Process Enhanced - Signatory

Process Enhanced - Signatory

Process Enhanced - Signatory

Process Enhanced - Signatory

Application is immediately forwarded to work queue in AccessNI

Process Enhanced - Signatory

Things to note:-

Signatory will only be able to view their own ‘work queue’ in NI Direct

Lead Signatories can view all queues for RB

Cases are removed from Signatory’s work queue once submitted to AccessNI

Automatic log out after 15 minutes of inactivity

Pages are saved each time ‘Next’ is selected

Case TrackingSignatory

E-application Process

Case Tracking- Signatory

Case Tracking- Signatory

Case Tracking- Signatory

Case Tracking- Signatory

Case Tracking- CSV File

Case TrackingCSV File

E-application Process

Case Tracking - CSV File

Case Tracking – CSV File

Case Tracking - SignatoryThings to note:-

CSV file contains details of cases displayed on the Signatories Case Tracking screen

Cases will remain on Case Tracking queue for 90 days after the date the certificate was issued

AccessNI Helpline not available to track cases

If ‘Certificate Issued (N)’ displayed on status within the Case Tracking screen, then no criminal history

information has been disclosed on certificate

If there is no ‘N’ then information has been disclosed and you will need to request sight of the certificate

Disclosure Certificate

Registered Bodies

Disclosure Certificate - Top

Disclosure Certificate - Bottom

Add Countersignatory

Registered Bodies

Add Countersignatory Process will only be available on-line from 1 April, using the

NI Direct website

Guidance on this process will be available on the website

Click on appropriate web links

Select the link Add Countersignatory to a Registered Body

Create Account as citizen

Lead Signatory PIN required

Fields / process is as per Application process

Add Countersignatory (cont’d) Application forwarded to Lead Signatory for approval

Application forwarded to AccessNI for completion

No certificate issued

Case Tracking facility available

Once complete, confirmation details of Signatory number and PIN issued by email – copied to Lead Signatory

CS needs to create the Signatory Account on NI Direct. Email (above) incorporates web links and instructions

Once confirmed, Signatory can approve and submit applications

Account Management

Registered Bodies

Account Management Accessed from the RB Homepage

Menu option ‘Edit Personal Details’ - signatories can change a range of personal information on their account

Menu Option ‘Manage AccessNI Account’ – signatories can change details about the RB, including:-

RB Name RB Address RB phone number RB website details

RB Account changes will be forwarded to Lead Signatory for approval – AccessNI also notified by email

PIN Notification and ID Validation Form

Registered Bodies

PIN Notification and ID Validation Form

Points to Note New and unique PIN for each Signatory

Signatory system access from 13 March – will commence with an email to the Lead Signatory in each RB

Signatories may require separate accounts on NI Direct 1 for Signatory role 1 for citizen role (if you need to get a disclosure)

Check e-mail addresses are correct

Enhanced role of Lead Signatory

Reduced Helpline from 1 April – use on-line services

Next Steps AccessNI currently verifying Lead Signatory Accounts

13 March : email to all Lead Signatories

Accounts available in live environment for verification

Lead Signatories will invite Countersignatories to check their details and e-mail addresses are correct

Enhanced role of Lead Signatory

Full go-live 1 April 2015