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Pennsylvania Information Management System (PIMS) Capital Area IU – PennData Group Meeting Sharon Clark, PIMS Project Director Dave Ream, PIMS Project Manager October 23, 2007

Pennsylvania Information Management System (PIMS) Capital Area IU – PennData Group Meeting Sharon Clark, PIMS Project Director Dave Ream, PIMS Project

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Page 1: Pennsylvania Information Management System (PIMS) Capital Area IU – PennData Group Meeting Sharon Clark, PIMS Project Director Dave Ream, PIMS Project

Pennsylvania Information Management System (PIMS)

Capital Area IU – PennData Group Meeting

Sharon Clark, PIMS Project Director

Dave Ream, PIMS Project Manager

October 23, 2007

Page 2: Pennsylvania Information Management System (PIMS) Capital Area IU – PennData Group Meeting Sharon Clark, PIMS Project Director Dave Ream, PIMS Project

PIMS Vision

Unique Student ID Unique Staff ID Enterprise Data Model Data Collection/Vertical Reporting Data Warehouse Reporting and Analysis Data Exchange (SIF and e-Transcript) Access and Presentation Security

Unique Student ID Unique Staff ID Enterprise Data Model Data Collection/Vertical Reporting Data Warehouse Reporting and Analysis Data Exchange (SIF and e-Transcript) Access and Presentation Security

Users

PDE Administrators

LEA Administrators

Researchers Principals Teachers

Data

Business Drivers

`- 9 -

Metropolitan Transportation AuthorityState of New YorkDraft – For Discussion Only

9.2% 8.6% 7.8% 8.4% 6.1% 6.9% 4.2%

20.7% 24.0%

14.8%20.6%

18.2% 16.5%15.8%

20.9%24.1%

18.8%

23.7%25.0%

18.3% 24.1%

33.7%

39.5%

31.2%

6.50% 6.50% 6.10%10.70% 11.50%

34.9%

31.0%

35.9%45.5%

16.5%

8.6%

10.4%

5.1%10.0%5.8%9.1%

2.40%2.50%

0%

20%

40%

60%

80%

100%

Leadership C ommunications Workforce C ulture S&O Technology Agency Alignment

Strongly Disagree Disagree Neutral Agree Strongly Agree Don't Know

Section I: Readiness areas as ranked by employees

Features of PIMS

Identify and track individual students & staff Meet state and federal reporting requirements Streamline data collection process/reduce LEA burden Provide users with easier access to data Create central data repository for all key data Security and privacy Deliver information to users based on role, need and

authorization Support automated data exchange through SIF Support automated data exchange through e-Transcript Use nationally recognized data standards - NCES, SIF, etc. Track student progress from PK to K-12 to Post- Secondary Improve data quality Inform and support executive decision making Support Return on Investment (ROI) analysis

Student ▪ Staff Course ▪ District Program ▪ Financial Assessment

Sectors

PK K-12 Post-Secondary Workforce

• Parents and Students• Policy Makers /

Legislators• Higher Education

Administrators• Alternative Schools /

Juvenile Institutions• Workforce

• Birth – Age 3

• Adult Basic Education1

Page 3: Pennsylvania Information Management System (PIMS) Capital Area IU – PennData Group Meeting Sharon Clark, PIMS Project Director Dave Ream, PIMS Project

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PIMS Year 1 Schedule and Timeline – March 2007 thru August 2008

Collection #1:Student

Enrollment Data

Requirements Analysis

Collection #2:

Staff Data

Collection #3:Course Data

Collection #4:Child Accounting

Data

Data Submission

Pilot

Year 1 Planning

Special Collection:NGA High School Graduation Rate

3/2007

SIF Pilot

Data SubmissionTraining

Year 2 + Planning

4/2007 5/2007 6/2007 7/2007 8/2007 9/2007 10/2007 11/2007 12/2007 1/2008 2/2008 3/2008 4/2008 5/2008 6/2008 7/2008 8/2008

Today

PIMS Visioning

StandardReport

Development

ReportingTraining

CustomReporting

Requirements

CustomReport

Development

InfrastructureAcquisition

andImplementation

Page 4: Pennsylvania Information Management System (PIMS) Capital Area IU – PennData Group Meeting Sharon Clark, PIMS Project Director Dave Ream, PIMS Project

Initial PDE Applications in scope for PIMS

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Current Application Description PIMS Impact

Electronic Dropout/Graduate Report (EDGR)

Collects data on individual dropouts and graduates in PA public secondary schools

Expect to retire next SY

Low Income Percentages

(Paper and pencil process)

Consolidates information reported by LEAS on percent of students from low income households

Retire this year

Elementary/Secondary

Public Enrollment (ESPE)

Collects and reports enrollment data for public school, by grade, gender, and ethnicity

Decision Pending

Secondary Course

Enrollments (SECCEN)

Collects course enrollment data by gender, course length and grade

Retire this year

Limited English Proficiency

(LEP)

Performs data collection, maintenance, and reporting for students with LEP in school districts and charter schools

Collect student demographics data in PIMS then load into existing application

Career and Technical

Student Information System

(CATS Student)

Collects career and technical student enrollments and completions by approved program

Retire this year

Child Accounting (CAD) Collects attendance and membership data from Pennsylvania’s 501 school districts and other

educational entities

Run in parallel this SY

Elementary/Secondary

Professional Personnel

(ESPP)

Collects data on all certificated and non-certificated elementary and secondary professional employees who

are employed in the public schools.

