Planning for Enterprise Systems

Objectives describe enterprise systems planning discuss Accelerated SAP approach

What is implementation?

Working solution:Use of enterprise systems for managing information flows

Opportunity:Integrate disparate systemsProvide real time informationAdopt proven systemsEnforce standardsReengineer business processesRestructure organization

Critical Success Factors commitment from top management empowered teams with ability to make

decisions strong project management leadership adaptable organization defined business direction best people = best results

Systems Development Life Cycle (SDLC)Systems Development Life Cycle (SDLC)

1. Feasibility

6. Operations

4. Coding

5. Implementation

2. Analysis

3. Design

Enterprise System Implementation PhasesEnterprise System Implementation Phases

1. Initiation

6. Operations

4. Realization

5. Transition

2. Planning

3. Analysis & process design

Project Charter mission of project (main goals) project objectives (measurable desired

outcomes) business drivers (environmental forces

driving project) issues, barriers, or restraining forces that may

inhibit the project’s success project measures (how organization knows

when project is completed and/or making progress)

Scoping the implementation: four types of projects Initial implementations

no prior enterprise system

Subsequent rollouts in other areas different business units or geographic locations

Upgrades to existing system Enhancements

new functional areas or modules added to core system

Blueprinting mission

objectives

processes

enterprise systemresources

MAPPING

Data-driven approach

enterprise system

resources

forms & reports

dataelements

MAPPING

processes

Big bang Implementing all targeted functionality at

same time Advantages:

Integrated configuration and testing Better opportunity for changing organizational

structure

Disadvantages: Extreme change Complex project management

Phased Implementing targeted functionality in phases

By module, geography, or business unit

Advantages: Less disruptive to business Projects are easier to manage

Disadvantages User buy-in wanes More testing and integration issues

ASAP Implementation

ProjectPreparation

Business Blueprint Realization

FinalPreparation Go Live &

Support

Continuous Change

Accelerated SAP (ASAP) An approach resulting in a quick, cost

effective implementation of R/3 Minimizes the length of time between installation

and production start up Maximizes the utilization of SAP and customer

resources Incorporates a process oriented approach to

training Involves the user community Results in a repeatable “model” that can be used

with other implementations of R/3

implementation deliverables2 541 3

SystemPerformance

ProceduresTest Cases

ReportsInterfaces

Conversion

Test PlanTrain.Mat.

Go LivePlan

ProjectPlan

BusinessBlueprint

Org. structure

Processes

InterfacesReports

Authorizations

Enhancements.

Scope BaselineScope

Business ProcessMaster List

Phase 1: Project Preparation Explain roles and procedures Prepare the Project Charter Define schedule, budget, and resources Provide initial training for project team Define technical requirements Prepare executive kickoff meeting

1

Phase 2: Business Blueprint Assess customer requirements through

the interviews, questionnaires, and models of the Business Blueprint

Provide training for project team Install development system Review the Business Blueprint

2

Phase 3: Realization Customizing

Customize the "Baseline" system, which covers 100 % of the organizational structure and 60% of all daily business operations

Check that this Customizing realizes your business processes (first integration test)

Final Integration Test Check other business processes which may be

indirectly affected Design, develop, and test interfaces, reports, and

data conversions

3

Phase 4: Final Preparation Planning for the going live data Training end users Testing: integration, volume, and stress Establishing an internal Help Desk Cutover to production environment

4

Phase 5: Go Live and Support Start of production operation Setting up support Verifying the accuracy of the production

system Measuring business benefits Optimizing performance

5

Example of Project DurationPHASE Pct

Project Preparation 12%

Business Blueprint 15%

Realization 46%

Baseline 12%

Final Configuration 13%

Integration Test 21%

Final Preparation 19%

Go Live & Support 8%

Total 100%

1

2

3

4

5

Summary described enterprise systems planning discussed Accelerated SAP approach