Process Information & Overview - socialventurepartners.org€¦ · Web viewContact Bree – [email protected] - (925) 285-1925. SVP Fast Pitch 2017. Nonprofit Participant Guide

SVP Fast Pitch 2017

Nonprofit Participant Guide

QUESTIONS? Contact Bree – [email protected] - (925) 285-19251

Table of Contents

Process Information & Overview....................................................................................... 3Mandatory Dates & Session Information:.................................................................................3Pitch Sessions – What to Expect!..................................................................................................3Pitch Session Tools............................................................................................................................ 4Nonprofit Expectations:.................................................................................................................. 4Coach Expectations:.......................................................................................................................... 4Pitch Content....................................................................................................................................... 4SVP Fast Pitch – Final Event Awards...........................................................................................5Nonprofit Contract............................................................................................................................ 5Nonprofit FAQs................................................................................................................................... 7Scorecard.............................................................................................................................................. 9

Fast Pitch Tools – What you need to succeed!.............................................................11SVP Connect - General................................................................................................................... 11

Username & Password................................................................................................................................11Access Instructions.......................................................................................................................................11

Nonprofit Roster............................................................................................................................. 14Social Media...................................................................................................................................... 14Between Pitch Sessions – Connecting with your Coaches.................................................15

Additional Fast Pitch Opportunities...............................................................................16Newsletter Blast about your Organization.............................................................................16People’s Choice Award.................................................................................................................. 17Ticket Sales Award......................................................................................................................... 18


Process Information & Overview

Mandatory Dates & Session Information:Date Session Title Time LocationWednesday 12/7/16 Pitch Strategy

Workshop10am-1pm TBD

Tuesday 1/10/17 Pitch Session #1 5pm-9pm TBDMonday 1/23/17 Pitch Session #2 5pm-9pm TBDThursday 2/9/17 Pitch Session #3 5pm-9pm TBDThursday 3/9/17 SVP Fast Pitch

20175pm-9pm Golden 1 Center

Pitch Sessions – What to Expect!Pitch Strategy Workshop:

The Pitch Crafting Workshop will provide you with more information the entire Fast Pitch process, a chance to hear from past participants and coaches, and time to draft portions of your first ‘pitch’! You’ll meet some of our 2017 Fast Pitch Coaches and get to know other pitch organizations.

Pitch Sessions:Each pitch session follows the same format – and each pitch contestant gets

the chance to pitch and receive feedback. Nonprofits assigned a random pitch order at the beginning of the session Nonprofit pitch performer gives their 3-minute pitch to all 40 coaches and

nonprofits Feedback:

o Coaches record anecdotal feedback on notecardso 5-7 minutes of verbal feedback from coacheso Coaches score each pitch performer on areas of impact, innovation,

and pitch (see: SCORECARD in ‘Tools’ section) Next nonprofit pitches

Pitch Session ToolsWithin 48 hours of each Pitch Session, you will have access to several tools to support your pitch refining efforts. Through SVP Connect, you will be able to access a video of your pitch from the session and your comparative scores (as submitted by process coaches) in the areas of impact, innovation, and pitch. You should plan to meet as a team (pitch performer and coaches) AFTER these tools have been released – ideally, your team meetings will occur 48 hours or more after each session.


Nonprofit Expectations: Pitch performer must attend all four sessions and be available to present at

the 3/9/17 SVP Fast Pitch Event. If an emergency arises and the main pitch performer is unable to attend a mandatory session, a secondary representative from the organization MUST attend or eligibility for participation at the final event will be in jeopardy

Each ‘team’ – two coaches and the pitch performer – will be paired no later than 1/10/17. It is the Pitch performer’s responsibility to schedule team meetings in between each session to review pitch content and receive feedback from your coaching team. See ‘TOOLS’ section for ways to connect and schedule with busy coaches!

Incorporate coach feedback into your edits – your pitch should change from pitch session to session

Pitch performer must be completely off book for Pitch Session #3, 2/9/17.

