Presentation for Distribution_ERP Updates & Prerequisites

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    01-Feb-2016

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ERP Updates & Prerequisites

CONNECTING TOSUCCEED

ERP Updates & PrerequisitesConnecting To Succeed AgendaSage Add-onImport and Export documents with confirmationImport by ActivityImport ArticlesExport DocumentsSerial NumbersStock ,financial and Utilities ReportsERP Sage Sage Parameters Payments under Trading Module

Cis group | September 2015Sage / Sage Add-onImport tool in Sage has limitation Users have to disconnect from the systemThe errors are not enough detailedImport tool in Sage add-onNo need to disconnect from the systemPossibility to validate and confirm the order before uploading the data in the system.If an error occurs, the user can check the Log file, correct the error and import the file again.

Cis group | September 2015Sage Add-onSage Add-on functionality Import and Export Documents with ConfirmationImport by ActivityImport ArticlesExport DocumentsSerial NumbersStock ,Financial and Utilities Reports

Cis group | September 2015

Import and Export docs with confirmationImport order using txt file exported by entity Applicable if the entity already imported the order on their system using the index fileEntity provide HQ the order in txt file exported from its systemHQ fill the needed information and upload it in the system

Cis group | September 2015

Import / Export documentsImport order using txt file exported by entity Orders will be listed under imported orders

Cis group | September 2015

Import / Export documentsImport order using txt file exported by entity Map and fill the missing info, then confirm the order

Cis group | September 2015

Import by Activity

Cis group | September 2015

Import by ActivityLinked PO-SOImport order documents (sales and purchases documents)Sales documents will be linked to the purchases documents in case the item is defined as CountermarkPossibility to import only sales documents or purchases documents.

Cis group | September 2015Import by ActivityLinked PO-SO

Cis group | September 2015

Import by ActivityRebateImport rebate documentsSpare partsImport spare parts documentsCisco PosImport Cisco Rebate documents

Cis group | September 2015Import by ActivityImport Job CodesIn Sage Add-on, we can upload a list of job codes.Job codes in the system can have several meanings :By order placement Create job code for each order and link it to the sales invoicesBy Project Create job code for each project and affect all sales and purchases documentsBy category (ex: Maintenance contract, stock,)Create job code for each category and affect for each sales and purchases documents the job code related

The job code will be automatically created on your system while using the import order tool.

Cis group | September 2015Import / Export documentsImport articlesIn Sage Add-on, we have the possibility to create or update articles in the system by uploading an excel file.

Cis group | September 2015

Export documentsExport documentsThe users can export the document by using business object report with the same format of the imported file or by using sage add on export tool

Cis group | September 2015Serial NumbersSerial Numbers INSerial Number OUTProcess Return Serial NumberSerial Number Reports Print DOSerial Numbers ALLDO by serial number

Cis group | September 2015Serial NumbersImport Serial Numbers INAfter receiving the items and creating the purchase document in the system, we have the possibility to import the serial numbers in sage add-on

Cis group | September 2015

Serial NumbersImport Serial Numbers OutThere is two ways to move out a serial number in sage add-on after creating the sales invoices in the systemBy using the normal process of serial number Sales invoicesOpen sales invoice in sage add-on and link manually for each item the serial number

Cis group | September 2015Serial NumbersImport Serial Numbers Out

Cis group | September 2015

Serial NumbersImport Serial Numbers OutBy using the bulk processUsed when we need to move out a huge list of serial numbers

Cis group | September 2015

Process Return Serial NumberReturn serial number to stockAfter creating the returned document in the trading module, we should return the serial number to the stock.

Cis group | September 2015

Process Return Serial NumberReturn serial number to the SupplierWhen a product is returned to supplier, the related serial number must no longer be used into Sage Add-On

Cis group | September 2015

Reports Serial Numbers

Cis group | September 2015

Process Return Serial NumberPrint DO

Cis group | September 2015

Process Return Serial NumberSerial numbers ALL : this report returns the status (used or not used) of all inserted serial numbers

Cis group | September 2015

Process Return Serial NumberDO by serial number: this report returns the delivery order number for a specific serial number.

Cis group | September 2015

Stock ,financial and utilities Reports

Sage Add-onGescom (Stock)Aging StockSales DocumentsPurchases DocumentsStock Movement between 2 datesOrders in process

Cis group | September 2015

Stock ,financial and utilities Reports

Sage Add-onFinancial Aging Balance CustomersAging Balance SuppliersAccounting EntriesStatement of Account General Trial BalanceGeneral Trial Balance by CurrencyReceivables per Week

Cis group | September 2015

Stock ,financial and utilities Reports

Sage Add-onUtilitiesAccounting StructureList of Customers and SuppliersMissing Constructor PLClients Addresses Articles Check

Cis group | September 2015

ERP SageERP SageSage Parameters (Structure) Payments (Trading Accounting)

Cis group | September 2015

ERP Sage - ParametersSage Structure - ParametersSage structure in the system will be locked. The entity will not have anymore access to sage structure. Whenever it is needed, the entity should refer to the HQ by sending an email to normalization department (normalization@cis.com.lb) and fill the corresponding template.Normalization department will send the template to the concerned person to get approval. Once approval received, the normalization department will create the parameters.Sage structure :Chart of AccountJournal codesTaxesCustomersSuppliers ArticlesFamilies ArticlesWarehouses

Cis group | September 2015

Sage Parameters (Structure)Sage Structure ParametersHQ has all the authorization to block or correct any parameter already existing in the system .If the entity needs to use any blocked parameter or code, the entity has to contact HQ to correct the parameter or code and use it again.

Cis group | September 2015

Sage Parameters (Structure)Sage Accounting - Sales and Purchases journal codes

The accountants or any other user will no longer have access to modify or create any transactions under journal codes defined as Sales or Purchases. When the accountant needs to recognize sales or purchases documents to the accounting, he needs to use a special profile named PostingThis way will help to maintain the coherence between accounting and trading module

Cis group | September 2015

Sage Parameters (Structure)Administrator user.The administrator user will be moved from your system and you wont have access as administrator anymore.In case, you have only the administrator user in your system and to avoid blocking you, we will create an admin user with limited access until you send us the list of users with their profiles. This is useful to be able to manage all users access.

Cis group | September 2015Payments (Trading Accounting)Process PaymentThere are two ways to save a payment in the trading module :Directly into the invoiceby using payment management functionAdvantageTime consumingThe accountant wont have to enter any payment transactions under accounting moduleThe accountant wont have to match the invoices to the paymentPossibility to differentiate easily the invoices paid from partially paid and unpaid.Decrease data entry errorsInvoices and Payments will be automatically matched under trading and accounting module

Cis group | September 2015

THANK YOU

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