Philmont 2015 Council Contingent Philmont 2015 Council Contingent Contingent Advisor:Frank Davol 512-627-2199 (cell) [email protected] Scout Advisor:Rick

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P h i l m o n t 2 0 1 5Council Contingent

Contingent Advisor: Frank Davol 512-627-2199 (cell)

[email protected]

Scout Advisor: Rick Denison617-8627, 944-7751 (cell) [email protected]

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What is Philmont?

Philmont is a BSA high adventure base for camping and training.Philmont is a working ranch:

Cattle HorsesBurros Buffalo

History:Early Ponil (Anasazi) peopleJicarilla Apache/Moache Ute IndiansClaimed by SpainBeaubien-Miranda

2015 Contingent -- Trek Meeting 1 -- 629-x

— Maxwell Land Grant

~1.7 million acresLarger than: Rhode Island or Delaware

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Philmont is a BSA high adventure base for camping and training.Philmont is a working ranch:

Cattle HorsesBurros Buffalo

History:Early Ponil (Anasazi) peopleJicarilla Apache/Moache Ute IndiansClaimed by SpainBeaubien-Miranda Waite PhillipsBoy Scouts of America


What is Philmont?

— Maxwell Land Grant

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Where is Philmont?

North Central New Mexico – near Colorado border – 735 miles from Austin!

On edge of plains in the Sangre de Cristo (Blood of Christ) mountain range.

Elevation ranges from 6,500’ to 12,441’

Headquarters is ~4 miles south of Cimarron, NM

Circ

a 19

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Backcountry ProgramsArchaeology Archery - 3 Dimensional Astronomy Black Powder Rifle Blacksmithing Burro Packing Burro Racing Campfire Cantina Challenge Events Chuck Wagon Breakfast Chuck Wagon Dinner Continental Tie & Lumber Co. Cowboy Action ShootingDutch Oven DessertFishing, Fly Tying, Lodge Tour Folk Weather Forecasting Gold Mining & Panning

GeocachingHomesteading Horse Rides Jicarilla Apache Life Land Navigation, GPS Technology Leave No Trace Camping Lodge Tours Mexican Homestead/Dinner Mountain Biking Mountain Man Rendezvous Post Civil War Settlers Rock Climbing Rocky Mountain Fur Co. Search & Rescue Shooting/Reloading - .30-06 Shotgun Shooting/Reloading - 12 Ga. Western Lore Wilderness First Aid

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Every Day At PhilmontBeginning June 8

~1,500-2,000 in base camp~4,500-5,500 in backcountry + staff

68 consecutive crew arrival daysCampers are at Philmont for 75 days each summer

~400-450 people arrive (35-45 crews)

~400-450 people head

out to backcountry

~400-450 people

return from backcountry

~400-450 people head

home

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Philmont 2012 — Statistics23,926 participants — 66% Youth, 44% Adults 388 crews had replacement equipment sent to backcountry (packs, sleeping bags, bear ropes, stoves, boots, Crew Leader Copies, tents, etc.)

1039 crews had special food, (304 in 2011)50 extraordinary requests were handled (304 in 2011)60% of crews received 1st choice itinerary, 17% 2nd choiceNapoleon Bonaparte: “An army marches on it's stomach”

132,462 camper dining hall meals served23,389 backcountry meals (chuckwagon dinners, breakfasts, etc.)367,731 bags of trail meals were delivered (736,992 meals)893,313 meals served to crews!

586 crews (6,081 campers)had burro packing itineraries993 crews (8,585 campers) rode horses8,587 Nights of Camping in Valle Vidal (LNT)858 crews had at least 1 night alone (or with only sister crew)


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RangerBackcountryCHQ/Camping Headquarters/Base Camp PTC/Philmont Training CenterTent City

TrailboundHomebound

Yum-yum Bag/Oops BagFloaters/Sinkers

Trek/Expedition“Bear-muda” TriangleProgramsItinerary #Camps

StaffedTrailDry

DayExpedition #Bears/Mini-bears

Philmont Vocabulary/Lingo (You too can speak “Philmont)”

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Philmont Crew

A “Crew” goes on a trek at Philmont. The “Crew” may be created from either a Boy Scout Troop or a Venturing Crew (may be coed youth) — at Philmont, they are all referred to as a “Crew.”By definition, a “Crew” is 7 to 12 people with a majority of youth and a maximum of 4 adults (21 or older). Adults may be male or female.A Capitol Area Council Contingent Crew is 12 people with a maximum of four participants that are 21 years old or older.