Coach Expectations:While all nonprofits will receive feedback from all coaches at Pitch Sessions, each nonprofit will have two dedicated coaches that support them between each pitch crafting session. Your organization’s pitch performer and two dedicated coaches make up your ‘team’. Coaches have been advised to schedule a site visit with their nonprofit, but this is optional and coaches are not required to do so. Coaches have received training on process expectations. You can expect:

At least one of your two dedicated coaches to attend each Pitch Crafting Session

An hour of time from both of your coaches between each Pitch Session dedicated to providing feedback on your pitch

Some coaches go well beyond their minimum coaching commitment, but this is up to each individual coach and is not a requirement of the process. This may include additional time spent working with you on your pitch, funding or donating to your nonprofit, or working with you on visual components that can accompany your pitch in settings outside of SVP Fast Pitch.

Pitch ContentYou will be scored in three areas- Impact, Innovation, and Pitch. Beyond highlighting how your organization is impactful and innovative, you must also include a ‘big ask’ that would take your organization to the next level. This could be a funding amount, specific type or quantity of volunteers, or an in-kind ask. Determine which type of ask is the best fit for your organization right now and clearly articulate how fulfilling your ask will make a difference for you and your population(s) served.

SVP Fast Pitch – Final Event AwardsThe following will be awarded at our 3/9/17 SVP Fast Pitch Event.


$10,000 - Overall Winner – Awarded by Judge scores, only available to Finalists

$2,500 – 2nd Place – Awarded by Judge scores, only available to Finalists $1,500 – 3rd Place – Awarded by Judge scores, only available to Finalists $1,500 – Coaches Award – Determined by coach vote, available to any

semifinalist, based on presenter improvement over time $7,500 – (in-kind) Blanket Marketing Group Media Marketing Award $5,000 – (in-kind) KJ2 Productions Video Content Award $3,000 – Audience Award – Determined by audience vote night of Fast Pitch,

only available to Finalists $1,000 – Ticket Sales Award – Given to nonprofit semifinalist who sells the

most tickets to the final event $1,000 – People’s Choice Award – Award method TBD

Nonprofit ContractYou received the following contract prior to formally committing to SVP Fast Pitch 2017. This copy is for your records and information only.

Nonprofit Intent to ParticipateSVP Fast Pitch 2017

Organization: ________________________________________________________________________________

Each organization must designate one participant from their organization as both the point of contact and attendee for all mandatory trainings and events. While we prefer that this individual hold the title of Executive Director, Development Director, or Program Director, if your organization chooses to designate someone without aforementioned titles, Executive Director or Board Chair must indicate their consent for designated participant to represent their organization. Additionally, please designate a secondary attendee for our mandatory sessions. Organizations are expected to send at least one participate to ALL mandatory sessions – your secondary attendee can serve as the backup attendee should your pitch contestant be unable to attend.

Designated organization participantName: ________________________________________ Title: _________________________________________Email: ________________________________________ Phone Number: _____________________________

Secondary Designee:Name: ________________________________________ Title: _________________________________________Email: ________________________________________ Phone Number: _____________________________


I, __________________________________________________, understand that as the designated Fast Pitch participant for (organization) _________________________________________________ I am required to attend four mandatory trainings from December 2016 – February 2017. I understand I am responsible for refining my organization’s pitch beyond the required trainings in order to compete for a spot on the final Fast Pitch stage in March 2016. I agree, to the best of my knowledge, to only present factual information about my organization throughout the Fast Pitch process.

Signature: ____________________________________ Date: _________________________________________

Executive DirectorAs part of the Fast Pitch process, (organization) _________________________________________ will receive and retain the rights to a 30-second commercial quality ad. I understand that SVP Sacramento reserves the right to post, share, and utilize the produced ad in marketing and outreach opportunities for SVP and SVP Social Innovation Fast Pitch.

