PowerPoint TutorPowerPoint Tutor

ContentsContents Part One:

How to Use PowerPoint

Part Two:How to Create Slides

Part Three:Design Tips

Part OnePart One

How to Use PowerPointHow to Use PowerPoint

Step 1: Create an outline for your speech.

Step 2: Look for ways to highlight key points visually.

Step 3: Create PowerPoint slides that are interesting and eye-friendly.

OptionsOptions Photos

Drawings

Animations

Video/Audio

Words (butjust a few!)

See Chapter 9 in text for more details.

In a speech on starfish, you could show this slide while discussing the best locations for finding starfish.

Wrong WayWrong Way

If you show one wordy screen after another, your listeners will get bored and fatigued.

Right WayRight Way

If you display a graphic and a few key terms, while giving details in a conversational voice, you can keep listeners interested and engaged.

Part TwoPart Two

How to Create SlidesHow to Create Slides

1. Open PowerPoint.

2. Choose the option Design Template.

3. Choose a simple, uncluttered template.

4. Choose an appropriate

AutoLayout.

5. Enter text and/or images.

6. Choose Insert and then New Slide.

7. Proceed, as in steps 4 – 6, until all slides are finished.

8. To add extra text or images, choose

Insert and then click on either Picture or Text box.

9. Choose File and then Save.

10. Select a filename.

Part ThreePart Three

Design TipsDesign Tips Some basic principles For more information, see

Chapter 9 in text.

Strive for simplicity.Strive for simplicity.

Only one to three images per screen

As few words as possible

11

Speak, don’t scream.Speak, don’t scream.22

Excessive colors and artwork are distracting and fatiguing.

Avoid loud backgrounds.Avoid loud backgrounds.33

Use high-contrast Use high-contrast colors.colors. Dark text on

a light field Light text on

a dark field

44

A thoughtful,well-deliveredspeech is a gift

to your audience.

A thoughtful,well-deliveredspeech is a gift

to your audience.

A thoughtful,well-deliveredspeech is a gift

to your audience.

A thoughtful,well-deliveredspeech is a gift

to your audience.

Avoid low-contrast Avoid low-contrast colors.colors.

55

A thoughtful,well-deliveredspeech is a gift

to your audience.

A thoughtful,well-deliveredspeech is a gift

to your audience.

A thoughtful,well-deliveredspeech is a gift

to your audience.

A thoughtful,well-deliveredspeech is a gift

to your audience.

If colors are too similar, they blend together.

Red + green = invisible words to some people who are color-blind

Use easy-to-read fonts.Use easy-to-read fonts.66 Use crisp,

readable fonts: Formata Arial

Lucida Sans

Avoid decorative fonts: Old English Script Snap ITC

Use upper and lower Use upper and lower case.case.

77

Upper & lower:easier to read

“Life began in mystery, and it will end in mystery, but what a savage and beautiful country lies in between.” — Diane Ackerman

ALL CAPITALS:hard to read

“LIFE BEGAN IN MYSTERY, AND IT WILL END IN MYSTERY, BUT WHAT A SAVAGE AND BEAUTIFUL COUNTRY LIES IN BETWEEN.”— DIANE ACKERMAN

Use keywords with Use keywords with bullets.bullets. Sample bullets:

Words and phrases – superior to complete sentences

Sometimes complete sentences are unavoidable.

88

88 a

The Acme Grocery PledgeThe Acme Grocery Pledge

We offer the freshest produce. Your satisfaction is guaranteed. We will deliver anywhere,

anytime.

Too wordy:Too wordy:

88 b

The Acme Grocery PledgeThe Acme Grocery Pledge

Freshest produce Guaranteed satisfaction Unlimited delivery

Audience getsmain idea.

You providethe details.

Audience getsmain idea.

You providethe details.

After After trimming:trimming:

99Use large font Use large font

sizes.sizes.

Titles: 44 points or larger

Main bullets:28 pointsor greater

Choose images over Choose images over words.words. Use pictures

whenever possible.

Not every slideneeds text.

1010

Use tasteful art.Use tasteful art.1111

Drawings nicely complement the text.

1212 Avoid inappropriate Avoid inappropriate art.art. The Titanic’s

collision with an iceberg was a tragedy.

A “cutesy” drawing is inappropriate.

Size images properly.Size images properly. Don’t enlarge to the point of fuzziness. Don’t shrink to the point of confusion.

1313

Small images may look okay to you, but remember, you know what they’re supposed to be. Will your audience know … from across the room?

1414 Avoid common Avoid common blunders.blunders. Too many different fonts

Inconsistent font sizes

Different colors on every screen

You can prevent these blunders by using Design Template and AutoLayout (as recommended in Part Two above).

Final AdviceFinal Advice Practice several times with your

slides and equipment.

Use PowerPoint only as a helper.

YOU – not technology – should be in control.