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Council Contingent

Capitol Area Council resumed sponsoring contingents in 2000.Councils request slots prior to unit sign-up.We have one of the largest contingents of any council.Conducted as a service to units to allow more CAC Scouts to be able to experience Philmont.

Year Participants Crews

2000 36 32001 144 122002 144 122003 144 122004 156 132005 192 162006 192 162007 192 162008 192 162009 192 162010 192 162013 192 162014 192 16

TOTAL: 2,160 180

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Council Contingent

Council makes reservations for “Contingent” & selects participants from applications.

“Contingent” travels to/from Philmont together.

“Contingent” is checked in as a single group by the Contingent Advisor.

“Crews” plan/select own itineraries, do their own shakedown, training, etc.

“Crews” are totally independent of one another on trail.

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Council Contingent

“Crews” are completely responsible for their crewmembers while enroute & at Philmont — not Philmont, not the Capitol Area Council.Crew Advisors are responsible for assisting the Bus Leader with video selection.Crew Advisors are responsible for the behavior of their crewmembers (youth and adult).You CANNOT “vote someone off the island.”If a crewmember has to be removed from the trail due to behavior reasons, the entire crew will be sent home — at their own expense.

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Crew Members

Contingent Organization:

Bus Leader

Same bus, could work together on

training, shakedown campouts, etc. Leader obtains

snacks/drinks for bus, does headcount before departures.

Scouting Advisor(Professional)

Rick Denison

Contingent Advisor(Volunteer)

Frank Davol

Crew Leader (youth)

Chaplain’s Aide (youth)

Crew

Logistics, travel to and fro

m Philmont

At Philmont and on the trail

The Crew Leader is

in charge!The crew always stays

together on the trail!

Crew Advisor (adult)

Wilderness Pledge Guía (youth)

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Who’s responsible for what?Crew Leader (youth)

Selects itinerary with Advisor Choose routes during trekAssign duties (manage the duty roster)Provides leadershipCheck-in/out camps

Chaplain’s Aide (youth)Supports Crew LeaderFacilitates daily reflections/devotionals

Wilderness Pledge Guía (youth)Insure “smellables” properly storedInsure Philmont Wilderness Pledge upheld

Crew Advisor (adult)Selects itinerary with Crew LeaderCounsel & coach crew leader and crew membersArrange logistics (permits for shakedowns, etc.)

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Travel PlansTravel will be on four 57 passenger buses

City Tours (San Antonio)• Bathrooms• Video (VHS and/or DVD) players• Snacks/drinks are provided

Austin to Philmont:Sunday, June 28, 2014 — 5:00 amThe bus will depart Austin at 6:00 am and drive straight through to Philmont, with stops for lunch (Texas Tech, Lubbock) and dinner (Highlands University of NM, Las Vegas). Arrival time at Philmont is approximately 9:30 pm (MDT).

Philmont to Austin:Saturday, July 11, 2014 — ~10:45 pmThe bus will depart Philmont ~ 6:30 am (MDT) and stops for lunch (Mr. Gatti’s, Amarillo) and dinner (McMurray University, Abilene) on return to Austin.

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Day 0 — Travel — Austin to Philmont – CHQ/Tent City (or Meadow)


Daily Trek Schedule:

Meet Your

Ranger

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Participant Expenses:

“Campers spend an average of $100 at Philmont’s trading posts.”

Description Cost per Participant

Cost per Crew

Bus transportation $174 $2,088 Philmont Fee 850 10,200

Travel meals 2 Dinner2 Lunch

19 22

228 264

Drinks/Snacks for bus 8 96 Sectional Maps 1 set per participant 10 120 Contingent duffel bag 40 480 Contingent Council Shoulder Strip 6 72 Contingent Logo patch 5 60 Additional Philmont night/breakfast 16 192 Administrative 55 660 Contingency 15 180

TOTAL: $1,220 $14,640

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Contingent ParticipantsExpedition # Unit District Adult Advisor

629-x-01 Troop Chisholm Trail Christian Nelson629-x-02 Troop Chisholm Trail Manoj Jain629-x-03 Troop Chisholm Trail Daniel O’neil629-x-04 Team Blackland Prairie John Ferguson629-x-05 Troop Thunderbird Ed Ward629-x-06 Troop Sacred Springs Richard Egal629-x-07 Crew Chisholm Trail Abraham Trevethan629-x-08 Crew Chisholm Trail Brian Booth629-x-09 Troop Armadillo Michelle Raymond629-x-10 Troop Hill Country Dennis Rose629-x-11 Troop 70 Lee Deviney629-x-12 Troop 70 Lee Deviney629-x-13 Troop 629-x-14629-x-15 629-x-16 Multicultural Council

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Stuff! Where does it come from?