As Executive Director of (organization) ___________________________________________________ I designate (designated organizational participant) __________________________________ as our organizational representative throughout the Fast Pitch process. I am fully aware that our designated representative will be building, refining, and pitching our organization and organizational impact and programming to potential funders, and give them leave to do so.

Printed Name: _________________________________________ Official Title: ______________________Signature: ______________________________________________ Date: _______________________________

Photo & Video Release – SVP Fast PitchFrom October 2016 – March 2017, (organization) ______________________________________ will be participating in the SVP Sacramento Social Innovation Fast Pitch mentoring process and event. Photos and videos from Fast Pitch trainings and events may be used in SVP Sacramento online publications, SVP social media channels, and in various SVP media outreach opportunities during after the Fast Pitch process. Please have each staff member planning to attend 1 or more training opportunities and/or events read and sign the release form below.

I, (Executive Director/CEO/Board Chair) ____________________________________ herby grant the following rights and permissions to Bree Cahill (“photographer”) and SVP Fast Pitch (a program of Social Venture Partners of Sacramento) volunteers and media partners. They have the right and permissions to take, use, reuse, publish, and republish photographs and videos of participating (organization) _______________________________ employees, in whole or in part, without restriction, across various SVP Fast Pitch trainings and events beginning in October 2016. I also consent to the use of any published material in conjunction with such photographs and videos. I waive any right that I, or my organization, may have to inspect or


approve any finished product or products or the advertising copy or printed matter that may be used in connection with such photographs or videos. I understand that the images of my organization or employees may be used in public-service advertisements, on the SVP Sacramento website, by media partners, on SVP social media channels, and to promote SVP Fast Pitch and SVP-related programming. I release, discharge, and agree to hold harmless Bree Cahill, SVP Sacramento, and SVP volunteers, mentors, and media partners from any liability by virtue of any reason in connection with the making and use of such photographs and videos. I hereby warrant that I am a legal competent adult and an appointed representative of my organization and that I have every right to contract for the organization in the above regard. I state further that I have read the authorization, release, and agreement, prior to its execution, and that I am fully familiar with the contents of it. This release shall be binding upon me, my organization, and the employees as listed below.

Executive Director/CEO Printed Name: ___________________________________________________Executive Director signature: __________________________________ Date:______________________

Additional Participants:1. Printed Name: ___________________________________Title: ___________________________________Signature: ________________________________________________________ Date: _____________________2. Printed Name: ___________________________________Title: ___________________________________Signature: ________________________________________________________ Date: _____________________3. Printed Name: ___________________________________Title: ___________________________________Signature: ________________________________________________________ Date: _____________________

Nonprofit FAQs You received these FAQs alongside the Intent to Participate Nonprofit Contract.

SVP Fast Pitch 2017 – Nonprofit FAQ

What you will receive as a selected semi-finalist Fast Pitch nonprofit: 3-hour Pitch Crafting workshop & training 30-second commercial quality pitch ad – yours to keep following SVP Fast

Pitch Mentoring from coaches on your 3-minute pitch across 3 group pitch

sessions 2:1 coaching support refining your pitch between group sessions A chance to pitch for your spot at Fast Pitch 2017! (10 / 20 eligible)

How do I get to the final pitch stage?All first round participants are eligible to move on to the final ‘Fast Pitch.’ A combination of coach/mentor feedback, Fast Pitch Committee Review, and input


from the Sacramento Region Community Foundation will be used to determine which organizations will pitch for a chance to win cash and in-kind support. Organizations that do not attend mandatory training dates may not be eligible for Fast Pitch. If the designated pitch contestant is unable to attend any given training, the secondary designee must attend in their place.

