PQR Training

8/2/2019 PQR Training

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Polaris PQR TrainingChris Moen


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PQR Submission 7 points (detailed)

1. Send all data electronically (in .xls, .pdf, or .doc format) to the e-mail link of the appropriate Quality Engineerlisted in the PQR system. Please be sure to include a numbered (bubbled) print with any FAIR submission. Asubmission will not be approved based on electronic data alone. A sample part is required. If the files are

zipped, please make sure that Polaris is included in the name of the .zip file or the e-mail will be quarantinedby the Polaris Firewall. Please only send one e-mail for each PQR with the PQR number AND part number in thesubject line of the e-mail.

2. FAIRs include 100% measurement of a print (including notes). If any dimensions do not meet theprint/specifications, a Polaris Approved Print Change request or Deviation must be included with the submission.

3. Make sure that the revision of the part measured matches the revision of the print AND the revision listed on thePQR. Please ensure that the print revision states ReleasedNOT Prerelease in the left hand lower corner of

the Polaris Title Block (on the print). Only Polaris Released Prints will be accepted for submission of a PQR. If

you dont have the Polaris released print, please contact the Polaris Purchasing agent.4. Ship the sample part(s) to the attention of the responsible Quality Engineer listed on the PQR. Also, include the

tracking number on the PQR in the appropriate area. Sample parts are required for any FAIR submission. Thesample part(s) must be shipped shortly after the electronic data is submitted.

5. ALL PQR sample parts must be produced off of production representative tooling. If you can not meet the PQRdue date, please notify the appropriate purchasing agent.

6. The Sample Part Tag must be fixed to the shipping containers. The samples must be free of charge. DO NOTSEND SAMPLE PARTS WITH INVENTORY / PRODUCTION SHIPMENTS. DO NOT SHIP THE SAMPLE PARTS

AGAINST ANY PURCHASE ORDERS. The bill of lading AND/OR the Invoice must clearly state that the parts aresamples at NO COST TO POLARIS. If samples are shipped against a purchase order, they will be received into

inventory and will not be considered as PQR samples.7. Please see the Polaris Supplier Quality Manual for questions regarding how many samples will be required for

submission.


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PQR Submission 7 points (simplified)

1. Send all data electronically (in .xls, .pdf, or .doc format) to the e-mail link of the appropriate Quality Engineerlisted in the PQR system.

2. FAIRs include 100% measurement of a print (including notes).

3. Make sure that the revision of the part measured matches the revision of the print AND the revision listed on thePQR.

4. Ship the sample part(s) to the attention of the responsible Quality Engineer listed on the PQR. Also, include thetracking number on the PQR in the appropriate area. Sample parts are required for any FAIR submission. Thesample part(s) must be shipped shortly after the electronic data is submitted.

5. ALL PQR sample parts must be produced off of production representative tooling. If you can not meet the PQRdue date, please notify the appropriate purchasing agent.

6. The Sample Part Tag must be fixed to the shipping containers. The samples must be free of charge. DO NOT

SEND SAMPLE PARTS WITH INVENTORY / PRODUCTION SHIPMENTS. DO NOT SHIP THE SAMPLE PARTSAGAINST ANY PURCHASE ORDERS

7. See the Polaris Supplier Quality Manual for questions regarding how many samples will be required forsubmission.


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1. Send all data electronically (in .xls, .pdf, or .doc format) to the e-mail link of the appropriate QualityEngineer listed in the PQR system. Please be sure to include a numbered (bubbled) print with any FAIRsubmission. A submission will not be approved based on electronic data alone. A sample part is required. Ifthe files are zipped, please make sure that Polaris is included in the name of the .zip file or the e-mail willbe quarantined by the Polaris Firewall. Please only send one e-mail for each PQR with the PQR number ANDpart number in the subject line of the e-mail.

PQR Submission Point 1

Why?1. Data that is sent via paper / snail mail can not be viewed by

necessary people within the Polaris organization.2. Data must be submitted in a format that can be opened

(conveniently).3. A bubbled / ballooned print is necessary to correlate dimensional

data from the supplier4. Sample parts MUST be submitted unless otherwise noted in the

PQR.5. Zipped files may be quarantined, never reaching the intended QE6. One e-mail for each part number allows each PQR to be tracked

and filed accordinglyPurchasing and SQE should be copied on

the submission (may want to add this to the Quality Manual)


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PQR Submission Point 1 continued

Example of a PPAP submission

(in Excel format) with embedded.pdf files in each of the requiredelement cells.

This method of PQR assemblyensures the supplier and assures

Polaris that all requirements weremet (at a glance)


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2. FAIRs include 100% measurement of a print (including notes). If any dimensions do not meet the

print/specifications, a Polaris Approved Print Change request or Deviation must be included with thesubmission.


Why?1. QEs (at Polaris) are responsible for final approval of parts.