Contingent provides:Sectional mapsDuffle bagsShoulder strips

Philmont provides:TentsDining fly & polesFood (trail & base camp)Cooking equipmentCleaning gearWater purificationBear bags & ropes

Crew provides:First Aid kitBackpacking stovesGround clothsTent stakesWater carriersCrew tee shirts

Individuals provide:BackpackClothingRain gearBootsSleeping bag/padWater bottles

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Spices Bowl, spoon, cupWater bottles (3 or 4 - 1 qt)PocketknifeFlashlightCompass & mapsRope/CordStuff sacks for dining fly & poles, ½ tent, tent pins, bear bag contents

What kind of “stuff” do we need in 2014?

Good rain gear! Rain suit — no ponchos!Backpack — with rain coverOver-the-ankle bootsSleeping bag with pad & sleeping clothesShorts & crew tee shirt(s)Lots of socks — liners & outerLong pants, long-sleeve shirt CameraSpending money

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What about the other “stuff”?

Philmont-provides:Cooking/cleaning gearTrail FoodTwo-person Tents

Crew provides:Backpacking StovesTent pins

Bear bags/ropeWater purifier (Micro Pur)

Dining fly & poles

Ground clothsFirst Aid KitWater containers Sectional Maps

14 p

ins

10 pins

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Scout Uniform (youth & adult)

Wear Class-A Uniform while traveling & for base camp activities.

Can remove uniform shirt & wear crew tee shirt while bus is moving — Class-A when off bus.

Class-A Uniform:Registered with Troop*:

Tan uniform shirtScout beltScout long pants -or-Scout Shorts with Scout socks

Will leave in duffle bag in locker while on trail.

Registered with Venturing Crew*:Green uniform shirtCrew’s “official” pant (long or short)

Crew’s “official” socks (with shorts)

Crew’s “official” belt

* Primary Registration

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Each Crew designs its own tee-shirt.Include Contingent logo on sleeve or breast (artwork on website).

Typically have at least two shirts per participant.Tee-shirt ideas:

Topo mapTrek map (from Treks-2015 book)Crew designed logo/sloganPhilmont logos (arrowhead, brands, etc.)

Some crews do hats too! Some do Polo-type shirts.One crew in 2006 used Hawaiian shirts & leis — were “noticed!”Tee-shirt is likely to be the “best” Philmont souvenir.May want to have extra shirts for “gift” for your crews’ Ranger.


Crew tee-shirts:

http://clipart.usscouts.org/library/BSA_High_Adventure/Philmont_Scout_Reservation/philmont_word_color.gif

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“Philmont Rules”

Participants MUST meet age requirements: (Participants must be at least 14 by January 1, 2015) OR (have completed the 8th grade and be at least 13 years of age prior to June 24, 2015.) Philmont will not make any exceptions to the age requirement!One person (preferably two) per Crew must be currently certified in Red Cross Wilderness First Aid (WFAB or WRFA) & one person must be currently certified CPR (adult or youth, doesn’t have to be the same person).Participants MUST meet height/weight guidelines.Participants MUST use 2015 BSA Health & Medical Record form (Parts A, B, C) — requires physical exam within 12 months.Recommend at least three adults per crew, maximum of 4 (for Philmont crew count purposes, an “adult” is a person over 21).

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Itinerary SelectionBe cognizant of the desires and capabilities of your Crew.Weigh selection toward programs that the crew wants to participate in.Consider Distance & Difficulty.Consider Elevation — maximum & daily change.Area:

SouthCentralNorthValle Vidal Ask your crew what

they want to do &

where they want to go!

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Shakedown/Preparation

Do what works best for your crew!

“Train for Day 11, not Day 1”

“training is mandatory … it is absolutely essential that the crew spends time together, learning the skills they will need while on the trail at Philmont. Remind the crew that the purpose of these training sessions is not just to get in shape or learn how to hike, anymore than ball practice is to learn to throw and catch. The purpose of the training is to learn how to work together as a team rather than a group of individuals hiking together.”

Focus on equipment, skills, teamwork, not conditioning!

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What did previous leaders say?

Do your shakedowns with the Philmont crew only.

Don’t try to combine with troop campouts/activities.

Have the right equipment.“Make sure that everyone in your group has a proper backpack rain cover and good rain suit. We had some boys get the $3 plastic Wal-Mart rain suits and they got ripped up the first day. By the 2nd day, the duct tape exceeded the rain suit in coverage.”“Pack light and get very fit”“Don't try and go on the cheap. Buy good equipment.”

