Permanent access to digital resources

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Permanent access to digital resources. Digital Archiving at the national library of the Netherlands Erik Oltmans Head, Acquisitions & Cataloguing Division National Library of the Netherlands New Challenges for Open Access Repositories , Glasgow, Oc tober 20, 2006. Overview. - PowerPoint PPT Presentation

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Permanent access to digital resourcesDigital Archiving at the national library of the NetherlandsErik OltmansHead, Acquisitions & Cataloguing DivisionNational Library of the NetherlandsNew Challenges for Open Access Repositories, Glasgow, October 20, 2006The KB e-DepotKoninklijke Bibliotheek National Library of the NetherlandsOverview Setting and ScopeKoninklijke BibliotheekHistory of the e-DepotSystem characteristicsScale Archiving e-journals: The KB Policy Digital Preservation ResearchThe KB e-DepotKoninklijke Bibliotheek National Library of the NetherlandsSetting and ScopeThe KB e-DepotKoninklijke Bibliotheek National Library of the NetherlandsGovernance, funding, organizational structureKoninklijke BibliotheekMedium-sized national library, founded in 1798Financed by Ministry of Education, Culture and ScienceAnnual budget 50 million, 270 fteDigital archiving and R&D Permanent Preservation: 1,1 million structurally allotted to staff, system maintenance 1,2 million permanently dedicated to researchResearch funding will increaseDigital archiving and preservation embedded in organizationDepartments: e-Depot, Digital Preservation, ITThe KB e-DepotKoninklijke Bibliotheek National Library of the NetherlandsCorporate Management Collections & ServicesAcquisitions &CataloguingD i r e c t o r G e n e r a lInnovationInformation & CollectionsUser ServicesThe KB e-DepotKoninklijke Bibliotheek National Library of the NetherlandsHistory of the KB e-Depot1993: Decision to start e-Depot1995: Experiments with Elsevier, Dutch Publishers Association2002: Landmark archiving agreement with ElsevierMore archiving agreements:Kluwer Academic Publishers, BioMed Central (2003)Blackwell, Oxford University Press, Taylor & Francis (2004)Sage, Springer, and Brill Academic Publishers (2005)General agreement Dutch Publishers Association (updated 2005)The KB e-DepotKoninklijke Bibliotheek National Library of the NetherlandsThe e-Depot systemExperiments with AT&T, IBM from 1995-2002DIAS: OAIS-compliant, developed with IBM, implemented in 2002Integrated with other library modulesFunctionalities:Ingest of e-journals, e-books, digitized publications, and CD-romsAuthentic publications are archived, standard formats (PDF, XML)Automatic validation (checksum, JHOVE), error handlingMetadata conversionBatch deliveryKB aims at continuous auditing, resulting in certificationThe KB e-DepotKoninklijke Bibliotheek National Library of the NetherlandsScaleVolume 8 million e-publications currently10 million e-publications eventually (based on current agreements)Expected to be fully implemented this yearSize1 e-publication equals 1 Mb on average1 Terabyte for every 1 million publicationsCapacity5,000 50,000 e-publications ingested per dayThe KB e-DepotKoninklijke Bibliotheek National Library of the NetherlandsArchiving e-Journals: the KB policyThe KB e-DepotKoninklijke Bibliotheek National Library of the NetherlandsThe KB Policy: identifying risksNo obvious guardian for international publicationsWho ensures long-term accessibility of international e-Journals?Most current e-Journals lack a natural a fatherlandGeographic model not sufficient for systematic approachRisk of information getting lost foreverDisrupted AccessCalamities damaging publishers servicesWithdrawal of publications, journals (commercial motivation)No successorTechnological ObsolescenceInaccessible file formatsThe KB e-DepotKoninklijke Bibliotheek National Library of the NetherlandsThe KB Policy: addressing risksPublishers are unlikely to deposit at large number of placesSpread the (geopolitical) risk and identify trustworthy partnersCollaboration and coordination Centers of expertise may emerge: the Safe Places Network Safe Places Network secures systematic, coordinated preservationIn case of loss, libraries know where to goPermanent archiving calls for Substantial investmentPermanent commitmentContinuous efforts and permanent R&DThe KB e-DepotPublishersResearch Libraries, End UsersNationalLibraries PublishersResearch Libraries, End UsersNationalLibraries / Safe PlacesKoninklijke Bibliotheek National Library of the NetherlandsWho are we serving? Designated CommunityPublishersThe e-Depot is a safe place for the scientific community Additional service for publishers customerse-Depot access does not compete with publisher-provided accessRetrieval, access, printing, downloading for private use onlySystematic reproduction is not allowedCOUNTER compliantLibraries, end usersThe e-Depot is a safe place for the scientific communityOn site access for KB visitors, ILL supply within the NetherlandsExceptional use: Trigger events cause broader accessIf a publisher stops making journals available: Open access to all In case publishers cannot meet obligations: Part of interim serviceThe KB e-DepotKoninklijke Bibliotheek National Library of the NetherlandsDigital Preservation ResearchThe KB e-DepotKoninklijke Bibliotheek National Library of the Netherlandse-Journal archivingPreservation planning is not a separate module, but requires action at all stages of the archiving processThe file format concept is not enough: we need to distinguish between collections and need to know about document settingsResearch on PDFs: how can we influence publishers to create durable PDFs without restricting them to PDF-A?Font sets: should be embedded Version Control: how do we deal with updates?Full range of digital preservation: both migration and emulationThe KB e-DepotKoninklijke Bibliotheek National Library of the NetherlandsPRODUCERCONSUMERSIPPreservation PlanningAdministrationIngestAccessArchival StorageData ManagementAIPAIPDIPThe KB e-DepotKoninklijke Bibliotheek National Library of the NetherlandsCooperation in Digital PreservationPlanets: European Project to develop Preservation Planning toolsKB and Portico are investigating further ways to collaborateDIAS: enhance the system, international user groupIBM: new research agenda, implementing preservation functionality The Netherlands: set up National Digital Preservation CoalitionThe KB e-DepotKoninklijke Bibliotheek National Library of the NetherlandsImportant informationUrgent Call for Action needed to preserve Scholarly Electronic JournalsMellon Foundationwww.arl.org/oscSurvey of the Landscape of E-Journal ArchivingCouncil on Library and Information Resourceswww.clir.orgThe KB e-DepotKoninklijke Bibliotheek National Library of the NetherlandsSummaryE-Journals: range of possible disruptions E-Journals must be preserved by institutions who take responsibilities; Systematic and coordinated by means of Safe Place NetworkKB is committed to be part of the Safe Places Network: substantial R&D, permanent commitmentWe need more international collaborationThe KB e-DepotKoninklijke Bibliotheek National Library of the NetherlandsContact:erik.oltmans@kb.nlwww.kb.nl/e-DepotThe KB e-Depot

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