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Philmont 2006Philmont 2006Council Contingent
Contingent Advisor: Sid Covington380-9083, 925-1231 (cell)[email protected]
Scout Advisor: Martin Payne926-6363 [email protected]
Agenda tonightAgenda tonightPhilmont
Contingent
Travel plans
Financial
Trek planning
Communications
Questions
What is Philmont?What is Philmont?Philmont is a BSA high adventure base for camping and training.
Philmont is a working ranch:Cattle HorsesBurros Buffalo
History:Early Ponil peopleJicarilla Apache/Moache UteBeaubien-Miranda — Maxwell Land GrantWaite PhillipsBoy Scouts of America
You get to
experience th
is with
Philmont’s
programs!
Philmont ExperiencePhilmont Experience
Philmont “Experience”
More than backpacking!
Programs:
Philmont ExperiencePhilmont Experience
What does Philmont look What does Philmont look like?like?
Near Colorado Border in north central New Mexico
Valle Vidal: ~40,000 acresNo trails, 3 – 4 camps
Philmont: 137,493 acres330 miles trails, ~120 backcountry camps
Country’s:Valle VidalRolling country, spacious meadows, limited water, large Elk population, buffalo, LNT, no trails, no permanent facilities
North CountryHighest elevations (Baldy), gold mining, dramatic vista’s
Central CountryMuch elevation change, dense forest
South CountryNarrow valleys, more creeks, best fishing, warmer
Philmont
• In summer 2004, over 28,000 campers.
• ~350/day arrive, ~350/day depart
• ~4,000 in backcountry at any time.
Sid’s House!
Philmont Vocabulary/JargonPhilmont Vocabulary/JargonTrek/Expedition
“Bear-muda” Triangle
Programs
Itinerary #Camps
StaffedTrailDry
Day
Expedition #
Ranger/Ranger MileCHQ/Camping Headquarters/Base Camp PTC/Philmont Training CenterTent City
TrailboundHomebound
Yum-yum & Oops BagFloaters/SinkersBears/Mini-bears
What you do.
Who you are.
When it is.
Where you go.
9
— 12 day Backpacking
Cavalcades (8-day horseback)
Ranch Hands (8-day working, 8-day Cavalcade)
Rayado Trek (20-day backpacking)
R.O.C.S. (21-day conservation school/backpacking)
OA Trail Crew (7-day Service, 7-day backpacking)
Autumn Adventure (Any length, can be adult only)
Kanik (Winter weekend program)
Rangers:• Very well trained.
• Very competent.
• Sometimes wrong!
• Never in doubt!
• Always have an answer!
You
will
mak
e
this
cho
ice
in
Mar
ch, 2
006.
Philmont CrewPhilmont CrewA “Crew” goes on a trek at Philmont.
The “Crew” may be created from either a Boy Scout Troop or a Venturing Crew (may be coed youth) — at Philmont, they are all referred to as a “Crew.”
By definition, a “Crew” is 7 to 12 people with a majority of youth and a maximum of 4 adults (21 or older). Adults may be male or female.
A Capitol Area Council Contingent Crew is 12 people with a maximum of four participants that are 21 years old or older.
Crew Members
Contingent Organization: Contingent Organization:
Bus Leader
Same bus, could work together on training, shakedown campouts, etc. Leader obtains snacks/drinks for bus, does headcount before departures.
Crew Advisor (Adult)
Scouting Advisor
(Professional)Martin Payne
Contingent Advisor
(Volunteer)Sid Covington
Crew Leader (youth)
Chaplain’s Aide (youth)
Crew
Logistics, travel to
and from Philm
ont
At Philm
ont and on the trail
The Crew Leader is in charge!The crew always stays together on the trail!
“Crew” is made up of:
Travel PlansTravel PlansTravel will be on 57 passenger buses
San Antonio City Tours
Austin to Philmont:Departure Dates: Tuesday, Sunday, June 20, 2006 July 2, 2006 — 5:00 amThe bus will drive straight through to Philmont, with stops for lunch and dinner. Arrival time at Philmont is approximately 9:30 pm (MDT).
