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  • Faculty of Graduate and Postdoctoral Studies

    PoStdoctoral FellowShiPguide

    OCTOBER 2016

  • Table of ContentsPRACTICAL INFORMATION .............................................................................................................. 3

    Before Your Arrival .................................................................................................................. 3

    Practical Terminology .................................................................................................................. 3

    Eligibility conditions ..................................................................................................................... 4

    Admission application ................................................................................................................. 4

    Some specifications on the online application ........................................................................ 4

    UdeM Student Number and UNIP ........................................................................................... 6

    E-mail Address ......................................................................................................................... 6

    Immigration procedures .............................................................................................................. 6

    Upon Arrival ............................................................................................................................. 7

    Social Insurance Number (SIN) ................................................................................................ 7

    UdeM card ............................................................................................................................... 7

    Medical Coverage .................................................................................................................... 7

    Renewing your admission and registration ............................................................................. 8

    Certification ............................................................................................................................. 9

    Proof of Registration ........................................................................................................... 9

    Proof of Completion of Fellowship ...................................................................................... 9

    The Completion of the Fellowship........................................................................................... 9

    Your File ................................................................................................................................... 9

    At the Universit de Montral ................................................................................................ 10

    Library and Computer Services.............................................................................................. 10

    Professional Skills Courses ..................................................................................................... 10

    Other Information ..................................................................................................................... 10

    Revenu Quebec Income Tax Return ...................................................................................... 10

    International Fellow .......................................................................................................... 10

    Canada Revenue Agency Income Tax Return ........................................................................ 11

    Contact persons ..................................................................................................................... 12

    Useful Addresses ................................................................................................................... 12

    Housing .................................................................................................................................. 12

    ANNEXE- List of postdoctoral fellowships ..................................................................................... 14

  • Why this guide? It is the essential complement of the Universit de Montral (UdeM) Policy on the status of postdoctoral fellows and includes useful information for Postdoctoral Fellows (SPB) and Postdoctoral Associates1 (SPE). You will find in this guide:

    Practical information about postdoctoral fellowships at the Universit deMontral (UdeM);

    Important information for postdoctoral fellows coming from abroad; Instructions regarding the online application and Personal development Plan; The list of postdoctoral fellowship programs.

    Why is it important to register at Universit de Montral ? Registering as a postdoctoral fellow with the Faculty of Graduate and Postdoctoral Studies (FESP) is mandatory for all postdoctoral fellow and will give you:

    An identification number (matricule) to receive your earnings (SPE) and allowyou to identify yourself to academic and governmental instances;

    An official certification, upon request, of your registration from the FESP; Access to UdeM libraries and to the computer and technological services of the

    UdeM (Technologies de linformation (TI));

    Notification of possible scholarships and other important information. A postdoctoral fellows ID card

    Finally, a postdoctoral fellow coming from abroad and registered at the FESP may be eligible for provincial tax exemption. Only fellows in fields of health and fundamental or applied sciences are eligible. For more information please visit the Ministrys website.

    1 Postdoctoral Associates whose remuneration come from the Research Funds of a Faculty member of the institution or a bursary managed by the institution. They are the stagiaires postdoctoraux employs (SPE) in the institutional Politics. Postdoctoral Fellows, on their side, directly receive a grant from a Qubec Research Funds, Canadian Tri-Council agencies, or a private Foundation located in Canada or abroad. They correspond to the stagiaires postdoctoraux boursiers (SPB). The French abbreviations SPB and SPE will be used in the remaining of this document.

    2

    http://fesp.umontreal.ca/fileadmin/fesp/documents/PDF/PolitiqueSPDmai2015.pdfhttp://fesp.umontreal.ca/fileadmin/fesp/documents/PDF/PolitiqueSPDmai2015.pdfhttp://www.education.gouv.qc.ca/le-ministere/programmes-de-soutien-financier/programme-dexemption-dimpot-pour-les-stagiaires-postdoctoraux-venant-de-letranger/

  • PRACTICAL INFORMATION

    Before Your Arrival Before your arrival at the Universit de Montral, you should have received from you supervisor a letter confirming that you are hired as a postdoctoral fellow. This letter will state the duration of the fellowship, its financing (the amount of the earnings for SPE), the start and end dates of the fellowship, the renewal process, the research project, etc.

    If you are not a Canadian citizen, you must obtain a work permit2 and not a study permit. To obtain this permit, you must submit a request to the Canadian embassy in your home country. You will find all relevant information on the steps to follow on the website of Immigration, Refugees and Citizenship Canada (IRCC).

    Practical Terminology To manage your file and communicate with you, UdeM uses a terminology which is important to understand. You will find below some of the most frequent among these terms, which are key notions in the rest of this document:

    UdeM Identification Number (matricule): This ID number is given to you by the Universit de Montral when you register. It allows you to identify yourself when accessing the universitys and government services.

    UNIP: Personal identification number. A temporary PIN (UNIP) will be given to you when you register. It allows you to connect to the university e-mail service as well as the UdeM portal.

    UdeM Portal: The Portal grants you access to your file, e-mail, library file, personal information, etc.

    SPE : Postdoctoral Associates, whose remuneration come from the Research Funds of a Faculty member of the institution or a bursary managed by the institution.

    SPB : Postdoctoral Fellows. They directly receive a grant from a Qubec Research Funds, Canadian Tri-Council agencies, or a private Foundation located in Canada or abroad.

    3

    http://www.cic.gc.ca/english/work/apply-how.asp

  • Eligibility conditions

    To be eligible for postdoctoral candidate status, the candidate must:

    have received, within the past five years, a research-based Ph.D. or have similar academictraining (for example a professional degree in a biomedical field + research intership).Individuals having earned their required degree in the preceding ten years mayexceptionally be eligible for postdoctoral candidate status if they can justify the additionalnumber of years with specific career interruptions (e.g.: illness, maternity, parenting);

    have received a favorable recommendation from the professor in charge of the fellowshipand from the chair of the academic or research unit in question;

    have a scholarship or be paid by the supervisor or by the unit to carry out a full-timeresearch period, which normally cannot exceed three years at the first registration

    Admission application STEP 1 To be admitted as a postdoctoral fellow, you should complete an online application form: (Bilingual document to help understand the French form is available)

    A non-refundable admission fees are required at the end of the admission process.

    Deadlines Fall term (For an admission between September 1st and December 31st): November 15th (of the same year) Winter

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