Decision Pending

DRC Precode Collects information on students to allow for the creation of pre-printed PSSA test labels

Collected by PIMS beginning this SY

Page 5: Pennsylvania Information Management System (PIMS) Capital Area IU – PennData Group Meeting Sharon Clark, PIMS Project Director Dave Ream, PIMS Project

PIMS Templates by Reporting Date

Reporting Date

eScholar Domain eScholar Template Oct-07 Dec-07 Mar-08 Aug-08

AttendanceStudent Summary

Attendance       X

Course

Course     X X

Course Instructor     X X

Student Course Enrollment     X X

Enrollment School Enrollment X X X X

Groups and Programs Programs Fact X X X X

Staff

Staff   X X X

Staff Assignment   X X X

Staff Snapshot   X X X

StudentStudent X X X X

Student Snapshot X X X X

Schedule Day Calendar       X

District District Annual Facts       X

Location Location Annual Facts       X

4

Page 6: Pennsylvania Information Management System (PIMS) Capital Area IU – PennData Group Meeting Sharon Clark, PIMS Project Director Dave Ream, PIMS Project

PIMS 2007-08 Data Collection Schedule

Data collection period Reporting Window Snapshot Date

October 2007 10/15/07 - 11/09/07 10/1/07

December 2007 11/26/07 - 12/14/07 11/26/07

March 2008 TBD TBD

August 2008 TBD TBD

“Special” Graduation Rate Data Request * 10/15/07 – 1/31/08 Not Applicable (Templates with snapshot dates are

not included in this submission)

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* Pennsylvania will begin public reporting of graduation rates using the new National Governors Association’s cohort graduation rate definition beginning with the class of 2010 (these students were ninth graders in 2006-07). This graduation rate calculation requires individual student level data. Since PDE to date has not collected student level data, PDE needs to reach back and collect the first time ninth graders from the 2006-07 school year. While this is not a formal PIMS data collection, PIMS will be leveraged for this initiative.

Page 7: Pennsylvania Information Management System (PIMS) Capital Area IU – PennData Group Meeting Sharon Clark, PIMS Project Director Dave Ream, PIMS Project

PIMS Pilots

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• 14 LEAs participated in PIMS non-SIF Pilot for October data submission

• Non-SIF Pilot will continue for subsequent data submissions, including initial Staff data submission

• Expect Pilot LEAs to submit staff data in late October 2007

• SIF pilot planned for Spring 2008 with three pilot LEAs

Page 8: Pennsylvania Information Management System (PIMS) Capital Area IU – PennData Group Meeting Sharon Clark, PIMS Project Director Dave Ream, PIMS Project

PIMS Project Governance

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PDEData

Council

Superintendents, Principals, and Teachers

Intermediate Units(IUs)

LEA PIMS Administrators

PIMSAdvisory

Group*

PIMS Steering Committee (Secretary of Education and Cabinet)

PDE Staff

* - Representatives from key stakeholders - IUs, LEAs, SIS Vendors, Principals, and Teachers

PIMS Project Team

LEA SIS Vendors

Page 9: Pennsylvania Information Management System (PIMS) Capital Area IU – PennData Group Meeting Sharon Clark, PIMS Project Director Dave Ream, PIMS Project

PIMS – Future Scope

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• PIMS Steering Committee to determine scope

• Potential scope areas: assessment, safe schools, migrant, special ed, early childhood, postsecondary

• eTranscripts

• Rollout Cognos business intelligence tools, leveraging eScholar’s metadata framework, to PDE and LEA users for ad hoc reporting and data analysis

• Provide SIF infrastructure at state level using Edustructures solution for those LEAs who wish to use vertical reporting and student locator framework functionality

Page 10: Pennsylvania Information Management System (PIMS) Capital Area IU – PennData Group Meeting Sharon Clark, PIMS Project Director Dave Ream, PIMS Project

PIMS Project Resources

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• Project website: http://www.pde.state.pa.us/PIMS

– PIMS User Manual Volume 1 and 2– Who Reports Whom– Who Reports What– PIMS Training Information– Special Grad Rate Collection Information– Informational and Training Webinar Recordings – PIMS Access Database

• PIMS help desk: [email protected]

• EdHub PIMS Community coming soon and will include new level 1 PIMS help desk

Page 11: Pennsylvania Information Management System (PIMS) Capital Area IU – PennData Group Meeting Sharon Clark, PIMS Project Director Dave Ream, PIMS Project

Questions and Discussion

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