Philmont to Austin:Return Dates: Monday, Saturday, July 3, 2006 July 15, 2006 — ~10:30 pmThe bus will depart Philmont ~ 6:30 am (MDT) and stop for lunch and dinner on return to Austin.
Daily Trek Schedule:Daily Trek Schedule:
Day 1 — Camping HQ/Tent City — (Wed 6-21/Mon 7-3)Financial Check-in Logistics (bring wall map)Medical Re-check Services (food, equipment)Equipment shakedown* Crew Photo*Museum tours (optional) Opening campfire * may do morning of Day 2
Day 2 — Depart CHQ/1st Day on trail (Thu 6-22/Tue 7-4)Day 3 — 2nd Day on trail, first full day (Fri 6-23/Wed 7-5)Day 4 — 3rd Day on trail, Ranger Departs am (Sat 6-24/Thu 7-6) …… (hike between camps, participate in programs)
Day 11 — Last Full Day on trail (Sat 7-1/Thu 7-13)Day 12 — Return to Camping HQ/Tent City (Sun 7-2/Fri 7-14)
Return equipment Financial check-outSHOWERS! Trip to CimarronSouvenirs Closing Campfire
Day 13 — Travel — Philmont to Austin (Mon 7-3/Sat 7-15)
Day 0 — Travel — Austin to Philmont – CHQ/Tent City? (Tue 6-20/Sun 7-2)
Meet Your
Ranger
(or early Day 1)
“Arrival Day”
Participant Expenses:Participant Expenses:
DescriptionCost Per Person
Cost per Crew
Bus Transportation $93 $1,116
Philmont Fee 520 6,240
Travel meals 2 Dinners2 Lunches
1412
168144
Bus Snacks 8 96
Maps 1 set/participant 15 180
Contingent duffle bag/Shoulder Strip 21 252
Additional night/bkfst 12 144
Administrative 25 300
Contingency 25 300
Total: $745 $8,940
“Campers spend an average of $100 at Philmont’s trading posts.”
Financial PoliciesFinancial Policies
Each crew is financially responsible for 12 participants (12 x $745 = $8,940).
There may be some local Scholarship money available for 2006.
There will probably be Waite & Genevieve Phillips Scholarship money available (October, 2005)
Let us know early if there are financial issues!
Payment Schedule:Payment Schedule:April 4, 2005 $186.25 per participant
$2,235 per crew
August 1, 2005 $ 186.25 per participant $ 2,235 per crew
December 7, 2005 $ 186.25 per participant $ 2,235 per crew
February 6, 2006 $ 186.25 per participant (Balance due) $ 2,235 per crew
Create a payment schedule for your crew that collects money in advance
of these payments!
Contingent ParticipantsContingent ParticipantsExpedition # Unit Contact
ParticipantsYouth Adult
Male Female Male Female
621-x-01 Troop 9 Daryn Crawford 9 3 3 1
621-x-02 Troop 17 Dennis Borel 9 4 3 2
621-x-03 Troop 49 Ronnie Franke 8 5 4 1
621-x-04 Troop 204 Don Mayer 9 3
621-x-05 Troop 365 David Tabb 9 3
621-x-06 Troop 399 Mark Marshall 9 3
621-x-07 Troop 377 Kate Derr 9 2 1
621-x-08 Crew 2770 Carol Swanson 4 4 2 2
703-x-01 Troop 459 Stewart Myrick 9 3
703-x-02 Troop 52 Patrick Blackwell 8 4
703-x-03 Troop 128 Larry Farris 10 2
703-x-04 Troop 135 Steve Allen 10 2
703-x-05 Troop 441 Mike Moriarty 9 3
703-x-06 Troop 513 Bob Powledge 9 3
703-x-07 Crew 513 Mike O'Brien 6 3 2 1
703-x-08 Contingent Group T B D 10 2 1
192 TOTAL PARTICIPANTS: 137 7 44 4
EquipmentEquipment
Philmont-issued:Cooking gear Bear bags/ropeFood Water purifier (?)
