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Preservation needs assessmentin libraries and archives:

Piecing together the national jigsaw

AHMAD FAKHRURRAZI BIN MOHD KHALIL (2007146957)SAIFUL AMRI BIN MOHD JUBIR (200713)

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INTRODUCTION

A 15 month research that funded by TheBritish Library Research and Innovation Centre(BLRIC) is aimed to develop a method topreserve for libraries and archives use in UKbesides to establish a guideline forpreservation.

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PRESERVATION NEEDS ASSESSMENT?

Assessment is first step in development of preservation management program. Itoccupies a key place in development of subsequent policies, procedures andprograms (Craig, 1995, p. 8)

aim to provide sufficient information on

which to base programmed preservationactivity in given library (Matthews, 1995, p.230)

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AIM AND OBJECTIVES

1.1. AimAimDevelop method for preservation assessment

need for use in UK libraries and archives.To facilitate an assessment of nationalpreservation and priorities.

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2. ObjectivesObjectives

Achieve an overview of recent an& ongoingpreservation surveys in libraries and archives/ similar organizationIdentify the methodology usedIdentify & obtain commercially availablepreservation needs assessment packagesIdentify & consider the basic element of preservation needs assessment.

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METHODOLOGY & RESPONSES

The survey that been taken place beenidentified by comprehensive literature andinternet searchesA draft regarding assessment method will bedevised on the basis of finding from initialresearch & been tested in selected librariesand archives.

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FACTORS CONSIDERED AS PART OFPRESERVATION NEED ASSESSMENT

Organisational contextCollection managementAccess and useBibliographic controlEnvironmental factorsTraining needsSecurityDisaster managementCondition of the collection

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PREPARATION AND PLANNING

Although reason can vary, its success depends onorganized preparation and planningDialogue between all those involved in , and

directly affected by is also crucial part of thisprocessCollaboration with expert from various field isalso important i.e. economy expert for statisticalanalysisTime is one of factor that should be consideredbecause it ll inevitably influence the methodologyused besides the chosen of person in charge

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The person in charge, regardless who they are,

they must be trained to work as teamIt s necessary to decide how data beengathered during an assessment process

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CONCLUSION

The suggested process will be used as newmain technique for UK libraries and archives inorder to achieve the goal of preservation ; lastlonger and in good condition.