How do practice sessions work?Each nonprofit presenter will have a chance to present. The general order of each practice session will be:

Presenters randomly assigned presenting order Presenter pitches to all 20 nonprofits and 40 coaches (approximately 3

minutes) 5-7 minutes of feedback from all coaches on impact, innovation, and pitch 1 minute for coaches to record anecdotal feedback and scores Next pitch

Does my assigned secondary attendee HAVE to attend each session?No – but it is highly recommended you bring a second attendee that is familiar with your organization. We ask that you designate a secondary for two reasons: 1) You MUST have someone available to pitch at all sessions. If, for any reason, your main pitch performer is out sick or unavailable, you must have your secondary pitch to ensure you are able to continue in the Fast Pitch process. 2) SVP Fast Pitch Nonprofits from 2015 and 2016 provided anonymous feedback that most wanted to have a secondary in attendance at each session to take notes on coach feedback, hear the pitch, and provide another set of ears and eyes that know your organization well. While they do NOT have to attend all mandatory sessions, we highly recommend that they do!

Will I have access to coach feedback and video from each practice session?Yes – prior to leaving each practice session, you will receive anecdotal feedback from all 30 coaches written on notecards. Within 48 hours of each practice session, you will receive a video of your pitch and your comparative scores in the areas of Innovation, Impact, and Pitch. You will know whether you fell in the top, middle, or bottom third of each category as compared to the other 19 pitch contestants.

When will I connect with my coaches for 2:1 feedback and support?It is up to you and your coaches to schedule 1-2 hours between each session to review your pitch and make adjustments. The nonprofit pitch contestant is responsible for reaching out to coaches to schedule these sessions. We highly recommend scheduling these sessions before the first pitch session in January to ensure that busy schedules don’t hinder your pitch development. You will be paired with your coaches no later than 1/10/17.


ScorecardThe following is an example of the score sheet and criteria that will be used by all coaches at all sessions and by our Judges panel at the final SVP Fast Pitch Event. Coaches and Judges receive training on use of the scoring system.


Fast Pitch Tools – What you need to succeed!

SVP Connect - GeneralSVP Connect allows the SVP Fast Pitch Committee, coaches, and nonprofits to communicate with the entire group and with their specific teams through an easy to use online platform. You might compare connect to Google docs or Basecamp – but with a bit more functionality! Each pitch performer and coach will receive a username and password to SVP Connect. Please ensure you are able to login and access your team page before 1/1/17. If you are unable, for any reason, to access SVP Connect, you should reach out to Bree to resolve before the 1/10/17 Pitch Session.

Username & Password

Username: _______________________________________

Password: ________________________________________

Access InstructionsGo to Connect.SocialVenturePartners.org

Enter your username and password. You may change your password once you have logged in if you so chose.

Go to the top left of the screen – in royal blue in the picture above. Click on ‘spaces’. Select ‘SVP Sac Fast Pitch 2017’ (this should be your only option).


https://connect.socialventurepartners.org/

Clicking on ‘SVP Sac Fast Pitch 2017’ should take you to the Sac Fast Pitch homepage:

As you scroll down on this page, you will see the Fast Pitch calendar and a ‘teams’ chart that will show you which coaches are paired with each nonprofit. In the upper right, where you see the options ‘Edit’, ‘Watch’, and ‘Share’, you may select ‘Watch’ if you would like to receive emails when something changes in this space or on this page. (Note: space refers to ALL pages within a space, page is just the page you’re scrolling through at the moment you select ‘Watch’).

Look to the right – under ‘SVP Sac Fast Pitch 2015 Home’ there is an option that says ‘2017 Nonprofit’ – click this.


Now, you should see your team name pop up. Each team should see THEIR team name when they click on this link. If another team name pops up, please email [email protected]. These pages should be private to each team and are intended for the dedicated coaches and pitch performer for that organization only. In the picture below, ALL teams pop up because these instructions and pictures were created using an admin account.

Click on your team – this will take you to a page where YOUR scores, documents, and pitch videos will be available.