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“Problems” Observed Many participants (not just in our Contingent) are not adequately prepared for Philmont:

Mentally/emotionally/physically Equipment

Crew Advisors MUST take a strong position to keep people from going to Philmont who should not be there.PHILMONT IS NOT JUST A LONGER SUMMER CAMP — IT IS DIFFICULT, DANGEROUS, AND CAN BE LIFE-THREATENING! PARTICIPANTS MUST BE ABLE TO HANDLE IT!Philmont will not/cannot make special allowances.Crew “paperwork” is extremely important and must be turned in to Crew Advisor ON TIME!

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Crew Preparation Suggestions

Schedule “Shakedown” activities:C.O.P.E. Course for crewEquipment shakedown(s)Technique shakedown(s):

Campsite setupBear BagsWater purificationCooking (Philmont style)

Wilderness & Remote First Aid* and CPR CoursesCrewmember “Contract”Duty Roster

* Successor to Wilderness First Aid Basic course

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CommunicationsE-mail to Crew Advisor, others on e-mail list.

Web site:http://www.sccovington.com/philmont

Links to:• General Information• 2015 Contingent

Send email with questions to: [email protected] — put “Philmont 2015” & your expedition # in subject

Phone:• Cell: (512) 627-2199

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Contingent Web Site

Philmont Overview (descriptive)

Itinerary Selection (description, survey document, spreadsheet) Programs (descriptive) Philmont Rules & PoliciesMedical ConsiderationsPersonal Equipment (list-what to bring) Crew Equipment (list-what to bring) Philmont Equipment (list-what Philmont provides) Duty Roster (spreadsheet) Bears (information, bear bags) Philmont Trail food menusTips (descriptive)

Philmont Trek Hints (descriptive)

2001 Contingent . . . . 2013 Contingent

www.sccovington.com/philmont

General Information

2015 Contingent

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Advisor Checklist (things you need to have done, Emergency Contact List document) Crew Information (crew members) Schedule/Transportation (daily trek schedules, transportation)

Planning Timeline (events, activities) Financial (costs, payment schedule) UniformMeeting Information (presentations, meeting agendas)

Contingent Logo (logo artwork, duffle bag, shoulder strip) Contacts (descriptive)

http://www.bsacac.org

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ResourcesCapitol Area Council Philmont Contingent Website:

www.sccovington.com/philmontNational BSA Website:

Philmont website –

www.PhilmontScoutRanch.orgBSA Philmont website – www.scouting.org/philmont/Guide to Safe Scouting –www.scouting.org/HealthandSafety/GSS.aspxLeave No Trace – www.scouting.org/boyscouts/resources/leave no trace.aspxTeaching Leave No Trace – www.scouting.org/boyscouts/teachingleavenotrace.aspx

US Scouting Service Project:Clip Art — http://clipart.usscouts.org/library/BSA_High_AdventureE-mail Discussion Lists (Canoe Base, Philmont, Seabase, Treks, etc.) – www.usscouts.org/listsPhilmont e-mail list sign-up: http://lists.usscouts.org/Philmont.aspHigh Adventure – www.usscouts.org/usscouts/highadventure.asp

Philmont Advisor’s Guide:Published by Cooper Wright & Wally Feurtado as a fundraiser for the Baltimore Area Council’s Philmont Contingents. The Philmont Advisor’s Guide is available for $10.75Order the Guide from the website at:

www.bacphilmont.org/pag.htmlPassport to High Adventure — available at Scout Shop or www.scoutstuff.org — Item number 34245, $13.99www.scouting.org/BoyScouts/PassporttoHighAdventure.aspx

Philmont Field Guide — this is an excellent resource and crews should consider carrying a copy on the trail. It is available from the Tooth of Time Traders at Philmont www.toothoftimetraders.comPhilmont Staff Association: www.philstaff.com/PhilSearch — provides search ability and many photos of camps, etc. Can be helpful in itinerary selection www.philsearch.orgGeneral Philmont information: www.philmont.com/

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The Philmont Documentary Collection

“The challenges taken on a Philmont trek pales in comparison to the difficulty of explaining it to those who have never been.”This video is an excellent resource for getting crews excited about and prepared for Philmont. It was filmed by an Austin filmmaker in 2008 and 2009 and features a “Scoutreach” crew from the Capitol Area Council contingent.

Available at the Scout Shop, www.larrymclaughlin.net, or Amazon.com.

Documents

Philmont 2015 Council Contingent Philmont 2015 Council Contingent Contingent Advisor:Frank Davol 512-627-2199 (cell) [email protected] Scout Advisor:Rick