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  • DEPARTMENT OF CULTURAL AFFAIRS AND SPECIAL EVENTS 78 East Washington Street, 4th Floor Chicago Illinois 60602

    City of Chicago Mayor Rahm Emanuel

    2016 SPECIAL EVENTS PERMIT PACKAGE

    www.chicagoneighborhoodfestivals.us

    http:www.chicagoneighborhoodfestivals.us

  • 2016 APPLICATION CHECK LIST

    Before you submit your special event application, please make sure that the following steps have been completed:

    GENERAL APPLICATION (Must be completed in full & submitted 45 calendar days prior to the date of your event) HAVE YOU...?

    Completed all the necessary general information? Signed and dated your application? Attached a site plan?

    Attached insurance? Set up meeting or met with your local Alderman and Commander?

    Filled out the Art and Entertainment Survey? For Athletic events, have you filled out the online Chicago Department of Transportation (CDOT)

    Athletic Application? http://ipi.cityofchicago.org For Parades (that also include festivals) have you filled out the online Chicago Department

    of Transportation (CDOT) Parade Application? http://ipi.cityofchicago.org For events that require street closures, have you filled out the online Chicago Department

    of Transportation (CDOT) Event Application? http://ipi.cityofchicago.org

    FOOD APPLICATIONS (Must be completed in full & submitted 20 calendar days prior to the date of your event) HAS THE VENDOR...?

    Completely filled out their applications (including menu items/ingredients, sources of purchase, list of equipment & cooking times & temperatures)?

    Attached a copy of the restaurants most recent Health Department inspection (must be with in 6 months). If new inspection is needed, call (312) 746-8030.

    Filled in their account number or if you do not have one, have they attached completed Business Information Sheet?

    Attached a copy/copies of their Summer Festival Food Vendor Sanitation Certificate(s)? Please see Resource Guide for class schedule.

    Has the application been signed by the owner/officer?

    MERCHANT APPLICATION (Must be completed in full & submitted 10 calendar days prior to the date of your event) HAVE YOU...?

    Listed the vendor information or attached a spreadsheet with information? Entered a count of the total number of vendors? Filled in your (the event organizer) account number or if you do not have one, attached a completed Business

    Information Sheet? Has the application been signed by the owner/officer?

    LIQUOR APPLICATION HAS THE VENDOR...?

    Completely filled out the city and state applications? (not for profits only need to fill out the state application) Attached a copy of your insurance? Attached a detailed security plan? Received approval from the local Alderman and Police Commander?

    Filled in account number? Signed by owner/officer - original signature?

    *All for profit and non-profit liquor applicants must be in good standing with the State of Illinois - the status can be

    looked up at: www.cyberdriveillinois.com/departments/business_services/corp.html

    *There can be no holds or city indebtedness to the City of Chicago on any of your accounts. In order to check whether

    an account has any holds you may call (312) 74-GO BIZ

    SUBMIT YOUR COMPLETED SPECIAL EVENT PERMIT APPLICATION TO THE DEPARTMENT OF CULTURAL AFFAIRS AND SPECIAL EVENTS, 78 E. WASHINGTON ST., 4TH FLOOR, CHICAGO.

    CHICAGO DEPARTMENT OF CULTURAL AFFAIRS AND SPECIAL EVENTS 2016 Permit Application Page 1 of 17

    www.cyberdriveillinois.com/departments/business_services/corp.htmlhttp:http://ipi.cityofchicago.orghttp:http://ipi.cityofchicago.orghttp:http://ipi.cityofchicago.org

  • CHICAGO DEPARTMENT OF CULTURAL AFFAIRS AND SPECIAL EVENTS

    SPECIAL EVENT PERMIT APPLICATION THIS FORM MUST BE COMPLETED IN FULL & SUBMITTED 45 CALENDAR DAYS PRIOR TO THE EVENT

    INSTRUCTIONS FOR COMPLETING THE SPECIAL EVENT PERMIT APPLICATION

    Careful completion of the form will help to avoid delays in processing. It is important that you follow the instructions and provide clear and accurate information. Submit all necessary documents with the application. Please consult the Special Event Resource Guide for more detailed information.

    When you fill out this form: do not use white-out on application or attachments type or use a pen with BLACK INK and print clearly do not write in the shaded areas

    The following sections MUST be completed by the event coordinator for ALL events: General Event Information Security Plan Site Plan IF THIS IS AN ATHLETIC EVENT: You must provide a clear route map and written description of the route and

    a copy of your athletic application that was submitted to Chicago Department of Transportation (CDOT), Room 905

    Other than those sections mentioned above which must be completed for ALL events, only complete those sections that pertain to your individual event.