This is where you will access tools within 48 hours of each pitch crafting session.


mailto:[email protected]

Nonprofit RosterThroughout the process, you may find it helpful to connect with other pitch performers for support or advice. The information included below is for your use during the SVP Fast Pitch process ONLY. Please ASK before adding anyone to your nonprofit mailing list.

Organization POC Name EmailCenter for Land-Based Learning Mary Kimball [email protected] Sacramento Work Study, Inc. David Brown [email protected] Literacy Center Amber Stott [email protected] Your Tomorrow Michael Lynch [email protected] Partners Sacramento Rachel Minnick [email protected] Nicole Forsyth [email protected] Family Development Center Derrell Roberts [email protected] Children's Museum Meghan Toland [email protected] Manadarins Jim Tabuchi [email protected] Urban Debate League (SUDL) Mark A. Hernandez Sr. [email protected] to Shoulder Robert Guild [email protected]. HOPE Public Schools Jim Scheible [email protected] Settlement Neighborhood Center Julie Rhoten [email protected] Center for Violence-free Relationships Matt Huckabay [email protected]'s Empowerment Kate Towson [email protected]

Social MediaYou are encouraged to tweet / share / favorite and like everything Fast Pitch! Help spread the word about the process, each other, and drum up support from your personal fans for SVP Fast Pitch 2017! Twitter:

@SVPSacramento#SacFastPitch

Other organizations & Participants:@MaryCLBL; @CristoReySac; @FoodLitCenter; @RPNorcal; @RedRoverOrg; @RobFamDevCen; @SacKidsMuseum; @DCIMandarins; @SacUrbanDebate; @TeamSTS; @TheCenterNow; @We_Works


Between Pitch Sessions – Connecting with your CoachesYou are advised to set meeting times with your coaches IMMEDIATELY upon receiving your team assignment. Teams are expected to meet for one hour between each pitch session starting after Pitch Session #1 on 1/10/17. To ensure you have access to the provided process tools before you meet as a team, schedule team meetings at least 48 hours after each pitch session.

While it is preferable that you meet as a team (i.e., both coaches and nonprofit pitch performer) and in person, we understand this may not always be possible. Below are some options for meeting and interacting if you are to meet either in person:

SKYPE – web conference your coaches in! FreeConferenceCall.com – set up a free call between the three of you Connect.SocialVenturePartners.org – unable to schedule time with a coach

who is traveling or unavailable by phone? Have them provide written feedback by reviewing your video(s) and scores on SVP Connect.


Additional Fast Pitch Opportunities

Newsletter Blast about your OrganizationLeading up to SVP Fast Pitch 2017, SVP will release 8 special mailers highlighting 1-2 SVP Fast Pitch organizations. This is your chance to reach local, engaged philanthropists and potential SVP Fast Pitch Attendees with more information, stories, quotes, and pictures of what you do!

‘Meet our Nonprofit Semifinalists’ – Newsletter Blast Opportunity

If your organization has a short story or message that you’d like included in a blast out to all of our newsletter recipients, please send a write-up and (if applicable) picture to [email protected]

We may not use all submitted content and content will be utilized on a rolling basis – so the earlier you turn it in, the more likely you are to receive a feature blast! Last chance to submit 2/1/17 but, again – the sooner the better!

What are we looking for?Be as creative as you like! Several ideas for submissions include (but are not limited to):

Anecdotal stories Facts / figures on your organization’s impact A personal note or quote from your Executive Director Interview / quote from a supporter on why they love your organization Personal story direct from someone you’ve helped

How long should it be?There are no restrictions on content length. If you choose to submit a piece that is 200 words or less, the entirety of the content will be included in the mailer. Content that is more than 200 words will be linked back to an article contained on the SVP website. You are also encouraged to submit a picture along with your content!

It is important that I submit something?Submission is optional – and completely up to you. Submitted content that is more of a story than a mission statement will be given priority in upcoming blasts. It’s a chance for SVP Partners and supporters to get to know you – plus, will be another opportunity for you to get your organization’s name out in front of potential funders / volunteers / etc.

