Presentation for the National Press Club

Collections Management Software for Museums and Archives

January 25, 2005

PRESENTATION OVERVIEWRe: Company Profile

Product OverviewTechnical OverviewServicesOptional Add-onsSelected Client ListWhy Choose

Re:discovery? Product DemonstrationQuestions

COMPANY PROFILERe:

Core Products▪ Visual Re:discovery (database application)

▪ Rediscovery for Internet (web interface)

A Single Application for All Your Collections Needs

Founder ▪ David L. Edwards: 1988

-- Software Engineer

Company Overview

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COMPANY PROFILE

1988: Collections Management Prototype:The Thomas Jefferson Foundation (Monticello)

Company History

Collections Archives & Research Library Archaeological Records Slide Library

Results: A Complete Collections Management System

Product Development and Updates:Based Upon Client Feedback & Technological Advances

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COMPANY PROFILE

Company History: Recent Years

1997: Re:discovery for Internet introduced

1999: New database technology supporting Microsoft’s SQL server database

2000: Canadian Heritage Information Network (CHIN) Accreditation (re-accredited in 2003)

2001: Z39.50 Implementation introduced

2003: GSA Information Technology Contract

2004: Re:discovery Training Module introduced

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COMPANY PROFILE

Personnel & Divisions Overview

Personnel Backgrounds: ▪ Museum Curatorial Positions▪ Software Production Positions

Four Divisions:▪ Technical Support & Client Services Team▪ Software Engineering & Research Team▪ Administrative Services Team▪ Marketing and Sales Team

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COMPANY PROFILE

Central Office:Charlottesville, Virginia

Two Offices

Western Regional Office:Boise, Idaho

Visual Re:discovery

Re:discovery for Internet

Re:discovery Training Module

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PRODUCT OVERVIEW

Research Library/Archives Collections Management Archaeology Slide Library Images Structured Lexicon Conservation Services

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PRODUCT OVERVIEW

Visual Re:discovery Modules:

Describe archives and manuscripts at the collection, series, file unit, and item level.

View collections hierarchically.

MARC Compatible:- Import, export, create, view, & update MARC records

Export data in SGML or XML format.

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PRODUCT OVERVIEW

Archives Module Features

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PRODUCT OVERVIEW

Archives Module Features

Use Quick Report to create report formats and output data in HTML

Print a cross-referenced index for the collection.

Import scanned text to selected fields.

Search across all levels of the archival hierarchy.

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RESEARCH LIBRARY/ARCHIVES

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PRODUCT OVERVIEW

Image capture, display, & browsing

Attach up to 999 digitized images to a record.

Display up to 12 thumbnail images at once with options to print and zoom images.

Using an integrated Interface, link to image management software such as Adobe Photoshop.

Imaging

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IMAGING

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PRODUCT OVERVIEW

Standard Features

Data Entry Tools-Autofill/Set Default Values-Copy Records/Fields -Variety of Field Types

Authority ControlsExport/Import DataWord SearchReport GeneratorsSecurity SettingsHelp SystemScreen Appearance

Web interface for searching & browsing data

Public access for research

Customizable templates

Match graphic standards to current website design

Designate fields and records for public viewing.

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PRODUCT OVERVIEW

Re:discovery for Internet

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RE:DISCOVERY FOR INTERNET

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PRODUCT OVERVIEW

Computer-based, user driven, interactive training tool.

Complements & reinforces on-site training courses.

Menu of lessons for learning selected tasks.

Available anytime to train new staff or as a refresher for current staff.

Re:discovery Training Module

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TRAINING MODULE

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OTHER ADD-ON MODULES

Conservation Services Provides full tracking of conservation activities.

Barcode UpdateUse barcode technology to track object location

changes in database and to conduct collection inventories.

Core of Discovery Enhanced search based on a unique matrix of related

words derived from the client’s data.

z39.50 Server Search across databases from different institutions simultaneously.

Database Options: SQL Server 7 SQL Server 2000 Oracle 8 Visual FoxPro

Network Operating Systems: Windows 2003 Windows 2000 Windows NT 4.0

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TECHNICAL OVERVIEW

Technical Information

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SERVICES

Database Conversion End User Training

System Configuration

On-Going User Support

Technical & Programming Services

Services Offered

Archives Clients

• Rockefeller Archive Center, Sleepy Hollow, NY• Florida State Archives, Tallahassee, FL• Bostonian Society, Boston, MA• Tufts University Archives, Medford, MA• Biltmore Estate, Asheville, NC• National Park Service, Washington DC• MacArthur Memorial Foundation, Norfolk, VA• Bates College Archives, Lewiston, ME• Greensboro Historical Museum, Greensboro, NC

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SELECTED CLIENT LIST

Joanne Avant, Chief Curator, Texas Parks and Wildlife“…in carefully examining (Visual Re:discovery) compared to five other software packages, the best value for us was Re:discovery Software”

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WHY CHOOSE RE:DISCOVERY

Kathleen Byrne, Museum Registrar, National Park Service“…I have had a close working relationship with the company since 1995…it has been a pleasure to do business with them. Re:discovery is honest, responsible, and truly concerned about customer satisfaction…”

Martha Battle Jackson, Registrar, North Carolina Historic Sites“…I have been very pleased with how easy it (Visual Re:discovery) was to learn, how user-friendly it is and how easily I have been able to train others in its use.”

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WHY CHOOSE RE:DISCOVERY

Powerful and Flexible Solution for all Collection Types:

Archives, Reference Library and Museum collections can be managed within a single system.

Field Tested Product Software: Reliable product that can be configured to meet the specific

needs of the National Press Club.

Ease of Use:

Re:discovery offers an intuitive & efficient end user interface.

Excellent Customer Service:

Technical Questions answered quickly, expertly & courteously.

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WHY CHOOSE RE:DISCOVERY

Cost Effective:Staff works efficiently with streamlined data entry and research

capabilities. A dedicated system administrator is not required.

Commitment to Continuous Research and Development:

RSI provides and implements new technologies as they emerge.

Interactive Training Tool: Cost effective, self-paced end user training for staff,

volunteers, and interns.