General Assembly 2 - JERICO - 1

Patrick Farcy I Ifremer I patrick.farcy@ifremer.fr

Financial ManagementWP11

Jerico GA I Oslo I Norway

General Assembly 2 - JERICO - 2

Tables of content

MilestonesM24 reportM36 report preparation

General Assembly 2 - JERICO - 3

Contract period : 01/05/2011 30/04/2015 (48

months)Reporting periods :

P1 : 01/05/2011 31/10/2012 (18 months)

P2 : 01/11/2012 30/04/2014 (18 months)

P3 : 01/05/2014 30/04/2015 (12 months)

Intermediate reports : One internal report 9 months after the beginning of the

contract (31/01/2012), One report at mid-term stage of the project (30/04/2013),

with scientific and financial review to follow the progress of the WP and Tasks.

1. Milestones

General Assembly 2 - JERICO - 4

Milestones

M24 report

M36 Report preparation

General Assembly 2 - JERICO - 5

2. M24 report (1)

The M24 report covers the period from November 1st 2012 to May 31st 2013 and the objectives are double :

- to check out the project progress, both in terms of tasks done on each work package and on the status of expenses incurred by each partner for the project,- to be fully operational with the official interim reporting M18.

The financial statement has been done with one templates to fill in by each beneficiary (same as presented in the next slides).

General Assembly 2 - JERICO - 6

Main remarks :

1- The Templates have been filled in by all the partners apart two beneficiaries (IBWPAN and INGV) without any time or costs involved during the first nine months,

2- No costs presented for Trans National Activity (WP7 and WP8) as no internal calls was set up during the period.

3- Many messages and confusions about the indirect costs for the coordination activity : you must declare your proper actual Indirect Costs (with your method of calculation) without taking account the threshold of 7% reimbursement by the EC.

When you will fill in your actual indirect costs in the FORM C via the participant portal, the calculation of the part of EC reimbursement will be automatic.

2. M24 report (2)

General Assembly 2 - JERICO - 7

Milestones

M24 report

M36 Report preparation

General Assembly 2 - JERICO - 8

3. M36 report preparation (1)

Beneficiary 2 Beneficiary 3 Beneficiary N

2- Template

& Form C

Filled out

3 - Transmission to

Revised & approved

reports

1-

Template

& Form C

COORDINATOR

(jerico@ifremer.fr)

Project officerin Brussels

General Assembly 2 - JERICO - 9

3. M36 2nd PERIOD REPORTING

THE MANAGEMENT HAS SEND THE INSTRUCTIONS TO USE- FOR TECHNICAL REPORTING USE GOOGLE+

https://docs.google.com/document/d/1xvT-7swuGSBKC35SlkQLaJrcb341VIHOJD8sGp9pml4/edit?usp=sharing- FOR FINANCIAL REPORTING SEE MY MAIL (FARCY) from 28-4-2014 12:05 JERICO M36 REPORTING

TECHNICAL REPORTING DEAD LINE: END OF MAY

FINANCIAL REPORTING AND DRAFT FORM C: 10 JUNE

ACKNOLEDGE OF THE MANAGEMENT: 20 JUNE

ALL FORM C SIGNED BY FSIGN: END OF JUNE

CONSOLIDATION OF THE REPORT: 1st WEEK OF JULY

General Assembly 2 - JERICO - 10

3. M36 report preparation

Activity/financial reporting is a main contractual duty for all FP7

Reports include :

Periodic reports delivered to the EC 60 days after the end of each reporting period

One final report at the end of the project, and on request,

short progress reports within the main reporting periods.

A Certificate on Financial Statements (CFS) is mandatory for every claim (interim or final) in the form of reimbursement of costs, when the accumulated amount of requested funding is equal or superior to 375 000 €.

General Assembly 2 - JERICO - 11

3. M36 report preparation

Front page by Coordinator

Declaration project coordinator by Coordinator

1. Publishable summary by Coordinator + WP leaders

Scientific work progress

2. Project objectives of the period by Coordinator + WP leaders

3. Work progress, during period (WP)

by Coordinator + WP leaders

4. WPs deliverables & milestones tables

by Coordinator + WP leader

Management & financial issues

5. Project management by Coordinator + Partners

6. Explanation of the use of the ressources

by each partner

7. Financial statements (Forms C) Summary financial report table

by each partnerby Coordinator

Using UE internetParticipant Portal

8. Certificates on Financial statement List of certificates

by each partnerby Coordinator

Reporting : who does what ?

General Assembly 2 - JERICO - 12

3. M36 report preparation

Reporting : which documents ?

FORM C for combination of Collaborative Project & Coordination and Support Action (CP & CSA) declined the costs by activity (RTD, coordination, support, management).

One template from the coordinator to comply with EC requirements about reporting, based on tables presented on the project reporting EC guide :

- explanation of use of resources by each beneficiary for the period with work package reference

Two useful Guidelines in Cordis website :

Financial issues : ftp://ftp.cordis.europa.eu/pub/fp7/docs/financialguide_en.pdf

Project reporting : ftp://ftp.cordis.europa.eu/pub/fp7/docs/project_reporting_en.pdf

General Assembly 2 - JERICO - 13

3. M36 report

FORM C Template to fill in by eachbeneficiary

throughthe Participant portal website :

General Assembly 2 - JERICO - 14

3. M36 report preparation (6) Template for detailed costs :

JERICO Project 262584 - TEMPLATE 2 : "Costs per WP and beneficiary during the Period"Nr of reporting period :

Beneficiary (short name ) :

Indirect Cost Method : Indirect Cost rate :

Manpower Hour rate hrs pm Cost hrs pm Cost hrs pm Cost hrs pm Cost hrs pm Cost

Cost for the period 0 0 0 0 0

0 0 0 0 0

Name of subcontractant subject

TOTAL Direct costsexcluding TA and Third Parties costs

0,00

0,00

DETAILED COSTS PER BENEFICIARY OVER THE CURRENT PERIOD

0,00 0,00

0,00 0,00

0,00 0,00

0,00 0,00

0,00 0,00

0,00 0,00

0,00 0,00

CostCost

Cost Cost

Subcontracting

COORDINATION

WP1 WP2

TOTAL Personnel costs

Cost Cost Cost

0,00 0,00

Durable equipment

0,00

Personnel costs

Items

Travel and subsistance

TOTAL Durable equipment

0,00

0,00 0,00 0,00 0,00

0,00TOTAL COSTS PER ACTIVITY

0,00 0,00

0,000,00

0,00 0,00

0,00

0,00

0,00 0,00 0,00

0,00

0,00

Transnational Access (TA) costs

TOTAL COSTS

0,00 0,000,00

Third Parties costs 0,00 0,00

Indirect costs (based on the IC method and rate) 0,00

cost for the period

TOTAL Travel and subsistance

TOTAL Consumables, supplies and other direct costs

0,00

Cost

0,00

0,00

Cost Cost

Equipment 3

WP9 WP10 WP3

RTD

Type of equipment

Equipment 1

Equipment 2

TOTAL Subcontracting

General Assembly 2 - JERICO - 15

Thank you for your attention