    After submitting all forms, your application will be reviewed by the departments staff. The application will be sent to all departments that will be involved in providing services or permits for the event. You will be notified if the event has been approved. Do not assume that all aspects of the event will be approved; you may be asked to make some changes to your plan based on the availability of services and scheduling of other events. Therefore, you are encouraged NOT TO MAKE ANY OTHER ARRANGEMENTS FOR YOUR EVENT UNTIL APPROVAL FROM THE CITY HAS BEEN RECEIVED.

    CHICAGO DEPARTMENT OF CULTURAL AFFAIRS AND SPECIAL EVENTS 2016 Permit Application Page 2 of 17

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    CHICAGO DEPARTMENT OF CULTURAL AFFAIRS AND SPECIAL EVENTS

    SPECIAL EVENT PERMIT APPLICATION THIS FORM MUST BE COMPLETED IN FULL & SUBMITTED 45 CALENDAR DAYS PRIOR TO THE EVENT

    INSTRUCTIONS: PLEASE TYPE OR PRINT CLEARLY. INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED.

    ALDERMAN ________________________________________ WARD_________________________ POLICE DISTRICT _____________________________

    GENERAL EVENT INFORMATION Name of Event First time event? Yes No

    Exact Street Address of Event - NO GROVES OR INTERSECTIONS

    Date(s) of Event Hours of Event Step-off time (For athletic events only) to

    Phone number/website for publication Estimated attendance Last year's actual attendance

    Last year's location Last year's date

    Describe the events community and/or cultural benefit

    Name of Sponsoring Organization Contact person from Sponsoring Organization

    Sponsoring Organization Address City Zip

    Federal Employee ID Number or Social Security Number if not a corporation

    Name of Producing Agent (if applicable) Federal ID Number

    Producing Agent Address City Zip

    Name of Organizer/Coordinator Email

    Organizer/Coordinator Address City Zip

    Phone Number Cell Number FAX Number

    Name of Emergency Contact Email

    Address City Zip

    7 day/24 hours Phone Number Cell Number FAX Number

    CHICAGO DEPARTMENT OF CULTURAL AFFAIRS AND SPECIAL EVENTS 2016 Permit Application Page 3 of 17

  • CHICAGO DEPARTMENT OF CULTURAL AFFAIRS AND SPECIAL EVENTS SPECIAL EVENT PERMIT APPLICATION continued

    Name of Carnival Company (if applicable) Federal Employee ID Number

    The carnival operator must obtain an electrical permit and an elevator permit from the Department of Buildings.

    INSTRUCTIONS: PLEASE TYPE OR PRINT CLEARLY. INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED. THIS FORM MUST BE COMPLETED IN FULL & SUBMITTED 45 CALENDAR DAYS PRIOR TO THE EVENT

    Are you serving food at your Event? NO YES If yes, how many vendors? This includes if you are the only vendor selling or serving food. If yes, you must submit the Temporary Food License Application twenty (20) L.P.G. (Liquefied Petroleum Gas) A licensed propane company is required days prior to your event. You must obtain a temporary Food Vendor at all festivals when propane usage exceeds 100lbs. per booth. License for each food vendor.

    Are you serving beer and wine at your Event? NO YES If yes, how many vendors? If yes, you must submit the Special Event Liquor License Application twenty (10) days prior to your event. You must obtain a liquor license for each booth that will be serving liquor.

    Are you selling retail merchandise at your Event?: NO YES If yes, how many vendors? If yes, you must submit the Itinerant Merchant Application twenty (20) working days prior to your event. You must obtain an Itinerant Merchant License for each vendor.

    Are you erecting a tent over 400 sq. ft.? NO YES If yes, a Tent, Canopy & Platform permit is required from the Department of Building. Visit the following link:

    http://www.cityofchicago.org/city/en/depts/bldgs/provdrs/stand_plan/alerts/2015/june/new-permit-procedures-in-effect-for-tents--canopy-and-stages-pla.html

    Are you erecting a stage/platform greater than NO YES If yes, a Tent, Canopy & Platform permit is required from the 24" in height? Department of Building. Visit the following link: http://www.cityofchicago.org/city/en/depts/bldgs/provdrs/stand_plan/alerts/2015/june/new-permit-procedures-in-effect-for-tents--canopy-and-stages-pla.html

    Are you closing the street for your festival? NO YES If yes, a permit application must be submitted by visiting the following link: ipi.cityofchicago.org

    Type III barricades and detour signs are required for all Event Street Closure. If your street closure has metered parking, you will incur meter fees.

    Is there a Divvy Bike Station loca