactive Serum/blood Lives species

No objections letters License on shipment basis or for a

time period

License Requirements

License issuing bodies Import control authority State Trading Company Excise department Environmental or related authorities Atomic Energy Authority Ministry of Health – CDDA Department of Agriculture – Seed certification,

pesticide Ministry of Defense NARA etc.

Import Docs BL - Bill of Lading (Air Way Bill) Original tax invoice, Packing list, insurance certificate, Freight In triplicate or more One send to importer/ consignee (via

shipper/ currier) Another with the shipment