I’d like to, but I just don’t have the time…


mailto:[email protected]

Again, this is an optional opportunity. If you’d like to participate but are short on time, consider recycling a story, picture, or quote that you have already collected for a previous use.

People’s Choice AwardLast year, leading up to SVP Fast Pitch, 30-second nonprofit pitch videos were released to an online site ‘Votdo’. Supporters could view the videos and vote – at $1 / vote – for their favorite. Nonprofits received all profits (above Votdo costs) from the votes they received and the overall winner with the most votes received the $1,000 People’s Choice Award prize. We hope to bring this contest back again in 2017. In order to bring this contest back in 2017, nonprofits will film their 30-second pitch at Pitch Session #2 (1/23/17).

SVP Fast Pitch – People’s Choice Award Online Contest

The SVP Fast Pitch People’s Choice Award Online Contest will run until 3/8/17 at 11:59pm. All votes cost $1 – and nonprofits will receive a portion of each vote received. In addition to receiving a portion of each vote received*, the nonprofit with the most votes by contest’s end will receive an additional $1,000 in unrestricted funding as the People’s Choice Award Winner! This nonprofit will be recognized on-stage at the March 9th Fast Pitch event. Consider this your opportunity to engage community members and supporters who may not be able to attend our March 9th Fast Pitch Event. Below are several suggestions on how to get the word out to your networks.

Why drive engagement / voting?See this as a major marketing opportunity. The winner becomes an “Award Winning Non-Profit” Tell your friends and supporters that THIS IS SOMETHING THAT YOU WANT TO WIN. Encourage them to check the leader board and help you get to the top!

How to get the word out: A key to getting out the vote is to recognize that the People’s Choice Award is an

opportunity to get the more competitive of your donors fired up- the ones who believe both in the cause and take pride in being associated with it. Beyond giving, it is an opportunity to fly the flag in a new way. Top business people tend to be competitive. Let them challenge each other. For example Mary from Wind should challenge Joe from 916. Make it personal!

Use it as an opportunity to get the importance of the work you do OUT THERE and spread your message. You can do individual press and promotion. Add it to whatever you are already doing. “Nonprofit X will be participating in the SVP Fast Pitch Competition in March and, if you can’t get down to see it live, you can still make a big difference by helping us win the People’s Choice Award by going to our web site and voting for us by donating.”

Place the voting link to their entry prominently on your web site. Embed the link into your e-mails and add “Don’t forget we are trying to be named the

SVP’s People's Choice Award Winner for 2015 etc... the money goes to (our mission).


Talk it up on your Facebook page and include the link to your entry. Send a special e-mail. “We’re still in 4th place!” Offer your donors a premium. If they send you a copy of the receipt for 100 votes you

will give them…

*The credit card processor receives $0.30 on each transaction (whether it is one vote or one hundred). Taking out that processing fee and naming the remainder 100%, nonprofits will receive 80% of funds raised. 12.9% will go towards Votdo contest and percentage based processing fees. 7% will go to SVP to partially cover the cost of filming the 30-second pitches.

Ticket Sales AwardIn 2017, all 20 semi-finalist organizations are eligible to win the $1,000 Ticket Sales Award. This award goes to the participating nonprofit who sells the most tickets to our 2017 event. On January 10th, 2017, you will receive a unique ticketing link that you can use to sell tickets to the event. An additional benefit of having the most attendees in the room for the 3/9/17 SVP Fast Pitch Event is the chance to have champions in attendance to be part of the vote for the audience award winner. The more board members, volunteers, and friendly faces you have in the room, the better your shot at both awards! Winner will be announced at the 3/9/17 event.


Documents

Process Information & Overview - socialventurepartners.org€¦ · Web viewContact Bree – [email protected] - (925) 285-1925. SVP Fast Pitch 2017. Nonprofit Participant Guide