Tents Dining fly & poles
Crew provided:Stoves Ground clothsTent pins First Aid Kit
Water containers (collapsible)
What kind of personal “stuff” What kind of personal “stuff”
do we need to take? do we need to take?Good rain gear!
Backpack — with rain cover
Sleeping bag with pad & sleeping clothes
Shorts & crew tee shirt(s)
Over-the-ankle bootsLots of socks — liners & outer
Camera
Spices
Bowl, spoon, cup
Water bottles (3 - 1 qt)
Pocketknife
Flashlight
Compass & maps
Rope/Cord
Stuff sacks for dining fly & poles, ½ tent, tent pins, bear bag contents
You
really
don’t
need all
that
stuff!
Planning Timeline Planning Timeline (approximate):(approximate):
December, 2005 — Crews will receive Planning Guide, medical forms
March, 2006 — Crews will receive TREKS 2006 book
Itineraries:• Select 5 itineraries• Return postcard with 5 selections• Philmont will inform you of the itinerary assigned
Equipment & Packing lists - Guidebook to AdventureProgram informationCrew Leader/Chaplain’s Aide/Advisor Information(job descriptions)
Contingent MeetingsContingent MeetingsOctober/November 2005:
Review 2005 ContingentReview logistics/schedulesDistribute Planning GuideDistribute Medical formsDiscuss Itinerary selection
March/April, 2006 (May not have meeting!)Distribute TREKS 2006 booksDistribute Guidebook to Adventure books (packing lists)Distribute Philmont Overview wall map
April/May, 2006:Distribute Duffle BagsDistribute topographic mapsDistribute Crew Advisor & parent informationCollect final paperwork
““Philmont Rules”Philmont Rules”Participants MUST meet age requirements: (Participants must be at least 14 by January 1, 2006) OR (have completed the 8th grade and be at least 13 years of age prior to participation.) Philmont will not make any exceptions to the age requirement!One person (preferably two) per Crew must be currently certified in Red Cross Standard First Aid & CPR.Participants MUST meet height/weight guidelines.Participants MUST use 2006 Philmont Health & Medical Record form — physical within 12 months.Should have at least three adults per crew, maximum of 4 (for Philmont, an adult is a person over 21).If one crew from Contingent comes off mountain, all do!
Itinerary SelectionItinerary SelectionBe cognizant of the desires and capabilities of your Crew.Weigh selection toward programs that the crew wants to participate in.Consider Distance & Difficulty.Consider Elevation — maximum & daily change.
Area:SouthCentralNorthValle Vidal Ask your crew what
they want to do &
where they want to go!
CommunicationsCommunicationsE-mail to Crew Advisor.
Web site:
http://www.sccovington.com/philmont
Links to:• General Information• 2006 Contingent
Send email with questions to: [email protected]
Phone:Home: (512) 380-9083Cell: (512) 925-1231Fax: (512) 380-9132New Mexico: (505) 377-6820
Web Site StructureWeb Site Structure
Let m
e know
of erro
rs,
suggest
ions,
thin
gs to
add/dele
te.
2001 Contingent . . . . 2005 Contingent
Philmont Overview (descriptive)
Itinerary Selection (description, survey document, spreadsheet) Programs (descriptive) Philmont Rules & PoliciesMedical ConsiderationsPersonal Equipment (list-what to bring) Crew Equipment (list-what to bring) Philmont Equipment (list-what Philmont provides) Duty Roster (spreadsheet) Bears (information, bear bags) 2004 Philmont Trail food menuTips (descriptive)
Philmont Trek Hints (descriptive)
www.sccovington.com/philmont
General Information
2006 Contingent
Advisor Checklist (things you need to have done, crew list document) Crew Information (crew members) Financial (costs, payment schedule) Schedule (daily trek schedules, transportation, uniform)
Contingent Logo (logo artwork, duffle bag, shoulder strip) Contacts (descriptive) Meeting Information (presentations, meeting agendas)
http
://w
ww
.scc
ovin
gton
.co
m/p
hilm
ont
Questions?Questions?