Approval is based on design intent.

2. A QE is not authorized (alone) to make decisions on partacceptability if the part doesnt meet the drawing

3. Deviations must go through the entire approval process (and beapproved) before attaching to the PQR submission

4. A deviation that states Approved by Purchasing (only) is not anapproved deviation


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PQR Submission Point 2 (Deviation Request)

supplier deviation / DCR interfacewebsite

Status states Purchasing

ApprovalApproved This means that the deviation was sent

to PRS to be routed for approval (notthat the deviation was approved)

Confusing to Polaris Suppliers Must be clarified by SQEs, QEs and

Purchasing Agents


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3. Make sure that the revision of the part measured matches the revision of the print AND the revision listedon the PQR. Please ensure that the print revision states ReleasedNOT Prerelease in the left hand lower

corner of the Polaris Title Block (on the print). Only Polaris Released Prints will be accepted for submission ofa PQR. If you dont have the Polaris released print, please contact the Polaris Purchasing agent.


Why?1. Polaris purchasing agents and engineers give suppliers preliminary prints for

quoting purposes.2. Preliminary, Pre released, or WIP prints can change at any time with no notice

and do not have to go through the Polaris Release Cycle3. The released print is the contractual agreement4. Polaris purchases part numbers based on released drawings at revision levels

specified on the PO5. PQRs are automatically generated after a print is released6. QA defines the generated PQR (the supplier can not see the PQR until it is

defined

7. If multiple revisions exist, previous revision requirements can be moved forwardto the newest PQR upon supplier request. This is not done automatically due topast confusion (example: A supplier may be in the process of submitting aPQRif it is retracted automatically, the supplier will either be frustrated with the

rapid change or confused by what happened to the PQR they were submittingagainst.


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DO NOT SUBMIT PQR SUBMIT PQR


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4. Ship the sample part(s) to the attention of the responsible Quality Engineer listed on the PQR. Also,include the tracking number on the PQR in the appropriate area. Sample parts are required for any FAIR

submission. The sample part(s) must be shipped shortly after the electronic data is submitted.


Why?1. Polaris has many locations and departments. Unless the part is

labeled correctly, the correct person will not receive it, or it will bedelayed.

2. The Tracking number is evidence that the sample part has beenshipped. Tracking numbers assure all parties that the part wasshipped to the correct destination. Unless a tracking number isentered into the PQR, it should be assumed that the sample partwas not shipped.

3. Sample parts are used to verify dimensional data from the supplier,

provide a means of measurement correlation, and may be used fordestructive testing.

4. Check the address prior to shipping. Osceola has changedaddresses AND PQRs have been transferred to Monterrey.


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Tracking number information must beentered here after submitting electronicdata and shipping the sample part(s)Shipper name must be entered above

Information regarding whom toe-mail PQR information andwhere to ship sample parts


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5. ALL PQR sample parts must be produced off of production representative tooling. If you can not meet thePQR due date, please notify the appropriate Buyer.


Why?1. Polaris utilizes the sample parts for measurement verification.2. FAIRs are used for tooling approval. Unless submitted parts are

made off the production intent tooling, the production tool can notbe verified.3. Due dates are important. Polaris verification activities are planned

off of the PQR due dates. If a due date can not be achieved, it isimportant to communicate that through the PQR system (for all tosee).


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6. The Sample Part Tag must be fixed to the shipping containers. The samples must be free of charge. DONOT SEND SAMPLE PARTS WITH INVENTORY / PRODUCTION SHIPMENTS. DO NOT SHIP THE

SAMPLE PARTS AGAINST ANY PURCHASE ORDERS. The bill of lading AND/OR the Invoice must clearlystate that the parts are samples at NO COST TO POLARIS. If samples are shipped against a purchase

order, they will be received into inventory and will not be considered as PQR samples.


Why?1. Sample Part Tags are used to route the package to the appropriate

individual or department within Polaris2. Samples may be used for destructive testing. Samples are

scrapped after approval.3. Any parts that are submitted under a PO will go directly into

inventory. The parts will not be delivered to QA (they must becontrolled by the inventory control system).

4. Shipping samples under a PO will ABSOLUTELY delay theapproval process.


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Suppliers are responsible until their PQR isreceived. PQRs arent received until both electronic

submissions AND sample parts are received by QA.Once received, the received date will display here.


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7. Please see the Polaris Supplier Quality Manual for questions regarding how many samples will berequired for submission.


Why?1. The Supplier Quality Manual is a great resource to answer

questions about submitting PQRs. There is a tremendous amountof information in the manual waiting to be utilized.

www.polarissuppliers.com

Other common problems: KPCs are not addressed on Control Plan and FMEA

Tier 2 supplier documentation not submitted Documentation not submitted in English
http://www.polarissuppliers.com/http://www.polarissuppliers.com/

Documents

PQR Training